Formal Letter Format Malaysia

In Malaysia, adhering to a proper formal letter format is crucial for effective communication in
professional and official settings. Whether you are writing a letter for business, applying for a job, or
communicating with a government agency, understanding the correct format is essential. This guide
will provide you with the necessary information on the formal letter format in Malaysia.

1. Sender's Address:

Begin the letter by including your address at the top right corner. This should include your
full name, street address, city, and postcode.

2. Date:

Drop a line after your address and include the date. Write the date in full, starting with the
day, followed by the month and year. Align it to the left.

3. Receiver's Address:

Skip a line after the date and include the recipient's address. Include the recipient's full name,
title (if applicable), company or organization name, street address, city, and postcode.

4. Salutation:

Start the letter with a formal salutation. Use appropriate titles such as "Dear Mr." or "Dear
Ms." followed by the recipient's last name.

5. Opening Paragraph:

Begin the letter with a clear and concise opening paragraph. State the purpose of the letter
and provide any necessary background information.

6. Body of the Letter:

Organize the content of your letter into paragraphs. Each paragraph should focus on a
specific point or topic. Be clear and to the point, providing necessary details and supporting
information.

7. Closing Paragraph:

Summarize the main points of your letter in the closing paragraph. If necessary, include any
call to action or next steps.

8. Complimentary Close:

Use a formal closing, such as "Yours faithfully" or "Yours sincerely," depending on your
relationship with the recipient. Align it to the left.

9. Signature:

Leave space for your signature between the closing and your typed name. If the letter is
printed, sign it in pen above your typed name.
10. Enclosures: - If you are enclosing any documents, mention them below your signature. For
example, you can write "Enclosures: Resume, Certificates."

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A formal letter of reference is usually written when you may be seeking employment or a scholarship
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