DEPARTMENT OF TECHNICAL EDUCATION

From To

The Programme Coordinator, NSS / RRC, The Principals of Polytechnic Colleges

Directorate of Technical Education implementing RRC Programme
Chennai-600 025.
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Lr. No. 23091 / NSS / RRC / 2023 dated 3.1.2024
Sir / Madam,
Sub: DOTE – Red Ribbon Club (RRC) – Release of Fund for RRC Activities for the
year 2023-24 – Reg.
Ref: Letter. No.5056/ IEC / YP – RRC / 2019 dated 8.8.2023 from the
Project Director. TANSACS, Chennai 600 008.
********
I am by direction to inform you that the Project Director, Tamil Nadu State AIDS Control Society,
Chennai has released special fund for the implementation of Red Ribbon Club Activities in Polytechnic Colleges
for the year
2023-24 vide letter cited above. As per the communication, a sum of Rs.3,500/- (Rupees Three
Thousand Five Hundred only) has been sanctioned for the RRC activities to be conducted in your Institution.

As per the orders of Commissioner of Technical Education, the amount is credited in your SB Account
through RTGS on 30.1.2024 for the Institutional level RRC programme. This amount has to be utilized only for
Red Ribbon Club activities strictly as per the guidelines issued by the Tamil Nadu State AIDS Control Society
(Enclosed).

The detailed head-wise expenditure to be incurred is furnished below:

Expenditure Heads Outer Limit
Programme Expenditure:
 Refreshments (1000+500+250) Rs. 1,750-00
 Honorarium to Resource Person (200+250+200) Rs. 650-00 Rs. 2,600-00
 Visit to ICTC / Blood Bank / ART Centre-TA to Students Rs. 200-00

Contingencies Rs. 200-00

Honorarium & TA to Programme Officer RRC Rs. 700-00

Total Rs.3,500-00

All the vouchers should be obtained in the name of the Principal of the Polytechnic College, duly
passed for payment and pasted in A4 paper. The Vouchers has to be retained in the Polytechnic College itself.
The Statement of Account and UC in the enclosed proforma, Activity Report and related Photographs
alone have to be sent to the Directorate after the completion of the programme. The Programme Officer
may be advised to contact this Office (DOTE NSS Cell Tel No, 044 – 22300107) for further clarification, if
any in this regard.

As per the Project Director, TANSACS communication, the Polytechnic Colleges have to complete all
the RRC activities and related expenditure at the earliest i.e. 31.3.2024 in consultation with respective
TANSACS nominated Officials in the Districts and the Deputy Director (IEC) and Assistant Director (Youth
Affairs), TANSACS, Chennai – 600 008.

I request you to send the Receipt immediately after ascertaining the credit of Rs.3,500/-, the
Red Ribbon Club Amount in your RRC Savings Bank Account, which is transferred through RTGS from
Indian Bank, DOTE Branch, Chennai 600 025.
Sd./-
 Programme Coordinator

MODEL RECEIPT

( in the Polytechnic College Letter Head / A4 Sheet )

Received from the RRC / NSS Cell, Directorate of Technical Education, Guindy, Chennai-600

025, a sum of Rs.3,500/- (Rupees Three Thousand and Five Hundred only) through RTGS on 30.1.2024

from Indian Bank, DOTE Branch towards the conduct of Red Ribbon Club Institutional level

Activities for the year 2023– 2024 sanctioned through CTE letter No. 23091 / NSS / RRC / 2023 dated

3.1.2024

Date: Signature of Principal with Office Seal

The Programme Officer,NSS/RRC may be advised to send the Audit Statement in the following
Proformain A4 Sheet to DOTE with RRC Activity Report & Photographs on completion of RRC
Activities:( Model)
RED RIBBON CLUB ACTIVITIES 2023 – 2024
DIRECTORATE OF TECHNICAL EDUCATION, CHENNAI

NAME OF THE POLYTECHNIC COLLEGE

WITH FULL ADDRESS :

STATEMENT OF ACCOUNTS AND UTILIZATION CERTIFICATE

Receipt Rs. Payment Rs.

Programme Expenses
Amount Received from DOTE [Refreshments, Honorarium to Resource
through RTGS Mode Persons, Prizes and Visit ] 2,600-00
Credit Date: 30.1.2024 3,500-00

Contingences 200-00

Honorarium & TA to Programme 700-00

Officer

Total 3,500-00 Total 3,500-00

Signature of Programme Officer, RRC Signature of Principal with Office Seal

UTILIZATION CERTIFICATE

Certified that we have audited the above Statement of Accounts with reference to

the relevant facts of accounts supported by proper vouchers and found correct. Further

certified that the entire fund is fully utilized for the purpose for which released.

Date Signature of Chartered Accountant with Seal

 RED RIBBON CLUB
POLYTECHNIC COLLEGE LEVEL ACTIVITY REPORT 2023-2024

Name of the Polytechnic College :

with full address

District :

Email-id of Poly. College :

Name of the Principal :

Contact Mobile Number :

Name of the RRC Programme Officer :

Email-id of RRC Programme Officer :

Contact Mobile Number :

Activities conducted :
No. of Participants
S.No. Name of the Activity Date
Male Female
1. RRC Celebrating Life Session

2. Interaction Session

3. Exposure Visit

4. Peer Educators Training

5. Any other Activity [ Pl. Indicate with data]

Whether Name Board, Notice Board & RRC Yes. Available
6. Question Box fixed in the Campus

Methodology :
[Lecture with Audio Visual / Discussion /
Video interaction / Workshop / Others
Write briefly]

Feed Back from Students :

[Write briefly]

Action Photos Enclosed : Yes, enclosed

Signature of Programme Officer, RRC Signature of Principal with Office Seal

 RED RIBBON CLUB

POLYTECHNIC COLLEGE LEVEL ACTIVITY PHOTOGRAPHS (Colour) 2023-2024

Name of the Polytechnic College :

with full address

Session on Celebrating Life Module

Competitions / Interaction Session

Visit to ICTC / Other Centres