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myseatime.com/blog/detail/why-it-is-important-to-know-about-statutory-and-mandatory-certificates
A ship without certificates is a dead ship. It is impossible to sail a ship in high seas
without valid certificates. Also any insurance taken up by the ship owner will be null and
void if any certificate is invalid and expired.
I cannot say it enough, how important it is for a ship to have all valid certificates.
But apart from the certificates being valid, there is another requirement that we need to
fulfill. All these original certificates need to be on board at all the times.
This makes it so much more important to know which all certificates a ship is required to
carry on board.
But are all the certificates carried on board have equal importance ? Can the absence of
any of these certificate make a ship unseaworthy ?
If we do not know the answers to these questions, we probably would not know the
seriousness of the situation in case a certificate is expired or expiring.
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That is where understanding the difference between statutory and mandatory certificate is
important.
But doesn’t that mean, all statutory certificates are mandatory ? Confusing right ?
While it is important that we have both type of certificates on board, there is a principle
difference between statutory and mandatory certificates.
If we sail a ship without a statutory certificate (the one required by law), we are breaking
the law. And like any other form of breaking law, it can be charged under criminal law.
Exclusive Bonus: Download the complete list of statutory certificates for ships
If we sail the ship without a mandatory certificate, we are not breaking the law.
But as these certificates are mandatory, we may not be allowed to enter into the port limit
of a country. Or we may not be allowed to start the cargo operation.
Statutory and mandatory certificates together are called trading certificates. That is the
certificates required for a ship to trade freely.
Now when we talk about statute or law, which laws are applicable to a ship ?
A ship need to follow the laws of the flag state whose flag it is flying. That is the laws of the
country where the ship is registered.
An international convention is not a law. It becomes law only when a country adopts the
convention by ratification or accession. That is when a country incorporate the convention
into its local law.
is it statutory (required by law) to have the SOLAS certificates (safety equipments, safety
construction etc) on board my ship ?
No, these will not be statutory certificates. But these certificates would become mandatory
if the ship need to go to a country that has ratified SOLAS convention.
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But with more that 99% of the world tonnage retified the SOLAS convention, we can
safely say that certificates required as per SOLAS convention are statutory certificates.
I hope the difference in statutory and mandatory certificates is clear. Even if it is not clear,
we can take two points home.
1. Statutory certificates are required by law. The only law a ship need to follow is the
laws of the country where it is registered
2. Mandatory certificates are not required by law but are mandatory for international
trading
1) Certificate of registry
This is the trading certificate issued to the ship by the flag state. This is the certificate that
defines the nationality of the ship. This certificate also has the port of registry
information.
If I can say it in simple words, this certificate is no different from the certificate of registry
of our cars.
If you notice in the registration certificate of a car, it has following minimum information
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Now the details in the certificate of registry of the ship is no different than this. It has the
For a ship to qualify for registration in a particular country, the ship owner need to meet
the conditions set by that country. For example for a ship to be registered in India, the
ship should be
ii) owned by a company or body established by or under any central or state Act which has
its principle place of business in India. Or
While “Certificate of registry” does not have any expiry date, some flag state may give a
validity period to this certificate.
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As this certificate is required by local laws of the flag state as well as UNCLOS, this
certificate would fall under statutory certificate category.
So for the ships whose flag has ratified the SOLAS convention, these certificate will be
statutory certificates.
Let us discuss few of the certificates a ship need to have on board as per SOLAS
convention.
This is as per the rules of the each flag state and SOLAS chapter V regulation 14.
SOLAS chapter V asks flag states to set up manning level to ensure ships are adequately
manned. As a general rule the number of crew required would depend upon
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The trade of the vessel
If the engine room is manned or unmanned (UMS)
Minimum safe manning certificate usually does not have any expiry except for some flags.
For example “minimum safe manning certificate” issued by Saudi Arabia have validity of
2 years.
The certificate is a statutory certificate as it is required by the flag states rules and SOLAS.
This certificate is issued to the ship after verifying the operational readiness of all the
safety equipments on board.
The certificate need to have a form E attached with it. Form E of this certificate gives the
detail of each safety equipment that need to be on board.
The certificate is valid maximum for 5 years. The class stamps the certificate for
annual endorsement each year.
The certificate is valid maximum for 5 years. The class stamps the certificate for
annual endorsement each year.
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This certificate is issued as per the requirements of SOLAS chapter IV. The certificate is
issued after verifying that all the radio equipments are in good working condition.
The certificate also has a Form R attached to it. Form R gives the details of all the radio
equipments required and available on board.
The certificate is valid maximum for 5 years. The class stamps the certificate for
annual endorsement each year after verifying each element.
The certificate is valid for maximum 5 years. This certificate need to be endorsed for
intermediate verification every 2.5 years. This intermediate endorsement is done after
successful completion of external SMS audit which is done by the RSO (usually class) on
behalf of the flag.
So for the ships whose flag has ratified the MARPOL convention, these certificate will be
statutory certificates.
Let us discuss few of the certificates a ship need to have on board as per SOLAS
convention.
IOPP certificate is issued to all the ships to which annex I of the MARPOL applies. Annex
I is not only applicable to the ships that carry oil as cargo but also to the ships that carry
bunker oil as fuel.
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IOPP certificate will have either the Form A or Form B attached to it. Form A applies to
the ships that do not carry oil as cargo. Form B applies to the oil tankers or the ships that
carry oil as cargo.
Form A and form B gives the details of the equipments required as per MARPOL annex I
that are fitted on board. These equipments may include
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Oil discharge monitoring equipment
Oily water separator
Incinerator
details and capacity of engine room bilges
Inert gas system or Inert gas generator
The certificate also has maximum 5 years validity and is endorsed annually. The
certificate is endorsed after class verifies
Issuance of this certificate certifies that ship is in compliant with the annex IV of the
marpol. The certificate gives the details of
Draft corresponding to each loadline (for example Summer loadline draft, tropical
loadline draft etc)
Freeboard corresponding to each loadline (for example freeboard of the ship at
summer loadline, tropical loadline etc).
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The certificate is issued after loadlines are assigned to the vessel. The loadline convention
requires each ship to maintain a minimum freeboard. So it is in fact the freeboard that is
assigned to the ship.
“Freeboard assignment certificate” gives the entire calculation for freeboard assignment
to the ship. The corresponding drafts are are then calculated by substracting the freeboard
from the total depth of the ship.
The assignment of freeboard depends upon a lots of factors. These are the factors that
contributes to the reserve buoyancy of the ship. Some of these factors include
Checking and verification of all these factors becomes the basis of annual endorsement
and renewal of loadline certificate.
The certificate is valid for maximum 5 years and it requires annual endorsement on the
certificate.
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So ships either need to be constructed as per the rules of class or as per national standards
of the administration.
But it is so much easy for the flags to follow the rules of the class than develop its own
rules which also need to be updated as per the amendments to the various regulations.
So having the ships comply with the classification rules along with the statutory
requirements have become a norm for international standards for ships.
If the ship is constructed as per the rules of classification societies, It is statutory for ship
to have certificate of class that proves that ship is constructed that way.
Ship can also be constructed as per the national standards of the flag state in which case
class certificate would not be required. But it is very rare that a classification society is not
involved in the construction of a ship.
So far we have discussed some of the statutory certificates. We have also discussed that
if a flag has not ratified a convention, for the ships flying its flag these certificate would
not be statutory.
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But for these ships, the certificates required under these conventions would be mandatory
for international trading.
But are there any other certificates that are not statutory but are mandatory. Yes, there
are. Let us discuss few of these certificates.
This certificate shows that ship is covered under the P&I club which has issued this
certificate. If the ship is not covered by a P&I club, the port authorities may not allow the
ship to enter or start cargo operation.
But if the ship has not entered into a P&I club, this would not make the ship unseaworthy.
Similarly for a ship to call a US port, it would need to have “Certificate of financial
responsibility”. If a vessel do not have this certificate, the US authorities do not allow the
ship to operate in US waters.
Again, if a ship has been sailing at sea without this certificate will not be an unseaworthy
ship. So these certificate even though not statutory, are mandatory to have on board.
Non-mandatory certificates
There are few certificates that are neither mandatory nor statutory. These can be called
non-mandatory certificates.
If these certificates are not on board, this will neither make the ship unseaworthy nor will
it hamper the ship operations. Garbage management certificate is one such example.
Though there is no requirement for a certificate for compliance with annex V of the
Marpol, class sometime issues such certificate.
Conclusion
It is so important for us to know about ship’s certificates. Which certificates makes a ship
seaworthy ? Which certificate if not available on board can delay the ship ?
Only when we know the importance of a certificate and implications for not having a
certificate on board, we can timely alert our shore office.
Ship staff in general and masters in particular must be aware of what all certificates are
statutory. That is the certificates that are required to be onboard by the law.
When we know this, we would know that taking a ship to sea without any of these
certificate can have drastic implications.
Related Blogs
12/36
About Capt Rajeev Jassal
Capt. Rajeev Jassal has sailed for over 19 years mainly on crude oil, product and chemical
tankers. He holds MBA in shipping & Logistics degree from London. He has done
extensive research on quantitatively measuring Safety culture onboard and safety climate
ashore which he believes is the most important element for safer shipping.
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113 Comments
Abhishek Kumar
Oct 30, 2016
Reply
Rajeev Jassal
Oct 31, 2016
Reply
sandeep agarwal
13/36
Jun 11, 2020
Sir, your explanation on every topic is very helpful and easy to understand. thank you very
much.
Reply
vijeesh kumar C
Oct 30, 2016
Thanks a lot sir...some of the surveyors in mmd saying that 4 more annexs came into force
in marpol.total there are 10 annexes in marpol.....but its not given in any websites..is this
information right?
Reply
Rajeev Jassal
Oct 31, 2016
Reply
capt.m.shahinfar
Oct 31, 2016
Reply
Rajeev Jassal
Oct 31, 2016
Reply
14/36
Dear Sir, Million of thanks to u for sharing us valuable knowledge. God always bless you
sir.
Reply
Rajeev Jassal
Oct 31, 2016
Thanks you Raman..Feel free to post any question you may have anytime on our new
section Questions...
Reply
Nitin singh
Oct 31, 2016
Reply
Rajeev Jassal
Nov 1, 2016
Reply
Reply
Rajeev Jassal
Nov 3, 2016
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15/36
K K Kadali
Nov 13, 2016
Capt. Sab really thankful for a very very useful information, the explanation with example
is really impressive. Thank you once again
Reply
Rajeev Jassal
Nov 17, 2016
Thanks Kadali..
Reply
Neeraj Pandey
Nov 25, 2016
Sir, this beautifully explained simple yet complete and profoundly explained, sir kindly
also explain tonnage convention in this blog then it would be great, I think this will come
under statutory cert.
Reply
Rajeev Jassal
Nov 26, 2016
Reply
Md Ayub Hussain
Nov 25, 2016
Reply
16/36
Rajeev Jassal
Nov 26, 2016
Thanks Ayub..
Reply
ANURAG
Dec 13, 2016
Why ships need to have a certificate of class??Is is required only for Insurance purpose??
Reply
Rajeev Jassal
Dec 15, 2016
SOLAS Chapter II, Reg 3-1 requires that ships need to be designed, constructed and
maintained as per the requirements of the classification society or as per applicable
national standards of the flag. Most of the flags do not have their own set standards for
construction of ships. Most of the flags rather go with the first options that is "as per the
standards of classification society". So we can say that Certificate of class is required as
per SOLAS chapter II, Reg 3-1.
Reply
R k singh
Dec 20, 2016
Sir...I don't have any word to say about this explanation.but one thing I want to tell u sir
..u explain in very simple words which help me lot ...thnxxx a lot sir ......ur effort sir
Reply
Rajeev Jassal
Dec 29, 2016
Reply
17/36
muhammad imran
Dec 27, 2016
sir, many thanks for above info on certificates, could you please explain the magnetic
compass its correction as iam preparing for master orals and worried about magnetic
compass.
Reply
Rajeev Jassal
Dec 29, 2016
Reply
Amit Kumar
Jan 2, 2017
Reply
Rajeev Jassal
Jan 13, 2017
Reply
Vignesh Narayanasamy
Feb 1, 2017
Thank you very much sir, it is really very useful information.Is certificate of class
mandatory or statutory ..... as u mentioned ship can built with national regulations
without class..
Reply
Rajeev Jassal
Feb 1, 2017
18/36
Glad you found it useful Vignesh.. Regarding your question, I have answered this in detail
here. Is Class a Statutory certificate or Mandatory Certificate ?
Reply
psaxena
Feb 18, 2017
Thank u sir for such an explanation.would like to know list of certificates for oil tanker
Reply
Rajeev Jassal
Mar 1, 2017
Apart from other common certificates, Oil tankers will have certificates like CLC, IOPP
with Form B.
Reply
Harbinder Singh
Feb 28, 2017
Reply
Rajeev Jassal
Mar 1, 2017
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Suraj Yadav
Mar 3, 2017
sir if company has same type of 2 vsl register under 2 different flag state den how many
doc she will have 1 or 2. pls if u can ans. thx a lot.
Reply
19/36
Rajeev Jassal
Apr 11, 2017
Reply
AbdelNasser AlSheikhYousef
Apr 1, 2017
Excellent article captain, really simple and useful information. keep going, God Bless you.
Reply
Rajeev Jassal
Apr 11, 2017
Reply
Rajeewa Wickramahewage
Apr 10, 2017
It was a good explanation and good work. thank you very much for your good work
Reply
Rajeev Jassal
Apr 11, 2017
Thanks Rajeewa...
Reply
Pulkit
Apr 22, 2017
20/36
Excellent article Sir. Thanks
Reply
Rajeev Jassal
Jun 8, 2017
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SUSHANT
May 7, 2017
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Aakash Kumar
May 19, 2017
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Harminder
May 21, 2017
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thomas george
Jun 8, 2017
excellent article sir.....please clarify one doubt.... suppose I am sailing on a ship whose flag
has not ratified SOLAS convention. But my ship, require these mandatory certificates for
international trade. in this case who will issue solas related certificates? can flag delegate
it to Class/ RO without ratifying a convention?
Reply
21/36
Rajeev Jassal
Jun 9, 2017
In this case, the class will issue the "Statement of Compliance". So for safety equipment
certificate, the class will issue "Statement of compliance with cargo ship safety
equipment". This is a statement from the class that ship complies with the elements of
safety equipment required as per SOLAS. Same will be for other certificates.
Reply
thomas george
Jul 26, 2017
Reply
Md Raihan
Jun 13, 2017
Reply
Rajeev Jassal
Jun 23, 2017
Thanks, Md Raihan...
Reply
Am
Jun 19, 2017
sir can u explain why most convention is for 500GT ships? why 500 GT? thanks
Reply
22/36
Kevin D.
Jun 23, 2017
Reply
Rajeev Jassal
Oct 15, 2017
Thanks, Kevin...
Reply
narendra
Jun 28, 2017
Reply
Rajeev Jassal
Oct 15, 2017
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Mohammed Sharif
Sep 25, 2017
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Rajeev Jassal
Oct 15, 2017
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23/36
Mario Orozco
Oct 15, 2017
Reply
Rajeev Jassal
Oct 15, 2017
Reply
A. John
Nov 1, 2017
Sir, on what grounds does IMO set the validity of all COCs to be 5 yrs? Why not open as
Tonnage certificate? (lifetime).
Reply
Arumainathan R
Dec 4, 2017
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Bil
Jan 9, 2018
My vessel 15ppm certificate is out of date by 6 years, does this mean our IOPP is invalid,
and does this mean our insurance is invalid? Grateful for advice.
Reply
Amit Patel
24/36
Feb 17, 2018
Dear sir, the content is very useful for examination purpose. Thanks, for giving knowledge
in very simple manner. Your work is highly appreciated!!
Reply
Stefan
Mar 25, 2018
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Swetansh
Apr 4, 2018
Dear sir If mandatory certificate are not onboard, what will happen?
Reply
abdulaziz
May 3, 2018
I have a question regarding load line survey why it important for ballast and bilge system
Reply
Aroul
May 27, 2018
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kumara
Jun 12, 2018
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25/36
Sachin
Jun 13, 2018
Gr8 article sir.... Clears many doubts. However there is an oral question doing rounds, tht,
Which is that 1 certificate checking of which will ensure tht all other certificates are valid?
Waiting for your answer. TIA
Reply
Amit Kumar
Jun 26, 2018
If a flag has not ratified a convention, for the ships flying its flag these certificate would
not be statutory certificates required under these conventions would be mandatory for
international trading. My question regarding mandatory certificate is, if a flag state is not
signatory of the international rules hence she can't issue the required certificate though it
is required by the other state in their waters. so who will issue this mandatory certificate
to make the business. mandatory certificate part is not cleared whereas statutory
certificate is very much clear by examples. thanks for the effort. kindly clear my doubt on
mandatory certificate.
Reply
Kumar Gaurav
Jul 1, 2018
Thank you sir, I searched everywhere but finally I got this and now I don't have any
doubts regarding certificates. Sir, there is a request if you can please post in tabular form
like statutory certificate, mandatory certificate and non mandatory certificate in three
columns that will be very much helpful for us sir, thank you sir in advance.
Reply
AMD
Jan 23, 2022
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26/36
Abhishek
Jul 26, 2018
Thanks sir..need some more talented bloggers like you on this site.
Reply
Capt.Sergiy Mirgorodskiy
Aug 21, 2018
Many thanks, very clear and important information. Again many thanks. With my respect.
Reply
Capt. Marin
Aug 22, 2018
Reply
Hein
Oct 28, 2018
Thank you so much captain, this helps me a lot with my class 3 orals
Reply
Sami ullah
Nov 3, 2018
Reply
Muhammad imran
Nov 8, 2018
27/36
Sir please write about magnetic compass and specially tentative swing. Thanks in
advance.
Reply
Marco Tesoriero
Jan 22, 2019
Thank you Captain for providing succinct information on this topic. It is very helpful for
clarification.
Reply
Reply
vipin
Mar 13, 2019
Reply
Sanil Zacharia
Jul 20, 2019
Sir, Thak you so much for sharing your knowledge. I hope it will be very helpful for my
Orals
Reply
Tarun
Sep 5, 2019
1)which all certificates have no survey? 2)which certificates does not have
intermediate/annual/periodic survey? 3)which all certificates doesn't require annual
survey? 4)which certificates have only intermediate survey? 5)what are the certificate
28/36
require for cow and foam?
Reply
Karan
Oct 15, 2019
I am giving masters orals. I want to know is there any difference between minimum safe
manning and safe manning certificate or are they same .normally we have safe manning
certificate /document onboard.
Reply
Rakesh Muralidharan
Dec 17, 2019
The information about these topics are found in different website. but the way you
composed and expressed the information is too good . very well explained sir and very
easy to understand, thanks a lot.
Reply
kumar ganesh
Jan 1, 2020
Reply
Sddharth
Jan 13, 2020
Reply
Sandeep Serrao
Jan 18, 2020
29/36
Good day sir...your information is very concise and precise..can you help me with the
complete set of cert/validity/issuing authority/surveys (initial,periodic,renewal) for an
oil/chem tanker..i would be most grateful..thank you
Reply
Dear Capt. Rajiv, Good morning. I am a seafarer sailing who was a Radio Officer since
1979 and then switched over as a Deck Officer. Presently I am hoping Mate NCV
certificate and still sailing. Presently I am preparing for my ASM orals and also trying to
appear for my Oral Exam. I take immense pleasure to read your notes on different topics
in the Maritime Education . Especially all your Topics are clear and concise and to the
point. All your notes are easy to understand as well as we enjoy in trading again and
again. I wish Almighty God to Bless you and your family to give Good Health wealth and
happiness. If you have all the entire notes to read for ASM orals or if you suggest which
noted to refer will be great. Thanks once again and keep your Good work for our Maritime
freternity. Have a wonderful day. Warm regards F.Anyone Corera
Reply
Eric Jose
Feb 4, 2020
Wow Sir, This information came just in time. I had been finding it hard to get my head
around this certificate thing. Thank very much for such an enriching write up
Reply
Sanjeev Ghosh
Feb 4, 2020
Excellent
Reply
Indreesh Lunial
May 3, 2020
30/36
Reply
Fakhar
May 20, 2020
It is really a usefull information Sir. Many people including me were confused about these
certificates but now it is clear. Thank you so much sir..
Reply
Fakhar
May 20, 2020
Sir... 2 Statuary Certificates are also known as intermediate certificates which have have
years validation but they are subjected to endorsed every 2.5 years..... one is Safety
Management Certificate whichbone is the other one?? plz tell me sir
Reply
Thank u sir, everything on certificates part are clear. Sir, please tell in details what and
how PSC inspections can be cleared. What necessary things to do before any inspections
and survey. Thanks in advance.
Reply
Abhay kumar
Oct 23, 2020
Sir, I have a doubt. Whether a foreign ship with serious deficiency regarding ballast water
management system be detained by Indian PSCO, Since india is not a party to the BWM
Convention.If can detain the why??
Reply
suraj pawar
Nov 24, 2020
31/36
It was really useful sir . Sir only one certifivate is life time validity international tonnage ?
Reply
Yousfi Abdelouahid
Apr 6, 2021
Thank you very much captain, for your great effort, I enjoy reading your articles. How
about other certificates related to the equipment s and enforced generally by the class, like
for incinerator, oily bilge separator etc.
Reply
Mohit Bhaskar
Apr 7, 2021
What is difference between code and convention? Can we say if ship complied with all
certificate required by flag state ie statuary certificate ship is seaworthy
Reply
Phyo
May 2, 2021
Reply
rifad
May 2, 2021
Dear sir, Excellent explanation on the topic i have a quarry regarding the safety
management system certificate. Is it mandatory to carry this certificate if the vessel in
under the flag state of SOLAS signatory but only sailing in the flag state territorial water
only (no international voyage).please advise. thank you.
Reply
vaibhav
Jun 3, 2021
32/36
simply excellent.. must read for engineers n deck officers.. thx a lot.
Reply
Fadhly
Jun 18, 2021
Reply
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33/36
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Reply
SHALABH AGARWAL
Jul 25, 2021
Garbage Management Plan and Garbage Record Book are two documents which are
mandatory.
Reply
masoud sadeghi
Aug 9, 2021
Reply
Nitin Singh
Aug 22, 2021
34/36
Hello sir, All your blogs are amazing i had gone through almost all of them. They are
presented in so simple way with examples that there is no scope of double after reading
them.... you make them so real like class lectures, as if you are speaking in person. I wish
some day i get a a chance to attend one :) ........................................................ had some
confusion with one of the question from mmd orals.......... As you say "Mandatory
certificates are also sometimes referred to as obligatory certificates"
.......................Obligatory certificates are being asked separately by the surveyor in mmd...
and then they confuse you with example ..... that "Is Suez canal certificate a mandatory
certificate or obligatory certificate". please give more clarity on that this. what is the
answer to this mystery... sir please do share your contact number with me if possible want
to thank you on call also
Reply
Firthoz
Aug 28, 2021
All your articles states your way of forming sentence which makes easier for us to
understand and it causes more interest to learn the things..I never used to skip anything
while reading because of your way..
Reply
Thank you very much Capt. Rajeev for all your blogs.... Really appreciate it and admire
your professional knowledge. Thanks for sharing!
Reply
Lee Rimhot
Dec 2, 2021
I have read thorougly and very usefull to understand about the differ between statutory
and mandatory certificate
Reply
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Dec 10, 2021
35/36
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AAMIR
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