CaRD - SAP ArchiveLink Interface For SharePoint v6 - Maintenance Orders

ArchiveLink SAP SharePoint Integration
Innovative & Perfect

SharePoint Integration
DEMO SAP PM
CaRD GmbH CaRD America Inc.
Gutenbergring 2 68 Chapman Heights Street,
69168 Wiesloch/Germany LAS VEGAS, NV 89138 USA
Phone: +49 (6222) 92560 Phone: +1 (650) 464 0130
info@card.de sharepoint@card-america.com
1 Introduction CaRD & Connector
2 Attachments for Maintenance Orders
3 Attachments for Functional Locations
4 SAP GUI, FIORI and other User Interfaces

Target System (D95)
5 SharePoint Views, Output and mobile Scenarios
6 Configuration & Setup
7 Discussion and other Add-ons
Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de


On the market since 1994

>100 people are working for us today
More than 700 Freelancer and
Experts in our network
Knowhow in all areas of SAP
Shared Service Center to support
our customers in all areas
Seperate divisions for PLM, Data
Migration and Document
Management
Innovative & state-of-the-art Add-ons
for best integration of SAP
Customers all over the world
SAP & Microsoft Partner Located in North America & Germany

CaRD ArchiveLink for Sharepoint
Situation
 Companies already have Sharepoint installed or are using Office 365 and would
like to use it as integrated backend system to save the attachments, files and
other objects
 An open solution is required to have the flexibility to provide the data using the
Sharepoint UI to other users
 Existing systems can be used – works with SAP out-of-the box

Solution
 CaRD ArchiveLink for Sharepoint

 Real time interface to SAP data
 SAP as the leading system
 Manage SAP documents in Microsoft SharePoint
 Standard Archive Link interface will be used
 Customer-Specific search features can be implemented
 Additional Index and Meta-Data can be transferred to Sharepoint
 SAP Documents will be saved within Sharepoint Document libraries
 Compatible with ArchiveLink scenarios
 We also support data migration scenarios and customer specific
implementations
 Compatible with all SAP Releases (latest and older ones)
 We have customer with millions of documents migrated
On Premise Cloud Connector Edition

 Requires IIS Server and is running on own virtual
Hardware or on existing SharePoint systems
 Data won’t be saved – less Disk space is required
 Support of latest SharePoint version and ongoing
maintenance (based on the annual maintenance
fee)
 Can be used and is compatible with SharePoint
onPremise and SharePoint online
 >= SharePoint 2013 required

Azure Cloud Edition of the Connector

 We support and provide the Connector
online based and hosted on Microsoft
Azure
 Fully secured and private access
 Scalable Hardware (CPU, Memory,…)
 Can be linked to SharePoint online
 Easy setup
 Managed by CaRD or the customer

SharePoint online
 Compatible with both Connector
editions: Can be used with our
onPremise or Azure Connector Edition
 No extra SharePoint licenses are
required if you already have them
 SharePoint/SAP data can be accessed
without own DMZ or VPN connection
 All features of the connector are also
available in SharePoint online and in
SharePoint onPremise (dependent on
the version)
 All SharePoint integration features can
be used – Integrated features in Office
365
SAP Support services High Availability and

Max. Support
 2 Different Support models (Standard and
Max. Support)
 Dedicated contact person in our support
organization
 Extended support models are available up to
24/7 support services
www.firefighter.services*
 Process and Customizing in SAP for
 Migration support (not only for Documents,
also for complete data migrations, split &
harmonizations, S/4 upgrades) Standard Support
 Ticket Analysis support
 Support if collegues are getting sick or are in
holidays
*the support URL to our ticket system will be provided after support.card.de*
contracting


Target System (D95)

SAP PM Order
Create a Attachment or Business

Document for the Order 20000
Files will be upload in real-time and

directly into SharePoint
The files are now saved in the SharePoint Library. The files can be accessed
using the Attachment list or the menu of the GOS services. You can also view
the files in SharePoint (or search for them based on the meta data)

SAP PM Order
Folder structures have been created in SharePoint based on the meta data
and the related customizing

SAP PM Order
The uploaded files are part of the folder of the Maintenance Order Folder with
the name of the Order ID (name can be customized)
You can directly open the browser with all

SharePoint objects („Open SharePoint
Folder“
You can configure to use the ECL viewer
You can view the files with the default

viewer of your Windows Computer
You can call own URLs for own logic


Target System (D95)

SharePoint view for SAP PM Documents
Customizable n-Level Folder structure – Folders will be created online

At the beginning the content is empty of the folders for the demo
The meta data columns have been created and are visible

Functional Location
No files have been uploaded

initially. The Attachment List is
empty.
After uploading an attachment

or business document it looks
like the list below.
Real-Time Connection to SharePoint.

The file will not be saved somewhere
else…

Functional Location
Document has been uploaded

Metadata has been set
Permissions can be set

Additional Functional Locations
The SAP Object column contains the name of the SAP Business Object
The username contains the SAP User name which has uploaded the file
Optional: We can also change the SharePoint permissions

Additional Functional Locations
Based on the customizing you can

link directly to the folder of the
Functional location in SharePoint
Manual assigned Documents can be
also accessed through SAP
All Files related to the functional location will be shown in the Browser
You can also directly open the documents which are related to SAP using
the Attachment List

Target System (D95)

UI and Integration
We support ALL Document Areas of SAP out-of-the box.

We also support SOMU (S/4), SOFFHTTP (FIORI), DMS (PLM) and
all other categories.
The connector is not limited to any technology or application like

FIORI, WebDynpro and others. We support all areas which are
working with Archivlink OAC0 and Storage Categories OACT
If you have specific questions related to a specific technology or area or if you

are unsure please do not hesitate to contact us.

UI and Integration
Upload file through FIORI app in the

browser window
The file will be saved

directly in SharePoint
Metadata can be refreshed

- Unique Filename
and file can be moved into
structure or view - FIORI Metadata

UI and Integration
Compatible with transaction based FIORI Apps

UI and Integration
Backwards compatible with SAP older SAP Releases
Compatible with Solution Manager, CRM, GTS, MDG and other Systems
Compatible with all SAP modules like DIMP, IS-U, IS-OIL and so on…


Target System (D95)

SharePoint Views
Create and customize your own views based on

the SAP metadata
Examples:
- For users
- The Business
Objectname
- Customers
- Vendors
- Company
Codes
- Year

SAP Output MM Purchasing Order
Print-Output directly to SharePoint using BRF+ (S/4) or NACE

SAP PDF Output is accessible with mobile devices
SharePoint App
Access using the SharePoint App

View and Upload the files
Browse to the
folder
Upload image or
document from
your mobile
device
File will be visible
in the folder and
can be accessed
from SAP

OneDrive App
Use Case I
Upload directly in the App
Open the App

Navigate to the SharePoint Library with the files
Scan or make a picture or upload a existing file
into the library with the related objects
Works out of the box – Files are visible for the
SAP users as well

OneDrive App
Use Case II Field Engineers can add e.g images

Send file/picture directly
or select existing
Upload from image gallery Image
using send to feature
Upload into the SAP folder
so that the SAP users can
access the uploaded files

OneDrive App
Use Case III

Field Engineers can add data
3rd Party Apps
The files will be saved in the SharePoint library at once

Visible also from SAP client software using the Menu item
Fully integrated in mobile
devices
No modifications are required


Target System (D95)

Customizing in OAC0 (SAP Standard)

For FIORI, Attachments, PLM and others in
OACT (SAP Standard)
6 Storage Modes for Lists, SARA and
Documents
No further components required if you do not
want to use our meta data transaction code

Meta Data can be customized

Plug & Play
Table relations can be built
No further development is required
Compatible with FIORI, Attachments, PLM,
Business Documents and many more objects
Customer Z-Tables and Fields are supported
as well
Date and Format Conversions are integrated
Filter Criteria are fully supported
Folder Structure can be customized (n-Level)
File permissions can be defined
Metadata can be tested and updated at any
time

Customize the SharePoint Columns and the SAP Content

Test your configuration in our meta data dashboard
Enhance the standard with your own class implementations
(modification free)
Install the Connector as Middleware and connect

several SAP system lines without applying code to SAP
Runs in Azure or own Data Center or can be hosted by us
Installation Wizard will guide you through the setup process

Easy to understand license model, scalable and encrypted traffic
Data Migration Szenario – existing content repository
Usually more than option is available for the data migration
SAP Business Objects

Business Documents FIORI,
Sales Orders, Equipments, Attachments Doc. Info.Records
TOA01, TOAn, … WebDyn.
Invoices, Purchasing Doc.
SAP-System
/CARD/META (2) /CARD/MIGRATION Toolset (1)
SAP Database Content Content Content

Repository A Repository B Repository C
Update Metadata Archivelink Protocol

Structures
SharePoint Other DMS 1 Other DMS 2
We provide data migration project, support and toolsets
We migrate also master data & transactional data (more than 20 year experience)
Architecture – technical Background
Ports can be Azure WebAPP

defined on
Business Processes IIS e.g.
80/443/xyz CaRD SharePoint Site
Data will be
ArchiveLink
ArchiveLink (OAC0, OACT)
SSL
Business Objects certificate send directly
for IIS and
Connector to Microsoft
Document Library
API
Documents
Attachments
DNS Name
Document
Business
Records
FIORI
Info
.net 4.8
Content Type
Binary Data
Generated
HTTP/S IIS Server Role HTTPS
Output
Firewall
Files
RDP
SAP
generates
Local Admin API
Min. 8GB RAM,
URL
Requests 4 CPU, 1 GB HDD,
SAP System through Access to Azure
(signed) (online)
URLs with
validity
Content
Configuration Database
SAP User
SAP Server
&
Options:
Client Options:
We also offer a LIST
Network Use all features for your
HTTPS
Connector for SP (filling lists
documents in SP online
UI: without files/ArchiveLink)
FIORI, SAP GUI, WebDynpro, NWBC,
Z-Programs, SARA, NAST, BRF+

Feature summary SharePoint ArchiveLink Connector

 multiple Document Library support  SharePoint Security support
 n-level Structure (Folder)  Config Wizard for the connector
 Document Sets (top Level)  Cloud-Connector available
 Flat List support (all on root level)  Own extensions can be developed and are
 GUID Based Folder Structure supported for meta data
 ContentType Support  Works out of the box with easy to use metadata customizing
 Display the documents in SharePoint (with transaction
SharePoint end user authorizations)  Meta-Data (customizable, Drag & Drop)
 Set user permission on document level in SharePoint  *-Document Class support
(User based)  ECL Viewer Support
 Standard Library (without activation or additional  S/4 HANA compatible
components. Works out of the box)  FIORI and SAP PLM compatible
 Customizable URLs for viewing to support own  Can be used for Attachments as well (not only for Business
developments or portal solutions Documents)
 https support  Classification and characteristic values (CT04)
 SAP Signature support can be used as meta data
 Metadata can be updated based on SAP Workflows,  Compatible with OAG1, OACT, OAC2, OAC3 & other
SM37 Background Job or own Implementation standard transaction codes
 TLS 1.2 support  Made for SAP generated (like order confirmation, purchasing
 SharePoint Text and native date format support orders) and/or uploaded files
 SharePoint view support  User permissions based on SAP object can be customized
 Documentation available which also covers SAP or additional logic can be implemented based on the
standard customizing settings and FAQs customer individual enhancement concept


Target System (D95)

CaRD
Document Management Solutions
CaRD List Connector for Sharepoint
Transfer data from SAP to SharePoint

in less than 5 minutes!
 Easy to send SAP data to SharePoint

 No special customizing or development
is required
 Supports SharePoint online and
onPremise. Works on Azure and local
in your landscape
 Uses SharePoint List out-of-the-box
 Create columns and customize the
source for the data
 Can be used for processes, portal
solutions and workflows in SharePoint

CaRD
Scan Client

https://www.scannen-und-archivieren.de
CaRD
Scan Client
CaRD Scanning Solutions for SAP S/4
 CaRD ScanControl
Scan your documents within SAP with the
CaRD Scan Control (embedded into SAP GUI) for
all SAP GUI Users and all TWAIN Scanners.
Easy – Lean – Efficient for each desk and user!
 CaRD ScanClient
Used to scan documents semi automated at one desk and to attach & assign
documents to SAP objects (incl. Barcode recognition)
 CaRD ScanServer
Automated Solution to attach & assign documents via Barcode to every SAP
object, without manual effort for the attach process

CaRD
Outlook Addin

https://www.scannen-und-archivieren.de
CaRD
Outlook Addin

Thank you!
Any more questions?
+49 6222 9256-0
info@card.de
SAP, SharePoint, Outlook and Microsoft are registered trademarks owned by SAP and Microsoft.
Only for internal use.

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ArchiveLink SAP SharePoint Integration

Innovative & Perfect

1 Introduction CaRD & Connector

2 Attachments for Maintenance Orders

3 Attachments for Functional Locations

4 SAP GUI, FIORI and other User Interfaces

6 Configuration & Setup

7 Discussion and other Add-ons

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

On the market since 1994

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

CaRD ArchiveLink for Sharepoint

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

CaRD ArchiveLink for Sharepoint

 CaRD ArchiveLink for Sharepoint

CaRD ArchiveLink for Sharepoint

On Premise Cloud Connector Edition

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

CaRD ArchiveLink for Sharepoint

Azure Cloud Edition of the Connector

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

CaRD ArchiveLink for Sharepoint

CaRD ArchiveLink for Sharepoint

SAP Support services High Availability and

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

1 Introduction CaRD & Connector

2 Attachments for Maintenance Orders

3 Attachments for Functional Locations

4 SAP GUI, FIORI and other User Interfaces

6 Configuration & Setup

7 Discussion and other Add-ons

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

Create a Attachment or Business

Files will be upload in real-time and

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

You can directly open the browser with all

You can view the files with the default

You can call own URLs for own logic

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

1 Introduction CaRD & Connector

2 Attachments for Maintenance Orders

3 Attachments for Functional Locations

4 SAP GUI, FIORI and other User Interfaces

6 Configuration & Setup

7 Discussion and other Add-ons

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

Customizable n-Level Folder structure – Folders will be created online

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

No files have been uploaded

After uploading an attachment

Real-Time Connection to SharePoint.

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

Document has been uploaded

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

Questions or Requirements? Please contact us at +49 6222 92560 or at info@card.de

Based on the customizing you can

1 Introduction CaRD & Connector

2 Attachments for Maintenance Orders

3 Attachments for Functional Locations

4 SAP GUI, FIORI and other User Interfaces

6 Configuration & Setup