Publisher 2010

GCFLearnFree.org.

Publisher 2010 is part of the Microsoft Office suite and is used to produce professional-looking
publications. With the layouts and templates in Publisher, you can create brochures, newsletters,
invitations, business cards and more.

Publisher Basics

1: Getting to Know Publisher 2010

2: Producing a Publication
3: Creating a New Publication

Common Tasks in Publisher

4: Working with Text

5: Working with Shapes and Objects
6: Working with Pictures
7: Working with Tables
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1. Getting to Know Publisher 2010

Introduction

Microsoft Publisher 2010 is a program designed to help you create publications, or documents
that you can print and distribute.

In this lesson, you'll learn about the advantages and disadvantages of using Publisher 2010.
You'll also learn about the Publisher interface, including the Ribbon, rulers and guides, and
Backstage view.

Getting to Know Publisher 2010

Even if you've never used Publisher before, you'll probably find its interface familiar, as it has
many of the same features as other Microsoft Office programs. However, it does include some
features specifically designed for creating publications. If you have used Publisher, you'll
recognize these features, but will also notice some slight changes to the 2010 version.

Advantages and Disadvantages of Publisher

Publisher offers templates and other tools to help you create a variety of publications, including
brochures, newsletters, business cards, menus, and more.
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Examples of Publisher 2010 publications

As you might know, you can do most— if not all— of the tasks mentioned above in Microsoft
Word. So, why not create publications using that program, instead?

One of the advantages of Publisher is that it offers more control over certain aspects of your
publication. For instance, Publisher offers a work environment that makes it easy to work with
documents in a variety of sizes and shapes. It also has a larger variety of tools to help you
arrange and align text, images, and other objects within the page margins.
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The Publisher interface

However, while Publisher does have certain advantages, it also has the disadvantage of being the
least developed program in the Office 2010 suite. It does not include the theme colors,
advanced image editing tools, or many of the other new features present in Word and
PowerPoint 2010. In fact, in terms of these features, Publisher 2010 is more similar to Publisher
2007 and 2003 than it is to other current programs in the Office suite. As you begin to use
Publisher 2010, you may find that you prefer to create certain types of publications in Word.

Learning Publisher

While this course is an introduction to Publisher, it is not intended for those who are unfamiliar
with word processing. In order to learn to use Publisher with our course, you must already
know how to use Microsoft Word. If you don't already feel comfortable using Word, review
our Word 2010 tutorial.

Introduction to the Publisher 2010 Environment

If you are familiar with Publisher 2007 or 2003, you'll notice a few changes to the 2010
interface. The main change is the addition of the Ribbon, which appears in all of the Office 2010
programs. Publisher also added Backstage View, which we will cover later in this lesson.
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In most other regards, though, the Publisher environment is much the same as in past editions. If
you are new to Publisher, you should take some time to familiarize yourself with its interface.

Review the interactive to learn more about the Ribbon and other features in the Publisher 2010
environment.

Working With the Publisher 2010 Environment

One of the first things you might notice when you open Publisher is that the rulers and guidelines
used to line up document components are slightly different than those in other Office programs.
Other features of the Publisher environment might seem more familiar. For instance, you’ll
recognize the Ribbon, where you can find the commands you need to do common tasks in
Publisher.

The Ribbon

The Ribbon contains multiple tabs, each with several groups of commands. Some tabs, like
"Text Box Tools" or "Picture Tools," may appear only when you are working with certain items
like text boxes or images.
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The Ribbon

Viewing Tools

Publisher offers a group of viewing tools to help you control the layout of your text, images and
objects on the page. These viewing tools are for your editing purposes only. They can be turned
on and off and will not appear in your printed publication.

 To access and choose viewing tools, select the View tab and locate the Show group.
Click the checkboxes of the various view options to turn them on and off.

Publication viewing tools

The publication viewing tools include:

 Rulers
You can use the rulers to the left and top of your publication to help you line up text,
images, and other objects and get a clearer idea of exactly where those objects will
appear on the printed page. When you select an object in your publication, a white space
will appear on the rulers to show the object's location.
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The rulers

 Baselines
Baselines are evenly-spaced horizontal lines that you can use to line up text. You'll learn
about automatically aligning text to your baselines in the Working with Text lesson.

Baselines

 Boundaries
Boundaries are dark blue dashed borders that appear around your objects. Viewing object
boundaries can be useful when you are aligning objects or wrapping text.

Object boundaries

 Guides
Guides are thin lines that help you align various objects. There are two types of guides:
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o Margin guides, which are blue lines that mark the edges, or margins, of the
printable area on each page of your publication. Margin guides are automatically
created when you set your page margins.

Margin guides

o Customizable guides, which are green lines that you can add anywhere on your
publication.

Customizable green guides

To Add Green Guides:

1. Click either the horizontal or vertical ruler.

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Creating a vertical guide

2. Drag your mouse to your publication, and release to add the guide in the desired
location.

Dragging the guide to the desired location

3. Your guide will be placed. You can move it at any time by clicking and dragging it.

The added guide

Backstage View

In Publisher 2010, options for saving, printing, and creating publications are all located in
Backstage view. It is similar to the Office Button Menu from Publisher 2007 or the File Menu
from earlier versions of Publisher. However, unlike those menus, it is a full-page view, which
makes it easier to work with.

 To access Backstage view, click the File tab.

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Click the File tab to access Backstage view

Review the interactive below to learn about the different things you can do in Backstage view.

Challenge!

1. Open Publisher 2010 on your computer. A new blank publication will be created. (You'll
need to exit Backstage view to view it.)
2. Click through all of the tabs and notice how the Ribbon options change.
3. Try turning on and off various viewing tools.
4. Add a green guide.
5. Return to Backstage view to view your publication info.
6. Close Publisher without saving the publication.
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2. Producing a Publication
Introduction

Before you create a publication, you should already have an idea of what you want to do with it
when it’s finished. Will you print and distribute it? Will you publish it online? Knowing the
answers to these questions is essential to making decisions about how your publication will look.

In this lesson, you'll learn about the things you need to consider before publishing, like layout,
print supplies, and more. You'll also learn about printing your publication and converting it to
a PDF.

Creating a Publication

Creating a professional-looking publication takes planning. For instance, before you even begin
your publication, you should know whether you plan to print your document or distribute it
online. Once you know how you'll present your publication, you can start making decisions
about other aspects of it, such as page layout, paper choice, and print option.

Page Layout

Some of the first choices you need to make about your publication involve page layout. Creating
a publication from a template takes care of most of these choices for you. However, if you
create a publication from scratch or decide to heavily modify a template, there are three
components of page layout that you’ll have to consider.

 Size
Some publications, like flyers, can be large or small. However, you probably don’t want
a brochure to be giant. A standard sheet of paper is 8.5 inches wide and 11 inches tall.
Larger sheets of paper can be expensive and difficult to print. Think carefully about your
publication size before you commit to printing in a particular format.
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A selection of publication sizes

 Orientation
Do you want your publication to be in landscape orientation (wider than tall) or
portrait orientation (taller than wide)? Your choice will probably be influenced by
standard design conventions. For instance, business cards are usually printed in
landscape orientation.

Business cards with different orientations

 Margins
Margins are areas of blank space that line the edges of a printed document. While
professional printers can print publications where the text and images stretch out all the
way to the edge of the page, most home and office printers require that your publication
have margins, even if they are narrow ones.

The width of your page margins can affect the look and feel of your publication. For
example, extremely wide margins, like those often found in menus for fancy restaurants,
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can look sophisticated. However, wide margins don't leave much room for images and
text. In contrast, narrow margins give you a large amount of space to work with.

Menus with different sized margins

As you plan your publication, it might help to mock up your design on paper. You can also use
an existing publication as a model.
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A finished brochure and the initial mocked-up design

Producing Printed Publications

If you're planning on printing your publication yourself, your planning doesn't stop when you
finish your layout. Before you print your publication, you'll have to make certain decisions about
how you want to produce and distribute it.

Paper

 Size
Your paper must be the same size as your publication layout. Keep in mind that not all
printers can handle all sizes of paper. If you don't know whether your printer can use the
desired paper size, review the manual that came with your printer or create and print a
test page with a few lines of text.
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Paper in various sizes

 Type
Depending on the type of publication you're creating, you might want to consider using
something other than standard white paper. For instance, people usually print greeting
cards on a heavier type of paper called card stock. Paper choices aren't just about paper
weight, though. For example, if you're printing business cards, you might consider
buying perforated paper to make separating the cards easier. If you're not sure which
type of paper is best for your publication, the employees at your local office supply store
may be able to help.
 Color
For most publications, white or cream-colored paper is probably the best choice.
However, if you're printing in grayscale or black and white, colored paper can make
your publication more attention-getting and visually appealing.
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A newsletter printed in grayscale on colored paper

Print Quality

 Color
You have three color options for your printed publication:
o Color
o Grayscale, which prints images and details in shades of gray.
o Black and white, which prints all images and text in black ink, without any
shading. Many photocopiers only produce black and white images.

Out of these three options, color often looks the most polished and professional.
However, it does have drawbacks. Before you use color, consider these things first:

o Expense. Color ink cartridges are expensive, and if you're printing many copies
of a color publication, the ink can run out quickly. You can avoid some cost by
using color sparingly.
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A publication printed almost entirely with color ink

o Paper. If you're planning on using color in a double-sided publication, you'll

probably want to use slightly heavier paper to prevent the color from showing
through. Also, you'll want to stick with white or cream-colored paper to ensure
that the colors show up correctly.

Color printing on colored paper

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Color printing showing through the

other side of thin paper

 Printer and copier capability

Be sure that your printer or copier is capable of printing your publications at the quality
you want. This is especially important for professional publications. Do the text and
images come out crisp and undistorted? Are the colors accurate? If you are planning on
printing a double-sided publication, can your printer do that automatically? If the answer
to these questions is no, consider modifying your printer or copier settings or having your
publication professionally printed.

Delivery

If you plan to deliver your publication via mail, you should consider how you're going to send it.
For instance, if you're planning on mailing many copies of your publication, you should consult
with your post office about bulk mailing price options, specifications, and restrictions. No
matter how many copies of your publication you're mailing, you can choose between two ways
of getting your publication ready for delivery.

 Using Packaging
For publications that won't fit in a standard envelope, you'll need to use a larger envelope
or another package better suited to your needs, like a tube if you're mailing a poster, or a
box if you're sending many copies of your publication to one recipient.
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Shipping supplies

 Adding an Address
You can send newsletters and similar publications without any envelope at all, using a
sticker or staple to keep the pages from unfolding. Make sure to include a space in the
publication where you canadd the address. Many templates for newsletters already
include this blank space on the back of the last page.

A newsletter with an address printed on it

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Post-Printing Needs

Depending on the type of publication you’re producing, you may need to plan to put final
touches on your publication just after printing. You may need to arrange time for tasks like:

 Cutting, for publications like business cards and postcards

 Folding, for brochures, newsletters, and other full-page publications
 Stapling, for multi-sheet publications like newsletters and booklets
 Assembling, for publications like name badges and banners

Assembling name badges

If you plan on producing many copies of your publication, tools like paper cutters, paper
creasers, and heavy-duty staplers can help you assemble your publication more quickly and
precisely. Make sure to gather the needed tools ahead of time.

Printing and Publishing

Before you print your publication, take a moment to review the Publisher printing options and
settings. These options give you the ability to control exactly how your publication prints. If
you'd rather not print your publication, Publisher also offers a way to publish electronically.

Printing Settings

Publisher offers a variety of print settings that you can modify to suit your needs. Among these
are two tools for advanced printing tasks: double-sided printing and collating.

 Double-Sided Printing
Double-sided printing allows you to print on both the front and back of each sheet of
paper. Publisher gives you two choices for double-sided printing: you can flip, or turn,
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the page on the long side of the page or the short side.

If you're not sure how flipping the page on each side affects your printed publication,
you can preview your double-sided printing with the transparent view slider, which is
explained in the interactive below. You can also print a page of your publication and fold,
staple, or otherwise prepare it as planned. If the reverse side of your page is upside down,
choose the other option.

Double-sided printing
options

 Collating
The collated printing option lets you assemble copies of your publication with all the
pages in the correct order. By automatically grouping individual copies of your
publication, collating can save you a good deal of time and effort.

Collating options

Review the interactive to learn about printing options and settings in Publisher 2010.
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Before You Print

Before you print, review your print settings and print a final test copy of your publication. You
should also consider running the Design Checker. The Design Checker is a tool that helps you
find and fix problems in your publication that may lead to printing errors.

 To run the Design Checker, go to the Info tab in Backstage view and click the Run
Design Checker button. The Design Checker Pane will appear to the right of your
publication.
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The Design Checker

Publishing Electronically

Depending on the purpose of your publication, you may decide to publish it electronically and
distribute it online. Publisher offers two ways to do this. You can either:

 Publish as a PDF and attach the file to an email or upload it to a website.

 Publish as HTML, which Publisher then embeds directly into an email.

Although Publisher promotes the HTML option as useful, it is almost always better to convert
your publication into a PDF. This is because the PDF option is better at presenting your
publication the way you designed it. Publications saved as HTML can lose some of their
formatting and may not include custom fonts and images.

However, PDFs aren't perfect either. Depending on the type of publication you're working with,
the PDF version may not be easy to browse and read. For example, while you technically can
convert a brochure to a PDF, the panels will not be lined up as they would be in a printed and
folded version. If you're not sure whether or not your publication is suitable for delivery as a
PDF, publish a test copy early in the design process.
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A brochure saved as a PDF

To Publish as a PDF:

1. Navigate to Backstage View and select the Save & Send tab.
2. Select Create PDF/XPS Document, then click the Create PDF/XPS button in the right
pane.
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The Create PDF/XPS button

3. The Publish as PDF or XPS dialog box will open. Browse for and select the location
where you wish to save your PDF and type in a name.
4. Click Publish.

The Publish as PDF or XPS dialog box

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5. Your PDF will be created and opened. Make sure to double-check for any mistakes
before sharing it.

The published PDF

Challenge!

1. Make a list of the things you'd need to consider and plan before making a newsletter.
2. Open an existing Publisher publication. If you want, you can use this example.
3. Review the print settings. Set the publication for double-sided printing.
4. Print the publication.
5. Publish the publication as a PDF.
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3. Creating a New Publication

Introduction

In the previous lesson, you learned about planning and designing a publication. With that
knowledge, you're now ready to create a new publication.

In this lesson, you'll learn how to create a new publication using either a template or a blank
page. You'll also learn how to customize your publication by modifying page layout, applying a
new template, and adding, deleting, and rearranging pages.

Creating a New Publication

Publisher offers dozens of templates for almost any type of publication you would want to
create, including brochures, newsletters, greeting cards, and more. Of course, if you can't find
a template that you like, you can always modify one to suit your needs, or even create a
publication from a blank page. Understanding Publisher's templates and layout tools will help
you create publications that look the way you want.

To Create a New Publication from a Template:

1. Click the File tab to go to Backstage view, then select New. The Available Templates
pane will appear.
2. Select the type of publication you wish to create.
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Available template types

3. A selection of templates will appear in the Available Templates pane. Choose from one
of two categories:
o Office.com templates, which include templates created by other users. User-
created templates are indicated with a User icon . Although Microsoft does
review these templates, you should use caution when downloading them, as they
are not guaranteed to be free of viruses and other problems.
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Office.com templates

o Installed templates created by Microsoft.

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Templates already installed on your computer

4. A preview of the selected template will appear in the Preview pane on the right. Review
the template and modify the template options as desired.
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Previewing and customizing the template

5. When you are satisfied with the template, click Create.

The Create button

6. The new publication will be created.

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The created publication

Depending on the type of publication you create, your template may offer more customization
options than shown in the example above.
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Additional options for a brochure template

Creating Blank Publications

If you don't want to use a template or can't find a template that suits your needs, you can also
create a blank publication. Remember, when you create a blank publication, you will have to
set up page margins, add guides, and make all layout and design decisions on your own.

 To create a blank publication, click the New tab in Backstage View and select a blank
page size in the Available Templates pane.
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Creating a
publication from a blank page

Customizing Your Publication Layout

Whether you chose to create a publication from a template or from a blank page, you may decide
to change the publication layout. Three components that you can change are margins, size, and
orientation. Although you can modify these settings at any time, you should be careful if your
publication already contains objects like text, images, and shapes, as you'll have to adjust them
to fit the new layout.

To Modify Page Margins:

1. On the Ribbon, select the Page Design tab and locate the Page Setup group.
2. Click the Margins drop-down command.

The Margins drop-down command

3. A drop-down list will appear. Select the desired margins.

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Margin width options

4. The new margins will be applied.

The new, narrower margins have been applied

If you are not satisfied with any of the margin options, select Custom margins... to open the
Layout Guides dialog box. There, you can specify margin widths.
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Setting custom margins

To Change Page Size:

1. On the Ribbon, select the Page Design tab and locate the Page Setup group.
2. Click the Size drop-down command.

The Size drop-down

command

3. Select the desired page size from the drop-down list that appears. Remember, you should
be sure that your printer is capable of handling paper that size.
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Page size options

4. Your publication's page size will be changed.

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The publication, now on a larger

page

If the desired page size isn't included in the drop-down list, select More Preset Page Sizes... to
view a larger list of page sizes.

More page sizes

To Change Page Orientation:

1. On the Ribbon, select the Page Design tab and locate the Page Setup group, then click
the Orientation drop-down command.
2. Select Portrait orientation to make your publication taller than wide, or Landscape to
make it wider than tall.
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Page orientation options

3. Your publication's page orientation will be changed.

Depending on the template you chose, changing the page orientation may have a negative effect
on your presentation. While some templates work equally well in both orientations, others do
not.

Objects in this template fit poorly with the landscape orientation.

Changing or Adding a Template

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If you create a publication from a template and later decide that the chosen template doesn't quite
suit your needs, you can always change it. You can also apply templates to publications that
were originally created from blank pages.

To Apply a New Template to an Existing Publication:

1. On the Ribbon, select the Page Design tab and locate the Template group.
2. Click the Change Template command.

The Change Template command

3. The Change Template dialog box will appear. Select a template to preview it in the
Preview pane.
4. Modify the template options as desired.
5. When you are satisfied with the new template, click OK.
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Selecting and modifying a template

6. A dialog box will appear asking you how you wish to use the template. You can either:
o Apply the template to the current publication.
o Create a new publication that includes the text and images you have added.
7. Click OK.
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Template options

8. The new template will be applied to your publication.

The new template

Adding, Rearranging, and Deleting Pages

If you're creating a newsletter or another type of publication with multiple pages, you might
find the Page Navigation pane useful. The Page Navigation pane gives you a way to view and
scroll through the pages in your publication. It also includes features that let you add, move, and
delete pages.
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 To open the Page Navigation pane, click the View tab on the Ribbon and locate the
Show group. Then, select the Page Navigation checkbox.

The Page Navigation pane

To Add a New Page:

1. In the Page Navigation pane, right-click any page, then select Insert Page....
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Inserting a new page

2. The Insert Page dialog box will appear. Specify the number of pages to insert and the
location where you wish to insert them.
3. Choose what will appear on the new pages. By default, the pages will be blank, but you
can also choose to create pages that include one text box or pages that are duplicates of
an existing page.
4. Click OK.

The Insert Page dialog box

5. The new page or pages will be inserted.

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The new blank pages

Depending on the template you're using, when you add a new page, you may see a dialog box
with page layout options.

This Insert Page dialog box includes layout

options

To Move a Page:

1. In the Page Navigation pane, locate the page you wish to move.
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Selecting the page to move

2. Click and drag the page to its new location, then release the mouse.

Dragging the page to its new

location
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3. The new page order will be applied.

The new page order

To Delete a Page

1. In the Page Navigation pane, right-click the page you wish to delete, then select Delete...
in the list that appears.
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Deleting a page

2. If the page is part of a two-page spread, Publisher will ask if you wish to delete one or
both pages. Make your selection, then click OK.

Choosing which pages to delete

3. The page will be deleted.

Challenge!

1. Open Publisher and create a new publication from a template. Be sure to review the
template options.
2. Modify the page margins to make them wider.
3. Change the page orientation to see how it affects the layout of your publication.
4. Add a new page to your publication.
5. Move the page you just added so that it is the first page in your publication.
6. Close the publication without saving it.
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4. Working with Text

Introduction

To create and design effective publications, you need to be able to present text in a readable and
visually interesting way. For this reason, Publisher offers a number of tools that let you
customize and control the layout and appearance of the text in your publication.

In this lesson, you'll learn how to add and arrange text boxes, as well as how to format them
and the text they contain.

Using Text in Publisher

As you enter text in Publisher, you'll need to adjust it to make it fit your publication. While most
of Publisher's text tools are the same as those in other Office programs, a few are specifically
designed to handle Publisher's unique publication tasks.

Text Basics

As discussed in Lesson 1, in order to use Publisher 2010, you should already feel comfortable
using Microsoft Word to insert and edit text. If you find yourself having trouble working with
text in Publisher, review our Word 2010 course, especially the following lessons:

 Text Basics - Reviews basic topics like inserting, deleting, copying, and moving text
 Formatting Text - Includes text formatting tasks like changing font style, size, and color
 Checking Spelling and Grammar - Presents tools you can use to proofread your text
 Working with Lists - Guides you through creating and formatting lists
 Line and Paragraph Spacing - Explains how to adjust spacing

Working with Text Boxes

In Publisher, text is contained in text boxes, which are blocks of text that you can place on the
page. When you create or select a text box, the Text Box Tools tab will appear on the Ribbon.
On this tab are commands that let you adjust and format your text box and the text it contains.
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The Text Box Tools tab

To Insert a Text Box:

1. On the Ribbon, select the Insert tab and locate the Text group.
2. Click the Draw Text Box command.

The Draw Text Box command

3. The cursor will turn into a crosshairs . Click anywhere onyour publication and drag
your mouse to create the text box.

Clicking and dragging to

create a text box

4. You can now start typing inside the text box.

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The created text box

Wrapping Text

If you place a text box near an image or another object, you may notice that the text is
overlapping with the object or doesn't appear exactly where you want. To fix this problem, you'll
need to change the object's text wrapping settings.

Poorly wrapped text

To Wrap Text Around an Object:

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1. Select the object, then click the Format tab that appears on the Ribbon.
2. Locate the Arrange group and click the Wrap Text drop-down command.

The
Wrap Text command

3. Select the desired wrap option. The text will adjust based on the option you have
selected.

Text wrapping options

4. If necessary, reposition the object until the text wraps correctly.

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Adjusting the image so that the text

wraps correctly

If you can’t get your text to wrap the way you wish, click the Wrap Text command and select
More Layout Options from the menu. You can make more precise changes in the Advanced
Layout dialog box that appears.
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More layout options

Connecting Text Boxes

As you work with text boxes, you might find that a text box isn't large enough to contain all of
the text you want to include. When you run out of room for text, you can use the Link command
to connect text boxes. Once two or more text boxes are connected, text will overflow or continue
from one text box to the next.
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Connected text boxes

To Connect To a New Text Box:

1. Select your text box.

2. Click the Text Box Tools Format tab and locate the Linking group.
3. Click the Create Link command.
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The
Create Link command

4. The Link icon will appear in place of your cursor. Click the spot on your publication
where you would like to add the linked text box.
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Placing the
connected text box

5. The text box will be added. Resize it as necessary.

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Resizing the text box

6. Continue typing your text. Any text that overflows from the original text box will now
appear in the connected box.
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The connected text box

Modifying Text Boxes

Text Fit

The Text Fit options allow you to format text boxes that automatically adjust font or text box
size to get a good fit. There are four text fit options that you can apply to any text box:

 Best Fit, which makes the text larger or smaller to fit the text box.
 Shrink Text on Overflow, which automatically shrinks the font size when the text box
has no room for additional text.
 Grow Text Box to Fit, which automatically enlarges your text box based on text size and
length.
 Do not Autofit, which makes no automatic changes to your text or text box size. This is
the default option.

For instance, if your text box was too small for your text, you might apply Shrink Text on
Overflow or Grow Text Box to Fit.
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Examples of text fit options

On the other hand, if you have a certain amount of space for your text box and want your text to
fill the entire area, you might select Best Fit.

More
examples of text fit options

 To modify text fit, select the text box, then click the Text Fit drop-down command in the
Text group of the Text Box Tools tab. Select the desired option.
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Text fit options

Hyphenation

Publisher automatically hyphenates words at the ends of lines in order to improve text fit. You
can control if and how your words are hyphenated bymodifying your hyphenation settings.

To Modify Hyphenation Settings:

1. Select a text box, then click the Text Box Tools Format tab on the Ribbon and locate the
Text group.
2. Click the Hyphenation command.

The Hyphenation command

3. The Hyphenation dialog box will appear. Modify your hyphenation settings as desired.
o To remove all hyphenation, uncheck the Automatically hyphenate this story
box.
 62

Choosing not to automatically

hyphenate the text

o To change how frequently Publisher hyphenates words, use the up and down
arrows to adjust the size of the hyphenation zone. If you increase the size of
the hyphenation zone, your publication will have fewer hyphens. If you decrease
it, the right edge of the text will appear more even, but your text will contain more
hyphens.

Modifying the hyphenation zone

o To specify exactly where each word should be hyphenated, click Manual.... The
Hyphenate dialog box will appear, containing one hyphenated word from your
text box. To change where the hyphen appears in that word, simply click the
place where you want the hyphen to appear, then click Yes.
 63

Manually placing hyphens

4. Click OK. The hyphenation will be adjusted.

Formatting Text

Publisher 2010 includes various typography commands designed to help you embellish your
text. Although Publisher's developers have touted this as a significant feature, it's important to
note that many of these effects only work with a small number of fonts, such as Calibri,
Cambria, and Gabriola. Still, if you are using these fonts, the typography commands can
enhance the appearance of your text.

Typography commands can be found in the Text Box Tools tab. To apply any command, simply
select your text, then click the desired command. Certain commands, like Stylistic Sets, will
include a drop-down list of choices.

Typography
commands

There are six Publisher typography commands:

 Drop Cap, which enlarges the first letter of the selected text.
 64

Drop cap

 Number Style, which lets you choose between four different styles for number spacing
and alignment.

Various number styles

 Ligatures, which connect certain combinations of letters to make them easier to read.
 65

Ligatures

 Stylistic Sets, which lets you choose between various embellishments for your fonts,
usually in the form of exaggerated serifs or flourishes.

Various stylistic
sets

 Swash, which embellishes capital letters.

 66

Swash

 Stylistic Alternates, which offer alternate versions of specific letters such as g.

Stylistic alternates

Page 7

Challenge!

1. Open an existing Publication. If you want, you can use this example.
2. Create a text box and add text.
3. Change the text box fit settings to see the effect on your text. If you're using the example
file, change the text at the top of page 1 to Best Fit.
4. Connect an existing text box to a new one. If you're using the example, use the "West
Rose High Student Wins Scholarship" article on page 2.
5. Manually hyphenate at least one word in a text box.
6. Apply stylistic sets to text. Make sure the text is displayed in a font that is compatible
with stylistic sets, like Gabriola or Cambria. If you're using the example, use the text at
the top of page 1 that you resized in step 3.
 67

5. Working with Shapes and Objects

Introduction

In Publisher, the components of any publication are called objects. You've already worked with
text boxes, which are one type of object. Publisher offers decorative objects as well, including
shapes and Building Blocks. Using these objects is an easy way add graphic design elements to
your publication.

In this lesson, you'll learn how to create and modify shapes and Building Blocks. You'll also
learn how to align, group, and arrange objects of all types.

Working with Shapes

To Insert a Shape:

1. Select the Insert tab and locate the Illustrations group.

2. Click the Shapes drop-down command.

The Shapes drop-down command

3. Select a shape from the drop-down menu.

 68

Selecting a shape

4. Click and drag the mouse until the shape is the desired size.

Clicking and
dragging to create a shape

5. Release the mouse button. The shape will be added to your publication.
 69

The added shape

To Resize a Shape:

1. Select the shape.

2. Click and drag one of the sizing handles on the corners and sides of the text box until it
is the desired size. You can:
o Drag the top or bottom sizing handles to modify shape height.
o Drag the side handles to modify shape width.
o Drag the corner handles to modify height and width at the same time.

Resizing a shape

3. To rotate the shape, click and drag the green handle.

Rotating a shape
 70

4. Some shapes also have one or more yellow handles that can be used to modify the shape.
For example, with this sun shape, you can adjust the diameter of the center circle and the
length of the points.

Modifying a shape with the yellow handle

If you hold down the shift key while resizing a shape, the shape will keep its proportions
instead of getting stretched out. For instance, if you hold down the shift key while you resize a
square, the final shape will remain a perfect square with four equal sides.

Shapes that have been resized with the shift

key

Modifying Shapes

To Change to a Different Shape:

1. Select the shape, then click the Format tab and locate the Shape Styles group.
2. Click the Change Shape drop-down command.
 71

The Change Shape

drop-down command

3. A drop-down list will appear. Select the desired shape.

Selecting a new shape

4. The shape will be changed.

 72

The changed shape

To Change Shape Style:

1. Select the shape, then click the Format tab and locate the Shape Styles group.
2. Click the More Shape Styles drop-down arrow.

The More
Shape Styles drop-down arrow

3. A drop-down list of styles will appear. Move your cursor over the styles to see a live
preview of the style in your publication, then select the desired style.
 73

Selecting and previewing a shape

style

4. The style will be applied to the shape.

The shape, with the style applied

To Change the Shape Fill Color:

1. Select the shape, then click the Format tab and locate the Shape Styles group.
 74

2. Click the Shape Fill drop-down command.

The Shape Fill drop-down command

3. A drop-down list of colors will appear. Select the desired fill color from the list. You can
also choose No Fill to remove the fill from your shape or More Fill Colors to select a
custom color.

Shape fill options

4. The new fill color will be applied.

 75

The recolored shape

To Change the Shape Outline:

1. Select the shape, then click the Format tab and locate the Shape Styles group.
2. Click the Shape Outline drop-down command.

The Shape Outline drop-down

command

3. A drop-down list of options will appear. Select the desired outline color from the list.
You can also choose No Outline to remove the outline from your shape or More Outline
Colors to select a custom color.
 76

Selecting and previewing an outline color

4. If desired, further modify your shape outline by changing the outline's weight (thickness)
and whether or not it is a dashed line.
 77

Applying a thicker outline

5. The shape outline will be modified.

The updated shape

To Add a Shadow:

1. Select the shape, then click the Format tab and locate the Shadow Effects group.
2. Click the Shadow Effects drop-down command.
 78

The Shadow
Effects drop-down command

3. A drop-down menu with a list of shadow choices will appear. Move your mouse over a
shadow effect to see a live preview of it in your publication.
 79

Selecting and
previewing a shadow effect

4. Click the desired shadow effect to apply it to your shape.

The shape, now with a shadow

You can select Shadow Options from the drop-down menu and click the Color button to select
a different shadow color for your shape.
 80

Applying a different
shadow color

Working with Building Blocks

Building Blocks are another type of object in Publisher. They usually contain some combination
of text, shapes, and images, and are meant to enhance the appearance of your publication. Once
you insert a Building Block, you can modify it to suit your needs.

Types of Building Blocks:

There are four types of Building Blocks:

 Page parts, which are stylized placeholders for your images and text.
 81

Page parts

 Calendars

Calendars
 82

 Borders & Accents

Borders & Accents

 Advertisements

To Insert a Building Block:

1. Select the Insert tab and locate the Building Blocks group.
2. Click one of the four Building Block drop-down commands.

The Building
Blocks group of commands

3. A drop-down menu will appear with Building Block styles and options. Select the desired
Building Block.
 83

Building Blocks options

4. The Building Block will be inserted.

 84

The inserted Building Block

5. If desired, modify the Building Block's text and formatting until you are satisfied with its
appearance.

The modified building block

Arranging Objects

Publisher offers a number of tools to help you arrange and order your objects. These tools work
for any object, and can help you lay out your pages quickly and precisely.
 85

Aligning

You can click and drag objects to align them manually, but this can be difficult and time-
consuming. Publisher includes several commands that allow you to align your objects quickly
and precisely. Objects can be aligned to each other or to the page.

To Align Two or More Objects:

1. Click and drag your mouse to form a selection box around the objects you want to align.
All of the objects will now have sizing handles to show that they are selected.

Selecting multiple objects

2. Click the Format tab and locate the Arrange group.

3. Click the Align drop-down command.

The Align drop-down command

4. Select one of the six alignment options.

 86

Alignment options

5. The objects will align to each other based on the option that you have selected.

The objects are now aligned

Another way to select multiple objects at once is to simply hold down the shift key and click
each object you wish to select.

Selecting multiple objects at once

To Align Objects to the Page:

1. Select the object or objects you want to align.

2. Click the Format tab and locate the Arrange group.
3. Click the Align drop-down command.
 87

The
Align drop-down command

4. From the drop-down list that appears, select Relative to Margin Guides.

Choosing to align to the page margins

5. Select one of the six alignment options.

 88

Alignment options

6. The objects will align to the page based on the option that you have selected.

The object, now aligned to the

middle of the page

Distributing Objects Evenly

 89

If you have arranged objects in a row or column, you may want them to be an equal distance
from one another for a neater appearance. You can do this by distributing the objects
horizontally or vertically.

To Distribute Objects:

1. Select the objects you want to align.

2. Click the Format tab and locate the Arrange group.
3. Click the Align drop-down command.

The Align drop-down command

4. From the drop-down menu that appears, select Distribute Horizontally or Distribute
Vertically.

Distribution options

5. The objects will be distributed evenly.

 90

The objects, now distributed evenly

Grouping

At times you may want to group multiple objects into one object so that they will stay together
if they are moved. This can be easier than selecting all of the objects every time you want to
move them.

To Group Objects:

1. Select the objects you wish to group.

2. Click the Format tab and locate the Arrange group.
3. Click the Group command.

The
Group command

4. The selected objects will now be grouped. There will be a single box with sizing
handles around the entire group to show that they are one object.

Grouped shapes

You can ungroup grouped objects at any time. Simply select the group, then click the Ungroup
command.
 91

The Ungroup command

Moving Objects Backwards and Forwards

In addition to aligning and grouping objects, Publisher gives you the ability to arrange objects
in a specific order. The ordering is very important when two or more objects overlap, as it will
determine which objects are in the front or the back.

To Change the Ordering by One Level:

1. Select the object you wish to move.

2. Click the Format tab and locate the Arrange group.
3. Click the Bring Forward or Send Backward command to change the object's ordering
by one level. If the object overlaps with more than one other object, you may need to
click the command several times to achieve the desired ordering.
 92

The Bring Forward and Send Backward commands

4. The objects will reorder themselves.

The shape has been moved forward one level

To Bring an Object to the Front or Back:

 93

If you want to move an object behind or in front of several objects, it's usually faster to bring it
to front or send it to back rather than clicking the ordering commands multiple times.

1. Select the object you wish to move.

2. Click the Format tab and locate the Arrange group.
3. Click the Bring Forward or Send Backward drop-down command

The Bring Forward and Send Backward drop-down commands

4. From the drop-down menu, select Bring to Front or Send to Back.

The Send to Back command

5. The objects will reorder themselves.

 94

The shape has been moved to the back

Page 7

Challenge!

1. Open a publication. If you want, you can use this example.

2. Insert a shape, then rotate it. If you're using the example, rotate an existing shape.
3. Insert another shape, then change the fill and outline color of the shape. If you're using
the example, add an outline to the green box on the front of the card.
4. Change the order of the two shapes you inserted. If you're using the example, select the
dark gray rectangle on the front of the card and send it to the back.
5. Align two shapes. If you're using the example, select the green circle and the brackets
Building Block on the back of the card and align them to middle.
6. Group the shapes you just aligned, then align the group to the center of the page.
 95

6. Working with Pictures

Introduction

Pictures are a great way to add visual interest to your publication. Depending on the type of
publication you're creating, adding pictures can even be essential. For instance, you wouldn't
create a brochure for a product without including at least one picture of it. The picture tools in
Publisher 2010 make it easy to incorporate images into your documents and modify those
images in interesting ways.

In this lesson, you'll learn how to insert, fit, and format pictures, including Clip Art. You'll
also learn about preparing your pictures for publication and using other Office programs to
make advanced edits to your pictures.

Adding Pictures

To add a picture to your publication, you can either insert an image you have saved on your
computer, or choose one from Publisher's large selection of Clip Art. Once you've added
images, you can then edit them as you wish.

To Insert a Picture From a File:

1. Select the Insert tab and locate the Illustrations group.

2. Click the Picture command.

The Picture command

3. The Insert Picture dialog box will appear. Locate and select the picture you would like
to insert, then click Insert.
 96

Selecting a picture to insert

4. The picture will be added to your publication.

The inserted picture

To Insert Clip Art:

 97

1. Select the Insert tab and locate the Illustrations group.

2. Click the Clip Art command.

The Clip Art command

3. The Clip Art pane will appear on the right. Use the search tools to search for a suitable
image.
o Enter keywords in the Search for: field that are related to the image you wish to
find.
o Click the drop-down arrow in the Results should be: field, then deselect any
types of media you do not wish to see.
o If you would like to also search for Clip Art on Office.com, place a checkmark
next to Include Office.com content. Otherwise, it will just search for Clip Art on
your computer.

The Clip Art Pane

4. Click Go to begin your search.

5. Publisher will display pictures that meet your search terms. When you've found a picture
you wish to use, click it.
 98

Choosing Clip Art

6. The Clip Art will be added to your publication.

The inserted Clip Art

If you can't find Clip Art that suits your needs, you can also search on the Microsoft Office
website by clicking the Find more at Office.com link at the bottom of the Clip Art pane.
 99

A link to more clip art at the

Microsoft Office website

Replacing Existing Pictures

If you started your publication from a template, it's likely that you'll want to replace some of the
template's pictures with your own. The Change Picture command lets you insert new pictures in
place of existing ones. When you use this command, the new picture will appear in the location
of the original one, with the original picture's formatting applied.

The Change Picture command

 100

Fitting Pictures in Your Publication

To get your picture to fit well on the page, you may have to adjust it by resizing, cropping, and
rearranging it.

To Resize a Picture:

1. Select the picture.

2. Click one of the corner sizing handles and drag your mouse until the picture is the
desired size.

Clicking and dragging the picture to resize it

3. Release your mouse. The picture will be resized.

 101

The
resized picture

If you know exactly how many inches tall and wide you want your picture to be, you can resize
it to those specifications. Click the Picture Tools Format tab and locate the Size group. Enter
the desired height of your picture in the top box, and the desired width in the bottom box.

Entering precise measurements for the

picture

To Crop a Picture:

1. Select the picture, then click the Picture Tools Format tab and locate the Crop group.
2. Click the Crop command.
 102

The Crop
command

3. The black cropping handles will appear. Click and drag a handle to crop the picture.
The areas that will be cropped will appear to be semi-transparent.

Cropping handles

4. When you are satisfied with the appearance of your picture, click the Crop command
again.
5. The picture will be cropped.
 103

The cropped picture

Arranging Pictures

To get your pictures to fit properly with text and other objects, you may have to align them and
adjust their text wrap settings. The procedures for doing these things are identical to the
procedures for working with shapes and other objects. To learn how to arrange and align
pictures, review our Working With Shapes and Objects lesson.
 104

Picture text wrapping

options

Modifying Pictures

Brightness and Contrast

One of the most basic edits you can make to a picture is modifying its brightness and contrast.
Although these tools are separated into two commands in Publisher, they are most effective
when used together.

To Adjust Brightness and Contrast:

1. Select the picture you wish to adjust, then select the Picture Tools Format tab and locate
the Adjust group.
2. Click the Brightness drop-down command.
 105

The Brightness drop-down command

3. From the drop-down menu that appears, select the desired brightness. Positive numbers
(+) will make the picture brighter, while negative numbers (-) will make the picture
darker.
 106

Making the
picture brighter

4. Click the Contrast drop-down command.

 107

The Contrast drop-down command

5. Select the desired contrast level. Positive numbers (+) will create a greater contrast
between the light and dark areas of the picture, while negative numbers (-) will reduce
the contrast.
 108

Increasing the picture contrast

To Recolor the Picture:

1. Select the picture you wish to recolor, then select the Picture Tools Format tab and
locate the Adjust group.
2. Click the Recolor drop-down command.
 109

The Recolor command

3. From the drop-down menu that appears, select a recoloring option, or select More
Variations to see additional color choices.
 110

Recoloring options

4. The picture will be recolored.

To Apply a Picture Style:

1. Select the picture, then click the Picture Tools Format tab and locate the Picture Styles
group.
2. Click the More Picture Styles drop-down arrow.
 111

The More Picture

Styles drop-down arrow

3. A drop-down list of styles will appear. Move your cursor over the styles to see a live
preview of the style in your publication, then select the desired style.
 112

Selecting a picture style

4. The style will be applied to the picture.

The picture, with the style applied

To Add a Caption:
 113

1. Select the picture, then click the Picture Tools Format tab and locate the Picture Styles
group.
2. Click the Caption drop-down command.

The
Caption drop-down command

3. A drop-down list of caption styles will appear. Move your cursor over the caption styles
to see a live preview of the captions with your picture, then select the desired caption
style.
 114

Selecting a caption style

4. Click the caption text box and type your caption text.

The caption

To Restore a Picture to its Original Appearance:

1. Select the picture, then click the Picture Tools Format tab and locate the Adjust group.
2. Click the Reset Picture command.
 115

The Reset Picture command

3. The picture will be restored to its original appearance.

The
picture, reset to its original appearance
 116

Additional Formatting Options in Word and PowerPoint

If you've worked with pictures in Word or PowerPoint 2010, you probably noticed that Publisher
includes only a fraction of the image editing tools featured in those programs. If you find
yourself reaching the limit of Publisher's editing capabilities, you may wish to edit your picture
in one of those programs, then insert it back into your publication.

While some of these tools are simply better, more complex versions of features that already exist
in Publisher, others useful tools like image background removal and Artistic Effects are not
present at all in Publisher 2010.

Extra picture editing options in PowerPoint

Additional image editing features available in these programs include:

 More advanced brightness and contrast tools

 A larger selection of recoloring options
 Artistic effects that allow you to apply a number of filters to your pictures
 Additional cropping options, including the option to crop your picture into any shape
 A larger and more visually appealing selection of picture styles
 The ability to capture and modify screenshots

These tools are identical in Word and PowerPoint, so use the program you feel more comfortable
with. To learn more about these tools and how to use them, review one of the following lessons:

 Formatting Pictures in Word

 Formatting Pictures in PowerPoint

To Edit Your Pictures in Another Program:

1. Open Microsoft Word or PowerPoint 2010. A blank document or presentation will be

created.
 117

2. Insert the picture you wish to edit into your blank document or presentation. You can do
this in two ways:
o Copy the desired picture from your publication and paste it into the document or
presentation.

Pasting an image into PowerPoint

o Use the Picture command to insert the picture.

The Picture command in PowerPoint

3. Use the tools in the Picture Tools Format tab to modify the picture as desired.
 118

Removing the picture background

4. When you are satisfied with the appearance of your picture, right-click it and select Save
as Picture... from the menu that appears.
 119

The Save as Picture command

5. Browse for the desired save location, then click Save.

 120

Saving the picture

6. Return to your publication in Publisher, then follow the Insert Picture instructions on
page 2 of this lesson to insert the edited picture into your publication.
 121

The inserted picture

While you could skip steps 4-6 by copying the picture from Word or PowerPoint, then pasting
it back into your publication, this is not recommended. Depending on the tools you used to
modify your picture, some of the edits may not be saved.

Preparing Your Pictures for Publication

Compressing Pictures

You'll need to monitor the file size of publications that include pictures, especially if you send
them via email. Large, high-resolution pictures can quickly cause your publication to become too
large, which may make it difficult or impossible to attach to an email. In addition, cropped
areas of pictures are saved with the publication by default, which can add to the file size.
Publisher can reduce the file size by compressing pictures, lowering their resolution, and
deleting cropped areas.

Only compress pictures after you have edited and resized them. Attempting to enlarge or
otherwise edit a compressed picture may result in a blurry or otherwise low-quality image.

To Compress Pictures:

1. Select a picture, then click the Picture Tools Format tab and locate the Adjust group.
2. Click the Compress Pictures command.
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The Compress Pictures command

3. The Compress Pictures dialog box will appear. Review the settings in the Compression
Options section. All four checkboxes should be checked.
4. In the Target Output section, select your planned method of publication.
5. Choose whether to compress every picture in the publication or the selected picture
only.
6. When you are satisfied with the publication settings, click OK. The picture or pictures
will be compressed.

The Compress Pictures dialog box

Test Printing

Depending on the types of edits you make to your pictures, they may not print exactly as they
appear onscreen. While this could signal a problem with your printer or ink, these print errors are
 123

often caused by problems in Publisher itself. For this reason, you should print a test copy of your
publication as soon as you have added any pictures.

If the pictures are especially blurry, grainy, oddly colored, or otherwise distorted from their
onscreen appearance, consider saving your publication as a PDF, then opening and printing the
PDF version. Instructions on saving your publication as a PDF can be found in the Producing a
Publication lesson.

An example of distorted
printing

The same publication, saved

and printed as a PDF
 124

Challenge!

1. Create or open a publication. If you want, you can use this example.
2. Insert a Clip Art picture. Use the search tools in the Clip Art pane to find a photograph
of a family.
3. Crop the picture, then resize it so that it fits well on the page.
4. Align the picture to the center of the page.
5. Recolor the picture.
6. Apply a picture style.
7. Add a caption.
8. Compress the picture, then close the publication without saving.
 125

7. Working with Tables

Introduction

A table is a grid of cells arranged in rows and columns. Tables are useful for organizing
information in a concise and easily readable way. Text contained in tables is easy to space and
align, which make them ideal for presenting lists of related information in Publisher, like store
hours, or products and their prices.

In this lesson, you will learn how to insert, modify, and change the appearance of tables.

Using Tables in Your Publications

To Insert a Table:

1. Click the Insert tab and locate the Tables group.

2. Click the Table drop-down command.

The Table drop-down command

3. Hover your mouse over the diagram squares to select the number of columns and rows in
the table, then click your mouse.
 126

Selecting the number of columns and rows in the

new table

4. The table will be inserted.

The created table

Resizing and Arranging Tables

Depending on the size of the page you're working with, or the other objects you choose to add,
you may have to resize or rearrange your table. Tables can be modified like any other objects.
Review the Working with Objects lesson for more information.
 127

Resizing a table

Modifying Table Layout

To Add a Row or Column:

1. Place the insertion point in a cell adjacent to the location where you wish to add a row or
column.
 128

Placing the insertion point

2. Select the Table Tools Layout tab and locate the Rows & Columns group.
3. Insert your new row or new column.
o If you would like to insert a new row, select either Insert Above or Insert
Below.
o If you would like to insert a new column, select either Insert Left or Insert
Right.
 129

The Insert Row and Column commands

4. The new row or column will appear.

 130

The inserted row

To Delete a Row or Column:

1. Select the row or column you wish to delete by placing the insertion point in any cell in
that row or column.

Placing the insertion point

2. Select the Table Tools Layout tab, then locate the Rows & Columns group.
3. Click the Delete drop-down command.
 131

The Delete drop-down command

4. A drop-down menu will appear. Select Delete Rows or Delete Columns.

Delete Rows

5. The row or column will be deleted.

 132

The row has been deleted

Merging and Splitting Cells

If you want a create a cell that is wider or taller than the other cells in your table, you can use the
Merge command to combine two or more cells into one large cell.

To Merge Cells:

1. Select the cells you would like to merge.

Selecting cells to be merged

2. Click the Table Tools Layout tab and locate the Merge group.
3. Click the Merge Cells command.
 133

The Merge Cells command

4. The cells will be merged.

The merged cell

You can separate merged cells by selecting them, then clicking the Split Cells command.

The Split Cells command

 134

Modifying Cell Layout

You can modify the way text fits in your table's cells by changing the cell margins and text
alignment settings. You can apply these settings to individual cells, entire rows and columns, or
the whole table.

To Modify Text Alignment:

1. Select the cells whose text you want to align. Or, to select the entire table, click the gray
box surrounding the outer edge of the table.

Selecting text to align

2. Click the Table Tools Layout tab and locate the Alignment group.
3. Select one of the nine alignment options.
 135

Alignment
options

4. Your table text will be aligned.

The newly aligned text

Cell Margins

Just like your pages, the cells in your tables have margins. By default, these are very thin. If you
wish to add extra space between text and the cells surrounding it, you can make the cell margins
thicker.

To Modify Cell Margins:

1. Select the cells you wish to set margins for. Or, to select the entire table, click the gray
box surrounding the outer edge of the table.
2. Click the Table Tools Layout tab and locate the Alignment group.
3. Click the Cell Margins drop-down command.
 136

The Cell Margins drop-

down command

4. A drop-down list will appear. Select the desired margins.

Cells margins options

5. The new margins will be applied.

 137

Wide margins have been applied

Formatting Tables

The quickest way to format your table is to apply a table style, which modifies your table's
borders, fill, alignment, and margins in a visually appealing way. You can further customize
your table's appearance by making your own changes to aspects like border appearance and
cell fill color.

To Apply a Table Style:

1. Click anywhere on the table, then select the Table Tools Design tab and locate the Table
Formats group.
2. Click the More Table Styles drop-down arrow to see all of the table styles.

The More Table Styles drop-down arrow

 138

3. Hover the mouse over the various styles to see a live preview.

Table styles

4. Select the desired style. The table style will appear in the document.
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The table, with the style applied

To Add Borders to a Table:

1. Select the cells you wish to add a border to. Or, if you wish to add a border to the entire
table, click the gray box surrounding the outer edge of the table
2. Click the Table Tools Design tab and locate the Borders group.
3. Click the Borders drop-down command.
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The Borders drop-down command

4. From the drop-down menu, select the desired border.

Borders options

5. The border will be applied.

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The
applied border

To Change the Appearance of Borders:

1. Select the cells whose borders you wish to modify, then click the Table Tools Design tab
and locate the Borders group.
2. Click the Line Weight drop-down arrow.

The Line
Weight drop-down arrow

3. Select a new line weight from the drop-down list.

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Line
weight options

4. Click the Line Color drop-down command.

The Line
Color drop-down command

5. Select a new line color.

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Line color
options

6. Double-click the Borders command.

The Borders command

7. The changes to the border will be applied.

The modified border

To Add a Cell Fill Color:

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1. Select the cell or cells you wish to add a fill color to, then click the Table Tools Design
tab and locate the Table Formats group.
2. Click the Fill drop-down command.

The Fill drop-

down command

3. Select the desired cell fill color.

Fill color options

4. The fill color will be applied.

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The cell, now with a fill color

Challenge!

1. Open a publication. If you want, you can use this example.

2. Create a table with two columns and eight rows. If you're using the example, do this in
the blank section to the right of the existing table.
3. Add text to the table. If you're using the example, you can simply copy and paste some of
the text from the existing table.
4. Insert an additional column to the left of the first column.
5. Merge two cells, then split them again.
6. Align the text in the far right column to the bottom left.
7. Apply a table style. If you're using the example, apply the style used in the table on the
left.
8. Select a row of cells and apply a border and fill color. If you're using the example, copy
the border and fill style for the "Cookies (per dozen)" row.