Work-Related Functions

Scenarios for Daily Work Using Mobile Phone

1. Online Meeting
Nowadays, most people join online meetings using their phones from anywhere because phones
are portable and less bulky.
The top conferencing mobile apps that people mostly use are; Zoom, Appear.in, ezTalks
Meetings, Slack, Google hangouts.

Some of the scenarios that fuel the use of mobile phones for online meetings are;
a) Gathering’s restrictions and social distancing rules; Companies cut events, meetings, and
travel budgets. Companies move meetings online.
b) Budget Cuts
c) When laptop is off and there is no power

Sub-cases
a) Remote working; Smartphone apps allow employees to work remotely with the same
functionality on their smaller devices as they would have access to on larger ones.

b) Collaboration
c) Training
d) Conducting small or medium group discussions for schoolwork
e) Virtual Meetings; According to PGI, 56% of CFOs invest in video conferencing due to its
flexibility and cost-effectiveness. Video Programs such as Skype are available 24/7 on
mobile phones and are fully secure.
Steps during Usage
 Ensure the phone is fully charged
 Ensure there is good internet connection
 Ensure there is no background noise or any interruptions
 Join the meeting.

2. File editing and previewing

There might be occasions when people need to take a break from the usual phone and tablet tasks
—emailing, social networking, gaming, messaging—and actually do something productive. Most
people have synchronized their phones with work systems and it is therefore easy for them to
receive and share documents. As such, people use their phones to preview and edit their files and
work using their phones when they are out of the office and they need to complete some work
urgently.

13 Best Document Editing Apps for Smartphones

 Microsoft Word; Write, edit and share documents on the go

 Google docs; sync, edit, share
 Office Suite; Free office, PDF, Word, Sheets, Slides
 SmartOffice – View & Edit MS Office files & PDFs
 AndroWriter document editor
 PDF Editor – Sign PDF, Create PDF & Edit PDF
 pdfFiller: Edit and eSign PDFs
 AndrOffice editor DOC XLS PPT
 PandaDoc
 Google Keep
 Evernote

Scenarios when People use phones to preview and edit files

a) Need to complete work urgently and are out of office
b) Working outdoors
Sub-cases
a) Previewing reports before they are sent and you are not in the office
b) Editing documents for approval when on transit

Steps during Usage

Ensure you have file previewing apps downloaded in your phone
Download the document that has been sent and choose to preview or edit
 3. Translation
People use translation when they are working and they want to know the meaning of articles that
are not written in English or when they want to communicate with friends who do not understand
English. Additionally, translation is needed when one is studying a different language or
purchasing software from China.
As such, people need translation in their phone keyboards because they deal with regional clients
and therefore the Keyboard is efficient because they can text in French or any other language
Scenarios and Sub-cases When translation is needed
a) When working with people from different countries

Steps during Usage

Ensure your phone keyboard has an option for translating

4. Note Taking/Notebook

5. File Transfer
People transfer files from their phones to laptops and computers and vice versa.You have several
ways to move files onto, off of, and around your Android phone. The easiest method is to
connect your phone to your PC through a USB cable, mount the handset as a drive by tapping the
notification area, select USB Connected, and tap Mount.
Sub-cases
a) When you want to open the document on your laptop and it is in your phone and vice
versa

Steps during Usage

6. Schedule management
People set reminders for meetings or things that they need to do using calendars or alarms.