Oracle Fusion Payroll

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 Day - 5

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Agenda

o Salary
o Proration and Retroactive Pay
o Payroll Batch Loader
o Costing
o Payroll Interface

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 Salary

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Overview
● Base Pay - Configuring Compensation frequency rules, Grade Rate
Validation data and Payroll Elements

● Salary Basis - Specifies the frequency of the amount sent to payroll and
stored as salary, such as annual or hourly amount
○ LDG
○ Payroll Element & Input value
○ Frequency
○ Salary Components - Optional
○ Annualization Factor
○ Grade Rate - Optional

● Task - Manage Salary Basis

● Assign Salary to Person - Hire, Person Management - Manage Salary

● Process Payroll

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Salary Basis

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Salary

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 Demo

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Proration and Retroactive Pay

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Overview

● Proration - Mechanism to calculate proportionate earnings and deduction

amounts whenever payroll-relevant data changes during a payroll period.

● Retroactive - processing that ensures that your payroll run for the current
period reflects any backdated payments and deductions from previous
payroll periods.

● Event Groups - defines the types of data changes that trigger retroactive
event notifications or prorated calculation of a person's earnings or
deductions.
○ Proration - predefined group Entry Changes for Proration
○ Retroactive - predefined group Entry Changes for Retro
○ Task - Manage Events Groups

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Proration

● Proration calculates proportionate amounts for recurring elements when

payroll-relevant data changes during a payroll period.

● Proration creates two payroll run results.

○ one for the payroll period up to the day before the event
○ and one from the date of the event to the end of the period

● Setting
○ Review the predefined proration event group. Optionally update the
event group or create a new group
○ Enable proration processing for an element

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Retroactive

● It is the recalculation of prior payroll results due to changes that occur after
the original calculation was run

● Setting
○ Review the predefined retroactive event group. Optionally update the
event group or create a new group - Manage Event Groups
○ Enable retroactive processing for an element

● Review or create retroactive events - Manage Event Notifications

● Submit the Recalculate Payroll for Retroactive Changes process.

● Run the Calculate Payroll process

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Event Groups and Calculation

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Retroactive Pay - Example

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Events Groups

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Element Settings

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 Demo

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Payroll Batch Loader (PBL)

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Overview

● Bulk Loading Specific Objects through Spreadsheets

● Below are few Objects that are supported for Bulk Load
○ Element entries
○ Bank details for personal payment methods
○ Assigned payrolls
○ Payroll definitions
○ Balance groups
○ Object groups
○ User-defined tables

● Setting Up the Desktop Integration for Excel

○ Navigator - Tools - Download Desktop Integration Installer

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Payroll Batch Loader Tasks
● Batch Loader - Launches a workbook where you can create a batch or search
for and view an existing batch.

● Create Batch - Creates a batch to load element entries or balances by object

group. Populates a workbook with all the elements or people in the object group
you select when submitting the process.

● Create Batch for an Object - Downloads some or all records and history for a
specified object, such as an element or formula, into a batch for data migration

● Enter Batch - For user-defined flows, launches a workbook for a single batch.

● Load Batch from File - Uploads a file and transforms its data using the specified
formula into a batch that you can transfer.

● Purge Batch - Removes the specified batch

● Transfer Batch - Creates entries in the applicable HCM tables for the specified
batch.
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 Use Cases
● Create, update, and delete data for supported objects

● Create elements and formulas using template questions

● Create batches from files

● Migrate objects between environments

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Payroll Batch Loader - Header

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Payroll Batch Loader - Lines

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 Demo

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 Costing

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Overview

● Mechanism by which company determines how company activities and

labor costed to the company at various stages

● Accounts
○ Payroll & General Ledger
○ Cost Account, Offset Account, Natural Account, Suspense Account,
Priority Accounts

● Account Key Flexfields

○ General Ledger - Accounting Flexfield
○ Global Payroll - Cost Allocation Flexfield

● Prerequisite Setup from Financials

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Integrations with Financials

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Overall Components Created

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Cost Allocation Flexfield

● Structure of the cost allocation key flexfield

● Value sets for the segments

● Cost hierarchy levels required for each cost account segment

● Segments required for the offset account

● Number of structure instances of the cost allocation key flexfield

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Cost Hierarchy

● Hierarchy which Calculate

Payroll traverses to build
the account number, it
starts with the lowest level
(element entry) of the cost
hierarchy and ends with
the highest level (payroll).
It checks each level
sequentially until it finds a
value.

● Places the costing result

in a suspense account if it
can’t find any Account
Number

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Cost Information

● Person - Manage Costing for Persons

● Payroll - Manage Costing of Payrolls

● Elements - Manage Costing of Elements

● Payment Sources - Manage Costing of Payment Sources

● Departments - Manage Costing of Departments

● Jobs - Manage Costing of Jobs

● Positions - Manage Costing of Positions

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Costing Processes

● Calculate Payroll - Payroll Run which creates the actual Costing Results

● Calculate Costing of Payments - Allocate costs for payment results, plus

voided, cleared and external payments. The is run before creating
accounting entries.

● Calculate Retroactive Costing - Recalculate costs for retroactive changes

to costing setups.

● Costing of Balance Adjustment - Calculate the costing details for a balance

adjustment.

● Transfer to Subledger Accounting - Submit a process which transfers

payroll costs to subledger accounting.

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 Payroll Interface

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Overview

● Implementations where Payroll is utilized for setting up Payroll Information

rather than actually doing Payroll Calculation

● Payroll Information is extracted and provided to Third Party Payroll

Calculation Firms

● Payroll Product Usage - Payroll Interface

● Elements creates only Standard Earnings through Template

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Implementing Payroll Interface

● Defining Enterprise Structures

● Defining Payroll Product Usage

● Defining Elements, Balances, and Formulas

● Managing Data Security

● Creating an Extract Definition

● Managing Payroll Process

● Configuration Groups

● Managing Personal Payroll Information

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Extract Definitions

● Extract Definitions

● Data Groups

● Extract Records

● Attributes

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Extracting Payroll Information

● Predefined Extract Definition - Global Payroll Interface

● Calculate Gross Earnings process, which you can run each period
to update earnings balances
○ Element Result Register
○ Payroll Balances Report

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 Q&A

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