MANUAL ON ADMINISTERING

CIVIL SERVICE EXAMINATION

- Pen and Paper Test -
January 2024
 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024

Important Reminders for Room Examiners and Proctors

Do’s
1. Wear proper attire on examination day, i.e., NOT in sleeveless shirt/blouse, or shorts/short
pants, or tokong pants, or ripped jeans, or slippers. (Note: Also applies to Supervising and Chief
examiners.)

2. Be prompt. (Note: Also applies to Supervising and Chief examiners.)

3. Familiarize yourself with and FOLLOW STRICTLY the Directions for Administering the examination
(Manual on administering the examination).

4. ALWAYS KEEP CLOSE WATCH OF THE EXAMINEES particularly those not answering the test at all
but are merely reading the test items. Such examinees might only be intentionally reading the
test items to memorize them. In any such case, immediately call the attention of the examinee/s
concerned. Be also watchful of examinees cheating by looking at others’ answer sheet and
copying answers, using crib sheets, and such other unusual actuations.

5. Be vigilant and exercise utmost diligence to safeguard the integrity of the examination. Report
any untoward (unusual) incident/irregularity to the Supervising Examiner (SE), and
write/document the same, including any change, particular instance or action taken relating to
the conduct of the examination, in the Examinee Attendance Sheet and Room Examiner’s Report.
[Note: SE should report any incident to the Chief Examiner (CE), the CE to the Regional/Local Examination Committee,
and the REC to ERPO, CSC.]
6. Instruct examinees to use BLACK BALLPEN only for all entries (written and shaded); pencils are
not allowed.

Don’ts
1. DO NOT USE CELLULAR PHONES AND TABLETS (for personal purposes such as texting, browsing,
making and receiving calls, surfing the internet, taking pictures/video, doing selfie, etc.), image
capturing devices, earphones, or any other similar gadgets during the examination. Any such
devices should be turned off, or in silent mode, and kept inside one’s bag.

2. DO NOT READ THE TEST BOOKLETS, OR ANY OTHER READING MATERIALS (e.g. newspapers,
magazines, pocketbooks and the like) during the examination.

3. DO NOT ENGAGE IN UNNECESSARY TALKING (i.e. chat) with your room co-examiner, or with
examiners from other rooms during the examination.
4. DO NOT TAKE PHOTO/PICTURE/VIDEO of any part/section of the Test Booklet, Answer Sheet, or
any examination related forms/materials (such as but not limited to Picture-Seat Plan, Examinee
Attendance Sheet, Room Examiner’s Report, Manual/Guide on administering the examination)
regardless of whatever circumstance or purpose, and/or of examinees and testing venue/room,
and/or of “selfie”, before, during, or after the examination and posting them in the social
media.

5. DO NOT ENTERTAIN any questions from or give comments/interpretations to examinees that

relate to the test questions or any parts of the test booklet, including test proper
directions/instructions.

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024
This Manual shall be used for administering eligibility examinations conducted by the Civil Service
Commission via Pen and Paper Test mode such as, but not limited to, Career Service Examination
(CSE) for Professional and SubProfessional levels, Fire Officer Examination (FOE), Penology Officer
Examination (POE), CSE for Foreign Service Officer (FSO), and Basic Competency on Local
Treasury Examination (BCLTE).

Aimed at achieving standardized/uniform process in administering the Pen and Paper Test (PPT),
this Manual mainly features the activities undertaken on exam day. It is composed of three (3) parts:
Part I presents the activities before the test proper; Part II presents the activities involved during the
test proper; and Part III presents the activities after the test proper.

Examiners1 and Test Administrators2, especially Room Examiners and Proctors, should be familiar
with and guided by this Manual in the administration of Civil Service Examination – Pen and Paper
Test. The ROOM EXAMINER shall READ ALOUD to the examinees portions which are INSIDE
BOXES, except those serving as headings/sub-headings, illustrations, and highlights.

PART I – BEFORE THE TEST PROPER

A. ARRIVAL OF EXAMINERS

Examiners/test administrators shall be required to wear proper attire on examination day. For this
matter, SLEEVELESS SHIRT/BLOUSE, SHORTS/SHORT PANTS, TOKONG PANTS, RIPPED
JEANS, and SLIPPERS ARE NOT ALLOWED. Color scheme may be adopted upon the discretion
of the Regional Exam Committee (REC)/Local Exam Committee (LEC).

Wearing of FACE MASKS shall be OPTIONAL/VOLUNTARY. Nonetheless, the following

individuals are still recommended3 to wear face mask: (i) elderly; (ii) individuals with comorbidities;
(iii) immunocompromised individuals; (iv) pregnant women; (v) unvaccinated individuals; and (vi)
symptomatic individuals.

1. Chief Examiner

The Chief Examiner (CE) should arrive at the testing venue not later than 5:30 a.m. Upon
arrival, the CE shall conduct (ocular) survey of the school/testing venue premises, and check
and ensure the following:
a. Directional Signs are posted in strategic places.
b. Waiting area for companions of PWDs, pregnant women, and those with special
needs/concerns is provided.
c. Alphabetical List of Examinees is posted at the main entrance area and other strategic
place in the building. While examinees may already know their room assignment through
the ONSA or Online Notice of School Assignment, the list should still be displayed in such
a manner that examinees will not converge/crowd in one area while looking for their testing
room assignment.
1
Examiners include Room Examiner, Room Proctor, Supervising Examiner, and Chief Examiner.
2
Test Administrators are other members of the examination committee that do not belong to the Examiners group, e.g.,
Local Examination Committee
3
Based on Department of Health Circular No. 2023-0324 dated 23 July 2023 (Updated Health Protocols following Lifting
of the COVID-19 Public Health Emergency), especially in crowded or poorly ventilated public spaces.

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024
d. Rooms to be used are clean and well-ventilated, with windows open and lights and electric
fans all functioning.

e. As far as practicable, excess chairs should be placed outside of the room.

f. Examinee Attendance Sheet (EAS) without examinee numbers is posted outside the room.

g. Five (5) rooms to be supervised by each Supervising Examiner are adjacent as far as
practicable.

h. Available and sanitized comfort rooms, with (i) hand washing station or sink, and (ii)
adequate and safe water supply for personal hygiene purposes.

i. Designated main entrance and main exit for orderly managing of ingress and egress of
examinees.
Note: Refer to the attached CE’s Guide in (PPT) Exam Administration for comprehensive
“To-Do-List” for the Chief Examiner (with suggested time), and important reminders.

2. Supervising Examiner

The Supervising Examiner (SE) should arrive at the testing venue not later than 5:45 a.m.
Upon arrival, proceed to the Distribution Center, report to the CE for rooms to be supervised.

Then, conduct a survey of the assigned rooms to check and ensure on the following:
a. Working area for the Supervising Examiner;
b. Proper lay-out of rooms to supervise (as far as practicable, excess chairs should be placed
outside the room);
c. Ventilation of the rooms (i.e. windows are open; lights and electric fans are functioning);
and
d. List of examinees posted on the door of the room.

Return to the Distribution Center to receive the non-confidential materials.

Note: Refer to the attached SE’s Guide in (PPT) Exam Administration for comprehensive
“To-Do-List” for the Supervising Examiner (with suggested time), and important
reminders.

3. Room Examiner/Proctor

The Room Examiner (RE) and Room Proctor (RP) should arrive at the testing venue not later
than 6:00 a.m. Upon arrival, report to the SE for room assignment.

Then, proceed to the assigned room and do the following: (Note: Refer to the attached
important reminders on “Do’s” and “Don’ts for Room Examiners and Room Proctors.)
a. Inspect the cleanliness and readiness of the room (windows are open; lights are
functioning and turned on including electric fans, if any; room is clean and free from litter).
b. Ensure that a table with one (1) chair for the proctor and two (2) chairs for the examinees
are placed in front of the room for the accomplishing of forms, the set-up of which should
be at a reasonable distance from the first row of examinees’ seats so as to provide
sufficient space to allow movement.

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024
c. Check and ensure arrangement of chairs (as far as practicable, excess chairs should be
placed outside the room) according to the room layout, with at least arm’s length distance
in between.
d. Ensure that the chairs have stable stands, and have arms suitable for convenient writing
(replace defective chair/s with extra ones as applicable).

e. Number the chairs in a “snake-like” manner based on the illustration below (refer also to
the attached Room Layout).

Back of the room

21 22 23 24 25

20 19 18 17 16

11 12 13 14 15

10 9 8 7 6

1 2 3 4 5
Front of the room

f. Write/post the following information on the board:

TITLE OF EXAMINATION : ____________________

DATE OF EXAM : ____________________
TIME STARTED : ____________________
TIME FINISHED : ____________________
TIME LEFT : ____________________

PLACE OF EXAM
REGION NO. : NCR
TESTING CENTER : Quezon City
SCHOOL : Quezon City High School
ROOM NO. : 001

Quezon City
High School
Sample Back of Photo
Oct. 23, 2016
CSE-PPT
Room No. 001

g. Post/Write on the board illustrations on filling out the forms (refer to attached illustrations)

h. Receive the non-confidential materials from the SE (refer to attached list on page 33)

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024
i. Upon receipt of the examination materials:

i.1 Using pencil, number the upper right-hand corner of the Answer Sheets from 1 to 25
(or depending on the number of assigned materials for the room). The numbers will
correspond to the sequence or seat number of the examinees in the EAS.

i.2 Using pen, number the PSP (on the picture box) in a “snake-like” manner as illustrated
in Item 3(e) above / attached Room Layout.

Note: Refer to the attached RE’s Guide in (PPT) Exam Administration for comprehensive
“To-Do-List” (with suggested time), and important reminders.

B. INGRESS OF EXAMINEES AT THE MAIN ENTRANCE/GATE

Note: Examinees shall be required to wear proper attire on examination day. For this matter,
SLEEVELESS SHIRT/BLOUSE, SHORTS/SHORT PANTS, TOKONG PANTS, RIPPED
JEANS, and SLIPPERS ARE NOT ALLOWED. Long hair (for both male and female) must
be tied in “ponytail”.

Wearing of FACE MASKS shall be OPTIONAL/VOLUNTARY. Nonetheless, the

following individuals are still recommended4 to wear face mask: (i) elderly; (ii) individuals
with comorbidities; (iii) immunocompromised individuals; (iv) pregnant women; (v)
unvaccinated individuals; and (vi) symptomatic individuals.

1. Check bags of examinees. If there are firearms, and any other harmful/pointed/sharp objects
(e.g. knife/swiss knife; scissors, etc.), require the examinee to surrender the items. (Guard-
on-Duty)

2. Upon clearance, instruct the examinee to proceed directly to the assigned testing room.
STRICTLY, NO LOITERING / NO HANGING AROUND. (Guard-on-Duty/Assigned CSC
Staff if any)

Note: Examinees shall not be allowed to bring companion/s. However, companion may be
allowed for persons with disabilities (PWDs), or those with special needs/concerns,
provided that, the companion shall be limited to only one per examinee. Provided
further, that the companion shall strictly stay/wait at the designated place for visitors
so that they could be readily called on as the need arises.

C. ADMITTING EXAMINEES IN THE TESTING ROOM

Note: Examinees should be at their assigned school early on examination day. Testing venues
shall be open to examinees starting 6:00 a.m.
The Room Examiner starts admitting examinees as soon as non-confidential
materials have been received from the SE, including the Answer Sheet (AS), provided
that the chairs have been properly arranged and numbered.
GATES SHALL BE CLOSED TO EXAMINEES AT 7:45 A.M. Examinees who arrive later
than 7:45 a.m. shall NOT be admitted.

4
Based on Department of Health Circular No. 2023-0324 dated 23 July 2023 (Updated Health Protocols following Lifting
of the COVID-19 Public Health Emergency), especially in crowded or poorly ventilated public spaces.

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January 2024

The Room Examiner (RE) should be stationed at the back door of the room bringing on hand the
Application Forms, and one (1) copy of the EAS (without examinee number), to admit the
examinees.

1. Require each examinee to present the following documents: (RE)

a. Original I.D. card/document (preferably the same I.D. card/document submitted during
filing of application)
b. Original Birth Certificate issued by the Philippine Statistics Authority, or the Local Civil
Registry (only if I.D. card has no date of birth)

Note: - In case of loss or unavailability of the I.D. card presented during filing of application,
the examinee must present any of the other accepted I.D. cards for civil service
exam (refer to attached list), which must be valid (not expired).

- The NO I.D., NO EXAM policy stands. As such, CSC shall still require the
examinees to present I.D. card/document for admission on exam day. However,
on a case-by-case basis and subject to the sound discretion of the REC/LEC/CE,
examinees without I.D. card/document on exam day but with application receipt
may be admitted, provided that, the examinee's identity can be established through
the photocopy of the I.D. attached to the application form, the photos, and the
application receipt.

- Photocopy only of I.D. card, or cellphone photo of I.D., shall not be accepted.

- All other I.D. cards not included in the attached list of accepted I.D.
cards/documents for civil service exam shall not be allowed.

- As a last resort, however, expired I.D. card may be presented for admission on
examination day, provided that, the expiry date of the I.D. card is within the
preceding months of the year reckoning the date of examination.

2. Verify the presented I.D. card/document against the photocopy of the I.D. card/document
attached to the Application Form. If the I.D. card/document presented is different, check and
ensure that the personal data indicated in the presented I.D. card/document is consistent with
those in the Application Form, and that the I.D. card/document presented is included in the list
of accepted I.D. cards/documents for civil service exams. (RE)

3. Check and ensure that the names of the examinees are included in the EAS. (RE)

Note: In case where an examinee’s name is not found in the EAS, such examinee shall be
admitted ONLY upon presentation of the following:
 Duly processed and signed original Application Receipt with corresponding
original CSC Official Receipt (these items should come together; one item without
the other shall not be accepted); and
 I.D. card/document.

4. Compare the examinee’s actual face against the photographs in the I.D. card presented and
the Application Form. Make sure that the examinee is the same person as the one appearing
in the photographs affixed in the mentioned documents. (RE)

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024
Note: Examinees who still opt to wear face mask should be required to remove
temporarily their face mask to establish their identity. Once identity is
established/ensured, concerned examinees may wear back their face mask.

For female examinees wearing Muslim covering/clothing (e.g. Hijab, Abaya, or Niqab), do as
follows:
(Hijab is a head covering worn in public by some Muslim women. Abaya is a full-length,
sleeveless outer garment worn by some Muslim women. Niqab is a veil worn by some Muslim
women in public, covering all of the face apart from the eyes).

a. Ensure that the examinee is the same person as the one appearing in the photographs in
the I.D. card/document presented, and Application Form.
b. When in doubt, assign a female CSC staff or a female Room Examiner/Proctor to verify
the identity of the examinee in a designated area/room where the covering may be
removed or at least enable the female CSC staff or the Room Examiner/Proctor to verify
the facial features of the examinee.

5. After identity has been duly established, return to the examinee the documents as listed in
Item 1 above. (RE)

6. Detach the two (2) extra pictures from the examinee’s Application Form and give them to the
examinee for pasting on the PSP. Advise examinees to write at the back of the photo the name
of the school, date and title of examination, and room number as written/posted on the board.
(RE)

7. Direct the examinee to the Room Proctor (who will attend to the depositing of examinees’
belongings in front of the room/designated area and guide the examinees to their assigned
seat) inside the testing room. (RE)

8. Upon entering the testing room, instruct the examinees to do the following before occupying
their assigned seats: (RP)

Note: Bringing of cellular phones, including smart phones/watches and pens/eyeglasses

with built-in camera, calculators, wristwatches with calculator, books and other forms
of printed materials, and any other gadgets/electronic devices including those that may
facilitate video/audio recording of any test material/form, or part/portion/phase of the
conduct of the exam, and all other similar items, IN EXAMINEE’S SEAT IS NOT
ALLOWED.

Also, EXAMINEES are NOT ALLOWED to KEEP their CELLPHONES and any other
gadgets in their POCKETS during the examination. EXAMINEES are also NOT
ALLOWED to WEAR SMART WATCHES during the examination.

In this regard, before occupying the assigned seat, examinees shall DEPOSIT their
BAGS (with their CELLPHONES, and GADGETS including SMART WATCHES
inside), and all other PERSONAL BELONGINGS in FRONT OF THE ROOM, or in the
designated area. NO BAGS, OR ANY OTHER PERSONAL BELONGINGS, SHALL
BE PLACED UNDER THE SEAT.

However, examinees of BCLTE are allowed to bring in their seat, and use, ONLY
“STAND-ALONE NON-GRAPHING, NON-PROGRAMMABLE, NON-SCIENTIFIC 4-
FUNCTION OR 5-FUNCTION” CALCULATOR. (Note: Watch calculators, cellular
phone calculators, and any other gadgets with calculator are NOT allowed.)

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 MANUAL ON ADMINISTERING
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January 2024

a. Put all their personal belongings, including mobile phones (turned off or in silent mode),
timepieces that are smart phone/with camera and/or calculator, all other
gadgets/electronic devices, including I.D. cards/documents, inside their bags and place
their bags in front of the room, or in the designated area. Hats/caps/headgears (except the
hijab/niqab), sunglasses, jackets, sweat shirts, and other similar clothing/accessories must
also be set aside. (In cool places, examinees need not remove their jackets/sweat shirts but shall be
required to roll the sleeves up to their elbow.);

Note: - For examinees who do not have a bag, require them to surrender their mobile
phone/s and timepieces if these are smart phones, with camera or calculator,
and the like, place the same inside the plastic bag with zip lock together with the
examinee’s ID card for proper identification in claiming after the examination.

The surrendered phones/timepieces, after proper accounting by the RE, must

be put in a tray/container, which should be placed inside the drawer of the
Proctor’s table, as appropriate, for temporary safekeeping and must be returned
to the examinees after they finish the test.

- Firearms of examinees (if any), and any other harmful/pointed/sharp objects,

should have already been surrendered to the security guard/designated firearm
custodian at the main entrance/gate of the testing venue. If there are examinees
still in possession of such items, they should be required to surrender the items
to the security guard/designated firearm custodian.

b. Present, for inspection, water or beverage container and biscuit or candy wrappers. (Note:
Ensure that the water/beverage container and biscuit/candy wrappers are free from any
attached/affixed crib sheet or any dubious stuff.)

c. Pocket out [Note: Ensure that all pockets are empty of any pieces of paper and all other
similar materials/items, including cellphones (examinees are not allowed to keep their
cellphones in their pockets during examination) and any electronic devices/gadgets.]

d. Roll sleeves up to elbow level (for examinees wearing long sleeves).

Note: - Check and ensure that there are no other materials or electronic devices
attached to examinees’ sleeves, arms, or wrists.
- Require female examinees wearing any Muslim clothing which covers the whole
body (Abaya) to show their arms up to elbow level. In case the examinee
refuses to do so on the basis of religious belief, refer the examinee concerned
to the female CSC employee assigned (not the Room Examiner/Proctor) for
verification procedure so as not to disrupt the ongoing admitting procedure. In
this instance, a room shall have been identified for the purpose.

9. Guide the examinees to their assigned seats based on the EAS. (RP)

Note: The ONLY ITEMS that examinees shall bring with them in their seat are:
 Black ballpen/s;
 Two extra pictures;
 Alcohol/hand sanitizer (not more than 100 ml.); and
 Transparent water bottle/container, and/or biscuits/candies.

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024
In addition to the above-listed items, examinees of BCLTE are allowed to bring in
their seat, and use, “STAND-ALONE NON-GRAPHING, NON-PROGRAMMABLE,
NON-SCIENTIFIC 4-FUNCTION OR 5-FUNCTION” CALCULATOR.

As applicable, the RP shall closely inspect examinees’ face mask and alcohol
bottle/container, making sure that the items are completely free of any
dubious/suspicious markings/inscriptions.

10. Establish the identity of examinees with possible multiple applications. Refer to the Watch
List provided by CSC (if any). (RP)

11. As applicable, seat far apart examinees who are relatives (same surnames, middle names,
and/or addresses). Refer to the List of Examinees with the Same Personal Data provided by
the CSC, if any. Have one of the examinees concerned exchange seat with another examinee
far enough from the other relative. (RP)
Note that the examinees concerned will still use their original assigned examinee numbers.
In accomplishing the PSP, the two (2) examinees who exchanged seats should fill out the
box that corresponds to their new seats. The adjustment in seating arrangement must be
reflected in the EAS, PSP, and Room Examiner’s Report (RER).
Example:
Examinees 1 and 2 happen to be husband (Examinee 1) and wife (Examinee 2) with assigned EN
000121 and 000122, respectively. Examinee 2 has to exchange seat with Examinee 4 (EN 000124).
In filling out the AS, Examinee 2 and 4 should use their assigned EN, i.e. EN 000122 for Examinee 2
and EN 000124 for Examinee 4.

As for the PSP, Examinee 2 should fill in with her original EN (000122) and other personal
information, and paste her photo in, box no. 4 while Examinee 4 should fill in with original EN
(000124) and other personal information, and paste own photo in, box no. 2.

The exchange of seats should be done before the start of the Preliminary Activities and
before distributing the Answer Sheets (AS) and Test Booklets (TB) to the examinees so
that the AS and TB numbers would correspond to each other.

12. Report to the SE in case any examinee in your assigned room is your relative so that you can
be transferred to another room before the test proper starts. (RE and RP)

D. PRELIMINARY ACTIVITIES

Preliminary activities involve the accomplishing/filling out of the EAS, PSP, and Answer Sheet
(AS)5. In accomplishing these documents, the examinees shall use ONLY BLACK BALLPEN for
ALL ENTRIES, both written and shaded.

As soon as the examinees are already settled in their assigned seats, including those who have
exchanged seats due to similar names and other circumstances, preliminary activities may be
started. Do not wait for all examinees to arrive before starting the preliminary activities.

5
The AS for low vision examinees is composed of two (2) pages.

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024

1. SAY / READ OUT: (RE)

Good morning everyone. My name is _______ and I will be your

Room Examiner. With me is _______ who will be your Room
Proctor.
We shall now accomplish the Answer Sheet, the EAS or
Examinee Attendance Sheet, and the PSP or Picture-Seat Plan.
We are now going to distribute the Answer Sheets.

2. Advise the RP to distribute the AS. (RE)

3. Distribute the AS to the examinees in a snake-like manner as illustrated in Item A(3)(e) of this
Manual. Check and ensure that the number written in pencil at the upper rightmost portion of
the AS corresponds to the sequence or seat number of the examinees. (RP)

4. Instruct the examinees to accomplish the AS on their seats. SAY / READ OUT: (RE)

Please check and ensure that the number written in pencil at the
upper rightmost portion of the Answer Sheet you are holding
corresponds to your sequence or seat number.

Now, please accomplish the fields at the upper left portion of your
Answer Sheet. Use black ballpen.

Note: Examinees shall fill out the appropriate fields at the upper left portion of the AS with
the Title, Date, and Place of Exam, and their Date of Birth (as written/illustrated on the
board). The Examinee Number field at the upper right portion of the AS shall be filled
out in front, at the Proctor’s table.

5. Pause. Allow examinees to accomplish the AS. Then, SAY / READ OUT: (RE)

Next, I will call two examinees at a time who will take turns in
accomplishing the EAS and the PSP at the Proctor’s table. They
will also fill out the space for Examinee Number on the Answer
Sheet.

As your names are called, please approach the Proctor’s table.

Bring with you your Answer Sheet, two extra pictures, and black
ballpen.

6. Call the examinees two at a time to accomplish the Examinee Number portion (of the AS), the
EAS, and the PSP at the Proctor’s table. (RE)

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January 2024

Procedures in Accomplishing the Forms at the Proctor’s Table:

Note: - At the right side of the table is where examinees shall accomplish the EAS and
the Examinee Number portion of the AS, while at the left side of the table is
where the PSP shall be accomplished.

- The two examinees called in front will take turns in accomplishing the forms.
While one is doing the EAS and the Examinee Number portion of the AS, the
other is doing the PSP, and vice versa. Upon accomplishing one form, they will
exchange seats to accomplish the other form.

a. In accomplishing the EAS, the examinees shall:

a.1 Check carefully whether their name, birthdate, and birthplace are correct. If not,
they shall write the correct data on the "REMARKS” column. (Note: Examinees
should not correct on the entry itself.)

a.2 Write the number of their Answer Sheet on the corresponding column in the EAS.

a.3 Affix their signature on the EXAMINEE'S SIGNATURE column in the EAS.

b. In accomplishing the Examinee Number portion of the AS, the examinees shall:

b.1 Copy their Examinee Number as indicated in the EAS on appropriate space at the
upper right portion of the AS.

b.2 Shade the circles corresponding to their Examinee Number on the AS using black
ballpen. [Note: The numbers corresponding to the circles start with one (1) at the top
and end with zero (0) at the bottom. The shading should be done neatly and
completely in circular motion.]

c. In accomplishing the PSP (in duplicate), the examinees shall:

c.1 Paste their two extra photos on the box corresponding to their seat number in each
of the PSPs.

c.2 Affix their thumb mark vertically and their signature on appropriate spaces provided.

c.3 Print clearly on the corresponding space provided their examinee number, sex, date
of birth, and name.

Note: The examinees should write the required data in the following format:

Name – First Name, Middle Initial (if any), Last Name, and Extension Name
(if any)

Sex – “Female” or “Male” and not F or M

Month of birth – in words and not in number (e.g. “October 10, 1974” or “Oct.
10, 1974”) and not 10/10/74.

These reminders should be illustrated on the board to guide the examinees.

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7. While the examinees are accomplishing the forms, oversee and check if they are properly
accomplishing the same specifically the shading of the circles that correspond to the Examinee
Number on the AS. If not, require the examinees to immediately make the necessary
corrections. (RE and RP)

8. After accomplishing the forms, instruct the examinees to return to their respective seats,
bringing with them ONLY their accomplished Answer Sheet, and black ballpen/s. (RE)

Note: In case any examinee arrives while the Preliminary Activities are already going on, the RE
shall attend to admitting the examinee and have the examinee comply with the procedural
requirements to include depositing of personal belongings in front of the room.

E. EXAMINEE’S GUIDE

An Examinee’s Guide shall be provided to the examinees approximately two (2) weeks before
exam day through a link accessible in the ONSA6, or as feasible via e-mail. It shall contain
comprehensive information on the conduct of the examination including guidelines and
procedures to be observed before exam day, on exam day, after exam day, and other concerns.

The Examinee’s Guide shall serve as the orientation/briefing material of examinees to be familiar
with the whole examination process. As such, it shall be the responsibility of the examinees to
access, read thoroughly, and fully understand the Examinee’s Guide.

Note: The Examinee’s Guide shall NOT be posted on the CSC website and other platforms of
public domain for security reasons of the CSC test procedures.

6
Online Notice of School Assignment via the CSC website

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PART II – TEST PROPER

A. ORIENTING THE EXAMINEES

After completing the Preliminary Activities, proceed to Orienting the Examinees. (RE)

1. Test Proper Rules

SAY / READ OUT: (RE)

Please take note of the following rules for taking the test:

a. Examination Description and Time Limit

(For Career Service Examination – Professional)

You will be taking the CSE or Career Service Examination-Professional level which
is composed of areas on Verbal Ability, Analytical Ability, Numerical Ability, and
General Information on the Philippine Constitution, Code of Conduct and Ethical
Standards for Public Officials and Employees (R.A. 6713), Peace and Human
Rights Issues and Concepts, and Environment Management and Protection. The
examination is composed of 170 items, with the first 20 items pertaining to EDQ
or Examinee Descriptive Questionnaire which you are required to answer. You
have 3 hours and 10 minutes to finish the test.

(For Career Service Examination – SubProfessional)

You will be taking the CSE or Career Service Examination-SubProfessional level

which is composed of areas on Verbal Ability, Numerical Ability, Clerical Ability,
and General Information on the Philippine Constitution, Code of Conduct and
Ethical Standards for Public Officials and Employees (R.A. 6713), Peace and
Human Rights Issues and Concepts, and Environment Management and
Protection. The examination is composed of 165 items, with the first 20 items
pertaining to EDQ or Examinee Descriptive Questionnaire which you are required
to answer. You have 2 hours and 40 minutes to finish the test.

(For Fire Officer Examination)

You will be taking the FOE or Fire Officer Examination which is composed of
General Ability on Verbal, Analytical and Numerical, and specialized areas on Fire
Suppression, Fire Safety and Prevention, Fire Investigation, and Administrative
Matters. The examination consists of 160 items. The first 10 items pertain to EDQ
or Examinee Descriptive Questionnaire which you are required to answer. You
have 3 hours and 5 minutes to finish the test.

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(For Penology Officer Examination)

You will be taking the POE or Penology Officer Examination which is composed
of General Ability on Verbal, Analytical and Numerical, and specialized areas on
Jail Management Concepts and Applications, Custodial Concepts and
Applications, Inmates Welfare and Development Programs, and BJMP
Administrative Matters. The examination consists of 160 items. The first 10 items
pertain to EDQ or Examinee Descriptive Questionnaire which you are required to
answer. You have 3 hours and 5 minutes to finish the test.

(For Career Service Examination for Foreign Service Officer)

You will be taking the CSE-FSO or Career Service Examination for Foreign
Service Officer which is composed of areas on Verbal Ability, Analytical Ability,
Numerical Ability, and Managerial Ability. The examination consists of 160 items.
The first 10 items pertain to EDQ or Examinee Descriptive Questionnaire which
you are required to answer. You have 3 hours and 5 minutes to finish the test.

(For Basic Competency on Local Treasury Examination)

You will be taking the BCLTE or Basic Competency on Local Treasury

Examination which is composed of General Ability on Verbal, Analytical,
Leadership and Management, and specialized areas such as Mobilization of
Resources, Management of Local Treasury Services, Safekeeping of Local Funds
and Records, and others. The examination consists of 180 items. The first 10
items pertain to EDQ or Examinee Descriptive Questionnaire which you are
required to answer. You have 3 hours and 30 minutes to finish the test.

b. Do not leave the room once the test proper has started, except in cases of extreme
necessity and only in the company of one of the room examiners. “Pocket out”
when going to the comfort room.

c. Be reminded and warned that the Civil Service Commission uses a highly reliable
system to detect cheats. In particular, the CSC subjects test results to item
analysis to detect copying on tests.

d. Use only the spaces on the pages of the Test Booklet for scratch work. Do not
use, as scratch paper, the side margins and the back page of the Answer Sheet.
You are not allowed to use any other piece of paper, or any part of your body or
skin or clothing, for scratch work.

e. Work on your own.

(For CSE-Professional and SubProfessional levels, FOE, POE, and CSE-FSO)

You are not allowed to communicate with your co-examinees, or use any aid in
answering the test questions such as calculators; books, dictionaries and any
other forms of printed materials; watch calculators; cellular phones, smart
watches, tablets and any other gadgets; and all other similar materials or items.
Examinees who violate these rules will not be allowed to continue taking the test
and their examination shall be cancelled.

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(For BCLTE)

You are not allowed to communicate with your co-examinees, or use any aid in
answering the test questions such as books, dictionaries and any other forms of
printed materials; watch calculators; cellular phones, smart watches, tablets and
any other gadgets; and all other similar materials or items. Examinees who violate
these rules will not be allowed to continue taking the test and their examination
shall be cancelled. However, you shall be ALLOWED to use ONLY STAND-
ALONE NON-GRAPHING, NON-PROGRAMMABLE, NON-SCIENTIFIC 4-
FUNCTION or 5-FUNCTION CALCULATOR.

f. During the examination, you are strictly prohibited from tearing any page of the
Test Booklet, making copies of the examination questions and your answers,
comparing or copying notes or answers with and of others, using crib sheets, and
any other form of cheating in civil service examination. Anyone who violates this
prohibition shall be administratively and criminally liable in accordance with
Republic Act No. 94167 otherwise known as the Anti-Cheating Law.

Likewise, you are NOT ALLOWED to take photo or picture or video of any part or
section of the Test Booklet, Answer Sheet, or any examination related forms or
materials (such as but not limited to Picture-Seat Plan, and Examinee Attendance
Sheet), and/or of other examinees and the testing venue/room, and/or of “selfie”,
before, during, or after the examination and posting them in the social media,
including posting or publishing of any test questions and the suggested answers
thereto in the social media, and other communication or information dissemination
platforms.

g. YOU ARE NOT ALLOWED TO STAND TO SUBMIT YOUR TEST MATERIALS.

g.1 If you finish the test ahead of time, raise your hand to call our attention. Our
Proctor will go to your seat to collect your Answer Sheet and Test Booklet.

g.2 When the time limit has been reached, STOP answering the test, REMAIN
SEATED, and WAIT FOR THE PROCTOR TO COME TO YOUR SEAT AND
COLLECT YOUR ANSWER SHEET AND TEST BOOKLET.

h. Upon submission of the Test Booklet and Answer Sheet, you shall sign in the
retrieval column of the Room Examiner’s Report.

i. Bringing of the Test Booklet outside of the testing room/venue is strictly

prohibited. Violation of this rule shall result in the cancellation of examination.

j. Only those who reach the finish time shall stay inside the room and remain seated
until the Supervising Examiner gives the go signal to leave which may take
approximately 15 to 30 minutes after the exam.

7
An Act Declaring as Unlawful Any Form of Cheating in the Civil Service Examination, Unauthorized Use and Possession
of CSC Examination-Related Materials, and Granting the Commission Exclusive Jurisdiction Over the Cases Including
Those Committed by Private Individuals.

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k. You shall be allowed to bring personal alcohol or hand sanitizer in your seat, which
should not be more than 100 ml in size, to enable you to hand sanitize as often as
possible. You are reminded, though, to be careful and avoid getting the test
materials wet especially the Answer Sheet when using alcohol or hand sanitizer.

2. Marking Answers / Shading the Answer Sheet

Note: The Answer Sheet for low vision examinees is composed of two (2) pages.

Continue, SAY / READ OUT: (RE)

Here are important reminders in answering the Test.

The Answer Sheet (AS) has numbers written vertically that correspond to the question
items. After each question item number are five (5) circles corresponding to the five
(5) answer options. For each question, choose the correct or best answer from among
the given answer options, and on your Answer Sheet, shade neatly and completely
the circle that corresponds to your chosen answer option using BLACK BALLPEN
ONLY. For example, for question item no. 1, the chosen answer is option no. 3, shade
neatly and completely circle number 3.

Since the test is machine-scored, you are reminded to strictly observe proper shading
of the circles in the Answer Sheet and use only BLACK BALLPEN in shading the
circles. Pencils and any other kinds of pen such as gel pen, sign pen, fountain pen,
friction pen, etc., including other colors of ball pen are not allowed.

To change an answer, put an “X” mark over your original answer, then shade the
circle which corresponds to your new and final answer. Correction fluid, correction
pen, correction tape, pen eraser, or any other similar materials are not allowed. You
are allowed to CHANGE ANSWER for each test item ONLY ONCE.

Finally, please do not make any unnecessary marks on your Answer Sheet.

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3. Release of Test Results

Continue still, SAY / READ OUT: (RE)

(For CSE-Professional and SubProfessional levels)

Test results shall be released within 60 calendar days after the examination, or as
indicated in the corresponding issuance or advisory.

(For FOE / POE / BCLTE / CSE-FSO)

Test results shall be released within 42 calendar days after the examination, or as
indicated in the corresponding issuance or advisory.

The release of test results shall be through posting of the List of Passers on the CSC
Website www.csc.gov.ph.

Then, about 15 calendar days after the posting of the List of Passers, both passed and
failed examinees can generate their individual examination rating through the OCSERGS
or Online Civil Service Examination Result Generation System, which can also be
accessed through the CSC website. Please note that No Report of Rating shall be
mailed.

As appropriate, the CSC shall issue a Post Examination Advisory on the issuance of
Certification of Eligibility to examination passers, and other information on examination
results.

B. TEST PROPER RULES FOR EXAMINERS (RE and RP)

1. The examiners shall not entertain questions about the directions for the test, or about any test
item. The RE and the RP are prohibited from reading the test items. However, the RE/RP
should ask the item number and note the same in the RER.

2. The examiners shall take turns in keeping watch of the examinees and in accomplishing
appropriate exam reports/forms: EAS, PSP, RER.

Note: While the RP is accomplishing the exam reports/forms, the RE shall keep watch of
the examinees and vice versa. DO NOT LEAVE THE EXAMINEES UNWATCHED
AND UNATTENDED.

3. NO EXAMINEE SHALL BE REQUIRED TO STAND TO SUBMIT ANSWER SHEET AND

TEST BOOKLET. AT THE END OF THE EXAMINATION, EXAMINEES SHOULD NOT BE
MADE TO FALL AND WAIT IN LINE FOR THE SUBMISSION OF THEIR TEST BOOKLETS
AND ANSWER SHEETS.

The Proctor shall be the one to approach the examinees at their seats and collect the test
materials. This procedure shall apply in the following circumstances: (i) Examinees who finish
the test ahead of time; and (ii) Examinees who reach the finish time.

Upon collecting the examinees’ Test Booklets and Answer Sheets, the Proctor shall require
the examinees to sign in the retrieval column of the RER.

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4. Examiners shall be allowed to bring cellular/mobile phone, considering that it is a fast mode of
communication especially in case of emergency/urgent exam related concerns.

However, use of cellular/mobile phones shall be strictly controlled or regulated while REs and
RPs are performing their duties and functions, especially while the exam is on-going to enable
them focus in attending to and keeping close watch of the examinees. For this matter,
cellular/mobile phones, tablets, and any other gadgets/devices shall be put in silent mode, and
kept inside the RE’s/RP’s bag.

The SE, in doing periodic rounds of his/her assigned rooms, shall ensure compliance by the
REs and RPs, otherwise, call the attention of any RE, or RP spotted using cellular/mobile
phone.

5. Examiners are SPECIFICALLY NOT ALLOWED TO TAKE PHOTO/PICTURE/VIDEO of any

part/section of the Test Booklet, Answer Sheet, or any examination related forms/materials
(such as but not limited to Picture-Seat Plan, Examinee Attendance Sheet, Room Examiner’s
Report, Manual/Guide on administering the examination) regardless of whatever circumstance
or purpose, and/or of examinees and testing venue/room, and/or of “selfie”, before, during, or
after the examination and posting them in the social media.

C. ADMINISTERING THE TEST PROPER

1. Distribution of Test Booklet (TB) and Start of Test Proper

a. SAY / READ OUT: (RE)

We are about to distribute the Test Booklets. At this point,

please make sure that the only items with you are your Answer
Sheet, black ballpens, alcohol or hand sanitizer, and
transparent water bottle or container and/or biscuits and/or
candies. (and “STAND-ALONE NON-GRAPHING, NON-
PROGRAMMABLE, NON-SCIENTIFIC 4-FUNCTION OR 5-
FUNCTION” CALCULATOR—in case of BCLTE).

You are NOT allowed to keep your cellular phones in your

pockets during examination. You are also NOT allowed to wear
your smart watches or any other timepieces with smart phone,
camera and/or calculator features.

If you still have with you your cellular phones or any other
gadgets, including your I.D. card, Application Receipt, Notice
of Assignment, or any other items, please stand up now and
keep these items in your bags in front of the room. NO bags,
or any other personal belongings, should be placed under the
seat.

Note: As the above instruction is being read out by the Room

Examiner, the Proctor shall simultaneously do a quick
round of the examinees’ desks to check on the items
required.

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PAUSE. Allow examinees concerned to do as instructed.

Then, continue and SAY / READ OUT: (RE)

We will now distribute the Test Booklets. Please do not open

the pages of your Test Booklet until you are told to do so.

b. Distribute the TB face down. Retain in your possession the TB allotted for absent
examinees. (RP)

Note: While distributing the TB, the RP again shall simultaneously do a quick check if the
items on the examinees’ desks are only those required and allowed (i.e., AS; black
ballpen/s; personal alcohol/hand sanitizer; and transparent water bottle/container
and/or biscuits/candies).

c. After the distribution of TB is completed, SAY / READ OUT: (RE)

The Test Booklet has ____ pages (consult CSC on the number of
pages) including the front and back covers. Let us check
together if your Test Booklet has misprints or missing pages.
Turn each page as I advise you to do so. Raise your hand if you
have problems with your copy. Now, turn to page 1…(and so on
until the last page)

d. Look for raised hands, if any, and assess their concern. Replace defective TB using
unused or extra ones, if necessary. (RE)

e. As applicable, record the TB replacement, or any noted misprint, or missing pages in the
PSP and RER. (RP)

f. Then, SAY / READ OUT: (RE)

Now, write your Examinee Number inside the corresponding

boxes on the cover of your Test Booklet.

Pause. Allow examinees to do as instructed.

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Then, continue and SAY / READ OUT:

Please be reminded that you are NOT allowed to use any piece
of paper for scratch work. Instead, use only the spaces on the
pages of the Test Booklet for your scratch work. DO NOT use
the side margins and the back page of the Answer Sheet, or
any part of your body, skin, or clothing, for scratch work.

Again, you have ____ hours8 to finish the test. If you finish
ahead of time, please raise your hand to call our attention.
Either I or our Proctor will come to your seat to collect your
Answer Sheet and Test Booklet. Then, upon clearance, get
your bag and personal belongings, and quietly leave the room.
You are NOT allowed to stay, loiter, or wait at the corridors
while the test proper is still going on.

At this point, let us pause for a while and silently offer a

Prayer. (pause for about 15-20 seconds)

With that, please accomplish the portion for “Time Started”

on your Answer Sheet. It is now _______ (give the time). You
are expected to finish at _______ (mention the time). I will
keep a time check on the board.

NOW, OPEN YOUR TEST BOOKLET AND BEGIN

ANSWERING THE TEST. Good luck!

IMPORTANT REMINDERS:

 The examination proper should only be started upon completion of the preliminary
activities but not earlier than 8:00 a.m.

 Those who completed the preliminary activities before 8:00 a.m. should wait until 8:00
a.m. to start the test.

 Those who are still doing the preliminary activities at 8:00 a.m. should continue with
the preliminary activities and start the test only after they are completed. In this case,
the test proper duration and finish time shall be adjusted accordingly with the amount
of time corresponding to that spent beyond 8:00 a.m.

8
3 hours and 10 minutes (for CSE-Professional level)
2 hours and 40 minutes (for CSE-SubProfessional level)
3 hours and 5 minutes (for FOE, POE, and CSE-FSO)
3 hours and 30 minutes (for BCLTE)

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Illustration:

Time preliminary activities completed - 8:15 a.m.

(including distribution of TB and
synchronized checking of TB pages)

Time (test proper) started - 8:15 a.m.

Time (test proper) finished - 11:25 a.m. (not 11:10 a.m.)

For CSE-Professional

- 10:55 a.m. (not 10:40 a.m.)

For CSE-SubProfessional

- 11:20 a.m. (not 11:05 a.m.)

For FOE/POE/CSE-FSO

- 11:45 a.m. (not 11:30 a.m.)

For BCLTE

2. Accounting and Submission of Unused AS and TB

While examinees are answering the test, take turns in keeping watch of examinees while doing
the succeeding activities: (RE and RP)

a. Account the unused AS and TB and place them separately inside the corresponding brown
envelopes provided by the SE. Ensure that the total of unused AS/TB and the distributed
AS/TB tally. For any unaccounted AS/TB, double check distributed AS/TB to examinees
until the used and unused AS/TB tally. Indicate in RER any discrepancy and report it to
the SE. (RP)

b. Submit to the SE the two envelopes, respectively containing the unused AS and TB. (RE)

c. Witness the SE count and record the unused AS and TB, then seal the same in their
corresponding envelopes using adhesive tape. (RE)

d. Counter sign on the seal, extending to a portion of the envelopes. (RE)

Note: The Supervising Examiner and the Room Examiner should sign on the adhesive
tape, with their respective signatures extending to a portion of the document
envelope.

e. Have the SE sign on appropriate space at the lower portion of the RER. (RE)

3. Accomplishing of EAS and PSP (RP)

On the EAS:
a. Circle the sequence number of absent examinees and write “ABSENT” under the remarks
column opposite their names (see illustration on page 30).
b. Sign on appropriate space provided.

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On the PSP:
c. Write the title and the date of examination, testing center, building, and room number.

d. Mark “ABSENT” the box of the PSP corresponding to absent examinees.

e. Mark “NOTHING FOLLOWS” in the subsequent box (if any) following the last entry or last
examinee in the PSP.
Illustration:

f. Sign on appropriate space provided.

4. Review of EAS and PSP (RE)

In reviewing the EAS:

a. Double check if there are still errors committed, especially with regard to the Answer Sheet
Number. Should there be still any, require the examinee/s concerned to correct the error/s
immediately.

b. Sign on appropriate space provided.

In reviewing the PSP:

c. Check pictures pasted. Make sure that: 1) The examinees are the same persons in the
pictures; 2) The data written are legible and in the proper format; and 3) Signatures of
examinees are affixed on the space provided.

d. Validate the entries against the EAS.

e. Sign diagonally on the edge of the upper left portion of each picture extending from one
side of the picture to the white portion of the PSP (see illustration on page 31).

f. Sign the PSP on appropriate space provided.

5. Others

a. Make sure that the examinees are still holding and working on their respective Answer
Sheets corresponding to their seat number written on the upper rightmost portion of the
Answer Sheet. (RE/RP)

b. Let the SE review the PSP and EAS inside the examination room. (RE)

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c. Submit one of the PSPs to the SE; Retain the second PSP in the room for reference when
checking from time to time whether examinees are still seated in their designated seats.
(RE)

d. Return supplies and Application Forms to the SE. (RP)

e. Accomplish Columns 2, 3, and 4 of Box I (TB/AS Retrieved) of the RER. (RP)

f. Accompany the examinees who would use the rest room/toilet. Require them to “pocket
out.” (RE/RP)

Note: While the RP is accomplishing the exam reports/forms, the RE shall keep watch of the
examinees and vice versa. DO NOT LEAVE THE EXAMINEES UNWATCHED AND
UNATTENDED.

After completing the activities, the RE and the RP should position themselves
separately in the room to keep watch of the examinees. BE VIGILANT. Closely monitor
examinees and make sure that they are still in their proper seats.

ANY UNTOWARD INCIDENT OBSERVED OR DISCOVERED DURING THE

EXAMINATION SHOULD BE REPORTED IMMEDIATELY TO THE SUPERVISING
EXAMINER.

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PART III – AFTER THE TEST PROPER

A. ACCOUNTING OF USED TEST MATERIALS

1. For examinees who finish the test ahead of time, do the following procedures: (RP)

a. Approach the examinees at their seats, bringing the RER;

b. Instruct the examinees to accomplish the portion for “Time Finished” on their Answer
Sheet;
c. Collect the examinees’ Test Booklets and Answer Sheets;
Note: Inspect the pages of the test booklets if there are missing or torn pages.
d. Require the examinees to sign in column 5 of the RER; and
e. Instruct the examinees to get their bags/personal belongings deposited in front of the room,
or in the designated area, and quietly leave the room.
Note: - Ensure that the TB and AS are collected and accounted.
- (As applicable) return the cellphone (or other gadgets), together with the I.D. card
attached to the cellphone, of examinees who surrendered the same earlier.
- Remind the examinees of the following: (i) they are not allowed to stay/loiter/wait at the
corridors while the examination proper is still in progress; (ii) immediately leave the
premises through the designated exit gate; and (iii) strictly no loitering / no hanging
around in the school/venue premises.

2. When time limit has been reached, SAY / READ OUT: (RE)

STOP answering the test. It is now ____ (dictate the time).

Please accomplish the portion for “Time Finished” on your
Answer Sheet. We are now going to collect your Test Booklets
and Answer Sheets. Please REMAIN SEATED. Our Proctor will
come to your seat to collect your test materials.

As soon as your turn comes, submit your Answer Sheet and

Test Booklet, then sign on the appropriate column of the Room
Examiner’s Report.

After all your test materials have been collected, allow us to

properly account for it as you remain seated.

I WILL THEN PROCEED TO SUBMIT THE TEST MATERIALS. OUR

PROCTOR WILL STAY WITH YOU WHILE I SUBMIT THE TEST
MATERIALS. YOU WILL BE PROPERLY DISMISSED UPON
CLEARANCE BY OUR SUPERVISING EXAMINER.

While waiting, you are NOT ALLOWED yet to get your personal
belongings and to use your cellular phones or any other
gadget. If you need to use the toilet, you may do so one at a
time.

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3. Collect the test materials from the examinees. (RP)
Note: Inspect the pages of the test booklets if there are missing or torn pages.

4. Upon submission of their AS and TB, require examinees to sign in column 5 of the RER. (RP)

5. Account all the collected AS and TB, including those submitted by examinees who finished
the test earlier. (RE)

6. AFTER ACCOUNTING OF THE TEST MATERIALS, the RE and the RP shall do the following:

a. Arrange the used AS according to Examinee Number and the used TB according to Serial
Number. (RP)

b. Accomplish and sign the RER, and the Report of Untoward Incidents (only if applicable).
(RE and RP)

c. Place the following documents on TOP of the used AS: (RE)

c.1 RER; and

c.2 Accomplished copy of the EAS.

Note: Report of Untoward Incidents shall be included only if applicable.

d. Write under the “Remarks” portion of the PSP any violation of examination regulations
and/or incidence of irregularities during the examination. (RE)

e. Pack the following in corresponding plastic bags/envelopes: (RE/RP)

e.1 Used Test Booklets (arranged according to Serial Number);

e.2 Used Answer Sheets (arranged according to Examinee Number) with RER, EAS, and
as applicable, Report of Untoward Incidents on top;
e.3 PSP; and
e.4 Other non-confidential materials.

f. Clean the blackboard. (RP)

B. SUBMISSION OF USED TEST MATERIALS

1. Then, SAY / READ OUT: (RE)

I will now proceed to submit the test materials while our Proctor
stays with you. PLEASE DO NOT LEAVE UNTIL YOU ARE
PROPERLY DISMISSED.

Note: While waiting for the clearance to be dismissed, the examinees are NOT YET
ALLOWED to get their personal belongings and to use their cellular phones or any
other gadgets. If they need to use the toilet, they may do so one at a time.

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2. Proceed to the work station of the SE to submit the test materials, including the RE/RP I.D.
cards. (RE ONLY)
Note: While awaiting turn to submit the test materials to the SE, the RE should guard the
used TB and AS. The used TB and AS should NOT BE LEFT UNATTENDED.

3. Stay in the room together with the examinees and wait for the RE to return. (RP)
Note: Examinees in emergency cases/situations (e.g. pregnant having pains or cramps;
lactating mothers; those experiencing nausea and other medical conditions, or are
already in indisposed state; and other analogous situations) may be
exempted/excused from this procedure and dismissed accordingly, provided the test
materials (used AS & TB) have already been submitted to and properly accounted for
by the RE.

4. Submit the test materials to the SE and do as follows: (RE)

a. Witness the SE count the used AS and TB.

b. Have the SE sign on appropriate space at the lower portion of the RER.
c. Witness the SE seal the corresponding plastic bags containing the used AS and TB using
adhesive tape.
d. Counter sign on the seal, extending to a portion of the plastic bags.
Note: The SE and the RE should sign on the adhesive tape, with their respective
signatures extending to a portion of the plastic bags.

C. DISMISSING EXAMINEES

1. UPON CLEARANCE BY THE SE, immediately return to the assigned room to dismiss the
examinees. (RE)

2. Then, SAY / READ OUT: (RE)

WE HAVE BEEN GIVEN THE GO SIGNAL TO LEAVE. With

that, you may now get your personal belongings and leave the
room.

Note: The RE and RP shall leave only after the last examinee has left the room.

*******

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024

ROOM LAYOUT FOR 25 EXAMINEES PER ROOM

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024

LIST OF NON-CONFIDENTIAL MATERIALS

1. Answer Sheet (depending on number of assigned materials for the room)

2. Application Form (CS Form 100, or as applicable)
Note: The number of Application Forms depends on the number of examinees in the room assigned

3. 2 pcs PSP (for examination using PSP)

4. 2 pcs EAS (one copy to be accomplished; the other copy for reference purposes only)

5. 1 pc RER

6. 1 pc Report of Untoward Incidents (to be accomplished only when applicable)

7. 2 pcs I.D. card (one each for the Room Examiner and the Proctor)
8. 1 pc Guide in Examination Administration-Room Examiner & Proctor

9. 1 pc Manual on Administering the Examination

10. 1 pc stamp pad

11. 1 bottle alcohol

12. 1 pc rag
13. 1 glue stick, or double adhesive tape

14. 1 pc OHP pen (marking pen for PSP)

15. 2 pcs document envelope preferably plastic envelope (properly labeled for sealing the
Unused AS & TB)

16. 25 pcs plastic bag with zip lock (to fit size of a cellular phone)
17. 1 pc sharpened pencil (for numbering of the AS)

18. 2 pcs black ballpen (for possible use of examinees/examiners)

19. Pair of scissors, or cutter (for unsealing of plastic bags of AS/TB)

20. Sufficient amount of masking tape, or scotch tape, or double adhesive tape (for posting of
pre-printed illustration materials on the board, if any)

21. White board marker, or chalk (for writing relevant information on the board, as applicable)

22. Staple wire remover (for detaching of 2 extra photos from the Application Form, or as
applicable)

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 MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
January 2024

LIST OF ACCEPTED I.D. CARDS/DOCUMENTS FOR CIVIL SERVICE EXAM

(based on CSC Resolution No. 1800124/CSC MC No. 02, s. 2018/CSC OM No. 04, s. 2018)

1. Driver’s License Card/Temporary Driver’s License (LTO O.R. must be presented together with old Driver’s
License; O.R. alone is not allowed)/Student Driver’s Permit;

2. Passport;
3. PRC License Card;
4. SSS I.D. Card;
5. GSIS I.D. (UMID) Card;
6. Voter’s I.D. Card /Voter’s Certification;
7. BIR/Taxpayer’s I.D. Card (ATM type/TIN card type with picture);
8. PhilHealth I.D. Card (must have the bearer’s name, clear picture, signature and PhilHealth number);
9. Company/Office I.D. Card;
10. School I.D. Card;
11. Police Clearance/Police Clearance Certificate (with picture);
12. Postal I.D. Card;
13. Barangay I.D. Card;
14. NBI Clearance;
15. Seaman’s Book;
16. HDMF Transaction I.D. Card;
17. PWD I.D. Card;
18. Solo Parent I.D. Card;
19. Senior Citizen’s I.D. Card;
20. CSC Eligibility Card (note: Implemented only beginning with the May 3, 2015 CSE-PPT); and
21. Philippine Identification (PhilID9) Card.

9
Based on Republic Act No. 11055 (An Act Establishing the Philippine Identification System) and Executive Order No. 162
dated 14 February 2022 (Institutionalizing the Acceptance of the Philippine Identification or Philippine Identification
System Number as Sufficient Proof of Identity and Age in All Government and Private Transactions), the Philippine
Identification (PhilID) card issued by the Philippine Statistics Authority shall be accepted as valid I.D. card for civil service
exams. It shall include both formats of (i) ePhilID which is paper-printed and may or may not be laminated, and (ii) PVC
card-printed.

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