SPEEDY’S FOOD INDUSTRIES LIMITED

P.O BOX 5626

LIMBE
POSITION TITLE: SECRETARY/RECEPTIONIST

NAME OF EMPLOYEE: DATE:

MAIN FUCTIONS:
Working at the corporate office, the Secretary supports the work of the Company and assists,
when schedule and workload permit, the General Manager.
REPORTS TO: THE GENERAL MANAGER
DUTIES:
1. Answers telephone and relays calls and messages

2. Greets visitors, enquires the nature of their business and directs them to appropriate
person

3. Schedules and confirms appointments and meetings of the Company

4. Opens and distribute general company mail and other material, and coordinates the
flow of information within the company

5. Opens and administers regular and electronic mail for the Company and follows-up,
when required, to ensure proper action is taken on all incoming mail

6. Prepares, edits and proofreads correspondence, invoices and related material.

7. Maintain office security by following safety procedures and controlling access via the
reception desk (monitor logbook, issue visitor badges).

8. Co-ordinates and manages office services, such as cleaning, equipment and supplies
and general office maintenance.

9. Performs any other clerical receptionist/Secretary duties such as filing, photocopying,

transcribing and faxing as directed by the Management and, when schedule and
workload permit.

Working conditions:

1. Work weeks are 6 days, Monday to Saturday, 8 hours per day, starting at 7:30 in the
morning

2. The Secretary/receptionist is frequently exposed to noise and a regular flow of people

around the office

3. The Secretary is frequently assigned to changing priorities

4. The Secretary may be required to work overtime, with paid compensation

Employment Requirements:

1. Completion of a post-secondary program for secretaries / administrative assistant

2. Five years of experience as a Secretary / Administrative Assistant

3. Proficient spoken and written English

4. Punctual, meticulous and reliable