C O M P U T E R S T U D I E S

MICROSOFT
POWERPOINT
P R E S E N T A T I O N S

P: +254712401611
E: makoriaugust.am@gmail.com MAKORI
W: https://makori-sudo.github.io/portfolio/ AUGUSTUS
Augustus Makori

Computer Studies
Presentations, MS PowerPoint

Table of Contents
Topic 1: Introduction to Presentations ............................................................................................ 1
1.0 Definition of a Presentation.................................................................................................... 1
1.0.0 Examples of presentation programs ............................................................................... 1
1.0.1 Advantages of using a presentation program over a word processor program during a
presentation ................................................................................................................... 1
1.1 How to use a Presentation..................................................................................................... 1
1.2 Making a Presentation stand out ........................................................................................... 2
Topic 2: Getting Started with Microsoft PowerPoint ....................................................................... 3
2.0 Navigate the PowerPoint Environment .................................................................................. 3
2.0.0 Introduction .................................................................................................................... 3
2.0.1 Launching PowerPoint.................................................................................................... 3
2.1 Working with slides and files .................................................................................................. 4
2.1.0 The Slides Pane ............................................................................................................. 4
2.1.1 The Status bar ................................................................................................................ 4
2.2 Create and save a PowerPoint presentation .......................................................................... 5
2.2.0 Create a presentation ..................................................................................................... 5
2.2.1 Save a presentation........................................................................................................ 5
2.3 Developing a PowerPoint Presentation.................................................................................. 5
2.3.0 Select a PowerPoint presentation type ........................................................................... 5
2.3.1 Build a presentation ........................................................................................................ 6
2.3.2 Layout a presentation ..................................................................................................... 6
2.3.3 Insert and edit text .......................................................................................................... 8
2.3.4 View and navigate a presentation ................................................................................... 9
2.4 Advanced Text Editing ......................................................................................................... 11
2.4.0 Format characters ........................................................................................................ 11
2.4.1 Format paragraphs ....................................................................................................... 13
2.4.2 Format text boxes ......................................................................................................... 13
Topic 3: Working with Graphics ..................................................................................................... 14
3.0 Insert Image to a Presentation ............................................................................................. 14
3.0.0 Insert picture................................................................................................................. 14
3.0.1 Edit and format image .................................................................................................. 14

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3.0.2 Insert screenshot .......................................................................................................... 16

3.0.3 Insert video ................................................................................................................... 17
3.0.4 Insert a photo album ..................................................................................................... 17
3.0.5 Screen record ............................................................................................................... 19
3.1 Insert Shape to a Presentation ............................................................................................ 19
3.1.0 Insert Shape ................................................................................................................. 19
3.1.1 Modify shape ................................................................................................................ 19
3.2 Add SmartArt to a Presentation ........................................................................................... 21
3.2.0 Create SmartArt ........................................................................................................... 21
3.2.1 Add text to a SmartArt .................................................................................................. 22
3.2.2 Edit SmartArt ................................................................................................................ 23
3.2.3 Exercise: Create a “Pumpkin Spice Latte” .................................................................... 24
3.3 Arrange Objects in a Presentation ....................................................................................... 25
3.3.0 Align objects ................................................................................................................. 26
3.3.1 Order objects ................................................................................................................ 28
3.3.2 Group objects ............................................................................................................... 28
3.3.3 Display rulers, guides, smart guides, and gridlines. ...................................................... 29
Topic 4: Transitions and Animations ............................................................................................. 32
4.0 Apply transitions to slides .................................................................................................... 32
4.0.0 Apply transitions to slides ............................................................................................. 32
4.0.1 Change the duration and add a sound to a transition.................................................... 32
4.0.2 Set slides to advance automatically .............................................................................. 33
4.0.3 Remove transitions from slides ..................................................................................... 33
4.1 Animate objects ................................................................................................................... 33
4.1.0 Categories of animations .............................................................................................. 33
4.1.1 Animation Features ...................................................................................................... 33
4.1.2 Apply animations to objects .......................................................................................... 34
4.1.3 Copy and paste animations .......................................................................................... 36

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Topic 1: Introduction to Presentations

1.0 Definition of a Presentation

A presentation program is a software package used to display information in the form of a slide show.
It has three major functions:

1. An editor that allows text to be inserted and formatted.

2. A method for inserting and manipulating graphic images and media clips.
3. A slide-show system for displaying the content.

1.0.0 Examples of presentation programs

The following are the most popular examples of presentation packages:

1. Microsoft PowerPoint
2. Google Slides
3. Keynote
4. OpenOffice Impress

1.0.1 Advantages of using a presentation program over a word processor

program during a presentation
1. Engaging visuals like transitions between the slides, animations and backgrounds.
2. Multimedia can easily be added to the presentation (e.g. video and sound).
3. Presentations can be easily output to different formats (e.g. interactive whiteboard, digital
projector, handouts).
4. Excellent for summarizing facts.
5. Great for showing graphs/charts/diagrams to an audience.
6. Can create a set of handouts for people to write on whilst presentation being given.

1.1 How to use a Presentation

A presentation can be presented by the presenter to the audience using a digital projector or an
interactive whiteboard. Also, it can be set up to run continuously on a screen. Passersby can stop and
watch for a short while. The presentation usually loops automatically back to the beginning once it has
finished. This can be used when you want to give people information. For example, the Post Office
use this method to inform people about their products whilst queuing.

The slide show can be printed out in handout form. This puts between 2-6 slides onto one page.
Handouts are often given to the audience so that they can make their own notes whilst the speaker is
talking and to give them something to take away after the presentation.

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1.2 Making a Presentation stand out

The following points will help you to avoid some of the common mistakes made when creating a
presentation:

Make text large enough

The temptation is to use 12-14 point since you can read that on your screen whilst you are typing.
However, project this up onto a whiteboard and the audience will be unlikely to be able to read what
you have written. Use 16-18 point for the main text.

Keep it simple
This is easier said than done. Try to stick to only a few font colors, one for the heading, one for the
main text and one for highlighting key points. Try to stick to bullet points, large paragraphs of text
should not be included if at all possible.

Pictures
Images can really help to enhance your presentation if used correctly. The general rule is one or two
appropriate images on a slide. They should not obscure any text and they should be large enough to
make an impact.

Sound
Sound can enhance your presentation, but make sure that it isn't so loud that it would drown you out
when speaking and make sure that it won't distract your audience from what you are saying.

Colors
Think about the colors you are using, some colors clash with one another, other colors don't project
well onto a screen.

Background
Think about the choice of background you use. You may like it, but some backgrounds are so
distracting that the audience would find it hard to focus on the presentation.

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Topic 2: Getting Started with Microsoft PowerPoint

2.0 Navigate the PowerPoint Environment

2.0.0 Introduction
PowerPoint is used to create a variety of presentations from a basic slideshow to a self-running
narrated presentation with embedded videos and sound.

PowerPoint has the following main features:

1. An intuitive ribbon-based interface.

2. Pre-designed themes and variance to help you create a professional looking presentations.
3. Slideshow animations and transitions.

2.0.1 Launching PowerPoint

When you launch it, you see a start screen. You can either open a Blank presentation or presentation
based on a template.

There are two distinct working environments in PowerPoint:

a. The working environment: For building your presentations, and creating, formatting and editing
your slides.
b. Slideshow or presentation environment: For presenting your slides to the audience.

The working environment

The primary components of this environment are:

Quick Access Toolbar

For easy access to frequently used commands.

Title bar
For displays the name of the presentation that is currently open.

Ribbon
Has several tabs, groups and commands for building your presentations.

Slides Pane:
Holds a thumbnail list of your slides allowing easy presentation navigation.

Center Pane/Canvas/Work Area

Displays the current slide for editing and formatting it.

Scrollbars
Used to move through the slides in the presentation or to an individual slide depending on your zoom
settings. You may also see horizontal scrollbar depending on your view.

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Status bar
An interactive strip that acts as a communication link between the user and the operating system.
Such interactive activities include saving, opening a file, printing, cursor position, etc.

2.1 Working with slides and files

2.1.0 The Slides Pane
Gives you a thumbnail view of each slide. The selected slide is shown in the center pane. To work
with a different slide, click its thumbnail. To see more editing options of each slide right-click it.

Each slide is numbered and if the slide has features like animations or transitions, it has a star icon
just below the slide number.

Slides pane

2.1.1 The Status bar

Provides basic information about the presentation. Different icons may appear depending on what you
are doing. Typical items shown here are: the active slide, the button to show/hide the Notes pane,
buttons to change to different view options, and the zoom slider for controlling the screen
magnification.

To customize the status bar, right-click it and select additional options to show them or deselect
options to hide them.

Notes pane

The slide Notes pane

By default, the Notes pane is not displayed. To turn it on, click the Notes button on the Status bar.
Alternatively, go to View tab > Notes.

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Use notes for team collaboration: as reminders for your team, as speaker notes to be used during a
presentation, or as extra information for distribution after talk. Notice that notes can be printed if you
need to hand them out to your audience.

To add notes simply click and type into the Notes pane at the bottom. To reduce or expand the Notes
pane, hover over the divider line and drag it up or down. Each slide has its own separate notes area.

2.2 Create and save a PowerPoint presentation

2.2.0 Create a presentation
The default presentation in PowerPoint is a Blank presentation. This presentation comes with slide
layouts that you can choose from. This helps to quickly build and customize a presentation. Slides
may also have placeholders within their layout. A placeholder is a division of a slide that can hold
content. For example, a text placeholder allows you to easily add text just by clicking where indicated
and start typing. Sometimes you may see PowerPoint reduce the size of your text boxes to keep it
within the allotted space. This is because some text boxes have an auto-fit property. You can resize
and reposition a placeholder using the mouse.

Some slide layouts may have the placeholder text already formatted with bullets. You may also see
icons inside slide placeholders. Click any icon to insert that type of content, such as table, chart,
SmartArt, etc.

2.2.1 Save a presentation

To save your presentation go to File > Save As > Choose a specific folder or click “Browse” to
manually choose location > Enter file name and choose a file type (e.g. .ppt, .pdf) > Save. When you
are saving different versions of your file, it’s recommended to go to File > Save As or Save a Copy,
before making your changes.

2.3 Developing a PowerPoint Presentation

2.3.0 Select a PowerPoint presentation type
There are two types of presentations: Blank presentation and the template. A template is a
presentation file that contains preformatted layouts, graphics, objects, custom color schemes and
sometimes come with simple text. These templates are customizable. To get started with templates
go to File > New > choose one of the theme-based templates from the main window or search a
template of your choice on the search box. Alternatively, you can use a blank presentation.

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2.3.1 Build a presentation

Once you have selected a blank presentation, it has one Title Slide layout by default.

Add new slides to a presentation

There are various methods to add new slides to your presentation:
1. Using the New Slide menu on the Home tab and select your slide layout. Clicking the New Slide
icon itself will insert the most recently slide type.
2. Using an MS Word document. Use the command Slide from Outline in the New Slide menu
and select a document to insert. Note that the number of new slides inserted will depend on the
amount of data you have in your word document.
3. Reusing slides already created in other presentations. In the New Slide dropdown on the Home
tab, click the Reuse Slides command. Click the Browse button to locate a presentation you
want to reuse its slides. In the Reuse Slides pane select the slide you want to reuse and ensure
the checkbox “Keep source formatting” is checked. As you click on a slide, it will be inserted into
your presentation formatted as it was in the original file. If you don’t want to keep the original
formats, uncheck the box “Keep source formatting.” This option is very useful especially for the
slides you have standardized and want to reuse them in all your presentations.
4. Duplicating an existing slide. Right-click any slide thumbnail, and click Duplicate Slide or press
CTRL+D.
5. Right-cling a slide thumbnail and select New Slide.
6. Pressing CTRL+M.

NB: When a slide thumbnail is right-clicked, you also have access to other slide management
commands like, Copy, Hide, Delete, etc. You can even change the slide “layout” from here. To choose
a slide you want to manage, click its thumbnail in the Slides pane. To select several continuous slides
use SHIFT + Click. To select several slides that are not in sequence use CTRL + Click.

Hide Slides
When a slide is hidden it will not be shown during the presentation. Hide a slide you may want to
retain its content or you want to present it in the future. To hide a slide right-click its thumbnail > Hide
Slide. To unhide a slide click the “Hide Slide” command again.

2.3.2 Layout a presentation

The following are some of the ways a presentation can be laid out:

Choose a slide layout

Once you have built your presentation framework, you can begin to format it and choose slide layouts
that suit your content. To change a slide layout, click the slide’s thumbnail in question on the Slides
pane > Then go to the New Slide menu on the Home tab > Pick the layout of your choice.
Alternatively, right-click any slide thumbnail > Hover over Layout and choose the layout.
The following are the standard layouts:

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Title Slide
Contains two text placeholders (a title and a subtitle).
Title and Content
Has one text placeholder and a content placeholder.

Section Header
Contains text placeholders for title and subtitle. Often used to divide up parts of the presentation.
Two Content
Gives you one text placeholder and two content placeholders.
Comparison
Contains one title text placeholder, two subtitle text placeholders and two content placeholders.

Title Only
For just one text placeholder.
Blank
Provides a slide with no placeholders.
Content with Caption
Contains one title placeholder, one subtitle placeholder and one content placeholder.
Picture with Caption
Contains a picture placeholder, a subtitle placeholder and a content placeholder.
NB: Switching to a different layout can be done even with content already on a slide.

Choose slide size

To choose a slide size, go to Design tab > In the Customize group, click the Slide Size menu. There
are two types of slide size (Standard and Widescreen, which is the default) > Change to the one that
suits your content.

Change theme

A theme controls the presentation’s default colors, fonts and effects. It also controls the layout and
appearance of the default slide layout.

To change the theme of your presentation, on the Design tab pick a theme of your choice from the
Themes group. Click the More arrow button to see more themes. You can also choose a variant for
the selected theme from the Variants group to the right of the Themes group. Changing the variant
involves changing the color, font or effect.

Change slide background

To change the slides background, in the Variants’ group More button, click Background Styles >
Select the background of your choice. Note that clicking a background will apply to all slides.
However, you can right-click a background to apply it to selected slides.
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To reset background, in the Background Styles menu click Reset Slide Background.

Customize slide background

1. In the Customize group on the Design tab, click Format Background.

2. The Format Background pane will open. From here you format the background by using either
Solid fill, Gradient fill, Picture or texture fill, or Pattern fill. Notice that the background will only
apply to the current selected slide. To apply to all slides, click the Apply to All button at the
bottom of this pane.

2.3.3 Insert and edit text

PowerPoint uses the Text Box to hold text our presentations. This way, it can be placed anywhere on
a slide.

Insert text box

To insert a text box, go to the Insert tab > In the Text group, click Text Box > Click and drag on your
slide to draw a text box, then start typing your content. A Text Box has the following key elements:

a. Text area: where you type your text.

b. Border: for moving the text box around.
c. Circular arrow handle: for rotating the text box.
d. Resize handles: for resizing the text box.

Select text and objects

There are various ways for selecting objects in a slide:

1. To select text in a text box, click and drag over the text.
2. The Select menu commands: Found on the Home tab in the Editing group:
a. Select All: selects all text and objects in a slide.
b. Select Objects: selects any element or object on your slide. This is the default one.
c. Selection Pane: opens the Selection task pane which shows all the objects on the slide.
Selected objects will appear shaded. This pane is most useful when you are dealing with a
complex slide where many items overlap. In this pane, click on an object to select it. To
hide or show an object click its Eye icon to the right. Use the Arrow icons at the top to
change the order of the selected object, or click and drag it up or down.

Edit and format text

Select a block of text in a text box and start typing to erase it and replace it with new text.

To move text in a text box, select it and click/drag to move it around.

To format text in a text box, select a letter, a word, a sentence or a paragraph and apply your
formats.

Text selection techniques:

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a. Double-click a word to select it.

b. Triple-click to select the whole paragraph.
c. CTRL+A to select all text in a text box.
d. CTRL + Click/drag selects items not close to each other.
e. SHIFT + Click selects a portion of continuous text. To start select the first word and hold the
SHIFT key > Click the last word to select anything in between.

NB: A Mini Toolbar appears when you select some text, which is a fast way to apply popular
formatting commands like Bold, Font Type/Size/Color, Fill Color, etc.

Cut, copy and paste

Both the Cut and Copy commands put the text or object in the Clipboard. Cut (CTRL+X) help us to
move objects/text around where the sequence is not correct. Copy (CTRL+C) creates duplicates of
the copied content. Paste (CTRL+V) pastes the copied or cut content. The Paste preview gives you
an idea how the copied objects will look when pasted. It displays automatically when you place the
cursor over a paste option.

The clipboard is a location that stores cut and copied items until they are pasted. Normally it is
invisible and can store only one object at a time. However, click the dialog launcher under the
Clipboard group on the Home tab to open the Clipboard task pane. In this pane you can save up to 24
items at a time by selecting them and copying or cutting. To paste an item from this pane place your
cursor in the desired location, and then click the item you want to paste. Paste Special, which found
on the Paste dropdown, allows you to choose how to paste the current clipboard item. For example,
you can paste a picture, a HTML format, etc. Paste Link allows you to create a link if the content is
from is from an external file, and even display the content as a clickable icon.

2.3.4 View and navigate a presentation

A presentation can be viewed in different ways. This will depend on what you are doing. In the Status
bar we have some different view options like Normal, Slide Sorter, Reading View and Slide Show.
These options are also found on the View and Slide Show tabs.
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The View tab.

In this tab we have the following view options:

1. Normal: shows the slides pane on the left, where you can click on each slide thumbnail and edit
it.
2. Outline View: shows a text-based view of each slide.
3. Slide Sorter: provides a thumbnail view of each slide. A good way to modify the sequence of
slides in your presentations.
4. Notes Page: displays how your presentation will look when printed out with notes. It shows both
the slide content and any other notes that have been added.
5. Reading View: plays your slide show in the PowerPoint window to see animations and
transitions without switching to a full-screen slide show.
6. Slide Master: controls the look of your entire presentation including colors, fonts, backgrounds,
effects, etc.
7. Handout Master: allows you to customize how your presentation will look as a printed handout.
8. Notes Master: allows you to customize how your presentation will look when printed out with
notes.

In addition to these view options, you can also view your presentation in different colors:

1. Color: allows you to view your presentation in full color.

2. Grayscale: allows you to view your presentation in grayscale and customize how the colors are
translated into grayscale.
3. Black and White: allows you to view your presentation in black and white and customize how the
colors are translated into black and white.
NB: Both “Grayscale” and “Black and White” are helpful for an audience with visual impairments.
To return your presentation to full color, click the Color command.

The Slide Show tab

Very useful especially when presenting your presentation. The Start Slide Show group has the
following commands:

1. From Beginning: presents your presentation from the first slide. You can also press F5 to
activate it.
2. From Current Slide: jumps you to the presentation mode of the current slide. You can also press
SHIFT+F5.

While in presentation mode, the following actions may be performed:

1. Navigate to the next slide or previous slide: you can either Click, use the Spacebar key or
Down Arrow key to navigate to the next slide. To navigate to the previous slide use the Up
Arrow key.
2. Right-click: shows you a contextual menu with some navigation choices like Next, Previous,
Last Viewed, etc.

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3. Showing a black screen: press the B key. This way, you direct your audience attention away
from the presentation to something like whiteboard or group discussion. To show a white screen,
press W. Press these keys again to turn them off.

At the bottom-left corner of the slide show, are the following commands:

1. Navigation options: such as Next slide, Previous slide.

2. Slide Navigator: for displaying a thumbnail of the slides in your presentation. A quick way to
jump to any slide when delivering your presentation. To close the navigator press ESC.
3. Annotations: has special tools like Laster Pointer, Pen and Highlighter for pointing and drawing
lines or circles around your content. Use these tools to draw attention to your items on the slide.
4. Magnifier: for magnifying part of a presentation. When selected, click an area to zoom in. click
and drag to change the zoomed area. Press the ESC key to end the magnifier and return to the
full slide show.
5. Subtitles: for transcribing your voice into text. Very useful for the hearing impaired audience to
follow the presentation. To turn it off press it again. Note that this feature is also available on the
Slide Show tab in the “Captions and Subtitle” group. Also it is only available to the latest
versions of PowerPoint.

In the Monitors group we have the following options:

1. Use Presenter View: shows the full-screen slide show on one monitor for the audience and a
“speaker view” on another monitor for the speaker showing a preview of the next slide, your
speaker notes, a timer and more. If you only have one monitor you can use ALT+F5 to try out
presenter view. Check the “Use Presenter View” box to enable speaker view. Close the use
presenter view by clicking the X button.
2. Opening multiple files simultaneously: On the View tab > Switch Windows, or press F6
(FN+F6 for laptops).

2.4 Advanced Text Editing

2.4.0 Format characters
Text formatting highlights key points in your presentation and makes it stand out. The following are
some of the format characters in PowerPoint:

Format font

Most of the font formatting features are found in the Font group of the Home tab. In this group we
have commands like Clear All Formatting, Bold, Strikethrough, Text Shadow, and Character Spacing.
The dialog launcher in this group opens more commands.

Insert WordArt

WordArt adds some artistic flair and draws the reader’s attention to your text. To insert a word-art
proceed as follows:

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1. Navigate to the Insert tab. In the Text group click the WordArt menu and select a word-art
style of your choice.

2. On selection, the word-art element appears in a text box and the Drawing Tools - Format tab
appears. Type some text into it to replace the placeholder text. Notice you can work with this
object just like text boxes and shapes using the resize and rotate handles on the word-art box,
and the commands on the Format tab.

To format the existing text as WordArt, simply select your text > Go to the Drawing Tools – Format
tab, WordArt Styles group and pick the word-art style from the Quick Styles menu. The WordArt
Styles dialog launcher opens the Format Shape task pane, which provides advanced formatting
options. You can also open it by right-clicking the object > Then Format Shape.

You can change the Text Fill/Outline/Effects of the WordArt object. In the Text Effects menu we
have the Transform effect which you can use to follow a “Path” or choose a “Warped” circle effect,
like creating a curved shape of text to the WordArt. See the example below

Convert text to SmartArt

SmartArt are used for creating graphical representations of text. They are used to visually
communicate information. Typically, they are used to show hierarchical or relationship information,
such as organizational charts. To convert existing text into SmartArt proceed as follows:
1. Select the text in the text box.
2. On the Home tab, Paragraph group click Convert to SmartArt menu, and choose the layout of
your choice.

Copy and paste formats

The Format Painter in the Clipboard group on the Home tab allows you to copy formatting from one
object and apply it to another. To start:
1. Select the text or object with the formats you want to copy. Note that selecting any letter or word,
will also work.
2. Select the Format Painter
3. Then select the object you want to apply the formats to. On releasing the cursor, the formats will
be applied.

Replace fonts globally

This feature is located on the Home tab in the Editing group. To start:
1. In the Editing group, click the Replace menu, then Replace Fonts.
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2. The Replace Fonts dialog will open. In the Replace dropdown list select the font to be replaced.
Then in the With dropdown list choose your preferred font and click the Replace button.

2.4.1 Format paragraphs

The following are some of the formats that can be applies to paragraphs:

Apply bullets
1. Select a text box or a portion text
2. In the Paragraph group of the Home tab, click the Bullets menu and choose a bullets style.
3. To create custom bullets, from the menu click Bullets and Numbering, then change the size,
color of the bullet. You can change the bullet to a picture by clicking the Picture button.

Format using the “Format Shape” task pane

Two ways to open it: right-click the text box, then Format Shape. Or with the text box selected, go to
Drawing Tools – Format tab and click the dialog launcher of either Shape Styles group or the WordArt
Styles group.
The Format Shape pane has two major sections: Shape Options and Text Options. Click each and
see what formatting options are available.
Other paragraph formatting tools are:

• Alignment
• Line spacing
• Adding columns
• Text direction
• Clear formatting, etc.

2.4.2 Format text boxes

Some of these formats are Shape Fill/Outline/Effects, etc.

Apply Styles
Styles are saved formats that you can apply to text boxes and shapes. These styles can be accessed
either from the Home > Drawing group. Or from the Drawing Tools – Format tab under the Shape
Styles and the WordArt Styles groups.
Shape Fill – allows you to change the fill color of the text box. Use the Eyedropper command to
sample some colors within the slide. The Picture command allows you to apply the picture as the
shape fill. Other shape fill options are Gradient and Texture.
Shape Outline – allows you to apply various styles to your text box’s outline like Color, Weight,
Dashes and Arrows.
Shape Effects – include various styles like Preset, Shadows, Reflections, Glows, 3-D Rotation, etc.
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NB: In the latest versions of PowerPoint, you can right-click a text box and Set it as Default. This is
especially when you have a preferred text box design and you want the other text boxes you create to
use the same styles or settings. This option is only available for a text box you have created for
yourself.

Topic 3: Working with Graphics

3.0 Insert Image to a Presentation

Images might be inserted from your computer, online, screenshots, and screen recordings. You can
also create photo albums and diagrams.

3.0.0 Insert picture

Pictures make your document more appealing, engaging and liven up the content no matter what the
subject matter of your content. In PowerPoint images can be inserted using the Pictures command or
the Online Pictures command found in the Images group on the Insert tab.
To insert a picture using the Online Pictures option proceed as follows:
1. Navigate to the Insert tab and click Online Pictures.
2. Search for an image, for example, “computer,” and select one from the list.
3. Click Insert button.

3.0.1 Edit and format image

Once a picture has been inserted, a new tab called PICTURE TOOLS - FORMAT appears on the
ribbon, which allows you to apply advanced formatting to the picture. Some of these advanced
features are discussed below:

Remove image background

The Remove Background command removes the unwanted portions of an image. Notice that when
this command has been activated, a new tab called BACKGROUND REMOVAL appears, and the
pink portions of the image will be removed if you click Keep Changes. Use the Mark Areas to Keep
command to select the pink portions that should not be removed, and the Mark Areas to Remove
command to select the portions not in pink that should be removed from your picture.

Corrections menu

Corrections improve the brightness, contrast or sharpness of an image.

Color menu

This feature allows you to change the color of your image to improve quality or match document
content.

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Artistic Effects

This tool makes your image look more like a sketch or painting.

Crop picture

The Crop tool allows you to remove any unwanted areas around your image. In addition to the Crop
command, this menu has other tools:

Crop to Shape: crops an image to a particular shape.

Aspect Ratio: crops an image to a square, portrait or landscape.

Fill: resizes the picture so that the entire picture area is filled, while maintaining the original aspect
ratio.

Fit: resizes the picture so that the entire picture displays inside the picture area, while maintaining the
original aspect ratio.

NB: The regular Crop tool when selected, “black handles” appear around the edge of the picture for
removing unwanted areas. If your image had been cropped previously, you have the option to expand
the image back to its original form and size.

Compress Pictures

Reduces the size of the pictures in your document.

Change picture

The Change Picture command changes the selected picture to a different one, preserving the
formatting and size of the current picture.

Reset picture

The Reset Picture tools discard all of the formatting changes made to the picture in question.

Picture Styles

Allows you to apply different frames to your picture. Once you choose a frame of your choice, you
can:

1. Change color of the frame using the Picture Border command.

2. Apply Picture Effects like shadow, glow, 3-D rotation, to add dimension to your image.
3. Change Picture Layout to convert your image to a SmartArt graphic to easily arrange, caption
and resize the picture.

Resize picture

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Use the Height and Width options in the Size group to change the height and the width of the picture
in question respectively. Alternatively, use the resize handles of the picture to scale it up or down.
Crop feature can also be used to resize the image.

NB: As you resize the image, make sure to maintain the image proportions. Hold the SHIFT key while
dragging the corner resize handles. CTRL + Drag resizes your image from its center to all sides.

Convert picture to a SmartArt

The Picture Layout menu in the Picture Styles group on the Picture Tools – Format tab allows us to
covert our image to any SmartArt. This is a quicker and easier way to create well formatted and
engaging visuals from individual images. It essentially converts a picture into a diagram, which is a
SmartArt.

To get started, select your image > from the Picture Layout menu select the SmartArt layout of your
choice > Once converted, the SmartArt Tools – Design, Format tabs will appear. Use them for
advanced formatting and editing of your graphic.

3.0.2 Insert screenshot

The Screenshot menu inserts a screenshot into a slide from other windows that are open. To insert a
screenshot proceed as follows:
1. Navigate to the Insert tab, then Screenshot menu.
2. Here you will see many panes of the application windows that are currently open. Click directly
on one of them if you wish to create a screenshot from an application window.
3. Alternatively, use the Screen Clipping command which will minimize the Word window and
the screen automatically displays the last window you had opened. The ALT+TAB is another
way to access different windows open on your device.
4. Once you select the Screen Clipping command, the displayed window appears opaque and a
cross marker cursor appears. Click and drag this marker, and on releasing the cursor, your
selected screenshot will appear in Word as a picture.
5. You can use the Picture Tools – Format tab to edit the screenshot.

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3.0.3 Insert video

The Video menu in the Media group on the Insert tab has two tools for inserting a video: Online
Video, and Video on My PC tools.

To insert a video using the Online Video option:

1. In the Media group on the Insert tab, click the Video menu and select Online Video.
2. The Insert Video dialog box will open up. Search for any video on YouTube and insert it. The
video will be insert on your current slide displaying the Video Tools – Format, Playback tabs,
for more advanced formatting. You can also resize your video the same way you resize the
image.
3. Two ways to play the video:
a. Switch to the Playback tab > Play, to preview it. Or
b. Switch to Slideshow mode.

3.0.4 Insert a photo album

The Photo Album menu in the Images group on the Insert tab allows us to create a beautiful
presentation for our favorite photo collections using the New Photo Album tool. It allows us to insert
multiple photos into our presentations.

You can also use the Edit Photo Album tool from the menu to edit and redesign multiple photos to fit
with a particular theme of a presentation or perhaps to develop a business flyer.
FYI: When you create a new photo album, PowerPoint will place it in a new presentation with each
photo on its own slide.
To get started:
I. Click New Photo Album from the menu to open the Photo Album dialog box.
II. Click the File/Disk button to choose your photos. Then Insert button to return to the Photo
Album dialog box.
III. Click Create button to open a new presentation. Notice that the author’s name will appear in the
Title Slide. This shows who created it.
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IV. To edit your photo album created, while in this new presentation, click the Edit Photo Album
tool to open the Edit Photo Album dialog box.

From here:
a. Check a photo’s check box, then Remove button to remove it from the photo album, or
rearrange it using the UP/Down arrow buttons.
b. To the right of the dialog box, use the buttons below the Preview to rotate,
increase/decrease contrast, increase/decrease brightness of the checked image.
c. Use the “Picture Layout:” menu to change number of photos that appear on one slide.
Change the theme of your photo album using the Theme option by clicking Browse button.
Then click Update button.

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3.0.5 Screen record

The Screen Recording tool records your computer screen and related audio before inserting the
recording onto your slide. It is located in the Media group on the Insert tab.
To get started:
1. Select the slide on which you want the recording to appear and activate this tool.
2. A mini-command pane will appear at the top of the screen. Use the commands on this pane to:
record your screen, pause the recording, select an area to screen record, use a mic to record
audio and record actions of your cursor.
3. When ready, click the Record button. To stop recording press WIN+SHIFT+Q or press the Stop
button in the pane. The screen recording will now appear in your current slide, along with the
Video Tools – Format, Playback tabs, which provide a range of editing tools for your recording.

3.1 Insert Shape to a Presentation

A shape is a geometric object. It can be a standard shape such as a square or a circle or it can be
something more complex such as a flowchart. They are used to create speech bubbles, banners,
flowcharts, etc.

3.1.0 Insert Shape

There are so much shapes to add to slides such as arrows, stars, banners, circles, and even fun
callout shapes. To add a rectangle shape to your slide proceed as follows:

1. On the Insert tab click the Shapes menu.

2. Scroll to the Rectangles category and click Rectangle. Notice there are also other types of
rectangles in this category.
3. The cursor changes to across marker. This marker gives you two options: Your first option is to
click your mouse once and it will create the shape by default at the exact location. A single click
will also create a shape of default size. Your second option is to use the marker to draw the
chosen shape, simply click and drag the marker and the shape will appear. Notice that the
Drawing Tools – Format tab appears once you draw the shape and release the mouse.

FYI: To draw perfect shapes such as square, circle or triangle, hold the SHIFT key while clicking and
dragging the Rectangle, Oval or the Triangle respectively.

3.1.1 Modify shape

There are various ways to modify a shape:

Edit shape

The Edit Shape menu allows us to change the selected shape to another shape, convert it to a
freeform shape, or edit the wrap points to determine how text wraps around the drawing.
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Add text to a shape

Right-click the shape and select Edit Text. A cursor will appear inside the shape, and type your text.
Alternatively, simply click the shape and start typing into it.
To style and position this text in your preferred format, highlight it then use the mini toolbar
that appears beside your text or navigate to the Home tab and change the size, style and the font
color.

Merge shapes
The Merge Shapes menu allows us to merge the selected shapes into one or new more geometric
shapes. It is located in the Insert Shapes group on the Drawing Tools – Format tab.

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In order to activate this tool, you must have more one shapes on your slide selected. This menu has
various merge shape options as shown in the figure above:

a. Union: Combines all the shapes selected into one unified shape. Before combining them, make
sure the shapes are overlapping on some areas.
b. Combine: Merges shapes while keeping non-overlapping, and removing overlapping areas.
c. Fragment: Separates each overlapping area of the shapes, and turns them into smaller
individual shapes.
d. Intersect: Keeps only the shape area where all shapes overlap.
e. Subtract: Removes the front shape from the back shape.

Create text effects with “merge shapes” tool

FYI: This is only possible for the latest versions of PowerPoint. However, for versions like 2013, you
can use the Text Fill tool to fill text with a picture, like the example shown below. In order to merge
text with shape proceed as follows:

1. Insert a text box and type text “Travel,” then change it to a bold face like Bauhaus 93, size 200.
2. Insert the image that will be used as background for the text. Change the “z-order” of the image
by sending it to the back of the text and ensure it covers the entire text on top. Use the Send
Backward option. We don’t want to send it to the back of everything, especially if you have
other objects behind. So don’t use the option Send to Back.
3. Select both the text and the image behind it, and in the Merge Shapes menu, choose Intersect.

3.2 Add SmartArt to a Presentation

3.2.0 Create SmartArt
SmartArt are used for creating graphical representations of text or data. They are used to visually
communicate information. Typically, they are used to show hierarchical or relationship information,
such as organizational charts.
There are various ways to create SmartArt in PowerPoint:
a. Using the Insert tab, then SmartArt in the Illustrations group.
b. Using a slide layout containing shortcut icons to insert content.

There are a wide variety of SmartArt options to choose from:

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List: Presents blocks of information.

Process: Outlines different steps of workflows.

Cycle: Can show a continuous sequence of steps.

Hierarchy: Very useful for creating diagrams such as organizational charts.

Relationship: Shows how different elements are connected to each other.

Matrix: Illustrates how different parts relate to the whole.

Pyramid: Presents proportional relationships.

Picture: Lists all diagram types that include image placeholders.

Notice that you can also choose from office.com.

To insert a SmartArt using the Insert tab proceed as follows:

1. On the Insert tab, click SmartArt.

2. The Choose SmartArt Graphic dialog box will appear, click the Hierarchy category, and select
“Name and Title Organization Chart.”
3. Click where it says “Text” in the shape to add names of your employees. In the small sub-shape
next to the bigger shape, type the designation for each employee. You can also use the Text
Pane command on the SmartArt Tools – Design tab to add text to the shapes. Notice that
PowerPoint will adjust the size of the text in the shape as you add more text. Also notice that
different SmartArt support different numbers of shapes and sub-shapes. PowerPoint will let you
know if you exceed the supported amount.

Ken
Mokaya
President

John
Okelo
Deputy President

Jane Rose
Dan Omari
Kamau Kemunto
Marketing Executive Accountant Head of Operations

3.2.1 Add text to a SmartArt

There are two ways to achieve this:
a. By clicking into the shape and start typing.
b. Using the Text Pane command in the Create Graphic group on the SmartArt Tools – Design
tab.

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3.2.2 Edit SmartArt

The following are the edit options on the SmartArt Tools – Design tab:

Change SmartArt Layout

On selection of the smart-art in question, navigate to the SmartArt Tools - Design tab, then select the
layout of your choice from the Layouts group.

Change SmartArt Color

On selection of the smart-art in question, navigate to the SmartArt Tools - Design tab, then select the
color of your choice from the Change Colors menu.

Change SmartArt Style

On selection of the smart-art in question, navigate to the SmartArt Tools - Design tab, then select the
style of your choice from the SmartArt Styles group.

NB: You can also change elements of individual shapes within the larger diagram. For example, if you
navigate to the SmartArt Tools - Format tab and select an individual shape in the diagram, you
can then apply a particular style to that shape.

Other options like Shape Fill/Outline and Effects are the same as those for other types of shapes and
images.

Add shape to a SmartArt

On selection of the shape in a smart-art in question, navigate to the SmartArt Tools - Design tab, then
click Add Shape menu in the Create Graphic group. A shape can either be added After/Before,
Above/Below or as an Assistant to the selected shape.

Add picture to a SmartArt

Adding visuals such as photos, icons or pictures can elevate your SmartArt and help with the reader's
understanding of the content. To add a picture to a SmartArt proceed as follows:

1. On the SmartArt dialog box appear, choose one of the options from the Picture category.
2. Click into each shape and insert images. Notice that for the newer versions of Office, you have
an option of replacing the image already inserted. Simply right-click the shape, and click
Change Graphic to change the image.

Promote/Demote shape

These features increase/decrease the level of the selected shape or bullet in the hierarchy. They are
found on the SmartArt Tools – Design tab.

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Move Up/Move Down/Move Left to Right shape

These features swap the placement of the shapes around. Located on the SmartArt Tools – Design
tab.

Change layout

Changes the layout of the selected shape in the diagram. Located on the SmartArt Tools – Design tab
in the Layouts group.

Change the background of the SmartArt

On selection of the SmartArt diagram, navigate to the SmartArt Tools – Format tab, then choose the
background color for your diagram from the Shape Fill menu. You can also add a shape outline or a
shape effect to your diagram.

Reset SmartArt

The Reset Graphic command discards all the formatting changes made to the SmartArt graphic.
Located on the SmartArt Tools – Design tab.

3.2.3 Exercise: Create a “Pumpkin Spice Latte”

The pumpkin spice latte is a coffee drink made up with a mix of traditional spice flavors like cinnamon,
nutmeg, clove, etc. We’ll use the Funnel SmartArt from the Process category. To start:

1. Navigate to the Insert tab > SmartArt >From the Process category choose Funnel. Notice that
the funnel has 4 fields of text.
2. In the bottom field text type “Pumpkin Spice Latte.” We want to have it here because the
ingredients/spices will blend/fuse and filter to create a single product, the pumpkin spice latte.
For the other three text fields type “Pumpkin Puree,” “Coffee,” and “Cinnamon,” and move them
up a bit using the Up Arrow key.
3. Change the color of the SmartArt to Gradient Range - Accent 3 in the Change Colors menu to
give you a brownish color. NB: the Change Colors menu will change the color of the graphic as
a whole. To change the color of an individual shape use the SmartArt Tools – Format tab.
4. Change the Shape Effect to 3-D Bevel: Powder, or choose a bevel effect of your choice.
5. Change the color of the “Coffee” shape to dark brown, “Cinnamon” shape to a more golden
color, the “Pumpkin Puree” shape a more lighter brownish color, and the “Funnel” shape a
lighter golden color.
6. Add a shape to the graphic. Note that the Add Shape is grayed out. This is because the funnel
can only allow 4 fields of text in total. However, there are other options to add text or shape
using the menu Convert in the Reset group of the SmartArt Tools – Design tab. The command
has two options: Convert to Text and Convert to Shapes. “Convert to Text” will create a text
format for any of the text in your SmartArt graphic. Choosing it you will lose the nice visual
elements of your funnel. Note that even if you try to copy and paste any shape it won’t work.
Now to add a new shape, use “Convert to Shape” option. Note that once you click it the
SmartArt Tools – Design tab disappears and the Drawing Tools – Format tab appears. This is

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because your graphic is now a group of shapes, rather than a singular piece of SmartArt. From
here, you can copy and paste any shape. Copy the “Coffee” shape and paste it. Rearrange all
the four shapes well inside the funnel, and change the duplicate to “Almond Milk” and change its
fill color to a lighter brown color. Use the Selection Pane to select the shapes individually.
7. Group everything using the Group command or press CTRL+G.

3.3 Arrange Objects in a Presentation

The Selection Pane makes it easier for us to align, order, or group objects in our slides. This tool is
located either in the Select menu in the Editing group on the Home tab, or in the Arrange group of any
contextual tab (e.g. Picture Tools – Format, Drawing Tools – Format, etc.).

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In the figure above use the Select pane on the right to select objects, change their order by clicking
and dragging or using the UP/Down arrow buttons at the top, and hide objects by clicking the Eye
icon ( to unhide click the eye icon again). Click the Hide All button to hide all the objects on a slide
and the Show All button to unhide all the objects on a slide. Also use this pane to rename your
objects. Double-click each object in this pane and give them meaningful names.

3.3.0 Align objects

The Align menu allows us to change the placement of our selected objects on the page. This is very
useful especially when aligning objects to the margins or the edge of the page. We can also align
them relative to one another. The Align menu is located in the Arrange group of any contextual tab or
in the Arrange menu in the Drawing group on the Home tab.

The Align menu has the following tools:

Align Middle: horizontally aligns all the selected objects in the middle of the slide.

Align Center: aligns all the selected objects in the center of the slide. The above objects can be
aligned in the center as shown below. The objects have been put in a stack with the purple one being
in the front.

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Distribute Horizontally: creates equal space among the selected objects aligned horizontally.

Distribute Vertically: creates equal space among the selected objects aligned vertically.

Align to Slide: only works on a single object or objects that have been grouped together as one. For
example, aligning to the Top/Bottom/Left/Right.

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3.3.1 Order objects

Having objects stacked on top of each other is what we call z-order. To change the z-order in which
they appear in the stack, use the menus Bring Forward and Send Backward, found in the Arrange
group of any contextual tab.

These menus have the following tools:

Bring Forward: brings forward the selected object one level so that it’s hidden behind fewer objects.
Bring to Front: brings the selected object in the front of all the other objects.
Send Backward: sends the selected object back one level so that it’s hidden behind more objects.
Send to Back: sends the selected object behind all the other objects.
Alternatively, use the Selection Pane to change the z-order of your objects.

3.3.2 Group objects

Grouping objects locks them together as one. The Group menu is also found in the Arrange group of
any contextual tab. Once you have arranged your related objects in your preferred configuration, its
best practice to group them together. This way, you can move them around as one or center align
them in your slide without having them overlap on top of each other in a stack.
To group your objects, select them while holding the CTRL key as you click each, or click + drag to
draw a square around them in order to select them > In the Arrange group click the Group menu and
choose Group. You can also group the selected objects by pressing CTRL+G on your keyboard.
In order to modify individual objects in a group, use the Ungroup command from the Group menu to
ungroup them.

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3.3.3 Display rulers, guides, smart guides, and gridlines.

These tools are located in the Show group on the View tab.

Alternatively, right-click an empty space on a slide > Then turn them on by checking Ruler, and in the
Grid and Guides… menu turn them on.

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The Ruler tool allows us to see and set tab stops, move table borders, and line up objects in our
slides.
The Guides tool allows us to see adjustable drawing guides to which we can align objects on the
slide. There are two types of guides: horizontal and vertical. When turned on they appear at the center
of the slide as show below.

The Gridlines tool makes it easy for us to align objects with other objects, or a particular spot on the
slide. They appear in the background of the slide for perfect object placement. The squares in the
figures below are the gridlines.

The Smart Guides tool display lines when trying to align an object either horizontally or vertically to
other objects. It also indicates lines when the object being aligned is equidistant to other objects. The
lines below are the smart guides - they indicate that the four objects have been horizontally aligned
and they are equidistant from each other.

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Topic 4: Transitions and Animations

4.0 Apply transitions to slides

Transitions are the way slides appear when running through a slideshow. Kind of making them
animated. Transitions can make a slide appear from left, fade in/out, wipe, flash, wind, etc. This
makes the presentation more engaging and interesting to the audience.

Transitions are located on the Transitions tab in the Transition to This Slide group. In the More arrow,
transitions are categorized into three depending on the type of effects they use: Subtle, Exciting and
Dynamic Content. Subtle transitions are the most popular and a little bit better for business
presentations. Exciting has more complex animations. Dynamic Content transitions only affects the
slide’s content (might include text and images, for example, but not necessarily the background) when
the slide appears. Generally, it is not recommended to use too many transitions from the Exciting
category because they make the presentation unprofessional. If used in moderation, however, they
can add a nice touch between important slides.

4.0.0 Apply transitions to slides

Select the slide(s) > In the Transition to This Slide group, click the transition from any category. Notice
that once a transition is applied to a slide, a small star appears below that slide’s number in the Slides
pane.

NB: If you want all the slides in your presentation to have the same transition, apply the Random
transition from the Exciting category. To start, first select all the slides in the Slides pane using
CTRL+A, then choose Random transition. Having the same transitions in all the slides makes your
presentation consistent and a little bit neater. Also when working with transitions, it is recommended
to switch to the Slide Sorter view, because it is a little bit easier to see them.

Change the slide’s transition

Select the slide with a transition > On the Transitions tab switch to a different transition.

Customizing a transition

Select the slide with a transition > On the Transition tab, click the Effect Options menu and choose
an effect of your choice. Notice that the options will vary depending on how that transition works.

4.0.1 Change the duration and add a sound to a transition

The Duration field in the Timing group allows you decide how long the transition will take. For
example, if we change the length from 1 second to 0.5 second, it will cut the time in half and the
transition will happen a lot faster.

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You can even add a sound to a transition using the Sound dropdown menu. Just click the one you
want and you'll hear what it sounds like the next time you play your presentation. A more subtle sound
is recommended. Adding a sound between every slide could easily become overwhelming or even
annoying for your audience when presenting the slideshow. Like complicated transitions, sounds are
really best used in moderation.

4.0.2 Set slides to advance automatically

The Advance Slide feature in the Timing group advances slides from one slide to the next without
having to click the mouse. This is primarily used for presentations that are going to be left unattended.
For example in the background at a special event, or at a trade show booth or kiosk.

To set the current slide to advance automatically, uncheck the box On Mouse Click > Then check the
box After > In the After field, type the amount of time you want the side to be displayed. For example,
00:01:15. In this example we have set it to advance automatically after 1 min and 15 sec > At this
point you can select another slide and repeat the process until all the slides have the transitions you
want. Or you can use the Apply To All command if you want your presentation to be completely
uniform. This will take all the settings you have in the current slide, including the timings and the
transition effects, and apply them to every side in the presentation.

4.0.3 Remove transitions from slides

Select the slide(s) > On the Transitions tab select None.

4.1 Animate objects

Animations are used to achieve one of the most visually engaging ways of modifying objects.
Animations are grouped into four categories: Entrance, Emphasis, Exit and Motion Paths and are
located in the Animation group on the ANIMATIONS tab.

4.1.0 Categories of animations

Entrance: Happen when the object first appears. E.g. Appear, Fade, Fly In, etc.
Emphasis: Happen while the object is on the slide. E.g. Spin, Darken, etc.
Exit: Cause the object to disappear. E.g. Disappear, Wipe, etc.
Motion Paths: Move the object along a path. E.g. Lines, Arcs, etc.

4.1.1 Animation Features

There are lots of animation features, but the most commonly used include the following:

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Effect Options menu

Allows one to change the direction of the animations and to sequence the effects one by one. In other
words, each object can be animated on its own.

Add Animation menu

Allows one to choose an animation effect to add to the selected objects. It allows one to choose more
than one animation effect for a single object. From the Add Animation menu, there are various
animations for Entrances, Emphasis, Exits and Motion paths.
FYI: In contrast, choosing an animation from the Animation group does not allow you to add more
than one animation. Selecting an animation from this group will replace the animation you had applied
initially.

Animation Pane
Allows one to view and edit the timeline of animations on the slide. Once the animation pane is
opened, expand the dropdown to see all animated objects on the current slide.

Timing group
This section has options like Start, Duration, Delay, Reorder Animation, Move Earlier and Move Later.
Duration: Specifies the length of an animation
Delay: Plays an animation after a certain number of seconds. Meaning there will be a gap between
the timing of the individual objects.
FYI: As you make these changes, the smaller green rectangles on the Animation Pane automatically
move either towards the left or right, which indicates that your timing changes have been applied. Also
the order the objects are arranged in the Animation Pane means that the object at the top will be
animated first and the one at the bottom will be animated last. Change the order you want your
objects to be animated.

4.1.2 Apply animations to objects

In this case, we’ll apply animations to the “Pixel Studio” title slide objects: the presenter’s name text,
the title, the divider, the tagline and the logo.

To get started:

1. Select the presenter’s name text and add the Fade effect.
2. Select the “title” and apply the Fly In animation, and change its direction to fly in From Left in
the Effect Options menu. Add a second animation to the title from the Add Animation menu of
Pulse. Notice that if you choose this animation from the Animation group, it will replace Fly In
effect. Also objects with animations will be easily identified, since they have little numbers next
to them. To preview any effect click the Preview command anytime.
3. Add the Fade effect to the divider/line.
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4. Add the Fade effect to the tagline. Now, the key to using animations effectively is moderation.
Too bold animations, like the Swivel effect, might distract the audience. Instead, use subtle
effects like Fade. It's also important to note that not every object needs an animation. This is
especially true in more corporate or professional settings.
5. Add the Float In effect to the logo. Direction Float Up. Add the Teeter animation to the logo
from the Add Animation menu.

6. Open the Animation Pane and set each animation to “Start After Previous,” except the first
animation that should Start On Click. The sequence of our animations should be as follows:
Presenter name, title, divider, tagline and lastly the logo.

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7. Click Effect Options from the amination down-arrow on the Animation Pane to open the
animation’s dialog box, which allows one to fine tune the animation. For example, in the Effect
tab you can set sound for the animation, for the case of text you can decide to animate the text
“All at once,” “By word,” or “By letter.” In the Timing tab, one can set how the “trigger” of the
animation, “Delay,” “Duration,” and whether the animation should “repeat or not.”

4.1.3 Copy and paste animations

1. Select the object with the animation you want to copy, and navigate to the Animation tab. In the
Advanced Animation group, click Animation Painter.
2. Select the object you want to apply the copied effect to, and it will be automatically applied to it.

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