Table of Content

Chapter I: Organization 2
Chapter II: Meeting 9
Chapter III: Bureaucracy Properties 11
Chapter IV: Reorganization 15
Chapter V: New Member Recruitment 16
Chapter VI: President and Vice President Elections 17
Chapter VII: President Dismissal 18
Chapter VIII: Faculty Advisor Election 19
Chapter IX: Member Resignation 20
Chapter X: Additional Rules 21
Chapter XI: Historical Sheet 23
Structure of Executive Committee 28
Legality Sheet 29

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 CHAPTER I
ORGANIZATION

Section 1
Organization
I.1.a. The complete name of the organization is American Association of Petroleum
Geologists Universitas Gadjah Mada – Student Chapter and abbreviated as AAPG UGM
– SC under the supervision of the Department of Geological Engineering Universitas Gadjah
Mada.
I.1.b. AAPG UGM – SC consists of geoscience students in University of Gadjah Mada
Universitas Gadjah Mada and provides its members with leadership opportunities and
network with industry professionals.
I.1.c. AAPG UGM – SC was established in 2000 and recognized as the first batch of Indonesian
AAPG Student Chapter after the establishment.
I.1.d. AAPG UGM – SC is a part of AAPG student chapters under the policy of AAPG
Headquarters represented by Oversight Committee (OC) of Asia Pacific Region.
I.1.e. Organizational structure and coordination line within AAPG UGM – SC are represented as
below.

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 Oversight Faculty Advisor Student
Committee Advisor

President

Vice President

Treasurer Secretary

Head and Vice Head and Vice

Head and Vice Head and Vice
Head of Head of Head and Vice
Head of Public Head of Research
membership Intellectual Head of Fieldtrip
Relation Division and Development
Division Enhancement
Division

------ Section 2function

: Supervision

: Coordination function

Section 2
Membership
I.2.a. Definition
Member is an active Geological Engineering and Geophysics Student from the 1st year until
the 3rd year from Universitas Gadjah Mada, who can fulfill the recruitment criteria and has
signed the Letter of Agreement and has the willingness to dedicate himself/herself to AAPG
UGM – SC’s developments.
I.2.b. Member’s Rights
● Joining every activity held by AAPG UGM – SC.
● Joining AAPG activities outside AAPG UGM - SC as the representative of AAPG UGM
– SC.
● Providing ideas or advices in order to develop the organization.
● Getting updates of AAPG UGM – SC’s activities.

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 ● Vote in president and vice president election.
● Resign from AAPG UGM-SC with credible reasons. Further mechanism will be
explained in chapter IX.
I.2.c. Member’s Obligations
● Obeying AAPG UGM-SC bylaws.
● Fulfilling member contribution fee.
● Supporting AAPG UGM – SC’s activities as agreed in performance contract.
● Accepting punishment in any case of bylaws violation and irresponsible attitude decided
in all-member special meeting.

Section 3
President
I.3.a Definition
President is an active member of AAPG UGM-SC elected in a presidential election and has
an occupation period of one year.
I.3.b President’s Rights
● Asking responsibility to every division.
● Giving suggestions of the next executive committee members.
● Laying off underperforming members based on performance report and further
discussion with Executive Committee.
I.3.c President’s Obligations
● Being responsible in every activity of AAPG UGM – SC.
● Developing cooperation with external parties.
● Managing activity reports of AAPG UGM – SC to the oversight committee and faculty
advisor.
Section 4
Vice President
I.4.a Definition
Vice president is an active member of AAPG UGM-SC elected by the president according to
his/her capability and has occupation period of one year.
I.4.b Vice President’s Rights
● Asking responsibility to every division.
● Giving suggestions of the next executive committee members along with the president.
I.4.c Vice President’s Obligations
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 ● Building coordination with Secretary and Treasurer in making reports.7
● Giving assistance to President in performing President’s obligations.
● Replace the president in AAPG UGM-SC president responsibilities if the president is
unable to attend for credible reasons.

Section 5
Secretary
I.5.a Definition
Secretary is an active member of AAPG UGM-SC with responsibilities of managing
administration and bureaucracy and has occupation period of one year.
I.5.b Secretary’s Rights
● Asking for activity reports to the organizing committees.
● Suggesting president and vice president to arrange a coordination and evaluation
meeting.
I.5.c Secretary’s Obligations
● Collecting documents and administrative substance of AAPG UGM – SC programs.
● Making meeting notes, proposals, bureaucracy letters, and reports.
● Composing mid-year and end-year reports with president and vice president.
● Submitting the reports to president and vice president.
● Tracking AAPG UGM-SC members attendance.
I.5.d Secretary Election
● Secretary is chosen by elected president and elected vice president according to his/her
capability.

Section 6
Treasurer
I.6.a Definition
Treasurer is an active member of AAPG UGM-SC with responsibilities of managing finance
and has occupation period of one year.
I.6.b Treasurer’s Rights
● Asking for budget plan to the organizing committee.
● Asking for financial report to the organizing committee.
● Suggesting president and vice president to arrange a coordination and evaluation
meeting.
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I.6.c Treasurer’s Obligations
● Collecting financial documents and informing the executive committee about budget
performance analysis, including income and expenditure of AAPG UGM – SC budgeting
management.
● Composing annual budget performance analysis.
● Collecting money from members for organizational purposes.
I.6.d Treasurer Election
● Treasurer is chosen by elected president and elected vice president according to his/her
capability.

Section 7
Head and Vice Head of Division
I.7.a Definition
Head and vice head of division are active members of AAPG UGM-SC that have
responsibilities of their division and has occupation period of one year.
I.7.b Head and Vice Head of Division’s Rights
● Asking for activity reports to the organizing committee within their division.
● Suggesting president and vice president to arrange a coordination and evaluation
meeting.
I.7.c Head and Vice Head of Division’s Obligations
● Making programs in performance contract.
● Managing their division to achieve performance contract.
● Submitting their division’s activity reports to Secretary and treasurer.
● Making budget plan for every work programs in the management period.
I.7.d Head and Vice Head of Division Election
● Head and Vice Head are chosen by elected president and vice president according to
his/her capability.

Section 8
Division
I.8.a Definition
Division is a part of AAPG UGM – SC which can stand on its own duties, led by head
and vice head of division, and consists of members assigned according to his/her
capability decided by the executive committee.
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I.8.b AAPG UGM – SC consists of five divisions:
● Membership Division
Maintaining internal members’s harmony and activities.
● Field Trip Division
Managing field trip programs.
● Research and Development Division
Managing research, workshop, and member development programs.
● Intellectual Enhancement Division
Managing courses and competition
● Public Relations Division
Managing relations with external parties and managing publications and branding.
I.8.c Division’s Rights
● Receiving financial support as agreed in proposal signed by president and faculty
advisor.
● Conveying ideas to president, vice president, and faculty advisor
I.8.d Division’s Obligations
● Planning innovative programs to achieve performance contract.
● Managing programs as arranged in performance contract.
● Submitting activity reports to Secretary and treasurer.

Section 9
Faculty Advisor
I.9.a Definition
Faculty advisor is a permanent lecturer in Department of Geological Engineering
Universitas Gadjah Mada elected every three years and can be re-elected.
I.9.b Faculty Advisor’s Rights
● Receiving performance contract and report.
● Invited to special meeting proposed by president.
● Asking for responsibility for every program of AAPG UGM – SC.
● Laying off the elected president with credible reasons. Refers to Chapter VIII.
I.9.c Faculty Advisor’s Obligation
● Supervising programs as agreed in performance contract.
● Approving AAPG UGM – SC’s documents.
● Delivering end – year reports to Department of Geological Engineering Universitas
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 Gadjah Mada.
I.9.d Faculty Advisor Election
● Refers to Chapter VII VIII

Section 10
Student Advisor
I.10.a. Definition
Student advisor is a non-operational committee who monitors AAPG UGM – SC
activities based on bylaws.
I.10.b. Student Advisor Structure
Members of student advisor are president and vice president of the past two years period.
I.10.c. Student Advisor’s Rights
● Invited for special meeting proposed by the president.
● Receiving end-year reports.
I.10.d. Student Advisor’s Obligations
● Monitoring bylaws implementation of AAPG UGM – SC.
● Giving advice and caution if there is any bylaws violation.

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 CHAPTER II
MEETING

Section 1
Formal Meeting
II.1.a. Constraints of Formal Meeting
● All-member meeting will be held in the early management period to decide bylaws,
member assignations, and performance contract.
● Mid-year evaluation meeting will be held on the sixth month of the management
period adjust to academic schedule.
● End-year evaluation meeting will be held on the last month of the management
period
II.1.b. Rules
● Meeting date should be announced seven days ahead of the fixed date in maximum.
● Meeting is decided by a person who has certain importance with 75% members’
confirmation and a secretary responsible for taking notes of the meeting.
● Meeting will be started when two-thirds of members and the secretary have
attended. If fewer members attended, meeting will be cancelled. In case of special
meeting, members agreement regarding numbers of members attended should be
made.
● Fifteen minutes of delay to meeting is tolerated. If members exceed the tolerance,
head of meeting must decide whether the member can join the meeting or not.
● If one hour has not reached 75% attendance, the formal meeting will be postponed
to the agreed time.
● Attendances list is made by secretary and revolved while meeting goes on.
● Member must inform president whether he/she can join a meeting or not one day
before in maximum.
● Members must wear AAPG UGM – SC’s formal shirt during the offline meeting.
● Member who breaks professionalism (delivering inappropriate comments during
formal meeting) will get punishment decided by executive committee.
● Head of meeting is president, vice president, or member with leadership role and is
responsible to faculty advisor.
● Faculty advisor has special time allocation to convey his/her opinion.

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II.1.c. Formal Meeting Agenda
● Opening
● Rundown reading
● Pray
● Meeting agenda explanation
● Problem-solving
● Conclusion
● Pray
● Closing

Section 2
Incidental Meeting
II.2.a. Rules
● Meeting is decided by a person who has importance about something with more
than 50% members attend and a secretary responsible for taking notes of the
meeting.
● Meeting will be started when two-thirds half of members has attended. If fewer
members attended, meeting will be cancelled. In case of special meeting, members
agreement regarding numbers of members attended should be made.
● Fifteen minutes of delay to meeting is tolerated. If members exceed the tolerance,
head of meeting must decide whether the member can join the meeting or not.
● Attendances list is made by secretary and revolved while meeting goes on.
● Member must inform president whether he/she can join a meeting or not.
● Member who breaks professionalism will get punishment decided in all-member
special meeting with executive committee judgment.
● Head of meeting is president, vice president, or member with leadership role and is
responsible to faculty advisor.
● Faculty advisor has special time allocation to convey his/her opinion.
● Members who do not attend the meeting is considered as agreeing all meeting
decisions.

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 CHAPTER III
BUREAUCRACY PROPERTIES

Section 1
Bureaucracy Guidelines
III.1.a. Definition
Bureaucracy guidelines are document explaining the structure and contents of
bureaucracy proper-ties.
III.1.b. Structure of Bureaucracy Guidelines
● Bureaucracy guidelines are made by Secretary secretary
● Bureaucracy guidelines consist of format of bureaucracy letter, proposal, and
report.
● Bureaucracy guidelines are released in the first all-member meeting.
● Bureaucracy guidelines can be revised during reorganization.

Section 2
License
III.2.a. Definition
License is a letter convincing the legality of an activity to be held. License must
include room and equipment rental. License must be addressed to Department of
Geological Engineering Universitas Gadjah Mada and those who related.
III.2.b. Notification Letter for Provision of The Activities
● Notification letter must be addressed to the Department of Geological Engineering
Universitas Gadjah Mada.
● Notification letter must be signed by the event chairman, president and faculty
advisor, and officially stamped.
● Notification letter is made by Secretaries.

Section 3
Invitation Letter
III.3.a. Definition
Invitation letter is addressed to various parties in order to invite them to attend
activities held by AAPG UGM – SC.

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III.3.b. Terms of Invitation Letter
● Invitation letter is addressed to faculty advisor, speaker of an agenda, or
institutions.
● Invitation letter must be signed by event chairman, president, and faculty advisor.
● Invitation letter is issued no longer than one week to Department of Geological
Engineering Universitas Gadjah Mada and no longer than two weeks to other
parties.
● Invitation letter to faculty advisor is made in two copies. One copy is signed by
event chairman and president, and another is signed by event chairman, president,
and faculty advisor.
● Invitation letter should be labeled with AAPG UGM – SC letter format.

Section 4
Cooperation Proposal
III.4.a. Definition
Cooperation proposal is determined as by the letter of agreement between AAPG
UGM – SC and other parties in carrying out an agenda.
III.4.b. Structure of Cooperation Proposal
● Cooperation proposal must consist of identity of AAPG UGM – SC, event name,
purpose of cooperation, and time and place of event.
● Cooperation proposal must be signed by event chairman, president, and faculty
advisor.
● Components of cooperation proposal must consist of at least:
o Table of Contents
o Preface
o Chapter I: Introduction
● Background
● Goals
● Event in general
o Chapter II: Event Planning
● Income
● Expenditure
● Financial statement
o Chapter III: Budget Planning
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 o Chapter IV: Cooperation Agreement
o Chapter V: Event Legality
● Signatures of event chairman, president, and faculty advisor
o Cooperation proposal is agreed by the involved parties at least one month
prior to the event.
o Cooperation proposal must be submitted to oversight committee at least
two weeks prior to the event.
o Cooperation proposal must be written in English.

Section 5
Performance Contract
III.5.a. Definition
Performance contract is design of programs which will be held in one period of
management.
III.5.b. Rules of Performance Contract
● Containing activities which will be held in one period of management.
● Containing estimated budget in one period of management.
● Containing the PIC of work program in one period of management
● Must be presented to all-member meeting.
● Agreed by all-member meeting and corrected before being submitted to oversight
committee.
● Obeying the rules of oversight committee.
● Must give updates the planed work program written in the performance contract

Section 6
Report
III.6.a. Definition
Report consists of how the event proceeding with the summary of the agenda and
made after the event finished.
III.6.b. Structure of Report
● Submitted to Secretary, vice president, and president 14 days after the event in
maximum.
● Program that runs throughout the period, will be submitted to secretary, vice
president, and president 14 days after the end year meeting.
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 ● Submitted to oversight committee 14 days after the event in maximum.
● Format of report is provided by Secretary secretary.
Section 7
Financial Report
III.7.a. Definition
Financial report is a report concerning the details of income, expenditure, and
financial analysis.
III.7.b. Structure of Financial Report
● Arranged by treasurer of AAPG UGM – SC.
● Released to members every three months.
● Included in mid-year and end-year reports.
● Consists of budget report of all activities.

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 CHAPTER IV
REORGANIZATION

IV.a. Definition
Reorganization is a transition of forming new framework and executive committee led
by elected president.
IV.b. Regulations
● Reorganization is an annual activity held once in a year.
● Components of executive committee:
o President and vice president
o Secretary
o Treasurer
o Head and vice head of division
IV.c. Executive Committee Qualifications
● Having high dedication to AAPG UGM – SC.
● Working on behalf of AAPG UGM – SC regardless his/her individual business.
● Willing to participate in the management of AAPG UGM – SC programs.

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 CHAPTER V
NEW MEMBER RECRUITMENT

V.a. Definition
New member recruitment is a process to hire students to be part of AAPG UGM – SC.
V.b. Terms and Conditions
● Participants are students of Department of Geological Engineering Universitas Gadjah
Mada or students of Sub-department of Geophysics Universitas Gadjah Mada.
● Participant is an active student of 1st to 4th semester.
● Held once in one year management period.
● Final decision of new members is decided by the executive committee
● New members recruitment held after the new president has elected.
V.c. Regulations
● Every participant must obey the rules, and professional ethics.
● Participants will be disqualified if disobeying the regulations.
● Every selection process must involve at least one member of AAPG UGM – SC as
mentor.
● New member qualifications:
o Having good organizational capabilities
o Dedicated to AAPG UGM – SC
o Having confidence to be part of AAPG UGM – SC

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 CHAPTER VI
PRESIDENT AND VICE PRESIDENT ELECTION

VI.a. Definition
President election is held annually in the end of management attended by at least three-
fourths of members with/without student advisor and acknowledged by faculty advisor.
Vice president will be elected by the elected president.
VI.b. Regulations
● The enrolment application for each candidate must be submitted on time and have to
attach the performance report as additional provisions.
● President election consists of candidates’ presentation, question and answer, and
voting.
● Elected president is the result of member voting and must reach at least 50%+1 of
votes
● New President who elected on president election will be officially as president after
End Year Evaluation Meeting.

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 CHAPTER VII
PRESIDENT DISMISSAL

VII. a. Honourable dismissal

• The Incumbent/current president has finished his/her period time of work.
• The incumbent/current president suffers from terminal disease which prohibits the president
to conduct the president activities;
• The incumbent/current president is passed away;
VII. b. Unhonourable dismissal
● The incumbent/current president is involved proven or at least suspected in any
criminal activities and academic ethic issued by Universitas Gadjah Mada.
● The incumbent/current president has left the presidency obligations without any
reasons stated under previous article or at least not involved in the organization’s
activities. First warning letter will be given after first 10 days since president last
appearance. A special meeting with faculty advisor will be held and a second warning
letter will be given after 20 days president last appearance. Within 30 days counted
from the last activity where the president at least shows physically or through
electronic media, the president will be dishonourably dismissed.
VII.c. Special Assembly for Filling the Vacancy of the Presidency Due to Dismissal
● The special assembly will occur to impeach the previous president and to elect the new
president due to honourable or unhonourable dismissal;
● The quorum of the special assembly must be attended minimum 50% of the
organization’s members;
● The special assembly which caused of honourable dismissal automatically dismiss the
incumbent/current president and elect the new president through the mechanism under
this bylaw;
● The special assembly which caused of unhonourable dismissal shall be settled through
the voting amongst the participant of the special assembly with minimum 50%+1 of
the participant agree to dismiss the incumbent/current president. The election process
shall follow the mechanism under this bylaw.
● After dishonourable dismissal of president, within 7 days the vice president replace the
incumbent/current president position and shall appoint the new vice president.

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 CHAPTER VIII
FACULTY ADVISOR ELECTION

(Angka romawi diganti VIII)

VIII.a. Definition
Faculty advisor election is held to elect a new faculty advisor when occupation period
is over or in extraordinary condition.
VIII.b. Regulations
● Re-election and recommendation of faculty advisor is offered by Department of
Geological Engineering Universitas Gadjah Mada in a formal meeting with the
agreement of faculty advisor.
● AAPG UGM – SC should inform to the candidates of faculty advisor one month prior
to the election.
● Faculty advisor election is a formal activity.
● Candidate of faculty advisor is lecturers of Department of Geological Engineering
Universitas Gadjah Mada and have no responsibility to study abroad.

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 CHAPTER IX
MEMBER DISMISSAL
IX.a. Definition
• Member dismissal in terms of termination is applied to members who underperform based
on attendance and contribution to AAPG UGM-SC.
• Member dismissal in terms of resignation is applied to members who wants to resign from
AAPG UGM-SC.
IX.b. Regulations
• Regulations for termination members
o First caution: members will be approached personally regarding his/her
underperformance and or having lesser than 75% attendance list of all-member
activities.
o Second caution: AAPG UGM – SC will send out a letter of warning that is signed by
faculty advisor.
o After second caution given, the termination letter will be sent out
o President has the right to lay off underperforming members and/or members who
involved proven or at least suspected in any criminal activities and academic ethic
issued by Universitas Gadjah Mada.
o Terminated member does not have opportunity to join AAPG UGM – SC in new
member recruitment.
• Regulations for resignation
o Members should write resignation letter to the president.
o If the president approves, members should write a resignation letter to the faculty advisor.
o If the faculty advisor approves the resignation, the organization will send out dismissal letter
to a member and will no longer be an official member of AAPG UGM-SC
o Certificate of recognition will still be given to a resigning resigneeg member, if the member
resigns after fulfilling a whole period. However, if the member resigns in a middle of a
working period, the member will not be given a certificate of recognition.
o Before the dismissal letter is sent out, members still have their rights and obligations to the
organization.

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 CHAPTER X
ADDITIONAL RULES

● Things not arranged in the bylaws will be determined by president in all-member

meeting and must not contradict with bylaws.
● Detailed implementation of bylaws will be conducted in standard operation
procedure.
● Evaluation of AAPG UGM – SC bylaws is conducted once in a year in the first
all- member meeting and/or unexpected circumstances.
● Amendment of bylaws must be written in historical notification paper and
structure of executive committee must be attached in report.

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 CHAPTER XI
HISTORICAL SHEET

2010:

● Bylaws of AAPG UGM – SC was legalized with 12 chapters, 32 sections, and 419
points.
2016:
● Bylaws of AAPG UGM - SC was legalized with 10 chapters, 27 sections, and 197
points.
February 2016:

● Improvements in grammars and sentence structures in the whole bylaws.

● New display of organizational structure.
● One addition in president’s rights regarding members lay off.
● Addition of president election matters in president section.
● Change from secretary to Secretary in section 5 chapter 1.
● Secretary coordinates with president and vice president.
● Addition of section 8 chapter 1 regarding division secretary.
● Change in criteria of member attendance in all-member meetings.
● Change in formal meeting standard schedule to formal meeting agenda.
● Chapter III (proposal and letter), Chapter IV (report of activities) in 2015 bylaws are
combined in Chapter III bureaucracy properties.
● Change in the structure of proposals and reports.

March 2018:
● Deletion of section 5 chapter 3.
● Change in formal meeting for re-election of faculty advisor.
● The report’s format is provided by Secretary.
● Addition of treasurer’s obligation
2019
● Bylaws of AAPG UGM - SC was legalized with 11 chapters, 19 sections, and 68 points.
February 2019:

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 ● Addition of second treasurer on organizational structure.
● Addition the definition of vice president in section 4 chapter I, vice president becomes
president’s spouse regarding the new form of president and vice president election.
● Deletion of presidential election on section 4 chapter 1.
● Addition new chapter 6 consisting the provisions and new procedures on president and
vice president election.
● ‘Course-making’ on terms and conditions chapter V can be replaced with similar event by
adjusting situation and conditions.
● Addition to attach the structure of executive committee in report
2020:
● Bylaws of AAPG UGM - SC was legalized with 11 chapters, 19 sections, and 68 points.
February 2020:
● Removal of point d in the section 4 of chapter I regarding Vice President Election.
● Point addition in the section 7 of chapter I regarding Head and Vice Head Election.
● Regulation revision for having at least one secretary attendance as a condition in order for
a meeting to start in the first sub-point of chapter II section 1 point b.
● Removal of the tenth sub-point in chapter II section 1 point b.
● Removal of the fifth sub-point of point b in chapter V regarding the workflow of new
member recruitment.
● Regulation revision to not obligate participants of new member recruitment to follow the
workflow, as it has been deleted in the previous point, on the first sub-point of point c in
chapter V.
● Regulation addition in section b of chapter VI in which a Vice President would be
selected by the elected President.
● Regulation addition regarding member resignation to also give a first caution to a member
that has less than 75% of attendance by approaching the related member personally in
section b of chapter VIII.
● Adjustments regarding grammar and sentence wording throughout the bylaws.
2021:
● Bylaws of AAPG UGM – SC was legalized with 11 chapters, 19 sections, and 66 points.
January 2021:
● Removal of the ‘Executive’ label in Executive Secretary
● Organization structure revision in chapter I section 1 as both treasurer and secretary are in
equal position.
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 ● Addition of year active provision for eligible member as stated in chapter I section 2.
● Regulation revision in Chapter I section 3, wherein a member’s performance report and
Executive Committee discussion become the parameters for president to discharge a
member.
● Regulation revision in Chapter I section 4 regarding Vice President’s obligation to assist
president in doing her/his obligation.
● Point revision regarding treasurer’s obligation to collect documents related to AAPG UGM
– SC budgeting management.
● Point addition in Chapter II section 1 in which meeting date should be announced seven
days prior to the fixed date in maximum.
● Point revision in Chapter II section 1 for member to confirm his/her attendance one day
prior to formal meeting in maximum.
● Regulation revision about formal meeting attire during virtual formal meeting as stated in
Chapter II section 1.
● Regulation revision in Chapter VI regarding elected president criteria in which only based
on member votes.
● Regulation revision concerning Department of Geological Engineering University of
Gadjah Mada to recommend/offer faculty advisor of AAPG UGM – SC.
● Improvements in phrasing and fixing typing errors throughout the bylaws.
2022:
• Bylaws of AAPG UGM – SC was legalized with 11 chapters, 19 sections, and 71 points.
January 2022:
• Definition revision regarding AAPG UGM – SC for more specific in Chapter I section 1.
• Addition the explain of dashed line and straight line under the organization structure in
Chapter I section 1.
• Definition addition for asserting that the member from Universitas Gadjah Mada in
Chapter I section 2.
• Point addition for member that represented AAPG UGM – SC in AAPG activities outside
in Chapter I section 2.
• Removal of the “Having the right to” in Chapter I section 2.
• Point addition regarding resignation member with referring to Chapter VIII in Chapter I
section 2.
• Addition of “AAPG UGM – SC” for asserting bylaws in Chapter I section 2.

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• Definition addition in order to spesific that the member always from AAPG UGM - SC in
Chapter I section 3 until section 7.
• Point addition regarding Vice President’s rights to ask responsibility every division in
Chapter I section 4.
• Point addition regarding Vice President’s obligation to replace the president AAPG UGM
– SC responsibilities if he/her unable to attend for credible reason in Chapter I section 4.
• Alteration the vocabulary from “substance” to “stuff” in Chapter I section 5.
• Point addition regarding Secretary’s obligation to track the member’s attendance in
Chapter I section 5
• Point revision regarding Treasurer’s obligation which is the Secretary collects financial
documents in Chapter I section 6.
• Addition of “for organization purposes” to explain more the purpose of collecting money
from members in Chapter I section 6.
• Regulation revision regarding formal meeting agenda which is the opening will be first in
Chapter II section 1.
• Point revision for invitation letters which should be use letter format of AAPG UGM – SC
in Chapter III section 3.
• Point addition regarding Rules of Performance Contract to give updates the planed work
based on performance contract in Chapter III section 5.
• Point revision regarding Structure of Report which maximum submitted to secretary, vice
president, and president 14 days after the event in Chapter III section 6.
• Removal of the second point in Chapter III section 6 regarding maximum submitted to
oversight committee 14 days after the event.
• Point addition regarding Structure of Report which the program runs in that period, will be
submitted to secretary, vice president, president 14 days after the event.
• Removal of the “obey” on “obey professionals ethics” in Chapter V.
• Removal of the “vice president” regarding Regulations in Chapter VI.
• Change in order of points regarding Regulations in Chapter VI.
• New Chapter VII regarding President Dismissal in Chapter VII.
• Title revision from “resignation” become “dismissal” in Chapter IX.
• Alteration the vocabulary from “resignation” to “dismissal” in definition of Chapter IX.
• Point addition regarding definition which explain about term of member dismissal for
members who want to resign from AAPG UGM – SC.
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 • Additional of the subtitle in regulations part of Member Dismissal.
• Regulation revision regarding second caution for termination members which will get a
letter of warning in Chapter IX.
• Point addition regarding the termination letter will be sent out after the second caution in
Chapter IX.
• Alteration the vocabulary from “resigned” to “terminated” in Chapter IX.
• New part regarding regulation for resignation which has 5 points in Chapter IX.
• Addition of “by president” for merging the first point and the second point regarding
things not arranged in bylaws based on determined by president in all-member meeting in
Chapter X.
2023
• Bylaws of AAPG UGM – SC was legalized with 11 chapters, 19 sections, and 71 points.
January 2023:
• Definition addition for asserting that AAPG UGM – SC is under the supervision of the
Departement of Geological Engineering Universitas Gadjah Mada in Chapter I Section 1.
• Additional the condition of unhonourable president dismissal that regarding academic ethic
issued in Chapter VI.
• Additional the condition of termination member dismissal in Chapter IX.
• Substitute the vocabulary from “University of Gadjah Mada” to “Universitas Gadjah
Mada”.
• Additional the organization structure regarding new separate divisions which are Field Trip
and Research and Development in Chapter I.
• Subpoint revision regarding secretary’s obligation which is secretary also making meeting
notes in Chapter I.
• Subpoint addition regarding tresurer’s rights to ask for budget plan to the organizing
committee in Chapter I.
• Subpoint addition regarding head and vice head of division’s obligation to make budget
plan for every work programs in Chapter I.
• Definition revision regarding Division which is the members assigned according to their
capability decided by the executive committee in Chapter I section 8.
• Point revision regarding number of divisions and the explanation of their duties in Chapter
I section 8.
• Subpoint addition regarding laying off the elected president with credible reasons in
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 Chapter I section 9.
• Removal of the “elected” on elected vice president in Election point in Chapter I.
• Alteration the vocabulary from “as” to “by the” in the Definition of Cooperation Proposal in
Chapter III section 4.
• Point revision regarding the decision of new members is decided by the executive
committee in Chapter V.
• Definition revision regarding vice president will be elected by the elected president in
Chapter VI.
• Removal of the point in regulations that vice president is selected by elected president in
Chapter VI.
• Alteration the vocabulary from “University” to “Universitas” in Chapter VIII.
• Improvements in phrasing and fixing typing errors throughout the bylaws.

2024
• Bylaws of AAPG UGM – SC was legalized with 11 chapters, 19 sections, and 71 (74)
points.
January 2024 :
• Point revision regarding Faculty Advisor Election in Chapter I section 9 refers to Chapter
VIII.
• Addition of “adjust to academic schedule” to explain more mid-year evaluation meeting that
held on the sixth month of the management period in Chapter II section 1.
• Alteration of the vocabulary from “member” to “member’s” in Chapter II section 1.
• Subpoint addition regarding member’s attendance in the formal meeting must reached 75%
Chapter II Section 1.
• Alteration of member’s attendance from “two-thirds” to “half” in Chapter II section 2.
• Alteration of the vocabulary from “Secretary” to “secretary” in Chapter II section 1.
• Addition of “and those who related” to explain more When there are other parts involved
besides the Department of Geological Engineering Universitas Gadjah Mada in Chapter III
Section 2.
• Subpoint addition regarding the Rules of Peformance Contract contains the PIC of the work
program in one period of management in Chapter II Section 5.
• Subpoint addition regarding the recruitment of the new members will be held after the new
president is elected in Chapter V.
• Subpoint addition regarding the new president will be officially as president after End Year
Evaluation Meeting in Chapter V.
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• Removal of “The election process shall follow the mechanism under this bylaw” regarding
the voting amongst the participants of the special assembly to decide the unhonorable
dismissal for president point in Chapter VII.
• Subpoint revision regarding President Dismissal, which will be replaced by the vice
president, shall appoint the new vice president in Chapter VII.
• Alteration of the vocabulary from “a resigning member” to “a resignee” in Chapter IX.
• Addition of “and/or unexpected circumstance” to explain more the probability to conduct
evaluation bylaw AAPG UGM-SC due to unexpected circumstance in Chapter X.
• Improvements in phrasing and fixing typing errors throughout the bylaw

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 Structure of Executive Committees

President : Alma Naila Athaya

Vice President : Dio Prastyo
Secretaries : Puspitasari Jatiningsih Nurcahya
Khrisna Whardani Jatiningsih Nurcahya
Treasurers : Anindita Dwi Rahmeilia Putri – Maria
Rosa Firanti
Head of Membership Division : Herliana Joana Kartika
Vice Head of Membership Division : Dayinta Sitaresmi Wibawa
Head of Intellectual Enhancement Division : Maryam Sekar Putri Werdoko
Vice Head of Intellectual Enhancement Division : Salma Elcanza Asfuri
Head of Public Relations Division : Athallah Bayu Saputro
Vice Head of Public Relations Division : Salman Al Farizi
Head of Fieldtrip : Muchammad Hasyim Varian
Vice Head of Fieldtrip : Reyhansyah Aulia
Head of Research and Development : Aulia Rizqikha Nugroho
Vice Head of Research and Development : Carladibra Harjanti Nayono

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 LEGALITY SHEET

AAPG UGM – SC Bylaws 2023 are legalized by the signatures of executive

secretaries, president, and faculty advisor.

Yogyakarta, February …th 2024

President Secretary

Alma Naila Athaya Puspitasari Jatiningsih

21/477430/TK/52581 22/504996/TK/5524

Faculty Advisor

Rahmadi Hidayat, S.T., M.Eng.

NIP : 111198604201306101

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