1.

Initiation:

Initiation
 Identify the need for a purchase (e.g., equipment replacement,
maintenance supplies).
 Determine the budget allocation for the purchase.
 Raise RQ , Obtain necessary approvals for initiating the procurement
process.
2. Requirements Gathering:
 Define the specifications and requirements of the item to be purchased.
 Consider any regulatory standards or industry-specific requirements
applicable to aviation.
3. Vendor Selection:
 Research potential vendors or suppliers.
 Issue requests for proposals (RFPs) or requests for quotations (RFQs).
 Evaluate vendor proposals based on criteria such as price, quality,
delivery time, and compliance with aviation standards.
4. Negotiation:
 Negotiate terms and conditions with selected vendors, including
pricing, delivery schedules, warranties, and support services.
 Ensure alignment with aviation regulations and standards.
5. Purchase Order Generation:
 Create a purchase order (PO) detailing the agreed-upon terms and
conditions.
 Include specifications, quantities, prices, delivery dates, and any other
relevant information.
 Obtain necessary approvals for the purchase order.
6. Order Fulfillment:
 Transmit the purchase order to the selected vendor.
 Monitor the status of the order to ensure timely delivery.
 Verify that the received items meet the specified requirements and
comply with aviation standards.
7. Inspection and Acceptance:
 Inspect the delivered items for quality, quantity, and compliance with
specifications.
 Document any discrepancies or issues identified during inspection.
 Accept the items if they meet the required standards or initiate returns
or replacements if necessary.
8. Payment Processing:
 Process invoices received from the vendor.
 Verify that the invoices match the terms and conditions specified in the
purchase order.
  Obtain necessary approvals for payment.
9. Documentation and Record-Keeping:
 Maintain records of all procurement-related documents, including
purchase orders, invoices, contracts, and correspondence.
 Ensure compliance with regulatory requirements regarding document
retention.
10. Supplier Performance Evaluation:
 Evaluate the performance of the vendor based on factors such as
delivery timeliness, product quality, and responsiveness to issues.
 Use feedback to inform future vendor selection decisions and improve
the procurement process.