Say Republic of the Philippines: Department of Education REGION VIII - EASTERN VISAYAS January 26, 2023 REGIONAL MEMORANDUM No. 092 5.2023 PROCESS FLOW IN REQUESTING CERTIFICATION OF REMITTANCES FOR GSIS/PAG-IBIG PREMIUMS AND LOANS To: Schools Division Superintendents Regional Office Personnel All Others Concerned 1. Attached is @ Memorandum dated 04 January 2023 from Kristian R. Ablan, Undersecretary for Administration, DepEd Central Office with the subject: Process Flow in Requesting Certification of Ret inces for GSIS/Pag-IBIG Premiums and Loans. 2. Immediate dissemination of and strict compliance with this Memorandum are desired. (AC EVELYN R. aot CESOIV (Ofesional Director 9 Enclosure: As stated Reference: As stated To be indicated in the Perpetual Index under the following subjects: CERTIFICATION PROCESS FLOW REMITTANCES AD-PS-EDR Doped ROG ATAF22 CGE WEOH) page Lah Government Center, Candohug Pao, Leyte (0:3) 8325738 | reglon@e@deped.gov.ph j 150 90012015 cerifed TeoNill sty feNTOREDUCHICN eee EE bi semua onc ‘Tanggapan ng Pangalawang Kalihim sa Pangangasiwa Bagawaran ng Edukaspon | TAN 002 oe ANTI QUA-OUT-010423-008 MEMORANDUM 04 January 2023 TO a Regional Directors Schools Division Superintendents. Public School Heads ie gdkor uw FROM SUBJECT =: PROCESS FLOW IN REQUESTING CERTIFICATION OF REMITTANCES FOR GSIS/PAG-IBIG PREMIUMS AND LOANS In 2013, the Department of Budget and Management (DBM) approved the Department of Education (DepEd) Rationalization Plan, as enforced by DepEd Order No. 52, s. 2015 or the “New Organizational Structures of the Central, Regional, and Schools Division Offices of DepEd,” which involves changes in the structure and staffing pattern of offices at the Central, Regional, and Division level. One of the changes was to rename the Finance and Management Service-Systems Division (FMS-Systems) to User Support Division (USD) and transfer it under the Information and Communications Technology Service (ICTS). (Annex 1) Since its establishment, the FMS-Systems Division has been verifying the GSIS and Pag-IBIG premium and loan remittances of DepEd personnel whose payroll of salaries were processed and issued by the former FMS-Payroll Services Division classified as “DepEd IBM-paid.” This process led to the issuance of Certification of Remittances by the Finance Service. Prior to the COVID-19 pandemic, this service was originally limited to walk-in clients only. However, due to the onset of the pandemic, the process was enhanced by USD through the issuance of “Process Flow, the User Guide, and the Frequently ‘Asked Questions” (Annexes 2, 3, and 4). The enhancement ensures that certification requests are expeditiously processed and the requirement for clients to be physically present at the Central Office is eliminated. DepEd IBM-paid personnel may avail themselves of this service provided they were working from: (a) elementary and secondary schools in NCR; and (b) elementary schools in all other regions. Said DepEd personnel may file their request through Office of the Undersecretary for Administration Department of Education - Central Office, Room 508, Sth Floor Mabini Building, Meralco Avenue, Pasig City; Landline 8638-1780 Email: usecforadministration@deped.gov.phthis Google Form link: bitdy/DepEdRemittanceRequest. Once registered, the Finance Service—Accounting Division will send a certifieation to the email address provided in the form. Please take note that the issuance of certification will only cover DepEd IBM-paid personnel from year 2000 until the roll-out of the payroll system to their respective Regional Payroll Service Units (Annex 5). For queries and more information, please contact Ms. Syivia Borja or Ms. Vicky Zapata of USD through landline number (02) 8633-7264 or email address at icts.usd@deped.gov-ph. ‘Thank you.Annex 1 veten &, FED Request for Certification of Remittances of GSIS/Pag-IBIG Premiums/Loans Excerpt from DepEd Order No. 52, s. 2015 Highlighting Transfer of Systems Division to USD DEPARTMENT OF EDUCATION DEntApproved actions Taken on the Euteting Offices Contra! Omce GURRENT OFFICES Gises 20057 RETIN RATIONALIZED /NEW OFFICES ‘Oflics of Finnning Service (OFS) Finnaing Service 5) as of Finnning Service (OFS) aya Service Chet | erenateered | OSEC- Asal Secretary for Govsrnanes ond OPTaNOM futth ine rank of'an Aust, Seoretary) aesated. Sifics St the Birsstor — Fetained Planning and Programmi g Division, Ttbtned and | — Pettey Hevonroh and Development Division Ecucation Management information System Division anaiaeea—} —Prajact Development Duision under Prefect Brancgement poe ana tenamea | Sonvice (PMS) Physical Facilities and School Engineering Division Na ee cation Paciiilas Division under Administrative Seivice | Fockalsel Sexvies 3) “Office of the Service Shieh Wiaiaed apa | Office ofthe Director ‘Ediasational Information Divsion scisctanted | Communications Division Materials Production and Publication Division Publications Division Educational Audio-Visual Division Special Office’ s: ‘SaEC Communications Unit, Bovtst Action Canter Ruplie Assistance action Genter oe Jateraiation sid Commualontions Techasioay UCT) Servios eroated. ‘Office of the Director 7 ‘erected ‘Solutions Development Division: ‘Download and reproduce this document in Portable Document Format (PDF): bit Lx/Depedheni ttancestuide ‘it 8-202, 2" Floor, Bonifacio Blag., DepEd Complex, Meralco Ave., Pasig City 1 ‘W (o2) 9623-7264 | & icts.usdedeped.gov.ph etAnnex 2 Request for Certification of Remittances of GSIS/Pag-IBIG Premiums/Loans Process Flow START bent submits No ‘scent a ea | _Slentmar sud request by filing out walkin Yes | cequestby flog out the Google Form and requesting in the Google Ferm ora _ataching required person ato}? paper request form, ‘documents ‘hen attach requires documents Uso receives lent’ request and vies requested dates ‘seaist rollout ‘hide ‘Gent must send their ppayrollf they haven't already done son the form Accounting for cerieation ‘counting sends certfiation to Cent ‘through emall document in Portable Document Format (PDF): hit. ts/BenksRenistancessuide Download and reproduce this ‘E 5-204, 2* Floor, Bonifacio Bldg., DepEd Complex, Meralco Ave,, Pasig City " (e2) 2633-7264 | @ dcts.usdedeped.gov.phvee & SED Request for Certification of Remittances of GSIS/Pag-IBIG Premiums/Loans User Guide Important 1 This service covers DepEd IBM-paid personnel requesting for the remittance list of their GSIS and/or Pag-T8IG premiums and/or loans from the year 2000 until the schedule of the payroll rollout to their respective Region/Division. 2. Personnel are highly encouraged to utilize the online facility as it saves time, effort, and money that would have been spent to travel to the Central Office to physically request for their certifications. 3. ifdates requested are earlier than Januaty 2000, clients are required to attach thelr payroll as a basis for verification. fh Wthose dates are after the rollout schedule of the client's region/division, they must seek assistance from their Regional Payroll Services Unit (RPSU). How to File a Request L Logon to bit. 1y/DeptdRemittanceReauest to access the form. ‘Sowentteeeoe Sean actin, tc ng Oop, Mk Ae, at or sesrnsyrte tena oneane ‘eastenonteosh wempegetensrom scot oon ‘revane snp sac wyotin eI SETTLES tin ont eat yun cen 2. Scroll down and enter your email address in the Email textbox. ‘a. Your certification will be sent to this email address. Download and reproduce this document in Portable Document Format (PDF): bit. y/DepEsRemittancestuide ‘8-204, 2" Floor, Bonifacio Bldg., DepEd Complex, Meralco Ave., Pasig City “S (02) 8633-72641 & dets.usdedeped.gov.0hRequest for Certification of Remittances of GSIS/Pag-IBIG Premiums/Loans User Guide 3. Scroll down to read the Read Me First and Privacy Statement disclosures. _ Lats serve overs a Dep prea equetng for thereianci ths ‘Gots age prem ondloans Hos be ear 200 tbe chee Septet etree pone 2 Cent dca rom ending pron teasers ome equnsotteqrstng oe esi the era iret ome eet eeu. dc ecuesieg aretha jrmay 2000, ces are request the ferrin abseis ter ein iho career te obit hed te Ed Ue enhisien, ‘ent sek estan rom ec eponal Parl ervee tt RPS, Privacy Statement ‘he Sepatent of ecuion Depe) bow by ew ander DT Af Seo mairD. by anrwcng ths fon a aeoting "sb," oa nee tefl: Teron yor reve qos ofl Guach bg, adoter aac “Bigs teeny wth efscenent wd lel ere _ Yeager pps tera or exer that a ot coed the orion sated abe, Dep sgl own arene nds Jeremy Hea nonaatonrom xe. _roscety th youhave ased othe shove rman and that you ae wel fom beens teen. fq Agree to the disclosures and proceed to the form by selecting Yes and clicking Next. eee eee ‘Have you read these aclosures and agree tothem?* | atone 1 ew | Ow = cee 5. Inthe Service Request form, fil in the following information (required fields marked with *): a Last name (ifmarried, provide yourmaiden last name andspouse’s last name) b. Firstname . Middle name (if married, provide your maiden middle name) 4. Contact number (preferably your mobile number) & Mitemnate email (do be used if there are errors encountered when sending to primary email) ‘Download end reproduc this document n Portable Document Format(PDE): bis. Ly /BepEaRenittancestuids “li B-204, 2" Floor, Bonifacio Bldg., DepEd Complex, Meralco Ave., Pasig City & (or) 8633-72641 fees usd@deped.gov.0hRequest for Certification of Remittances of 6SIS/Pag-IBIG Premiums/Loans UserGnide [rll a ste vermin ten sett tent cae eterno veto = "guetta f. Employment details 1. Region, division code, and station code ii, Employee number g. Type of cettification requested (can select more than one) § Details of request (include covered dates and moths requested, as wellas specific loan) i. Attachments (optional; payroll required as stated) T caren trot" 6. Once finished filling the form out, select Submit to send your responses for processing, 7. Please expect to receive the scanned copy of your Certification of Remittances in your email inbox within at least three business days. a. USD personnel may contact you by email for clarifications or additional requirements. >. Requests with incomplete requirements will NOT be processed. ._ifyou sent the request on a Friday or on weekends, please allot at Least 3 additional business days to receive your certification. pownload and reproduce this document in Portable Document Format (PDF): biz. LylteEdRemietancescuide py "Li B-204, 2" Floor, Bonifacio Bldg., DepEd Complex, Meralco Ave., Pasig City ‘@ (02) 0633-72641 4 1ets.usdedeped.cov.phpete %, OED a Request for Certification of Remittances of GSIS/Pag-IBIG Premiums/Loans Frequently Asked Questions (FAQs) Who can request for certifications of remittances? ‘The following permanent teaching and non-teaching personnel of public schools can make the request: 2 Bor NCR-both elementary and secondary school personnel + For other region ~ elementary school personnel only Who cannot request for certifications of remittances? ‘The following cannot be provided by this service: personnel whose remittances covered dates when their school was an Implementing Unit «Other regions except NCR-secondary school personnel Can | request for records prior to 2000? «The records stored with DepEd start from the year 2000 onwards. +) For requests covering periods earlier than January 2000, you are required to attach a certified true copy of your payroll. ‘© The payroll will be used as a basis to issue the certification. Where can I get the certified copy of my payroll? You.can request the copy by contacting your school or your Schools Division Office. ownload and reproduce this document in Portable Document Format (PDF): bis. "A B-204, 2" Floor, Bonifacio Bldg., DepEd Complex, Meralco Ave, '@ (02) 8633-72641 4ets.usdedeped.gov.9h S —anaaaaeaaaae¢ Request for Certification of Remittances of GSIS/Pag-IBIG Premiums/Loans Roll-Out Schedule of DepEd Employees’ Payroll Reged [pivcd Division Roll-out Date Reged [Div Cal Division [Roll-out Date 065 Dagupan city ‘016 | _ Cavite Province 417 |__ San Catlos City (025, ‘Laguna 140. Laoag City ert 043 Rizal 255 ‘Urdaneta ity ‘099 | Quezon Province 24 a Union Nov. 2004 a27_ | Batangas Prov. 11 021 Tocos Sur Jan. 2005, 286 Sta. Rosa City 020 Hocos Norte Feb. 2005 ‘076 | Puerto Princesa City, ‘008 Pangasinan Mar. 2005 7250 Calapan ae 129 | Pangasinan If ‘Apr. 2005 028 Marinduque (006 ‘Batanes pa aok 5 [030 |_ Occidental Mindoro 325 ‘Quirino : ‘o31.[ Oriental Mindoro | Apr.2009 on ‘Cagayan 039 Palawan a Sar Rombion 023 Isabela Jan. 2005 084 ‘Naga Clty 042 ‘Aurora 133, Legazpi city 103 ‘Angeles City 335 Tiga City May 2005 15 Palayan City B7 Sorsogon Cit 19) Olongapo City eae n 256 "Pabaco City, 126 San Jose City ‘xz | __Camarines Norte fala (079 | __Cabanatuan City 5 [eas Catanduanes 005, Bataan ‘046 | Sorsogon Province | Aug. 2005 050 Zambales Feb, 2005 029 “Masbate ‘Sep. 2005, 261 Balanga City 003 ‘Albay ser Nueva Et ee Lign cay | O25 257 Gapan City Jul. 2005 013] Camarines Sur jun-2006 262 | Sei City of Munoz 116 |___LaCarlota City, ‘10 ‘bulacan 058 Silay City (049 | ___Tarlac Province 336-1 Kabankalan Gry | *? 70° 359 “Tarlac City ‘Aug. 2005 (080 Roxas City 260_| San Jose del Monte 207 Sagay City 263 Malolos City 1a Bago cy poe aeee 040 ‘Pampanga ae 6 [067 |___ San Carlos City 258 | _Gity of San Femando 13 Cadiz.City 260 | __San Pablo ity 055. Tioilo City ioatoe O76. Lucena city 053, Bacolod city O77 Lipa City 33 ‘Guimaras, 078 | Tagaytay city 098 ‘akian icinesiay 082 Cavite Cty 008, “Antique ‘ar. 2006 123, Batangas City Peccae ote Caplz ‘Apr. 2006 251 ‘Antipolo City 6 [035 | Negros Occidental |"'May 2006 252 ‘Calamba City ‘022 | Holle Province Jun. 2006 333 “Fanavan City ‘17 |__ Cebu Province ‘Sep. 2004, 254 | ‘rece Martires City 7 (056, Cebu City Tae esi! ‘007 | __ Batangas Prov. 1 Jan. 2010 (075 | __bapu-Lapu city E Legend: RegCd = Regional Code; Div Cd = Division Code pmnjon and eproduce this docment in Portable Docent Format (PF? hia la/oapedhatttansaaGuide Fea re onic Bld, Doped Complex, Meralco Ave, Pasig CY 7 “B (62) 8633-7264 | @ icts.usdadeped.gov.ph nlRoll-Out Schedule of DepEd Employees’ Payroll (Rego Division [Roll-out Datel Reg Gd [Biv Division: Rollout Datel 128 | Mandaue cy 100 Sarangani Feb, 3005 on Toledo Cty ‘090_[ South Cotabato | Mar. 2005 085 | Dumaguete city | Jan.2005 O18 [Sultan Kudarat | Apr. 2005 108 Siquijor ‘a8 | North Cotabato say 2005 036 | Negros Oriental___| Feb. 2005 28 | Tacurong City ‘008 Bohol Mar. 2005 TAR [081 Baguio City, Tans 2005 027, Leyte Sep: 2002 109) 1 Tan.2005, 095 | Calbayog city | 10 Kalinga 3 (236 ‘Ormoc City ae can [2 -apayao Lacan 097 | Tacloban City - oe Benguet ar 3005 uz, ‘iran oot Abra ‘61 | Southern Layie | Jan 2005 ‘070 | Mountain Province | APt-2005 ‘064 | Eastern Samar | Feb. 2005 091 Butuan City s {ous | Northern Samar_|_Mar.2005 iy siargao oct. 2005 063 Samar {APE.2005 Be Surigao Cy 102 | ___Dapitan City nc {002 | Agusan del Norte 136” | Pagadian City 7a [Agusan del Sur Seti Pere oat | BorigaodelNorte | "206 238 Tsabela Gy ‘72 | Surigao del Sut 9 [os7 [Zamboanga City | Apr. 2005 228 | Valenzuela Cty 144 | Zamboanga Sibugay 230 | Parafiaque City ‘sa | Zamboanga del Sur | May 2005 333 [Mandaluyong City | eh 2008 ‘051 | Zamboanga del Norte | fun. 2005 334 |___ Marikina City 18 Camiguin 237 | Malabon & Navotas 3io-[—reauiets cay] M2204 Sea_[_ Mantniop Cty 066 | Cagayan de Oro City wen [258 Pasay city 073 | —__ Gingoog city 069 [ Quezon ci 239 | Malaybalay city | “77705 (Ele) Fogg [Caloocan City to p22 Tangub cy 420 _[_ Manila Primary 033 [Misamis Oriental az7_|[ Manila intermediate | Aug. 2008 (092 | Ozamiz Gity May 2005, 229] Muntinlupa city 094 Tligan city, 33 ‘Makati City ‘032 | _Misamis Occidental | Ju. 2005 232_| — Pasig Son Juan 026 [— Lanao del Norte | Aug. 2005 235 [____tas Pihas City 009 Bukidnon Sep. 2005, 301 Pasay City 087 Davao City ‘May 2004 302 | Quezon city 234 |—__Panabo City 303 | Caloocan city 2d | Ta. Gar. Cty of Samal 304 Manila 245 [___ TagumGity ae oe 305 [Valenzuela City 1 [as Digos City 306 |__ Taguig Pateros 019 | Davao del Norte | Sep. 3004 wer [307 Paraflaque aie sua [Davao Oriental | Oct. 2004 See) 308 Makati city : 145 | Compostela Valley 309 | Pasig San Juan: rm Davao del Sur Pee 310 | ~ Mandaluyong City '060_[ Cotabato City 3a} Marikina city 130 | ~ General Santos City 312. | Malabon & Navotas 12 [aye Kidapawancity | "280° 313 Muntinlupa Cy 247 | Koronadal City 314 [Las Pifias City Legen Regd =Regional Code; DI ‘Download and reproduce this document in Portable| id 8-206, 2" Floor, Bonifacio Bldg, Document Format (PDF): bit. Wy/DepEdRemittancessuide DepEd Complex, Meralco Ave., Pasig City “® (02) 8633-72641 @ tects usdadeped.gov.ph