Presentation – Methods for Monitoring & Evaluation

Methods for Monitoring &

Evaluation

Pakistan Planning and Management Institute (PPMI)

Ministry of Planning, Development & Reforms
(September 11 – 14, 2018)

By
Asad Ali Saleem
Senior Engineer
Construction Management Division
 Table of Contents

• Introduction

• Overview of Training Course

1. Project Management Cycle
2. Program Evaluation & Policy Analysis
3. Methods of Monitoring & Evaluation
4. Project Monitoring & Evaluation System (PMES)

Presentation – Methods for Monitoring & Evaluation

 Introduction

• Planning Commission is a financial and public policy

development institution under the Ministry of PD&R.
• Since 1952, the commission has played major role in formulating
highly centralized five-year plans for the national economy.
• Post 18th Amendment, Public Sector Development Programme
(PSDP).
• To manage Pakistan's socio-economic development in a strategic
and sustainable manner.

Presentation – Methods for Monitoring & Evaluation

 Ministry of Planning Development &
Reform
Production Sector
• Industry
• Agriculture
• Mining

Infrastructure
Sector
• Roads
PSDP 2018-19
• Water
• Energy

Social Sector
• Education
• Health
• Human Resource

Presentation – Methods for Monitoring & Evaluation

Presentation – Methods for Monitoring & Evaluation
Pakistan Planning & Management Institute
(PPMI)

• Leadership in carrying out socio-economic &

development programs
• Coordination of efforts among public agencies and
private stakeholders
• Capacity enhancement of public entities in the
field of planning and implementation.

Presentation – Methods for Monitoring & Evaluation

Brief Overview of the
Training Course

Presentation – Methods for Monitoring & Evaluation

 Methods for Monitoring & Evaluation
Schedule of Activities (Sep 11 – 14, 2018)

Training Days Training Activities Resource Person

Day 1 Introduction & Welcome Note Dr. Muhammad Ali Noor, Director
General, PPMI
Overview of Project Management Cycle

Program Evaluation and Policy Analysis Dr. Umme-Laila, Assistant

Professor, National University of
Sciences & Technology (NUST),
Islamabad

Day 2 Types & Methods for Project Monitoring

  Preparation of PC-III Document for Project Ch. Muhammad Shahid, Ex-Joint

Monitoring Chief Economist, Ministry of
Planning Development & Reforms
Day 3 Types & Methods for Project Evaluation

Day 4 Project Monitoring & Evaluation System Mr. Qamar Zaman, Data
(PMES) Processing Officer, M / o PD&R

Project Monitoring & Control Mr. Hassan Dawood Butt, Project

Director, CPEC

Presentation – Methods for Monitoring & Evaluation

1. Project Management Cycle
 1. Project Management Cycle

History of Project Management:

• In 1917, Henry Gantt developed the famous Gantt chart as a tool for
scheduling work in factories.

• The military was the key industry behind the development of several project
management techniques.
o Members of the US navy Polaris missile / submarine project first used
network diagrams in 1958. These diagrams helped model the relationships
among project tasks, which allowed them to create schedules that were
more realistic.
o Determining the relationships among tasks helps in finding the critical
path of the network. This tells the manager the earliest completion date of
the project.

Presentation – Methods for Monitoring & Evaluation

 1.Project Management Cycle

Project Management Institute (PMI):

• PMI was founded in 1969 by five individuals who wanted to network,
share & discuss common project problems.

• In the 1990s, many companies created project management offices (PMO)

to help them handle the increasing number and complexity of projects
throughout an organization.

• It is now the leading membership association for the project management

profession with more than 260,000 members in over 171 countries.
PMP® credential is PMI’s most widely recognized global certification in
this profession.

Presentation – Methods for Monitoring & Evaluation

 1.Project Management Cycle

Importance of Project Management:

• Many organizations today have a new or renewed interest in project
management.
• Computer hardware, software, networks, and the use of interdisciplinary
and global work teams have radically changed the work environment.
• The U.S. spends $2.3 trillion on projects every year, or one-quarter its
gross domestic product, and the world as a whole spends nearly $10
trillion of its $40.7 gross product on projects of all kinds.
• Pakistan too is spending billions of Rupees on projects every year.

Presentation – Methods for Monitoring & Evaluation

 1.Project Management Cycle

What is a Project?:

• Temporary endeavor undertaken

to create a unique product,
service, or result.
• Triple constraint : Scope; Time;
Cost
• Project Selection : NPV, IRR,
Payback C/B ratio
• Project Management Role
• Stakeholders and so on …

Presentation – Methods for Monitoring & Evaluation

2. Program Evaluation and
Policy Analysis
 2. Program Evaluation and Policy Analysis

The Policy / Plan Framework:

Presentation – Methods for Monitoring & Evaluation

2. Program Evaluation and Policy Analysis

Program Evaluation:
The use of research to measure the effects of a
program in terms of its goals, outcomes, or criteria.
Examples of Programs: Parha Likha Punjab (success)
/ Yellow Cab (Failure)

Policy Analysis :
The use of any evaluative research to improve or
legitimate the practical implications of a policy-
oriented program.

Presentation – Methods for Monitoring & Evaluation

2. Program Evaluation and Policy Analysis
Difference:
• Program evaluation is done when the policy is
fixed or unchangeable.
• Policy cannot be evaluated. Policy analysis is done
when there's still a chance that the policy can be
revised.

Program Evaluation is done using systematic model:

Input Activities Events Outputs Outcomes Impact

Presentation – Methods for Monitoring & Evaluation

2. Program Evaluation and Policy Analysis

Difference Between Monitoring & Evaluation:

• Monitoring: Gathering of evidence to show what
progress has been made in the implementation of
programs. Focuses on inputs and outputs but will
often include outcomes as well.
• Evaluation: Measuring changes in outcomes and
evaluating the impact of specific interventions on
those outcomes..

Presentation – Methods for Monitoring & Evaluation

 2. Program Evaluation and Policy Analysis
Complementary Roles:

Monitoring: Evaluation:

• Routine collection of • Ex-post assessment of

information. effectiveness and impact

• Tracking implementation • Confirming (or not) project

progress. expectations

• Measuring efficiency • Measuring impacts

• “Is the project doing • “Is the project doing the

things right ?” right things?”

Presentation – Methods for Monitoring & Evaluation

3. Methods of Monitoring &
Evaluation
 3. Methods of Monitoring & Evaluation
What is Planning?
• A thinking process which may or may not be documented.

• Involves social and economic well being and development.

• Using analytical methods or processes.

Plan:
• Conversion of thoughts on a piece of paper
• Time
• Physical Targets
• Resources

Presentation – Methods for Monitoring & Evaluation

 3. Methods of Monitoring & Evaluation

Types of Plans
 Perspective Planning
 Medium Term Plan
 Roll on Plan
 Annual Plan

The Objectives of all such plans can be achieved

through initiating a Project. A project creates an asset
and serves as an investment.

Presentation – Methods for Monitoring & Evaluation

 Public Sector Development Plan (PSDP)
Planning Commission Forms for Projects
1. PC-I – Proposal Performa (Cash Flow Plans, Work Plans)
2. PC-II – Feasibility Performa (more than Rs. 300 M)
3. PC-III – Annual Targets & Progress Report
i. PC-III (a) – To be furnished by July of each year
ii. PC-III (b) – To be furnished by 5th of each month

4. PC-IV – Project Completion Report

5. PC-V – Performance Review Report (after 5 years)

Presentation – Methods for Monitoring & Evaluation

 4.Project Monitoring &
Evaluation System (PMES)
 4.Project Monitoring & Evaluation System
(PMES)

• Developed by Project Wing of the Planning Commission.

• PMES is a state of the art Management Information System to
monitor the activities of Federal Government funded projects
through Public Sector Development Program.
• By logging into the online portal www.pmes.psdp.net
• Currently almost 12,500 on-going projects have been registered
on PMES and are being monitored by the Planning Commission

Presentation – Methods for Monitoring & Evaluation

4.Project Monitoring & Evaluation System
(PMES)

Project
Wing,
Planning
Commission

PMES

Project Concerned
Director Ministry

Presentation – Methods for Monitoring & Evaluation

 4.Project Monitoring & Evaluation System
(PMES)
• Ministry wise Project Profiles of all the on going projects.
• Annual Allocation for the projects.
• The work plans and cash flow plans.
• Monthly progress (physical and financial progress is updated.
• Remarks / Observations / Recommendation by Monitoring
officers either external or internal.
• Reports for making prompt decisions and interventions.
• Project Director’s Report, Time Over run Reports and Problem
Faced Reports.

Presentation – Methods for Monitoring & Evaluation

Thank You