Scribd Logo
Upload

Welcome to Scribd!

  • 07 Email p1

    Uploaded by

    ktmkamran
    6 views9 pages
    The document provides guidelines for effective email writing using the "6 C's" technique: (1) ensure clarity, (2) be concise, (3) maintain coherence, (4) check for correctness, (5) use courtesy, and (6) stay within the context. It emphasizes using simple language, short and to-the-point sentences, proper grammar and structure, politeness, and focusing on one topic per email. Following these guidelines can help write emails that are easily understood by recipients.

    Original Description:

    Describes how to write good emails

    Copyright

    © © All Rights Reserved

    Available Formats

    PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    Report this Document
    The document provides guidelines for effective email writing using the "6 C's" technique: (1) ensure clarity, (2) be concise, (3) maintain coherence, (4) check for correctness, (5) use courtesy, and (6) stay within the context. It emphasizes using simple language, short and to-the-point sentences, proper grammar and structure, politeness, and focusing on one topic per email. Following these guidelines can help write emails that are easily understood by recipients.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    6 views9 pages

    07 Email p1

    Uploaded by

    ktmkamran
    The document provides guidelines for effective email writing using the "6 C's" technique: (1) ensure clarity, (2) be concise, (3) maintain coherence, (4) check for correctness, (5) use courtesy, and (6) stay within the context. It emphasizes using simple language, short and to-the-point sentences, proper grammar and structure, politeness, and focusing on one topic per email. Following these guidelines can help write emails that are easily understood by recipients.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 9

    Writing an

    effective

    Email
    Part 1: "6 C's "Writing technique
    "Six C's"
    1. Clarity
    2. Conciseness
    3. Coherence
    4. Correctness
    5. Courtesy
    6. Context
    1
    Clarity
    Make sure what you write is clear and
    understandable to the end user.

    I use simple words in my emails if I


    know that the receiver is not a fluent
    speaker.

    Main goal is for other people to


    understand your message, you are
    not writing a book

    I actually do the same for these


    LinkedIn posts!
    2
    Conciseness

    The letter should be concise,


    meaning it should be as short as
    possible, right to the point, but still
    deliver the main message.

    People, especially higher


    management, do not have time to
    read filler sentences.
    3
    Coherence
    Make sure to have:
    1. Sentence structure. This means all words
    within a sentence should be used to
    correctly and make the sentence
    meaningful. Do not write sentences that
    are too long.
    2. Paragraph structure. This means all
    sentences within a paragraph should have
    a good flow. Make sure your email has the
    following:
    Introduction
    Body
    Main point
    Details
    Conclusion
    4
    Correctness
    Your text must be gramatically correct
    and not have any typos.

    If you rite an emeil with alotof typos, the


    recipient might not teik u siriusly.

    If your English is not good, you can use specific


    resources that can help, like:
    Grammarly - software that checks your
    language
    MS Word - Microsoft's own spell checker
    ChatGPT - write the prompt "Please improve
    the language in the below text:" or
    "Please make the below text more formal:"
    5
    Courtesy

    Be polite.

    Even if the other person is not.

    But do not overdo the politeness.

    Writing "Please" 5 times in an email is


    not good either.
    6
    Context

    Make sure you stay within the


    context.

    Do not jump from one topic to


    another.

    If you need to write to one person on


    two separate topics, it is better to
    write two different emails. Especially
    if there are other people in CC
    Follow my posts to learn more about
    Projects and Project Management!

    Please like, share, and comment

    If you have questions or suggestions,


    feel free to DM me!

    #ktmpm

    You might also like