Republic of the Phlippines Document Code: SDO-KAL-SGOD-HRD-

QF-025
Departmet of Education
Cordillera Adminstartive Region Revision: 00
Schools Division of Kalinga Effectivity date: 08-10-2020
Kalinga Sports Complex, Bulanao, Tabuk City, Kalinga
ACTIVITY COMPLETION REPORT Name of Office: OSDS

I. KRA AND OBJECTIVES

A. SDO-OPCRF: KRA:

Objective: Human Resource Management and development

B. DAIP/AIP/SIP 20_____ KRA:

Objective:

II. TITLE OF ACTIVITY: Division Accounting Skills Development on the Philippine Financial Reporting
Standards and Financial Management Operations Manual Cum Team Building

III. PROPONENT/S: GARLIE FATHE A. DILEM

IV. OBJECTIVES:

General

At the end of the training the trainees will be able to:

1. Apply governing principles, policies and specific procedures and other factors to be considered in
the procurement process as stipulated in RA 9184; and,

2. Understand the basic flow of funds to and from different sources (DBM, Bureau of Treasury,
Central Office, Regional Offices, Division Offices, and Schools).

Specific

Within the context of training and development, apply the FMO manual as a tool to:
1. Know the basic flow of funds to and from different sources (DBM, Bureau of Treasury, Central
Office, Regional Offices, Division Offices, and Schools) and within the DepEd governance
structure;
2. Broaden participant’s understanding on the Financial Management Operation and the overall
processes including the policies, the procedures of accounting/disbursement of government
funds;

3. Enhance knowledge and skills on the content and processes on preparation of financial
reports;

4. Learn other management practices to be applied consistently throughout the department

ensuring the quality, the completeness and timeliness in submission of financial reports;

5. Build high-performance for Budget and Finance Team with Enhanced Competency,
Accountability and Professionalism at work place;

6. Encourage community stakeholders at the school level in understanding basic fund

management and operations in DepEd.
V. APPROVED BUDGET FOR THE ACTIVITY

Approved Budget TARGET ACTUAL ANALYSIS/REMARKS

250,000.00 216,000.00 Lowest but responsive
bidder
Source of Fund DIVISION MOOE DIVISION MOOE

VI. VENUE OF ACTIVITY: VILLA SATURNINA RESORT, STA. ANA, CAGAYAN

VII. DATE OF IMPLEMENTATION

Date of Implementation TARGET ACTUAL ANALYSIS/REMARKS

April 25-27, 2022 April 25-27, 2022

VIII. PARTICIPANTS

Number of Participants TARGET ACTUAL ANALYSIS/REMARKS

50 pax 45 pax

IX. RATIONALE:

 Training is an integral part of personnel development programs that involve necessary current
costs the benefits from which accrue in the future. The focus of training is enhancing employees’
competency and professional growth that will redound to the organization’s successful overall
performance.

SDO Kalinga Budget and Finance team are tasked to assists the teaching and non-teaching
personnel of DepEd Kalinga in Financial matters. Vital to this role is to fully understand the existing
financial management system of DepEd and clear administrative procedures and recording of funds
activities and the corresponding preparation of status reports. Thus, continuous acquisition and
development of accounting and administrative knowledge is deemed necessary in the discharge of their
duties and responsibilities with the end-goal of ensuring alignment and conformity to existing government
standards, rules and regulations as provided for by the Commission on Audit (COA), the Department of
Budget and Management (DBM), the Bureau of Treasury (BTr) and other government regulatory bodies.

A common understanding and uniform interpretation of the standards, rules and regulations on
Financial process will facilitate the work of both Budget and Finance team and the teaching and non-
teaching personnel SDO Kalinga.

X. HIGHLIGHTS

As per Division Memo No. 153, series 2022, the Budget and Finance Unit of Schools Division
of Kalinga conducted the Division Accounting Skills Development on the Philippine Financial Reporting
Standards and Financial Management Operations Manual Cum Team Building at Villa Saturnina
Resort, Barangay Rapuli Sitio Racat, Sta. Ana, Cagayan Valley on April 25 to 27,2022 respectively
with the following Highlights of activities as indicated in the Activity Matrix.

On April 25, 2022, the participants assembled at Saint Williams Cathedral, Bulanao, Tabuk
City at 4 am in the morning for the convoy going to the venue. Participants arrived at 8:30 am in Villa
Saturnina Resort, Barangay Rapuli Sitio Racat, Sta. Ana, Cagayan Valley and the first 30 minutes was
spent for checking in at the designated room assigned to participants. At 9:00 am participants were
asked to be at the training hall for the preliminaries as per program. Roll call of participants was done
by Mrs. Chonalyn Battikin where participants were asked to energetically present themselves through
creative spill. The Accountant gave her welcome remarks and stated the purpose of the activity. After
the opening ceremony was the presentation of the Budget and Planning Linkage by Ms. Venus Grace
Christine Alarca, AOII where she discussed the guidelines in the Preparation of Work and Financial
 Plan, Monthly Disbursement Plan, Annual Procurement Plan for School Level and on the afternoon
session, Accounting and Disbursement Guidelines on Basic Principles of Financial Management and
Operations based on current government issuance was presented to the participants thru Power Point
presentation of the prepared slides on the topic by resource person from KSU Accounting Department,
Mr. Lazaro D. Dilem III followed by workshops to assess learning on the topics presented.

On April 26, 2022, the morning session was started with the conduct of MOL by assigned
district to evaluate the participants learning from the Day 1 topics. This were followed by the
presentations of topics on DepEd Procurement Process on Mechanism, Procedures and Standards in
the release, utilization, and liquidation of School MOOE and other Special funds by Accountant Garlie
Fathe Dilem; Unified Accounting Code Structure by Accountant Hansen Baggay of PVS; Process Flow
of Financial reporting on Cash Advances, its Procedural Guidelines in the Management of Cash
Advances for School MOOE and other funds by Ms. Evalyn Dilag, AOII and Process Flow on
Liquidation Reporting on Indication of effective utilization of School Funds by Ms. Sheryl Mayapit,
ADAS III; Provident Fund on amendments and additional provision prescribing the maximum loanable
amount and delegation of approving authorities under DepEd Provident Fund Program by Emelyn
Saguding. In the afternoon session were the presentation of topics on RA 11032 by Atty. Cherry Ann
B. Astudillo, highlighting the provisions on Processing Time consumed by the government agency on
Business-related Transactions and Complex Transactions, simplified process to expedite transactions
and the Cash Disbursement System updates and correspondence by Mr. Dan Bryan Javier, ADAS III.
For the remaining hours of the day was the conduct of some team building out door activity/games
prepared and facilitated by Ms. May Langbayan, Ms. Emily Laderas and Daisy May Bucao which is the
most enjoyable part of the training where mental, physical and strategic planning and management
were developed by the participants having cohesiveness and unity was exhibited.

On the 3rd day, the presentation of topics on Productive Management for Employees’
Savings and Investments by Ms. Emily Laderas where in participants were enlighten on how to
manage their finances and how to make it Grow followed by the official organization of the started
Cooperativism of the ADASes wherein it has already grown into Nineteen Thousand Pesos as of date
and the induction of elected officers; and Elements of Strategic Thinking and Rational Problem Solving
Process by Ms. Daisy May Bucao in connection with the Team Building activity followed by the indoor
games and activities.

SDS Amador D. Garcia, Sr. on his closing message delivered some very inspiring messages
that challenged the participants in the discharged of their duties as government employees charged
with trust, confidence and integrity in handling the finances of the schools.

Outcome/Result

After the Three day training on Accounting Skills Development on the Philippine Financial Reporting
Standards and Financial Management Operations Manual cum Team Building participated by the Budget
and Finance Team, participants have common understanding and uniform interpretation of the standards,
rules and regulations on Financial process in application of the governing principles, policies and specific
procedures and other factors to be considered in the procurement process as stipulated in RA 9184;
Know the basic flow of funds to and from different sources (DBM, Bureau of Treasury, Central Office,
Regional Offices, Division Offices, and Schools) and within the DepEd governance structure; Broaden
participant’s understanding on the Financial Management Operation and the overall processes including
the policies, the procedures of accounting/disbursement of government funds; Enhanced knowledge and
skills on the content and processes on preparation of financial reports; Learned other management
practices to be applied consistently throughout the department ensuring the quality, the completeness
and timeliness in submission of financial reports.

Through this activity the participants will build high-performance for Budget and Finance Team
with Enhanced Competency, Accountability and Professionalism at work place.

Agreements

Certificate of participation shall be awarded to the participants who have completed the training
during the Completion Ceremony spearheaded by the division office.

Monitoring & Evaluation

 The Schools Division office thru HRD monitoring, provide technical assistance, and gather best
practices and feedback of the Activity. And thru the SMME shall conduct QAME for the duration of the
training.

Recommendations

Conduct of annual updates, reassessment and continuous acquisition and professional

development of its financial management staff as agents of the change and financial reform and
administrative knowledge.

XI. METHODOLOGIES/STRATEGIES EMPLOYED

Lecture, Workshop and Drill

XII. PICTORIALS

DAY 1: April 25, 2022

Division Accounting Skills Development on the Philippine Financial Reporting Standards and Financial
Management Operations Manual Cum Team Building at Villa Saturnina Resort,Sta. Ana, Cagayan Valley
 DAY 2: April 26, 2022
Division Accounting Skills Development on the Philippine Financial Reporting Standards and Financial
Management Operations Manual Cum Team Building at Villa Saturnina Resort,Sta. Ana, Cagayan Valley
 DAY 3: April 27, 2022
Division Accounting Skills Development on the Philippine Financial Reporting Standards and Financial
Management Operations Manual Cum Team Building at Villa Saturnina Resort,Sta. Ana, Cagayan Valley
XIII. SUMMARY
 The Department of Education recognized the importance of continuous professional development
of its financial management staff as agents of the change and financial reform (DepEd Order 60, s. 2016).
In accordance with this, the Schools Division of Kalinga came up with an innovation on the Cash
Disbursement System for Schools developed by one of the IT skilled employee of the Accounting Section.
This had helped in ensuring that common standards and uniform application of rules and processes which
adheres to the basic principles of financial management and operations based on government issuances.

Prepared by:

GARLIE FATHE A. DILEM

Accountant III

Noted by:

JERRY C. YMSON
OIC-ASDS