Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT Regional Office | eae Aguila Rd. a Se ened tad La Union 7 oN 00h eae reconos Umit % Ene et MEMORANDUM z RE pSg0 i \e oo cas / Bie Scart § To : ALL PROVINCIAL DIRECTORS © : S REGION SUBJECT : CONDUCT OF BARANGAY ASSEMBLY FOR THE 157 SEMESTER OF CALENDAR YEAR (CY 2024) DATE t February 28, 2024 Attached is the Draft Memorandum Circular on the above-stated subject to be disseminated in your area of jurisdiction. The official design of the Barangay Assembly backdrop or tarpaulin, along with the.other collaterals and Annexes can be accessed through: bit.ly/1stSemBAD2024. Also, please take note of the Sanction as stated in Section 6.0. Deadline of reports will be submitted not later than April 30, 2024. For information and guidance. JONATHAN PAUL M. LEUSEN JR., CESO Ill Regional Difpttor LGMEDRGSILCLIVGS oa “7 “Matino, Mahusay at Maaasahan” Tel. Nos. (072) 886 2108 + 888 2289 + 888 2294 + 888 3106 {888 7695 + 607 1245 » 607 1531 + 607 4467 to 70BAGONG PIIPINAS Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT DILG-NAPOLCOM Center, EDSA cor. Quezon Avenue, West Triangle, Quezon City www dilg.gov.ph MEMORANDUM CIRCULAR No. To : ALL CITY AND MUNICIPAL MAYORS, PUNONG BARANGAYS, SANGGUNIANG BARANGAY MEMBERS, SANGGUNIANG KABATAAN (SK) CHAIRPERSONS, OTHER BARANGAY AND SK OFFICIALS, DILG REGIONAL, PROVINCIAL, AND CITY DIRECTORS, CITY/MUNICIPAL LOCAL GOVERNMENT OPERATIONS OFFICERS, AND OTHERS CONCERNED SUBJECT : CONDUCT OF BARANGAY ASSEMBLY FOR THE 1ST SEMESTER OF CALENDAR YEAR (CY) 2024 DATE 1.0 BACKGROUND 1.1. Section 397 of Republic Act. No. 7160, otherwise known as the Local Government Code of 1991, mandates that there shall be a barangay assembly composed of all persons who are actual residents of the barangay for at least six (6) months, fifteen years of age or over, citizens of the Philippines and duly registered in the list of barangay assembly members. Barangay assembly shall meet at least twice a year to hear and discuss the semestral report of the sangguniang barangay concerning its activities and finances as well as problems affecting the barangay, 1.2 Proclamation No. 599, series of 2018 was issued declaring the Saturdays and Sundays of March and October of every year as Barangay Assembly Days, This aims to operationalize the minimum number of Barangay Assembly to be conducted and to ensure the widest participation of the residents in the said assembly. Pursuant to the said Proclamation, all barangays shall hold their respective barangay assemblies for each semester on any of the aforesaid days. 1.3. For CY 2024, the 1% Semester Barangay Assembly Day shall be conducted on any of the Saturdays or Sundays of March 2024. 2.0 PURPOSE This Memorandum Circular (MC) is issued to: 2.1 Guide all Punong Barangays and other Barangay Officials on the activities to be undertaken before, during, and after the Barangay Assembly Day for the 1st Semester of CY 2024. ““Matino, Mahusay at Maaasahan” ‘Trunkline No. 8876-34-5422 23 Enjoin compliance by all local officials concerned with the mandated conduct of Barangay Assembly. Direct all DILG Field Officers to provide the barangays/barangay officials within their respective jurisdiction, with the necessary technical assistance and to monitor their compliance with this Circular. 3.0 SCOPE/COVERAGE 4.0 All City and Municipal Mayors, Punong Barangays, Members of the Sangguniang Barangay, Sangguniang Kabataan Officials, DILG Regional and Field Offices, and others concemed. POLICY CONTENT AND GUIDELINES All local/barangay officials concerned shall observe the following guidelines on the conduct of the Barangay Assembly for the 1 Semester of CY 2024 44 42 THEME OF THE BARANGAY ASSEMBLY DAY 444 41.2 413 BARANGAY ASSEMBLY DAY THEME: “Barangay at Mamamayan, Sama-samang Nagtutulungan sa Pagtaguyod ng Maayos, Mauniad, at Mapayapang Pamayanan Tungo sa Isang Bagong Pilipinas” The official design of the Barangay Assembly backdrop or tarpaulin, along with the other collaterals and Annexes can be accessed through: bit.ly/1stSemBAD2024. The official backdrop shall be printed, with at least 6x4 feet or larger, and/or flashed on the LED TV/Walls, if available/applicable. The inclusion of the Logo of the Barangay and the Bagong Pilipinas Logo in the official backdrop is recommended. PRELIMINARY ACTIVITIES FOR THE BARANGAY ASSEMBLY 4.2.1 The Punong Barangay through the Barangay Secretary shall prepare a written notice regarding the conduct of the Barangay Assembly, and disseminate the same to the residents one (1) week’ before the scheduled activity. The dissemination of said notice through the online platform/s such as the official Facebook page and/or website of the barangay may be allowed, other modes of announcement, and shall contain the following information/details: 4.2.1.1 Date, time, and venue of the assembly. The Assembly should be conducted in a public place like the barangay-covered court, and/or other available facility. * Pursuant to Section 397(0) of RA No. 7160 Page 2 of 114.22 4.23 4.24 4.2.5 4.26 4.27 4.28 4.2.1.2 Other related information that the barangay may deem necessary. All barangays are encouraged to post or hang Barangay Assembly (BA) tarpaulin, posters, and/or banners, in conspicuous public places in the barangay (e.g. barangay hall, street, plaza, public market, or talipapa, transport terminal, health station, etc.), and publish the same on the official barangay website or social media platform/s, if available. All City/Municipal Mayors should provide the component barangays with the necessary assistance, especially those with insufficient funds, for the printing of the tarpaulin, posters, banners and/or other necessary information materials, including the mobilization of the local government officials, representatives, and resource speakers/persons and other representatives from national government agencies, if any. To increase the awareness of the barangay constituents on the said activity, the Barangay Assembly tarpaulin, poster/s and/or banners must be posted or hung one week before the scheduled Barangay Assembly and shall be removed/kept right after the activity. All Barangays should inform and/or invite local officials concerned (e.9 City/Municipal Mayor, Department Heads, etc.), DILG officials, or City Director/City/Municipal Local Government Operations Officer (C/MLGOO), among other guests or resource speakers. The DILG Field Officer/C/MLGOO/DILG representative shall deliver the message of the DILG Secretary during the Barangay Assembly. Alll barangays are also encouraged to prepare presentation materials that contain the barangay financial reports, ongoing projects, and accomplishments of the barangay, as well as the stage setup, visual aids or LED TV/LED wall, if applicable/available, sound system, table and chairs, and other necessary equipment. Copies of the barangay's financial report may be reproduced and disseminated by the barangay to the attendees during the assembly. Prior to the activity, the details on the schedule, time, and venue, among other-related information, of the said activity should be properly coordinated by the Punong Barangay to the DILG City Director/C/MLGOO concerned. This is to ensure that the schedules of all the LGU Officials concerned, and other representatives are available. All barangays may use their available resourcesifunds for the BA- collaterals, foods/snacks of the attendees/participants, subject to existing budgeting, accounting, and auditing rules and regulations. Playing of Bingo Games before, during and after the Barangay Assembly Day is strongly discouraged. Page 3 of 1143 Annex 2 annex A” 4.2.9 The Punong Barangay shall ensure the attendance of the Sangguniang Barangay Members, Barangay Secretary, and Treasurer, Members of the Barangay-Based Institutions (BBIs), and other barangay functionaries. 4.2.10 The SK Chairperson and other SK Officials are likewise enjoined to attend and participate in the scheduled Barangay Assembly and prepared related presentation materials or information materials which may contain the status of SK Funds, SK Plans, Priority Programs and Projects, SK contact details, among other relevant information for dissemination to the Barangay Assembly Day. DURING THE CONDUCT OF THE BARANGAY ASSEMBLY 4.3.1 The Punong Barangay/Barangay Officials shall ensure the implementation of all the provisions of this circular. 4.3.2 The Barangay Secretary or the designated barangay official/s shall ensure that attendees/participants fully accomplish the Attendance Sheet? during the activity 4.3. o The following Program of Activities*® of this Circular shall be observed by the Punong Barangay/Barangay Officials concerned. 4.3.3.1 Punong Barangay or in his/her absence, the authorized barangay official, shall deliver the State of Barangay Address (SOBA), with the following highlights, among others: » . Accomplishment Report for the 2nd /3" Quarters of CY 2023, if available, and/or the 1 Quarter (Month of January to February) of CY 2024. Financial Report for the 2nd Semester of FY 2024 CY 2024 Plans, Programs, and Projects. Status of SK Funds/Release of SK Funds to the Sks, and/or relevant information pertaining to SK Funds. . Newly-enacted ordinances/resolutions. Emerging issues and concems as well as actions taken by the barangay. Initiatives or status of implementation of the following programs/projects based on existing laws and issuances of the national government agencies, such as but not limited to: ¥ Bagong Pilipinas Campaign as the Administration's Brand of Governance and Leadership (Office of the President Memorandum Circular No. 24, dated July 3, 2023. Other reference: bit Iy/1stSemBAD2024) ¥ Buhay Ingatan, Droga'y Ayawan or BIDA Program (DILG MC No. 2023-025 dated February 10, 2023) =o go e Page 4 of 14Y Halina’t Magtanim ng Prutas at Gulay or HAPAG sa Barangay Project (DILG MC No. 2023-001 dated January 03, 2023) v Barangay at Kalinisan Day or BarKaDa (DILG MC No. 2023-133 dated September 6, 2023) and Clean-up Drive Initiatives v Barangay Registration of Kasambahay (RA No. 10361 and DILG MC No. 2022-100 dated August 01, 2022) ¥ Appointment of Barangay Health Aid (BHA) or Barangay Health Officer (BHO) or Barangay Health Assistant (BHAsst), except Barangay Health Worker (DILG-DOH JMC No. 2023-01 dated August 24, 2023) ¥ Organization of Barangay Health Emergency Response Teams (BHERT) and Display of Active Telephone/Cellphone Number of Barangay, Punong Barangay and BHERT Members (DILG MC No. 2022-046 dated April 18, 2022) v Barangay Violence Against Women (VAW) Desk (MC No. 2023-104 dated July 28, 2023) ¥ Barangay Council for the Protection of Children (DILG MC No. 2021-039 dated April 07, 2021) ¥ Issuance of Barangay Certification Free of Charge under the First Time Jobseekers Assistance Act (RA No. 11261) v Barangay Road Clearing Operations (DILG MC No. 2023- 017 dated January 25, 2023) v Conduct of” Tree Planting _Activity (DILG MC No. 2022-111 dated September 07, 2022) ¥ Intensifying the Campaign Against the Proliferation of Bingo sa Barangay/Barangay Lucky Bingo (DILG MC No. 2023-074 dated May 22, 2023) Y Mitigation and Preparedness Measure for the El Nifio Phenomenon 2023 (DILG MC No. 2023-065 dated April 25, 2023) ¥ Conduct of Continuous Accreditation of Barangay Based Civil Society Organizations and Non-Governmental Organizations and the Selection of their Representatives! Membership in the Barangay Based Institutions (DILG MC No. 2022-124 dated October 3, 2022) ¥ Segregation and collection of solid waste (RA No. 9003) v Republic Act No. 11313, An Act Defining Gender-Based Sexual Harassment in Streets, Public Spaces, Online, Workplaces, and Educational or Training Institutions, Providing Protective Measures and Prescribing Penalties Therefor, otherwise known as the "Safe Spaces Act:” h. Other relevant information, priority programs or projects 4.3.3.2 The Punong Barangay is also encouraged to play/show the AVP of Buhay Ingatan, Droga'y Ayawan (BIDA) Program, HAPAG Sa Barangay Project and the AVP on iaiisisan-KALINISAN Day before the start of the program. The BIDA, HAPAG and Page 5 of 11KALINISANatinisan AVPs can be accessed through the link: bit.ly/1stSemBAD2024 4.3.3.3 The Barangays may invite resource persons, e.g. CENRO/MENRO, City/Municipal DRRMO, City/Municipal PESO, City/Municipal ADAC, Local PNP, DILG-Field Officer/C/MLGOO andior other local government agencies, who will briefly discuss the above policies, 4.3.3.4 In barangays with SK Officials, the SK Chairperson or the designated SK official is directed to present the following: 4.3.3.4.1 CY 2023 SK accomplishments (2/3 Quarter), if available/applicable, and/or 1* Quarter (Month of January to February) of CY 2024. 4.3.3.4.2 Status of SK Funds/Available Funds. 4.3.3.4.3 CY 2024 Plans, Programs, and Projects. 4.3.4 An Open Forum shall be conducted after the discussion/presentation of the above-stated topics/items. The barangay shall encourage the barangay constituents or attendees to express or vent out their views, opinions, sentiments, and/or recommendations on the current barangay problems and concerns which are then taken up by the Sangguniang Barangay for possible legislation, 4.3.5 The Barangay Secretary or designated barangay official shall record or take down notes of all the issues and concerns raised, agreements, and recommendations from the barangay constituents/attendees. 4.3.6 The Punong Barangay, through the Barangay Tanods and other functionaries, shall ensure the maintenance of peace and order in the venue during the activity. 4.3.7 The Punong Barangay/Barangay Officials may provide/award a Certificate of Appreciation‘ to the Resource Person/s or Guest ‘Speakers. 4.3.8 To encourage the participation of barangay constituents, the barangay, with the assistance of the City/Municipal governments, may invite 4.3.8.1 CSOs/NGOs/health institutions/organizations for the possible setting up of a free medical and dental mission/service, free eye check-up, among others. 4.3.8.2 Representatives from the local PhilHealth, Pag-IBIG, and SSS for the registration of Kasambahay. Page 6 of 114.3.8.3 Local DENRYDA for possible distribution of seedlings and other planting materials. 4.3.9 All barangays are encouraged to inform the constituents, job seekers/applicants, company/business owners about the PhilJobNet portal to search or look for job vacancies which can be accessed through: hittps://philjobnet.qov.phi. The First Time Jobseekers may be encouraged to access the PhilJobNet portal for more job opportunities. 4.4 POST-BARANGAY ASSEMBLY 4.4.1.1 The Barangay Secretary or designated Barangay Official shall prepare an after-activity report to be signed by the barangay officials, highlighting the total number of attendees, including the issues and concems, agreements/recommendations ‘of the barangay, ways forward, and pictures taken during the activity; 4.4.1.2 The Barangay shall ensure the submission of the duly signed Post Activity Report’ to the DILG City Director/C/MLGOO, ten (10) days after the actual conduct of the Barangay Assembly; and 4.4.1.3 The posted/hung tarpaulin, posters and banners shall be removed and kept in the barangay, after the conduct of the Barangay Assembly by the Barangay Tanods or the designated barangay officials. 5.0 ROLES AND RESPONSIBILITIES 5A PUNONG BARANGAYS 5.1.1 Ensure that the Barangay Assembly is conducted on the prescribed day, either Saturday or Sunday of March 2024. 5.1.2 Inform the City/Municipal Mayor and DILG Field Officers on the schedule of the assembly. 5.1.3 Undertake the duties and functions before, during, and after the conduct of the Barangay Assembly, as discussed above. 5.1.4 Ensure to notify the barangay constituents on the date, time, and venue of the scheduled Barangay Assembly, within the prescribed period as stated in Item 4.2.1 of this Circular. 5.1.5 The allowable/applicable modes of the conduct of the Barangay Assembly shall be observed. 5.1.6 Request assistance from the City/Municipal Mayor for the successful conduct of the Barangay Assembly. * Annex Page 7 of 115.1.7 Invite representatives from the Local PNP to ensure the smooth and peaceful conduct of the assembly. 5.1.8 Read the message of the DILG Secretary, whenever a DILG representative or C/MLGOO is not available. 5.1.9 Ensure the timely submission of the after-activity report and other pertinent documents by the barangay Secretary to the concerned DILG Field Office. 5.1.10 Disseminate/post pictures and videos of the assembly on various social media platforms (i.e. Facebook, Twitter, Instagram, and TikTok) using the hashtags #barangayassembly1stSem2024. 5.2 CITY AND MUNICIPAL MAYORS. 5.2.1 Monitor and ensure the compliance of all component barangays/ barangay officials with the requirements of this Circular. 5.2.2 Provide the barangays with the necessary assistance to successfully implement the activity. 5.2.3 Assign/designate the City/Municipal Officials concerned to attend and participate in the scheduled assembly (e.g. CIMENRO to discuss RA 9003; C/M PESO to present the Batas Kasambahay; IT personnel to provide technical assistance for setting up of FB Live Streaming, as much as practicable) 5.2.4 Ensure that the barangay officials perform the specified duties and functions before, during and after the conduct of the activity. 5.2.5 Provide mobilization/transportation vehicle or other necessary assistance to the City/Municipal Officials, DILG City/Municipal representatives, among other guests who will be attending the assembly, especially in the far-flung barangays/areas. 5.2.6 Conduct advocacy campaigns to popularize the conduct of the Barangay Assembly, through mobile and/or online announcements or posting of related information materials on the official website/FB account of the City/Municipality. 5.2.7 Disseminate/post pictures and videos of the assembly on various social media platforms (i.e. Facebook, Twitter, Instagram, and TikTok) using the hashtag #barangayassembly1stSem2024. 5.3 DILG REGIONAL, PROVINCIAL, CITY DIRECTORS/C/MLGOOs 5.3.1 Promote the conduct of the Barangay Assembly, through advocacy campaigns, radio guesting, hanging of tarpaulins, posters, and posting of infographics on the official website/FB account or other social media accounts of the Regions, Page 8 of 115.3.2 Disseminate/post pictures and videos of the assembly on various social media platforms (ie. Facebook, Twitter, Instagram, and TikTok) using the hashtag #barangayassembly1stSem2024. 5.3.3 Monitor the compliance with this Circular by all local officials concerned within their respective jurisdiction. 5.3.4 The Regional and Provincial Directors are directed to attend the scheduled Assembly in the barangay/s within the Region/Province, deliver the message of the DILG Secretary, and extend assistance to the City Directors/C/ MLGOOs, especially those with several barangays. 5.3.5 The other Regional and Provincial Officials and employees should be directed by RD and PD to: 5.3.6.1 Attend the Barangay Assembly, in their respective barangay or assigned barangay. 5.3.5.2 Deliver the SILG’s message, whenever needed. 5.3.6.3 Provide the City Director/C/MLGOO concemed with the technical assistance or other support which may be deemed necessary, especially in cases of conflict of Barangay Assembly schedules to be attended by the City/Director and the C/MLGOOs. 5.3.6 The City Directors and C/MLGOOs shall: 5.3.6.1 Ensure that the barangays within the jurisdiction conduct their respective Barangay Assembly in any of the Saturdays or Sundays of March 2024. 5.3.6.2 Provide technical assistance to the component barangays for the successful conduct of the assembly. 5.3.6.3 Read the Secretary's message. 5.3.6.4 Seek assistance/manpower complement from the Provincial and/or Regional Directors, as the case may be. 5.3.6.5 Ensure the compliance of the barangays on the submission of their respective reports (Annexes “G” and “I”) and the submission of Barangay Assembly-related reports per attached templates, marked as Annexes “C”, “D”, and “E” to the respective DILG Field Office. 5.3.7 Submit the required reports, through channel, using the corresponding Monitoring Report Template, as follows: «Annex “C”— HUC/ICC/City/Municipal Summary Report to be submitted to the Regional Office, in the case of HUC/ICC and to the Provincial Office, in the case of component city and municipality. Page 9 of 11* Annex “D” - Provincial Summary Report to be submitted to the Regional Office. * Annex “E”- Regional Summary Report to be submitted to the Office of the Secretary through NBOO for consolidation, not I in June 1 via Data Monitoring System (DMS) for purposes of monitoring and recording the compliance and the timeliness on the submission of the required report by the Region 5.3.8 For easy consolidation of Reports, the DILG City/Municipal Field Offices are enjoined to encode the data, as contained in Annex “C”, to the shared Google Drive. The link will be shared with the Region upon approval of this Circular. In this case, submission of the hard copy of the report to the Central Office is optional. (Note: NBOO will gather and consolidate the BA data based on the data reflected in the shared Google Drive) 5.3.9 Cause the widest and immediate dissemination of this Circular within the locality, 6.0 SANCTION 6.1 In consonance with Section 61 of RA No. 7160, an administrative complaint may be filed before the sangguniang panlungsod or sangguniang bayan by any resident of the barangay, concemed citizen, government, or non-governmental entity against the barangay officials who failed to conduct their respective Barangay Assembly Day for the 1st Semester of CY 2024 on any of the Saturdays or Sundays of March 2024. At the option of the complainant, administrative complaint against the erring barangay official/s may be filed before the Office of the Ombudsman pursuant to Administrative Order No. 07 dated April 10, 1990, or the Rules of Procedure of the Office of the Ombudsman 6.2 A Show Cause Order shall be issued by the Department, through the Regional Director, requiring the Punong Barangay concerned to submit a written justification or explanation for his/her failure to conduct the mandated Barangay Assembly based on existing laws and this Circular. 7.0 ANNEXES The following annexes and BA-Related Collaterals can be accessed through this link: bit.ly/1stSemBAD2024. Annex A - Programme Template Annex B - Message of SILG Annex C - DILG HUC/ICC/City/Municipal Summary Report Template Annex D - DILG Provincial Summary Report Template Annex E - DILG Regional Summary Report Template Annex F - Certificate of Appreciation (for resource person/s) Annex G - Attendance Sheet for the Barangay Assembly ‘Annex H - Barangay Assembly Tarpaulin Template Annex | - Post Activity Report Template 000000000 Page 10 of 14Bagong Pilipinas AVP Bagong Pilipinas Booklet AVP on Clean-Up Drive Other AVPs e000 8.0 EFFECTIVITY This Memorandum Circular shall take effect immediately. 9.0 FEEDBACK For more details and related queries, you may coordinate with the DILG - National Barangay Operations Office - Citizen's Affairs and Political Development Division, through LGOO V Elenita S. Mahinay or LGOO Il Joseph C. Talavera, through trunk line numbers 8876-3454 local 4406, 4407, or 4408. 10.0 APPROVING AUTHORITY ATTY. BENJAMIN C. ABALOS, JR. Secretary OSECIDDDVINEOONesm Page 11 of 11