HOW DO YOU PLAN YOUR BUDGET?

AOPB
PDP

PAPs
ANNUAL OPERATIONS
PLANS AND BUDGET
(AOPB)
NUP Jennifer Rose S Ramos
PRESENTATION OUTLINE
• References and Linkages of AOPB
• Annual Operations Plans and Budget (AOPB)
• Operations Plans and Budget Committee (OPBC)
• Timeline of AOPB
• Compliances under AOPB
• Structure of AOPB
• Annual Operations Plans and Budget Estimate (AOPBE) for FY
2024
REFERENCES
• NAPOLCOM Memorandum Circular No. 95-02 “Preparation and
submission of the 1995 Operations Plans and Budget of the
Philippine National Police”;

• OPBC Resolution No. 2011-01 “Resolution approving and

adopting the Philippine National Police Operations Plans and
Budget for Fiscal Year 2012”; and

• OPB Resolution No. 2021-01 “Resolution approving and

adopting the PNP Operations Plans and Budget for Fiscal Year
2021.
LINKAGES AND REFERENCES

#7 Ensure a level playing field

SILG Concerns ANNUAL PROGRAM

NAPOLCOM OPERATIONS THRUST
DBM Issuances PLANS AND
GAA BUDGET
MAJOR PROGRAMS
1. General Administration and Support (GAS)
2. Support to Operations (STO)
3. Operations
Organizational Outcomes (OOs):
a. OO1 – Crime Prevention and Suppression
Program;
b. OO2 – Crime investigation Program; and
c. OO3 – Police Education Program
PNP’s COMMITMENT

ORGANIZATIONAL OUTCOME

 Community Safety Improved

WHAT ARE THE 3 MAJOR
PROGRAMS OF THE PNP?

OO

WHAT IS THE PNP’S COMMITMENT?

What is the PNP Annual Operations
Plans and Budget (AOPB)?
THE PNP ANNUAL OPERATIONS
PLANS AND BUDGET
• Is a document prepared every year which operationalizes the
approved annual appropriations in terms of targets and financial
requirements for every identified PAPs.

• It is both financial and work plan.

• It serve as primary basis in the implementation of the PNP’s

various programs/activities/projects (PAPs).
THE PNP ANNUAL OPERATIONS
PLANS AND BUDGET
• Guides the PNP Offices and Units in preparing the respective
targets/commitments per Program/Activity/Projects (PAPs)
anchored on PNP priorities; and

• Traditionally, it is prepared based on the approved GAA, but can

be ideally utilized as a budget proposal format or document like
DBM’s Budget Matrix and Agency Performance Measures.
PURPOSES
1 Promoting efficiency and economy

2 Reprioritizing PAPs and commitments

3 Harmonizing and enhancing the continuity of the implementation of PAPs

4 Facilitating the monitoring and evaluation of the implementation of PAPs

5 Establishing performance commitments and providing basis for performance evaluation.

DEFINITION OF TERMS
• Work Plan – contains information on the location, description
or specification of intended output, annual targets and
corresponding quarterly targets for each PAP.

• Financial Plan – indicates the periodic financial operating

requirements of the Work Plan and shall be stated by object of
expenditures for each PAP as reflected in the approved
appropriation’s budgetary structure. The annual financial
requirement shall be the appropriation net of the amount
reserved.
DEFINITION OF TERMS
• Program – an integrated/cohesive group of activities and
projects that contributes to an agency’s continuing
objective/outcome such as, General Administration and Support
(GAS), Support to Operations (STO), and Operations.

• Activity – is a work process that contributes to the fulfillment

of a program, sub-program or project; is any action taken or
work performed through which inputs (such as funds, technical
assistance and other types of resources) are mobilized to
produce specific outputs.
DEFINITION OF TERMS
• Project – is a special agency undertaking or intervention
within a definite timeframe (period of time), consist of a set of
planned, interrelated activities that is designed to produce or
achieve pre-determined goods or services (objectives) within a
given budget.
(ref: National Budget Circular No. 559 dated June 26, 2015)
DEFINITION OF TERMS
• Performance Indicator (PI) - is a characteristic or evidence
that measures and illustrates the standard of performance by
which an agency delivers its programs or outputs. Performance
Indicators can measure the quantity, quality or timeliness of
outputs and outcomes of an agency or a program and provide
evidence that describes results such as economy, efficiency,
and effectiveness. An outcome indicator measures how well a
program has achieved its stated objective.
PNP Operations Plans and Budget
Committee (OPBC)
OPERATIONS PLANS AND BUDGET
COMMITEE
TCDS
Committee Chairman
DC & DPL
Secretariat

TDPL D, D-Staff TDC

Chairman, (Program Directors) Chairman,
Sub-committee on Sub-Committee on
Operations Plans IG, IAS, D, HS, D, Budget
PNPA, D, NPTI
(Ad Hoc Program
Directors)
Deputy Directors, D- Executive Officers,
Staff, DIG, IAS, and Budget Officers, D-
DD, HS Staff, CS, IAS, and
Members CS, HS
Members
PNP OPBC FUNCTIONS
1. Assure the proper distribution and utilization of resources
• Analyze the program and budget guidance and advise on the
development of the AOPB Guidelines, AOPB Proposed and AOPB
Estimate
• Formulate and revise the operating program objectives, resource
requirements and probable resource availability
• Ensure proper coordination of the operating program, reviewing
operating schedules and program scheduled changes
• Insure proper coordination and review of the Work and Financial
Plan, and Program of Expenditures
• Coordinate and direct the preparation of the mission statements for
the command, including mission changes and insuring that they are
kept current
PNP OPBC FUNCTIONS
2. Ensure that the actions of the PNP organization will reflect the
total coordinated effort of top management officials on fiscal
administration and resource management.
3. Provide the Committee information regarding their respective
concern.
PROGRAM DIRECTORS
All the members of the Directorial Staff except TDC, and
TDPL are Program Directors, while IG, IAS, D, HS, D, PNPA,
and D, NPTI are designated as Ad Hoc Program Directors.
They shall perform the following:
1. Prepare the functional objectives and policy guidance;
2. Monitor the implementation of the control programs
peculiar to their respective staff responsibility;
3. Prepare the Program and Budget Guidance documents;
and
4. Monitor programs, reviews and analyses.
OPBC OF PROs AND NSUs
To facilitate the activities and processes of AOPB preparation,
the OPBCs shall be strengthened and revitalized in
PROs/NSUs similar to the responsibilities and accountabilities
of the PNP OPBC.
PROs/NSUs OPBC shall have 2 Sub-Committees, namely:
1. Sub-Committee on Operations Plans; and
2. Sub-Committee on Budget
To institutionalize the PNP AOPB, conduct regular meeting and
cascade AOPB down to lowest police office/unit.
Note: Members may invite technical personnel to provide information and/or references needing detailed
technical or specialty clarification.
PHASES IN THE PREPARATION/IMPLEMENTATION
OF THE AOPB
COMPLIANCES UNDER AOPB
1. Final Annual Operations Plans and Budget (AOPB)
a. Final AOPB for FY 2023

2. Adjusted AOPB
a. Adjusted AOPB for FY 2022

3. Quarterly Accomplishment Report on OPB

4. Annual Operations Plans and Budget Estimate (AOPB)

a. AOPBE for FY 2024
HOW TO PREPARE THE AOPB?
• Follow the PREXC (Budget Structure)
• Identify the various PAPs under specific Programs
• Indicate the Performance Indicator
• Set the targets (can refer to historical data ot others)
• Get the Per Capita Cost
• Check the amount per item from the PS-DBM
• If the item is not included in the list of PS-DBM, can get
quotation from 3 nearest suppliers
• Get the lowest amount
• Can include in the REMARKS any explanation or
justification
• Separate WISH LIST for CAPITAL OUTLAY
PHILIPPINE NATIONAL POLICE
FINAL PREXC STRUCTURE PNP REGIONAL OFFICE

GAS STO OPERATIONS

OO: COMMUNITY SAFETY IMPROVED

PERSONNEL PROVISION OF
AND RECORDS HOSPITALIZATION
MANAGEMENT AND HEALTH
CARE SERVICES OO1: CRIME PREVENTION AND OO2: CRIME INVESTIGATION
TO THE MEMBERS SUPPRESSION PROGRAM PROGRAM
OF THE PNP AND
HUMAN THEIR DEPENDENTS
RESOURCE CONDUCT OF CONDUCT OF OPERATIONS
DEVELOPMENT PROCUREMENT, AND OTHER RELATED CONDUCT OF
TRANSORT, STORAGE CONFIDENTIAL ACTIVITIES CRIMINAL
AND DISTRIBUTION OF AGAINST DISSIDENTS, INVESTIGATION AND
SUPPLIES AND MATERIALS, SUBVERSIVES, LAWLESS OTHER RELATED
INCLUDING THE ELEMENTS AND ORGANIZED CONFIDENTIAL
MAINTENANCE OF CRIME SYNDICATES AND ACTIVITIES
EQUIPMENT AND CAMPAIGN AGAINST
FACILITIES KIDNAPPING, TRAFFICKING
OF WOMEN AND MINORS,
SMUGGLING,
CONDUCT OF CARNAPPING,
INTELLIGENCE AND GUNRUNNING, ILLEGAL
COUNTERINTELLIGENCE FISHING AND TRAFFICKING
ACTIVITIES OF ILLEGAL DRUGS

CONDUCT OF COMMUNITY
AWARENESS, PUBLIC
CONSTRUCTION OF RELATIONS ACTIVITIES AND
POLICE STATIONS COMMUNITY WORK AND
DEVELOPMENT, INCLUDING
DISASTER PREPAREDNESS,
COMMUNITY
ORGANIZATION AND
LFP MOBILIZATION,
COMMUNITY
DEVELOPMENT, RELIEF
OPERATIONS AND OTHER
RELATED ACTIVITIES WHICH
ARE CONFIDENTIAL IN
NATURE
PHILIPPINE NATIONAL POLICE
FINAL PREXC STRUCTURE CENTRAL OFFICE

GAS STO OPERATIONS

OO: COMMUNITY SAFETY IMPROVED

GENERAL CONDUCT RESEARCH
MANAGEMENT AND DEVELOPMENT ON
AND SUPERVISION THE UPGRADING OF THE OO2: CRIME OO3: POLICE
OO1: CRIME PREVENTION AND
LOGISTICS CAPABILITIES INVESTIGATION EDUCATION
SUPPRESSION PROGRAM
OF THE PNP, INCLUDING PROGRAM PROGRAM
WEAPONS,
TRANSPORTATION AND
PERSONNEL AND CRIMINALISTIC CONDUCT OF OPERATIONS AND
CONDUCT OF OTHER RELATED CONFIDENTIAL CONDUCT OF CONDUCT
RECORDS EQUIPMENT AND CASE PROCUREMENT, ACTIVITIES AGAINST DISSIDENTS, CRIMINAL TRAINING OF
MANAGEMENT MANAGEMENT AND TRANSORT, STORAGE SUBVERSIVES, LAWLESS INVESTIGATION CADETS AND
INTELLIGENCE SYSTEM OF AND DISTRIBUTION OF AND OTHER POLICE NON-
THE PNP INTELLIGENCE ELEMENTS AND ORGANIZED
SUPPLIES AND CRIME SYNDICATES AND RELATED COMMISSION
RESEARCH CENTER MATERIALS, INCLUDING CONFIDENTIAL OFFICER
FISCAL CAMPAIGN AGAINST
MANAGEMENT THE MAINTENANCE OF KIDNAPPING, TRAFFICKING OF ACTIVITIES
SERVICES EQUIPMENT AND WOMEN AND MINORS,
FACILITIES SMUGGLING, CARNAPPING,
GUNRUNNING, ILLEGAL FISHING COMPLETION OF
PROVISION OF AND TRAFFICKING OF ILLEGAL CRIME
HOSPITALIZATION AND DRUGS LABORATORY
INTERNAL AFFAIRS BUILDINGS
HEALTH CARE SERVICES
SERVICES
TO THE MEMBERS OF THE CONDUCT OF
PNP AND THEIR INTELLIGENCE AND CONDUCT OF COMMUNITY
DEPENDENTS COUNTERINTELLIGENCE AWARENESS, PUBLIC RELATIONS
HUMAN
ACTIVITIES ACTIVITIES AND COMMUNITY
WORK AND DEVELOPMENT,
RESOURCE
INCLUDING DISASTER
DEVELOPMENT
PREPAREDNESS, COMMUNITY
CONSTRUCTION OF ORGANIZATION AND
FACILITIES MOBILIZATION, COMMUNITY
PLANS SERVICES DEVELOPMENT, RELIEF
OPERATIONS AND OTHER
RELATED ACTIVITIES WHICH ARE
ADMINISTRATION CONFIDENTIAL IN NATURE
OF PERSONNEL
BENEFITS
 Physical and Financial
Target
Organizational Programs/Activities/Projects Performance 1st 2nd 3rd 4th Total Total Cost per
Quarter Quarter Quarter Quarter Remarks
Outcome (PAPs) Indicator Target Funding Capita

Funding

Funding

Funding

Funding
Target

Target

Target

Target
I. General Administration Support

A. General Management and

Supervision
Community Safety Improved

B. Personnel and Records

Management
1. PrInting of ID (Region)

C. Fiscal Management Services

D. Internal Affairs Services

E. Human Resource
Development
F. Plans Services

G. Administration of Personnel
Benefits
 Physical and Financial
Target
Organizational Programs/Activities/Projects Performance 1st 2nd 3rd 4th Total Total Cost per
Quarter Quarter Quarter Quarter Remarks
Outcome (PAPs) Indicator Target Funding Capita

Funding

Funding

Funding

Funding
Target

Target

Target

Target
II. Support to Operation

A. Conduct Research and

Community Safety Improved

Development on the
Upgrading of the Logistics
Capabilities of the PNP,
Including Weapons
Transportation and
Criminalistics Equipment
and Case Management and
Intelligence System of the
PNP Intelligence Research
Center
B. Provision of Hospitalization
and Health care Services to
the Members of the PNP and
their Dependents
 Physical and Financial
Target
1st 2nd 3rd 4th Cost
Organizational Programs/Activities/Projects Total Total
Performance Indicator Quarter Quarter Quarter Quarter per Remarks
Outcome (PAPs) Target Funding
Capita

Funding

Funding

Funding

Funding
Target

Target

Target

Target
OO1 Crime Prevention and
Suppression Program
A. Conduct of Procurement,
Transport, Storage and
Distribution of Supplies and
Materials, including the
Community Safety Improved

Maintenance of Equipment and

Facilities
1. Procurement Management
Program

1.a Conduct conference No. of conference 3 1 3 10 3 1 3 10, 12 41,94 3,49 Confer

conducted 0, ,4 0, 48 0 5 ence
4 85 4 5 conduc
8 8 ted
5 5 every
month
total agagf
Grand total (10% inflation rate) kajsg
COS PER CAPITA – Printing of ID
Item Quantity Cost total
 Physical and Financial
Target
1st 2nd 3rd 4th Cost
Organizational Programs/Activities/Projects Total Total
Performance Indicator Quarter Quarter Quarter Quarter per Remarks
Outcome (PAPs) Target Funding
Capita

Funding

Funding

Funding

Funding
Target

Target

Target

Target
OO1 Crime Prevention and
Suppression Program
Community Safety Improved

A. Conduct of Intelligence and

Counter-Intelligence Activities
B.Conduct of Community
Awareness, Public Relations
activities and Community Work
and Development, including
Disaster Preparedness,
Community Organization and
Mobilization, Community
Development, Relief Operations
and other related activities
which are confidential in
nature.
 Physical and Financial
Target
1st 2nd 3rd 4th Cost
Organizational Programs/Activities/Projects Total Total
Performance Indicator Quarter Quarter Quarter Quarter per Remarks
Outcome (PAPs) Target Funding
Capita

Funding

Funding

Funding

Funding
Target

Target

Target

Target
Community Safety

OO2 Crime Investigation Program

Improved

A. Conduct of Criminal No. of Crime

Investigation and other related Investigations
confidential activities undertaken
. % of Most Wanted
Persons/High Value
Targets arrested
% of arrested persons
within 30 days upon the
receipt of the Warrant of
Arrest
 Physical and Financial
Target
1st 2nd 3rd 4th Cost
Organizational Programs/Activities/Projects Total Total
Performance Indicator Quarter Quarter Quarter Quarter per Remarks
Outcome (PAPs) Target Funding
Capita

Funding

Funding

Funding

Funding
Target

Target

Target

Target
Community Safety

OO3 Police Education Program

Improved

A. Conduct of Education Program No. of Academic

Research Conducted
. % of total uniformed
personnel completing the
training programs of the
PNP for the School Year
No. of uniformed
personnel trained
ANNUAL OPERATIONS PLANS AND
BUDGET ESTIMATE (AOPBE) for FY 2024
REFERENCES
• PNP Memorandum Circular No. 2021-010 with Subject:
Revised Guidelines on the Preparation of the Annual
Operations Plans and Budget (AOPB)

• PNP Command Memorandum Circular No. 17-2022 dated June

13, 2022 with Subject: Review and Validation of the Annual
Operations Plans and Budget Estimate (AOPBE) for FY 2024
THANK YOU.
WORKSHOP (BLC 7)
Formulate/Prepare the Proposed AOPBE for FY 2024 for
the ff units
Parameters for the Workshop Presentation

1. FORMAT 40%
2. CONTENT 40%
3. PRESENTATION 10%
4. ORIGINALITY 10%

TOTAL OF 100%