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Table of Contents

Introduction:.......................................................................................................3
Purpose of Database:..........................................................................................3
Business Case Overview:....................................................................................3
Scope of Database:..............................................................................................4
List of Business Rules:........................................................................................5
Database Structure:............................................................................................6

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Introduction:

The IT Equipment Management Database is essential for modern organisations to efficiently

manage and track IT equipment assets. In today's dynamic business environment, where
technology plays a central role in business operations, effective management of IT
equipment is critical to ensuring optimal performance, cost effectiveness and compliance
with industry legislation.

The database maintains detailed records of employees, their department affiliations, and
contact information, along with the equipment assigned to each user. This helps with user
management, ensuring accountability and improving the organization's ability to track the
usage and whereabouts of IT equipment assets.

Purpose of Database:

The primary purpose of the IT Equipment Management Database is to centralise and

streamline the management of IT equipment assets within an organisation. This includes
tracking inventory, managing user assignments, logging maintenance activities and ensuring
compliance with software licence agreements. By providing a central repository for storing
and managing information related to IT equipment.

Business Case Overview:

The selected business case for this project is to develop an IT Equipment Management
Database for TechStock Solutions. The scope of the database includes managing IT
equipment inventory, tracking equipment assignments, logging maintenance activities,
managing user information and generating reports. The database aims to address the
challenges TechStock Solutions faces in effectively managing its IT equipment, including
manual processes, data inconsistencies and a lack of centralised information.

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Scope of Database:

The scope of the IT Equipment Management Database includes:

2: User Management:
The table contains important employee records for TechStock Solutions, such as first and last
names, email addresses and departmental memberships. This information is crucial for
effective user management.

3: Department Table:
This table presents details about the different departments at TechStock Solutions, such as
their names and unique identifiers that can be used to establish user-department
relationships.

4: Location Table:
The table contains information on the physical locations where IT equipment is deployed or
stored within TechStock Solutions. It includes attributes such as location names and
addresses to track the whereabouts of equipment assets.

5: Software Details:
At TechStock Solutions, this table is responsible for managing software installations and
licenses for IT equipment assets. It contains important information such as software names,
versions, and installation configurations.

6: Maintenance Table:
This records maintenance activities performed on IT equipment assets. It records
maintenance dates, descriptions of tasks performed, associated costs and other relevant
details to facilitate the planning and tracking of maintenance activities.

7: Assignment Table:
This table tracks the assignment of IT equipment assets to users or. It captures assignment
dates, return dates and any relevant notes or comments associated with each assignment to
provide visibility of equipment usage and user assignments over time.

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List of Business Rules:

List of Business Rules for IT Equipment Management Database

1: Equipment maintenance plan:

 It is important to ensure that all maintenance activities are carried out in a timely
and efficient manner to avoid potential downtime or damage to the equipment.
 Maintenance activities are logged in the database. Details include maintenance date,
description and cost.
2: Guidelines for User Assignments:
 Each item of equipment can only be assigned to one user at any one time.
 Users can be assigned multiple items of equipment at the same time without
overlapping assignments.
3: Tracking Based on Location:
 Efforts are made to ensure that the location of each item of equipment is accurately
recorded in the database.
 Any changes will be promptly updated to reflect the current status.
4: Equipment Status Updates:
 It is recommended that the database be kept up to date with the current status of
each item, indicating whether it is in operation, in maintenance or out of service.
 It is advisable to send notifications or alerts to relevant stakeholders when the status
changes.
5: Management and Reporting of Inventory:
 The database should be capable of supporting inventory management functions.
These include tracking equipment additions, disposals and inventory levels.
 In addition, it is recommended that the database should provide reporting
capabilities to enable comprehensive reports to be generated on the status of
equipment, maintenance history, user assignments and software usage.

These business rules set guidelines to efficiently manage IT assets across TechStock
Solutions. By enforcing these rules in the database, we can ensure smooth operations,
compliance with regulations, and optimal resource utilization.

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Database Structure: