Systems Analysis and Design

Systems Planning and Selection

Nguyễn Văn Diêu

HO CHI MINH CITY UNIVERSITY OF TRANSPORT

2023

Kiến thức - Kỹ năng - Sáng tạo - Hội nhập

Sứ mệnh - Tầm nhìn
Triết lý Giáo dục - Giá trị cốt lõi
Outline I

1 Identifying and Selecting Projects

1.1 Requests for information
1.2 Identifying and Selecting

2 Project Initiation and Planning

3 Building the Baseline Project Plan (BPP)

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Identifying and Selecting Projects

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Requests for information

Requests for information systems development can come from three key sources:
1. Managers and business units who want to replace or extend an existing system in
order to gain needed information or to provide a new service to customers.
2. Information systems managers who want to make a system more efficient or less
costly to operate, or want to move a system to a new operating environment.
3. Formal planning groups that want to improve an existing system in order to help
the organization meet its corporate objectives, such as providing better customer
service.

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Identifying and Selecting

Project identification and selection consists of three primary activities:

1. Identifying potential development projects.
2. Classifying and ranking IS development projects.
3. Selecting IS development projects.

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Project Initiation and Planning

Major outcomes and deliverables from project initiation and planning:

Baseline project plan (BPP) contains all information collected and analyzed during
the project initiation and planning activity. It contains the best estimate of the
project’s scope, benefits, costs, risks, and resource requirements.

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Types of Activities Performed During Project Initiation

• Establishing the project initiation team.

• Establishing a relationship with the customer.
• Establishing the project initiation plan.
• Establishing management procedures.
• Establishing the project management environment and project workbook.
• Developing the project charter.
• Describing the project scope, alternatives, and feasibility.
• Dividing the project into manageable tasks.

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Types of Activities Performed During Project Initiation

• Dividing the project into manageable tasks.

• Estimating resources and creating a resource plan.
• Developing a preliminary schedule.
• Developing a communication plan.
• Determining project standards and procedures.
• Identifying and assessing risk.
• Creating a preliminary budget.
• Developing a project scope statement.
• Setting a baseline project plan.

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Building the Baseline Project Plan (BPP)

BPP contains four major sections:

1. Introduction
2. System description
3. Feasibility assessment
4. Management issues

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BPP - Feasibility assessment

1. Introduction:
• Project Overview - Provides an executive summary that specifies the project’s
scope, feasibility, justification, resource requirements, and schedules. Additionally,
a brief statement of the problem, the environment in which the system is to be
implemented, and constraints that affect the project are provided.
• Recommendation - Provides a summary of important findings from the planning
process and recommendations for subsequent activities.
BPP

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BPP - System description

2. System description:
• Alternatives - Provides a brief presentation of alternative system configurations.
• System Description - Provides a description of the selected configuration and a
narrative of input information, tasks performed, and resultant information.
BPP

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BPP - Feasibility assessment

3. Feasibility assessment:
• Economic Analysis - Provides an economic justification for the system using
cost-benefit analysis.
• Technical Analysis - Provides a discussion of relevant technical risk factors and an
overall risk rating of the project.
• Operational Analysis - Provides an analysis of how the proposed system solves
business problems or takes advantage of business opportunities in addition to an
assessment of how current day-to-day activities will be changed by the system.

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BPP - Feasibility assessment

• Legal and Contractual Analysis - Provides a description of any legal or contractual

risks related to the project (e.g., copyright or nondisclosure issues, data capture or
transferring, and so on).
• Political Analysis - Provides a description of how key stakeholders within the
organization view the proposed system.
• Schedules, Timeline, and Resource Analysis - Provides a description of potential
time frame and completion-date scenarios using various resource allocation
schemes.
BPP

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BPP - Management issues

4. Management issues:
• Team Configuration and Management - Provides a description of the team
member roles and reporting relationships.
• Communication Plan - Provides a description of the communication procedures to
be followed by management, team members, and the customer.
• Project Standards and Procedures - Provides a description of how deliverables will
be evaluated and accepted by the customer.
• Other Project-Specific Topics - Provides a description of any other relevant issues
related to the project uncovered during planning.
BPP

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