ISMAIL RESIN (PRIVATE) LIMITED
SYSTEM OF CALIBRATION
IRL-SOP-CAL-09-L2 Effective Date: 15-09-2023 Review Date: 15-09-2025
Version – [1.0] Supersede: None
SYSTEM OF CALIBRATION
Reference:
ISO 9001:2015
Prepared By: Sign: ________________ Date:
Reviewed By: Sign: ________________ Date:
Approved By: Sign: ________________ Date:
DISTRIBUTION RECORD LIST:
S. NO DISTRIBUTED TO DATE
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ISMAIL RESIN (PRIVATE) LIMITED
SYSTEM OF CALIBRATION
IRL-SOP-CAL-09-L2 Effective Date: 15-09-2023 Review Date: 15-09-2025
Version – [1.0] Supersede: None
CHANGE RECORD LIST:
Revision Date Amended by Description of Approved by
Change
1 PURPOSE
The purpose of this document is to establish a documented procedure to control, calibrate
and maintain the monitoring, measuring and testing equipments which are used in
verifying conformance of product/services to required specification.
This procedure defines the actions and responsibilities of maintenance department in
maintaining machines and equipments in good working condition.
2 SCOPE
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ISMAIL RESIN (PRIVATE) LIMITED
SYSTEM OF CALIBRATION
IRL-SOP-CAL-09-L2 Effective Date: 15-09-2023 Review Date: 15-09-2025
Version – [1.0] Supersede: None
This procedure applies to the all machines and equipments which are used for measuring
the conformity of product/services.
3 ROLES AND RESPONSIBILITIES
Management Representative (MR) is responsible to ensure that the procedures is
followed effectively. Services department e.g Electrical , Mechanical and Lab is
responsible to ensure that all machines and equipments are calibrated and maintained in
proper working condition and maintenance and calibration is carried out as planned.
4 ABBRIVIATION DEFINITION
4.1 IRL = Ismail Resin (Private) Limited
4.2 ISO = International Organization for Standardization
4.3 SOP = Standard Operating Procedure
4.4 L2 = Level II Documents
4.5 QHSE = Quality, Health, Safety and Environment.
4.6 MR = Management Representative
4.7 CAL = Calibration
5 PROCEDURE
5.1 Calibration
5.1.1 All the equipment and instruments, which directly affect the quality of product/services
or process, are calibrated prior to their use and at regular intervals depending upon the
use of the equipment and nature of the equipment. Calibration plan identifies the
instruments for which calibration is required.
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ISMAIL RESIN (PRIVATE) LIMITED
SYSTEM OF CALIBRATION
IRL-SOP-CAL-09-L2 Effective Date: 15-09-2023 Review Date: 15-09-2025
Version – [1.0] Supersede: None
5.1.2 Relevant department arranges to carry out calibration of the measuring, inspection and
testing equipment’s.
5.1.3 Top management review at suitable intervals and evaluate the effectiveness of calibrated
equipment used at facility. If any measuring equipment found to be out of order then its
maintenance is done first then calibrated for accuracy.
5.1.4 Original calibration certificates remain under custody of departmental head. Photocopies
of certificate will be kept by departmental QHSE coordinator for ready reference.
Any equipment which is reported by the external calibration agency to have abnormal
errors and not suitable for use is declared un-serviceable and labeled as “OUT OF
ORDER” and later on disposed off.
5.2 Frequency of calibration
5.2.1 The frequency of calibration depends upon the type of equipment and its usage. If the
equipment is not used for a long time it is calibrated / validated prior to use to eliminate
the traces of doubts, if any. The frequency of calibration is mentioned in equipment
calibration certificate issued by third party. On the basis of master list of equipment
calibration, departmental heads prepares and maintained calibration schedule.
5.2.2 Departmental head will arrange to conduct yearly internal calibration of critical
equipment and mark proper identification and calibration date conducted
5.2.3 In-house calibration stickers will be posted on all internally calibrated equipment should
be signed as approved by departmental head or person authorized by top management to
perform job.
5.3 Calibration Status
Status of calibration is identified with a suitable tag, label or sticker that shows when the
equipment was last calibrated, the next calibration due date, Identification number and
the authorized signature.
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ISMAIL RESIN (PRIVATE) LIMITED
SYSTEM OF CALIBRATION
IRL-SOP-CAL-09-L2 Effective Date: 15-09-2023 Review Date: 15-09-2025
Version – [1.0] Supersede: None
5.3.1 Calibration Records
5.3.2 Relevant department supervisor maintain the master list of measuring equipment.
5.3.3 This list contains the following information:
5.3.4 Serial number
5.3.4 Identification number of equipment’s
5.3.5 Name of equipment’s
5.3.6 Calibration done by.
5.3.7 Calibration date and next due date
5.3.8 Remarks
5.3.9 The relevant department representative is responsible to maintain the calibration record.
If any equipment becomes "OUT OF ORDER", then relevant department representative
after verification declares the equipment as "OUT OF ORDER", and maintain the record.
Relevant department is responsible to maintain the calibration records. Master list of
calibration equipments is maintained by departmental respresentative.
5.4 Handling of equipment
The equipment are maintained, stored and handled in such a way as to ensure its
accuracy and fitness for use.
5.5 External calibration
5.5.1 External calibration agencies will be approved by top management for measuring
equipment and testing.
5.5.2 Departmental head make sure that after calibration of equipment from calibration
agency it is properly marked and placed on required location with date of calibration
and next due date on “Calibration Status Sticker”.
5.5.3 Top management ensure that the calibration agency has provided the calibration
certificate after calibration.
5.5.4 Departmental head is responsible to maintain record of certificates.
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ISMAIL RESIN (PRIVATE) LIMITED
SYSTEM OF CALIBRATION
IRL-SOP-CAL-09-L2 Effective Date: 15-09-2023 Review Date: 15-09-2025
Version – [1.0] Supersede: None
5.6 Master equipment calibration
5.6.1 One master equipment will be calibrated and kept under custody of departmental head
for inhouse calibration.
5.6.2 Departmental head will arrange to conduct yearly calibration of master equipment and
mark proper identification and calibration date conducted.
5.7 Actions taken when any measuring equipment found to be working without
calibration.
5.7.1 If any equipment found without calibration then process department will inform to
relevant department.
5.7.2 Process department will evaluate its effect on product quality and increase product
testing if required.
5.7.3 Relevant department representative will arrange the internal/external calibration of
effected equipment.
6 RELATED DOCUMENTS:
6.1 Master list of Calibration Equipments IRL-CAL-F.9-1-L4
6.2 External Calibration Certificates
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