Procurement Guide

v1.7
Purpose ................................................................................................................................................... 3
Scope ....................................................................................................................................................... 3
Principles ............................................................................................................................................... 3
Segregation of Duties.................................................................................................................. 3
Approvals ........................................................................................................................................... 3
Splitting Transactions ................................................................................................................ 3
Contacting Suppliers ................................................................................................................... 3
Requesting Goods/Services ......................................................................................................... 4
Request Process for NA Crop ................................................................................................. 4
Request Process Based on Heritage Division of the Legal Entity ...................... 4
Acceptable Corporate Credit Card Use ............................................................................. 5
Highly Hazardous Materials (HHM) ...................................................................................... 6
Emergency Buy Process ............................................................................................................ 6
Approved Non-PO Categories.................................................................................................. 6
Category/Regional Guidance....................................................................................................... 7
Resources ........................................................................................................................................... 11
Document Ownership .................................................................................................................... 11
Revision History ............................................................................................................................... 11

Procurement Guide Version 1.7 Revised: 6/24/2022

Purpose
The purpose of the Procurement Guide is to assist requestors with the process of how to request goods/services.
It provides an overview of the key policies, practices, and guidelines to use when requesting goods or services from
an external supplier.

Scope
The principles described in this guide do not apply to internal transactions within Corteva entities.

Principles
Procurement of goods and services for Corteva must be conducted in an open and competitive environment to
ensure that prices paid are fair and reasonable. Purchasing activities include obligations for proper transaction
documentation, fiscal responsibility, ethical behavior, adherence to federal, state and country government
regulations. Purchases of goods and services are governed by Corteva’s Global Procurement Policy, Code of
Conduct and Supplier Code of Conduct. Refer to the Corteva Ethics & Compliance SharePoint for additional
policies.

Segregation of Duties
If cost and execution authorizations are performed by the same person, there is a risk of misappropriation
of assets, inaccurate financial documents, and misstated financial statements. Refer to section B of the
SOD matrix for an overview of which procure-to-pay activities can and cannot be performed by the same
person.

Note: Examples of activities that conflict within the procurement process:

• Creating a requisition and providing cost/capital approval (budget approval)
• Creating a purchase order and performing receipts for material or services
• Negotiating pricing, agreeing to terms and conditions, and signing contracts with suppliers
without the authorized DOA.

Approvals
Refer to the Delegation of Authority SharePoint to determine who has the proper authority for a specific
transaction. Contact your DOA Advisor as per the “DOA Advisors” listing on the SharePoint if you have
questions.

Cost Approval for Logistics: Cost approval for Logistics spend is considered “assumed” and therefore
implicit (not required) when directly related to:
• Customer deliveries
• Supplier deliveries where logistics is not included on the supplier’s price
• Movement of goods internally within Corteva

Splitting Transactions
Splitting a purchase request into multiple smaller requests with the intent of circumventing higher approval
requirements is strictly prohibited.

Contacting Suppliers
Non-Procurement employees may contact suppliers in the context of discussing products/services offered
technical requirements or specifications, request for information, quotes for budgetary purposes, invoice
related issues and status of delivery for purchase orders. Suppliers may be identified and suggested, but
Procurement is ultimately responsible for final selection, negotiation, and execution.

Additional requirements when contacting suppliers:

• When in need to share information with your supplier, you understand how sensitive that
information is and shall protect it.

Procurement Guide Version 1.7 Revised: 6/24/2022

 • Before sharing company data or any confidential information, check that a Confidentiality
Disclosure Agreement has already been put in place with the supplier if/when required.
• Sensitive discussions with suppliers are held in spaces that provide privacy.
• Any document shared with a supplier is properly classified and marked as per Corteva
Records and Information Management Policies.
• When involved in requesting a budgetary quote from a supplier, make sure that the supplier
understands that this is only a request for information and that in no case you are agreeing
neither to any terms and conditions, nor to any volume(s) to be purchased by Corteva.

Requesting Goods/Services
Purchase Orders (PO), Corporate Credit Card, or approved non-PO process are the primary purchasing
mechanisms employed by Corteva. Refer to the Procurement How-to-Buy SharePoint or the North America -
Source-to-Pay Training for additional resources to assist with the purchasing process.

Request Process for NA Crop

Type of order Instructions

Division
• Create a purchase requisition in SAP S/4
Direct • Create purchase requisition in SAP S/4 with reference
Materials/ Plant Maintenance to that Outline Agreement or Catalog
goods/services • Contract release against an outline agreement
Corteva
• If a catalog exists, create a shopping cart in Ariba.
All other goods/services • If you cannot locate what you need in one of the catalogs
(Ariba) nor on an Outline Agreement (SAP), an ad-hoc
purchase requisition in Ariba

Request Process Based on Heritage Division of the Legal Entity

Heritage
Type of order Instructions
Division

hDAS Any • Create a purchase requisition in SAP

• First review the eSpree catalogs, which feature pre-negotiated pricing and
automated creation of a Purchase Order. If you can locate what you need in a
Goods and catalog, then this is always the preferred purchasing method:
Coded o Create a shopping cart using an Internal Catalog
hPioneer (1) Materials o Create a shopping cart using a Supplier External Catalog
• If no catalog available for your need, create a Described Requirement Shopping
Cart

Services • Create a Limit Shopping Cart

Direct or Coded
• Create a purchase requisition in SAP
Materials (2)

• If a catalog exists, create a shopping cart in SRM.

hDuPont • If an Outline Agreement exists for this material, create purchase requisition in
Rest of SAP with reference to that Outline Agreement.
goods/services • If you cannot locate what you need in one of the catalogs (SRM) nor on an Outline
Agreement (SAP), Create a purchase requisition in SAP or a Shopping Cart in
SRM (users option/preference)

(1.) If your local system is AX, please utilize. (2.) Raw Materials, Energy, Packaging and Contract Manufacturing (Non-coded)

Procurement Guide Version 1.7 Revised: 6/24/2022

 Acceptable Corporate Credit Card Use
Purchasing with a company credit card can offer efficiency for travel, emergencies, and infrequent
purchases for less than $100 USD. It allows authorized cardholders to make allowable low dollar, low-risk
transactions. Limits are subject to region, country, and category. It is important that you understand
Corteva’s Corporate Credit Card, Travel & Expense Reporting, and Business Meetings & Events policies
and you have manager’s authorization in advance of the purchase. Use of the credit card is allowed if no
other option exists after consulting with Procurement.

Credit cards are never allowed for the following

• Inventoried materials
• IT related purchases (this includes software of any kind and/or any goods/services that imply
connection to the Corteva IT Network)
• Goods purchased from foreign suppliers
• Goods subject to Quality inspection, EH&S or Regulatory controls
• Hazardous materials (explosive, corrosive, chemical, radioactive)
• Good/services that imply connection to Corteva’s network or where sensitive information is
shared (IT services, employee data, etc.) or purchases that require Corteva to share sensitive
information
• Leases or rentals (except of car rental)
• Material or services under contract
• Goods/Services purchased on a frequent/recurrent basis
• Cash equivalent gift cards (Visa, Mastercard, etc.)
• Onsite services requiring 3 or more consecutive days to complete

The table below provides a summary of when it is acceptable to use a credit card as a purchasing method,
Value of the Purchase (including tax) (1)

NA and E AME:
NA and E AME:
> 100 USD and ≤ 2,500
> 2,500 USD
“I want to USD
≤ 100 USD
request”
LATAM and APAC:
LATAM and APAC
> 300 USD
> 100 USD and ≤300 USD

Follow the instructions available on the “Emergency Buy Process” section of this
In an Emergency
document.

Travel, Meetings The Corporate Credit Card is the preferred channel.

& Events The purchase is to be made following the guidance of the Travel and Expense Policy
as well as the Meetings & Events Policy
Goods/services
included in the ---------------------------------------- Never allowed ----------------------------------------
restriction list

1. Order via Ariba, eSpree 1. Order via Ariba,

1. Order via Ariba, eSpree or
or SRM if there is a eSpree or SRM if
SRM if there is a catalog.
Rest of goods/ catalog. there is a catalog.
2. Utilize credit card.
services not 2. Create a purchase 2. Create a purchase
included above
3. Create a purchase requisition in SAP or a requisition in SAP or
requisition in SAP or a Shopping Cart in Ariba,
(numbered by a Shopping Cart in
Shopping Cart in Ariba, SRM and in eSpree. If
priority of Ariba, SRM and in
SRM and in eSpree. If the the local system is AX
purchasing eSpree. If the local
local system is AX or or equivalent, please
method) system is AX or
equivalent, please utilize utilize that system. equivalent, please
that system.
3. Utilize credit card. utilize that system.

Procurement Guide Version 1.7 Revised: 6/24/2022

 Highly Hazardous Materials (HHM)
Procurement of Highly Hazardous Materials should be managed in accordance with the Global
Distribution Risk Review Policy (DRR).

Emergency Buy Process

Emergency buy situations are described as those where a good/service is needed immediately due to:
• Natural disaster.
• To prevent any of the following situations when the need occurs outside of working hours and
Procurement is not available
• a site/plant shutdown
• a safety/health risk or a risk for the environment
• a late delivery of goods to one of our customers
• Non-Procurement employees are permitted to contact a supplier directly to request the
goods/services needed to address emergencies, as defined above.
• When the need occurs within working hours and after engaging with the supplier, Procurement
approves the use of the credit card as a mechanism to ensure immediate supply.
• Non-Procurement employees who make these emergency requests must engage Procurement
immediately afterwards, as some additional actions may be required to mitigate the risk of the
standard process being circumvented.

Approved Non-PO Categories

The categories below are approved for payment without obtaining a Purchase Order. Use of this method
outside of these categories is considered an unauthorized purchase. Please use the other payment
process per your regional guidance.
• Corporate expenses: o Taxes/Fees/Permits
o Corporate Insurance o Employee Related
o Corporate Finance Audit • Investments
o Dividends/Stocks • Intracompany/Intercompany Payments
o Memberships^ • Payments to Employees/Recruitment
o Contributions/Donations candidate reimbursements
o Corp Aviation • Freight & logistics for local and domestic
o Grants carrier for finished product except for
o Sponsorships^ APAC Region*
• Commissions • Seed Movements (excluding APAC
• Contract Hauling for Field Equipment Region): movement of seed from field to
(excluding APAC Region): movement production or production to production
from one research site to another* locations*
• Customer Payments Relative to: • Real estate agreements for leases,
o Claims on product sold licenses, and the purchase of real
o Sales Rebates property, land, or buildings globally*
• Grower Contracts and Payments • Research & Development
including R&D Field Trail Services o Patents
• Seed Production Expenses: o Technology Acquisition &
o Seed Field Production Licensing
Expenses o Collaboration with university or
o Pollination Management institution on data generation or
o Irrigation Management materials that are shared which
• Legal Fees/Legal Settlements include rights to publish, co-
• Royalty Payments development or right to sell etc.
• Government Payments:

You may contact Procurement for guidance and/or support on your transactions at any time even if the
transactions fall in the above list.

Note (*): Whenever possible, follow Procurement guidance for using preferred/primary suppliers.
^ See Memberships and Sponsorships (corteva.com) for complete details and Request Information.

Procurement Guide Version 1.7 Revised: 6/24/2022

Category/Regional Guidance

Good/Service Region Process

Please contact the following

NA – Corteva Global Service Center

EMEA – Asturias Service Center
All LATAM – Latin America Service Center
Company Vehicles
Regions APSC – Asia Pacific Service Center

to identify the appropriate contacts and follow appropriate procedures

based on regional/country specific requirements in collaboration with HR
colleagues.

Travel-Related Travel and travel related items are to be purchased in alignment with the
items Travel and Expense process and reimbursed through Concur / TMS.
This includes: The following policies must be followed within this process:
• Airfare tickets
All • The Credit Card policy describes the policies around how to request,
• Hotels
Regions approve and control the use of the corporate credit cards
• Rental Cars
• The Travel and Expense policy describes the policies around how to
• Passport
buy and pay Travel and travel related items.
services
• Visa services • The Meetings & Events Policy provides guidance on how to Buy
meetings & events.

Logistics: Customs The process may have variations depending on the mode of transport,
and Transportation region, and heritage company.
services
Please contact the following for them to provide guidance based on your
This includes: exact need.
All
• International
Regions
document and NA – Corteva Global Service Center
small parcel EMEA – Asturias Service Center
• Transport LATAM – Latin America Service Center
• Ocean freight APSC – Asia Pacific Service Center
• Air freight

North All NA contingent labor requests must be made through Contingent

America Connect

To request staff augmentation, the first step is to align internally with HR

and Procurement to ensure that an approved supplier is used.

Staff Augmentation Then, initiate to create a purchase order following the instructions below:
/ Contingent Labor • hDAS: create a purchase requisition in SAP.
APAC • hDuPont - Pioneer: create a shopping cart in eSpree
E AME If the local system is AX or equivalent, please utilize that system.
LATAM • hDuPont - Crop: create a shopping cart in SRM.

Procurement Guide Version 1.7 Revised: 6/24/2022

 Good/Service Region Process

Please refer to Third Party Recruiting Process for procedures when a

NA
hiring need is identified.

Talent Acquisition EMEA Please refer to Recruitment and Agency Use Guideline for resource
contacts and procedures when a hiring need is identified.

LATAM Please contact your Talent Acquisition counterpart for procedures

APAC when a hiring need is identified.

Please contact the following for them to provide guidance based on

your exact need.

Utilities All Regions NA – Corteva Global Service Center

EMEA – Asturias Service Center
LATAM – Latin America Service Center
APSC – Asia Pacific Service Center

Please refer to Corteva owned intelligence repository- Ag Market Intel

Portal before purchasing new services. Consult with Intelligence
Network Focal Points on your needs.
Market Research &
All Regions
Intelligence Ag Market Intel Portal is Corteva’s central repository for intelligence
which allows employees to view, search or set up alerts on industry
news, internal and external reports and analysis, market research,
and field intelligence

When buying equipment, the requisitioner should first check

whether the required equipment is available for swap from and
may be practicably shipped from a different Corteva
location. The Asset Recovery Site provides an overview of available
equipment for swap.

International Trade Compliance:

• All international trade must be conducted in compliance with
applicable laws governing the import and export of goods
(e.g., product, equipment, supplies, technology) in every
country in which Corteva conducts business. Refer to
Corteva’s International Trade Compliance Policy for further
Equipment All Regions guidance.
• All movement of goods across national borders must be
conducted in accordance with Corteva’s company policies
and with all applicable laws of the exporting and importing
countries.
• If any conflict exists between local laws, U.S. law, and/or
Corteva company policy, the conflict must be escalated to
Trade Governance for review

Procurement Guide Version 1.7 Revised: 6/24/2022

 Good/Service Region Process

Please refer to the 4- step instructions listed on fIT Bar online, under
“How to request or purchase software”
If fIT BAR Online is not available, contact the Corteva IT Help Desk
for status of Service Now availability.

Software not available through the Software Center, requires a

variance request as described under Step 4. Once IT has approved
Computer the variance software form, then, initiate a request to purchase
All Regions following the instructions below.
Software**

• Corteva: create an ad-hoc purchase requisition - in Ariba.

• hDAS: create a purchase requisition in SAP
• hDuPont - Crop: create a shopping cart in SRM
• hDuPont - Pioneer: create a shopping cart in eSpree
If the local system is AX or equivalent, please utilize that system.

Please refer to “ How to request a laptop or desktop PC-fit PC when

NA in need to lease computer hardware.
EMEA
If fIT BAR Online is not available, contact the Corteva IT Help Desk
for status of Service Now availability.

Argentina, Brazil, Chile, Colombia & Mexico

Please refer to “ How to request a laptop or desktop PC-fit PC when in
need to lease computer hardware.
If fIT BAR Online is not available, contact the Corteva IT Help Desk
for status of Service Now availability.
LATAM
All Countries except for Argentina, Brazil, Chile Colombia &
Mexico
Initiate to create a purchase order following the instructions below
• hDAS: create a purchase requisition in SAP.
Computer • hDuPont - Crop: create a shopping cart in SRM
Hardware • hDuPont - Pioneer: create a shopping cart in eSpree

All Countries except for Bangladesh, Cambodia, Korea, ,

Myanmar, Pakistan, Philippines,:
Please refer to “ How to request a laptop or desktop PC-fit PC when in
need to lease computer hardware.
If IT Service Now is not available, contact the Corteva IT Help Desk
for status of Service Now availability.
APAC Bangladesh, Cambodia, Korea, , Myanmar, Pakistan,
Philippines,:
Initiate to create a purchase order following the instructions below
• hDAS: create a purchase requisition in SAP.
• hDuPont - Crop: create a shopping cart in SRM
• hDuPont - Pioneer: create a shopping cart in eSpree
If the local system is AX or equivalent, please utilize that system

Procurement Guide Version 1.7 Revised: 6/24/2022

 Good/Service Region Process

Please refer to Corteva Mobility Portal when in need to purchase

NA mobile phones & tablets.

Mobile Phones:
Please use fIT BAR Online when in need to purchase mobile phones.
If fIT BAR Online is not available, contact the Corteva IT Help Desk

Tablets:
LATAM Please refer to the approved model of Android & iOS Tablet via fIT
BAR Online before initiating to create a purchase order following the
instructions below:
• hDAS: create a purchase requisition in SAP.
• hDuPont - Crop: create a shopping cart in SRM
• hDuPont - Pioneer: create a shopping cart in eSpree
IT Accessories: Mobile Phones:
Mobile Phones & Please refer to the approved model of Android & iPhone Phone list
Tablets only
via fIT BAR Online subject to APAC mobile phone policy.
.

Tablets:
APAC Please refer to the approved model of Android & iOS Tablet via fIT
BAR Online before initiating to create a purchase order following the
instructions below:
• hDAS: create a purchase requisition in SAP.
• hDuPont - Crop: create a shopping cart in SRM
• hDuPont - Pioneer: create a shopping cart in eSpree
If the local system is AX or equivalent, please utilize that system.
Mobile Phones:
Please refer to “How to get a mobile phone or a sim card in EMEA” and
contact your Regional Telecom Administrators for further guidance
E AME
if there is a need

Tablets: Contact your local IT lead contact for guidance.

Use fIT BAR Online when in need to purchase IT accessories.
NA If fIT BAR Online is not available, contact the Corteva IT Help Desk
for status of Service Now availability.
hDuPont - Crop: Create a shopping cart in SRM against a catalog and
IT Accessories: if the item is not available , please contact the respective
Computer Procurement Service Cente for guidance based on exact need :
Peripherals LATAM – Latin America Service Center
LATAM • APSC – Asia Pacific Service Center
APAC
• Pioneer Entity & hDAS Entity: Contact the respective
Procurement Centre for guidance based on exact need.
LATAM – Latin America Service Center
APSC – Asia Pacific Service Center

Procurement Guide Version 1.7 Revised: 6/24/2022

 E AME Contact your local IT lead contact for guidance.

Contact your local IT lead for guidance before initiating to create a

purchase order following the instructions below:
• Corteva: create a shopping cart in Ariba
IT Accessories:
External Storage All Regions
• hDAS: create a purchase requisition in SAP.
Devices • hDuPont - Crop: create a shopping cart in SRM
• hDuPont - Pioneer: create a shopping cart in eSpree

If the local system is AX or equivalent, please utilize that system.

** Free and trial software and free software as a service subscription is prohibited. Only install Corteva approved and
licensed applications, refer to the Global Information Security (ISPA) Responsible Use Policy for guidance.

Resources

If you have any questions regarding the Procurement Guide, please email procurement.process@corteva.com.

Document Ownership

Accountability Chief Procurement Officer and VP Finance

Document Owner Director, Global Procurement Operations & Governance

Governance Global Procurement Governance Lead

Revision History

The initial version number starts at 1.0 when the document has been initially published for public distribution.
Version Date Change
Description of Change
No. Published Author
• Fixed URL Link on how to create a limit shopping cart for
hPioneer
1.7 06/24/2022 Huey Li Chan
• Updated the IT commodities section for all regions

• Added section for Highly Hazardous Materials

1.6 03/30/2022 Rochelle Binder • Updated Approved Non-PO- changed approved from
purchase to approved for payment without obtaining a PO.
• Major Format upgrades to sync with Procurement Policy that
Huey Li Chan includes
1.5 11/22/2021
Rochelle Binder -removing any references to Procurement Wizard,
- changes to subsections for “Principles”

Procurement Guide Version 1.7 Revised: 6/24/2022

 - removing subsection of “Ensure that the purchase is in the
scope of this document” & “Inventoried items (coded
materials)” for “Requesting good and services”.
-Insert link to include future ERP training on how to raise PR
in SAP S/4 and Ariba.
-new subsection of “Approved NON-PO categories” under
“Requesting good and services”.
• Modified Approved Non-PO categories to add Seed
Production Expenses & Research & Development.
• Added footnote under Approved Non-PO categories for link to
Corporate Membership & Sponsorship Resource Centre tor in
relation to Memberships & Sponsorships.
• Update Procurement Service Centre contact information
under “Commodity / Regional Specific Process”
• Modified “Commodity / Regional Specific Process” section to
modify Staff Augmentation process for NA; and add section
for Talent Acquisition, Utilities, Computer Software, Computer
Hardware, IT Accessories: External Storage Devices &
Equipment.
• Added footnote to further clarify that free and trial software
and free software as a service subscription is prohibited.

• Modified Scope section to add Corporate Finance Audit to list

of Corporate expenses excluded from this guide.
Bernardo • Modified Delegation of Authority section to reflect Cost
1.4 7/30/2020 Salazar Approval for Logistics.
Huey Li Chan • Modified “Commodity / Regional Specific Process” section to
include Market Research & Intelligence as a commodity
specific item.
1.3 5/29/2020 Vanesa Molleda • Corrected Broken links
• Minor format upgrades.
• SOD section clarified - link to the SOD matrix added
• Section “Commodity / Regional Specific Process” modified to
expand Regional Information for IT Accessories.
1.2 5/8/2020
Vanesa Molleda • Clarified description of what is considered an Emergency Buy,
Kathy Sykes to reflect those purchases in the context of a natural disaster
are classified as Emergency purchases. Footnote no. 1 added.
• Section “creation of purchase orders in the appropriate heritage
IT system” renamed as “Initiate a request to create a purchase
order in the appropriate system”
1.1 12/16/2019 Ashley Lentz Non-Intent Changes: URL Links, Minor Clarifications

1.0 11/15/2019 Vanesa Molleda Document creation

Procurement Guide Version 1.7 Revised: 6/24/2022