File No. 2(11)/2016-Pers.1I1 Ministry of Electronics and Information Technology Blectronies Niketan, 6, CGO Complex, New Delhi-110003 Dated: 19.09.2016 OFFICE MEMORANDUM Subject: Personnel Policy for Group ‘A’ S&T officers of Ministry of Electronics and Information Technology (MeitY) and its organizations. A personnel policy for Group ‘A’ S&T officers of Ministry of Electronics Committee of the Cabinet) vide their communication F. No. 24/6/2014-EO. (SM.I) dated 22.08.2016 has conveyed the approval of the Appointments Committee of the Cabinet (ACC) for the Personnel Policy for Group ‘A’ S&T officers of Ministry of Electronics and Information Technology (MeitY) and its organizations as proposed vide MeitY’s ID Note No. 2(1)/2011-Pers I{Vol.i1) dated 05.02.2016 with the following changes: (2) As regards the date from which the promotions are to be effected, the DPRC’s recommendation may be placed before the authority competent to approve the promotion. () There shall be one DPRC in respect of promotions in all the autonomous scientific Societies under the Department which shall be constituted with the approval of the Minister-in-charge. (¢)_ As and when a uniform policy for all scientific departments is formulated, the instant policy would be integrated with the same. 2. Accordingly, the Personnel Policy for Group ‘A’ S&T officers of Ministry of Electronics and Information Technology (MeitY) and its organizations, approval of which has been received from ACC is enclosed herewith. It is directed that the changes in para 1 above be kept in view, while implementing the policy as if they were part & parcel of the policy. 3. _ All the Attached and Subordinate offices/Statutory Bodies are directed to submit the recommendation of the DPRC to this Ministry for approval of Competent Authority i.e. Hon’ble ME&IT/ACC. wel Contd...(4) fe Nol) 4 This issues with the approval of Hon'ble Minister for Electronics & Information Technology. Enclosure:- As above. eke (Sanjit Deputy Director ‘Tel. No. 24301245 To, (All Group Coordinators in Meit¥ (@ DG, NIC / DG, STQC / DG, UIDAT (i) DG(CERT) / CCA / Registrar, CyAT (iv) P-1/P-II/P-IIl Sections and ABC Division Copy to: a Under Secretary DoPT with respect to their communication F. No- 24 /6/2014-EO (SM.I1) dated 22.08.2016. a Cabinet Secretariat for compliance of ACC direction as per pars- l(c) above. (ii) PS to the Hon’ble Minister (B61) (jw) APS to the Hon’ble MOS(E&IT) (¥) _ OSD/PPS to Secretary, MeitY aah (Sanjit ity DirectorGovernment of Inca Department of Electronics and Information Technology Etectronics Niketan New Dethi-110003 ‘Subject : DeitY’s Personnet Poliey and Practice for Group ‘A’ S&T Officers. ‘The Electronics Commission was constituted by way of a cabinet resolution in the year 1971 and the department served as its executive arm. Initially, appointment to Group “A’ SET. Posts were made on contract basis for 5/6 years and a few appointments were made on ‘deputation basis also. The Electronics Commission and the Prime Minister approved 2 Personnel Policy and Practice for Group ‘A’ SET officers. This policy was given effect to w.e.f. 1.11982. The same policy, mutatis-mutandis, was extended to below Group ‘A’ level S&T officials. 2 deine Salient feature of this policy was that it enabled every scientist to progress at the ‘ote determined by their merit rather than the constraints of availability of posts. “This policy ‘was modeled on the basis of practice prevalent in the Department of Space and Department of ‘Atomic Energy. On the recommendation of the Vth CPC, the Goverment of india in the DOPT notified an FCS for Group ‘A’ S&T officers for seven departments, including this department. On the recommendation of the Vith CPC, a modified FCS was notified by DoPT. The modified FCS has been made applicable only to those possessing a minimum qualification of a degree in engineering or a masters degree in natural science. AS a result a large number of S&T Officers ‘who were recrufted by the department and its institutions with qualifications other than those Preseribed in the Modified FCS have been left outside the purview of this scheme. In view of fis, & necessity has arisen in the department to draft its own policy which will take into ‘consideration the special circumstances prevailing not only in the Department but also in its ‘sbordinate and attached offices as also. in the autonomous organizations under the department. aor poet he PatieY shall cover all the existing Group A S&T Officers who are holding a Group A SET post. The grade structure for which this policy will be applicable shell be as under :- SiN. | Pay Band en grade pay Designation Tina residency tod (MRP) i Saar E S years z Sciensst C— a years Scientist D years 4 P54, GP: Rs 8700/- ‘Scientist E 5 years ia 3 PB-4, GP Rs 8900 Scientist FT S years é 98-4, GP : Rs 10,0007- ‘Scientist G 4 ve, Lil those SET officials who have rendered the minimum residency period as indicated above, shall be eligible for consideration for promotion to the next higher grace. ‘The crucal {ate for consideration shall be as on the 1* of January and 1* of July every year. The process ‘for assessment should Begin by October and April every year and end by mid December ond mid-June so that all promotions are given effect to as on 1* January and 1 July respectivety every year. If, for some reasons, there are administrative delays in concluding the assessment rocess, the promotions shall, however, be given effect from as on 1* Jamuary/1® July of the eligible year. Page 1 of 160 a m ” ow) wil) ity wm ! Cy os) “The assessment and promotion process shall consist of = scereening : A serecring committer stall be constituted by the Appointing AonGO, Seroering A Sesh carte of nt ies than thes members one of whos! en Tee The Co De incxg Ws attached and subordinate offices Soi SNe fescue Peporepits level sccrdance with te orders of Ve og orgorizaion) Soe pe screen stage sal be ood for Seni Cn Vere The geetat B and above end up to.the level of Scientist C- “The internal screening for Senit © one ron the scenic canter of work done by the sco the or at an hese wou be made arable tthe interview Peas Format +- An Annual Work Report (AWR), designed by Defy fo Space Reporting Formas work pertormed, woud be filed op ony fat We scent conte he Anal Pertermance Appraisal Report APAR) oe te A ofc, pe Hoorn ir. The aera of Semin comms wold saris inthe APAR : Mars awarded Beten 80 10 wil be aed 35 oe in the APA: Nar sort of wl be rad as “very good”, mars ware rat ad short of 6 wil be rated as “goad” and below 4 a5 er Officers the qualification as indicated in Annexure:t shalt be entitled for consideration under this policy. se output indicators as appropriate and applicable sali be a at nner rue ction tr cd spernnee Gneis, ecrbe | ediesanaan == SARA S Tes cnet auronomous societies under DetY is glen at Annexes “The format of AWR is given at Annecure-I¥. ne recommendations of the interview boaré shall be, placed before the spe Ogress Fanta for sceprancr before recommended premetios are even ect to. ((sil) Officers on leave or on deputation outside the organization can be given promotion only with effect from the date they rejoin or return to the parent cadre. Gail) The assessment of SBT officers for promotion to the next grade would only be three times and thereafter the Scientist would be covered under MACP scheme notified by DoPT according to the provisions of that scheme. The Scientist who has been granted ‘any grade under MACP can be considered for next grade under this policy according to the eligibitity and other provisions of this policy. ‘biv) This policy is applicable only to those S&T officers who are initially appointed on Group A ‘SAT posts. In addition to it, oficers intially appointed on Below Group A S&T Posts and ‘subsequently promoted es Group A S&T officer as per the provisions of Below Group A ‘S&T Personnel Policy, prior to issue ofthis policy notification, shall also be covered under this policy. 6. _Posts in higher grade to the extent of recommended promotions may be automatically created by keeping the lower posts such vacated inoperative. Once such upgraded posts get vacated by way of retirement or otherwise, the original post shall become operative. 7. The assessment process shall be rigorous with due emphasis on evaluation of scientific and technical knowledge so that only scientists who have to their credit demonstrable ‘achievements or higher level of technical merit are recommended for promotion. 8.___ Scientist who have completed or will complete the prescribed period of residency in a ‘post during a period of three months before or three months after 1 January and 1 July will be considered as on that date for review for promotion to the next higher grade. 9. The poticy is to be made effective retrospectively w.e.f. 01.01.2011. Reviews already ‘conducted since 2011 under the FCS/MFCS policies of DOPT would be treated as having been done under the new policy and past review cases will not be re-opened. 12. pi resbect of issues not covered above or by any other general or special order issued by the DeitY, the orders of BOPT on FCS/MFCS shall apply. ‘11. Recruitment Rules -: Under Article 309 of the Constitution of india “the Partiament may by Law regulate the recruitment or conditions of service of persons appointed to public services. Until provision fs made by or under an Act of Parliament, the President or such Person, as he may direct may make Rules regulating recruitment and the conditions of service of persons”. Under the latter provision, each Ministry/Department is entrusted with the {esponsibility of framing Recruitment Rules for different posts/services under its administrative ‘control. Keeping this in view, the attached offices/autonomous societies would frame their Recruitment Rules accordingly. Page 30f 16* Annexure | Eligibility and other qualification reaulred by the scientist to be eligible for consideration under DeitY Personnel Polley for «Doctorate (PhD) in Science or Engineering «Masters Degree In Engineering or Technology (ME/M-Tech) or Masters Degree in Philosophy (MPhil) * Bachelor Degree in Engineering! Technology (BE/B-Tech) / DOEACC B-levelf AMIE/Graduate IETE or Master Degree in Science (MSc) or Master in Computer Application Field (single Physics, Applied Physics, Electronics, Electronics & Communication. Radio Physics and Electronics, Chemistry, Applied Chemistry, Materials Science, Environmental Science, Computer Sciences, Communication, Computer and Ne ‘Security, Computer Application, Software System, Information Technology, Information Technology Management, Informatics, Computer Management, ‘Law, Bio-informatics, Remote sensing, Geographical information Systems (GIS), Geography, Mathematics, Applied Mathematics, . Computational Linguistics, Information Science, electrical, mechanical, civil production, industrial electronics, instrumentation, Electronics & Instrumentation, power electronics, Design. Page 4 of 16Annexure 1 ia fe olicy for S&T (Candidate requires to obtain Minimum 20 Marks per year from any of the wing Product Links for review ender (Each sub category carry 5 marks) i : A Knowledge Product Link Publication on SCI Journals, technical conferenes — nalionalintemational Ey Lecturers ns in conferences/ seminars (eleast 2 Nos) Publication in journals(atleast 7 No) i eee Publinaions in proceedings (atleast 3 Nos) Books and Monographs (atleast 1 No) a ‘Case Studies on best practi ; _ Esme ea Patants/Copyrights/Designs / TNO Lectures. 8 St 2 Nos) ‘Systems Manual (atleast 2 Nos) ‘Standards Review and Documentation (ateat 7 Nos} B. Technology Product Link Process Know-how (alleast 7 Ne) Product know-how - (aleast ¥ No] Design knowhow (atleast 1 No) ‘echnical initiatives (atleast 2 Nos) yestacian siatus repors (stieast S Nes) Te i 3 Noa) Technical HKGGES Baer p = Ture develope (ales egy [iedieigy Sercse Giess's ss} ioe ee ©. Economic Product Link [Contact Research income oreee Re 0 a pe yon)— Ce me ee ‘Service income’ Re.60 Royalty Income (alleast Rs.10 lakhe per year) iT Page 50t16Economic activiies related to technical pro Spr os income realised (atleast s.10 lakiis per year) 1p. S&T Management Product Link ee al Gtieast 10 Nos) Fata & intra mural RED. sy ‘SET me ‘extemal use (atleast 3 Nos] TPR Documentation (atleast 2 Nos} _. | Woniloring end closure, z = eT correlations (atleast 3 Nos) ee SET dala base reports (atleast 2 Nos) eee a { Sag panning Decomens least 2 Nos) “S&T mission implementation Nos) ‘Cabinet Note, EFCISFCIRFP Notesftender documents ‘prepared for S&T ‘and ICT schemes (aieast 2 Nos) Preparation of RFP rd tender documents for e-Governance Project Pages of 16ST courses Zz man power for R&D sector Zines) ‘education/knowiedge di (Glleast 10 Nos) a 7 ss - raining on advanced technical and Anciytical methodslogies (elses! 2 ‘Training and courses developed, designed and delversd (No, of cowses designed, No. of training / waining mandays) (atieast 2 Nos) Training and courses devel: desi (atleast 1 Nos) ‘No. of training/ training mandays (atleast 5 Nos) ‘capacity building for technology induction in governance (alieasi 2 Nos) Capacty building for mplemientation of e-Governance projects (Roll out Senvcea) ‘Training in Niche areas with industry collaboration (atleast S Nos) G Societal Outreach of S&T Outputs [Technology field demonstrations (alleas 4 Ney ‘outreach materals (atleast 5 Dissemination of RED outputs (atleast 10 Nos] ICT tools (atleast 1 No) H. S&T Policy Product Links ign of pokcis for stimulation ot RAD (otesst 2 ana in fae wok fr ecology esane (asad NSA] Gear dovelopment freq fre wos aaa Nos] Evidence gathering for policy building (atleast 2 Nos) [Globe bench marks for technology systems (eas! 2a) “——} |. S&T Cooperation Product Links | gezhaeleay explocaion and sdeptation er « Governance needs elieast 3 Nos) _ Convergent tchnobogy (atleast 2 Noe) ! or new toelsfalgorinms for ICT solitons (alleas 2 Nes) —_—___} Innovative use of existing tools / technology, System/sub-sysiem components | Page 7 of 16ah ‘design (atleast 2 Ne sian (ete jocumentaon ot Arclecure/ Framewor (oF Application Sofware least 2 Ps ICT Project Menagerment Product Link [Project Pianningipreparing proposals. Fepreval, Finance “and Procurement, Evaluation. i 2 Nos) | Mlzcring, Even, Implementation (less. 2 Nes) > | {Betaribrlminen ical design review dovumen lest re) | sack RSENS Awe ot Naor itarnasoral Level (atleast TNos) _ | M. ICT infrastructure Product Links (-Tashnology Tald demonstrations — POC Tor new technology and tools (ateast 2 Nos) eee Nagrand extabiahment, and management oF TT infrastructure (atleast 1 No} z ‘and moainierance in OffcelState/Districis (atleast 1 eee ed preveron of security threats! vanerabities tx Cyber Space (atleast 2 Nos) “ritiaives el grass (ook level (atleast 2 Nos) ‘wonitoring systems for ‘implementation of Govt. Schemes end dissemination to public using ICT tools (atleast 1 No) i 1N. S27 Industry Promotion Services Product Links, Te agape jectronics | Saiey O Talsion as Wel as promotional wenioes To TITESIE: industry (atleast 10 Nos) er. 4 induction of ICT for nt of 0 Nos) Sparel of IT industry from Tier | cites (atleast 10 condveive environment for oi (ales 10 0. Career Product Links Na z Th experimental science and ‘Requiring Ph.D degree ‘before induction of Deity ecrology in relevant areas of electronis na (tieast # NO) —— see Tine PhD decree afer induction of Daly experimental science fechnology in relevant areas of electronics and. (atleast | No) Page 8 of 16‘Serving Technical society of DeitY (atleast + Be aod “Acquiing technical work experience in electrones and WF industry. (atleast 1 year) ‘Acquiring technical work experience sfierinducion of Dal in Foreign county, P. Information Technology Act- Product Links ‘Standard Survey & Identification (atleast 2 Nos) it ee ae inology compliance report examination (atleast 3 Nos) of ‘03 standards and i tion (atleast 3 aa electronic authentication in E-gov (atest Noy Page 9 of 16Annexure III ci ja for for tY and Following activities can be considered 2s field experience: 2. Fundamental / Basic Résearch b. Applied Research c. Experimental development d. S&T activities which are direct linked fo R&D «e promotion R&D in all areas of electronics (Nanotechnology, Electronics, SYS. Electronic re & Components, Microsocroncs & VLSI, Computer Hardware Design. S°= 7 Comrie Materials & oo teae Management, Systems Analysis, Operations Research, Sjelom Sots Science, Ost” application Sofware Development, Advanced Computer Langusaes,, Comzars’ Development peare Maintenance Free and Open Source, Software(POSS). Se nfestenes, Hardware! Sofmston, Convergence, Commmunicabon and Broaduand Tectmalogy), fer eecwrty, ana ec formulating pay for promotion of industy and such ether area a5 may He added from time to time. £ Interacting with the organisation in the field, educational and research instvie, Govemrnony Industry. 4g. Formulating schemes / projects and monitoring of ther performance h jplration and deployment af Infoation end Communication technologies fos osisblshing and Sing ICT infrastructure and developing technalogy soluions fer e-Governance Development of strategies and methodologies for capacity building for echooloay induetion in governance. |. Delvery of services to ITATESYElecronics industry and Implementation of verious initiatives 2s formulated by the Government from time to time. k An SAT officer working in any of the scientific soietes/Orpanizations of DEITY shelibe consist Ae Se ore Redd experience for the duralion of their assignment, a the work tn scientific societies are treated as relevant field experience, 0 PhD degree in experiments! science and technology in relevant areas of electronics and I. Availing the Ph.D. SAIWER during the 215 years’ residency period for promotion OR ar aed dumtag the entire career In DelfY OR. before joining DeifY shal be conskiered as @ ‘Acauiring experience in project conceptualisaion, evolving. | Toston, and smplementatos in the capacty of Member ConvenerMemberinvesinalor, Srl dso be considered ‘as equivalent feld experience. wo “Technical coordination with sciontfic societies or activities including Semiconductor 108 Layout Design Regisiry, Centre for Development of Advanced Computing, ERNET-India, CERT-n, Page 10 of 16wa ™ (wi) i 6 z 7 ledia Lab Asia, Society for Applied Microwave Electronics Engineering and Research, Centre for Materials for Electronics Technology, shall also be considered as equivalent field experience " fezuitta expeonce in evohing and implementing specie iniatves! Incentives in the cepaty of Mamba: Conemot Monier Shr caine’ eos sre ee ene recohing policy issues faced by the industry due fo technological developments for prometion ef ag hardware manufocturing and FF&ITES int, ‘Acauiring experience in drafting policy of electronics and IT, drafting technical MoU with ‘S5GR countries and with foreign research organisation, conceptualizaton, evolving, monionng Meee mentation of international colaborave projects in the fells of ICT in the capaciy of ‘Member Convenoe/Member Scauiring experience in testing (Including IT testing), calibration, training including Fares Grsigning, essessment service, including of new assessment schemes upgradation, desige Zigs and systems, test hamess, courseware design, ‘Acquiring experience in Establishment and management of ICT infrastructure. eauiring experience in Development and implementation of technology solutions and ‘=pplications for e-Governance (including testing of ICT systems) ‘Acquiring experience in promotion of IT/TTES and Electronics industry and delivery of ‘Services to such industry including incubation Datacom and such other services. Following Table may be considered for counting the field experience: ‘No. of Years: Name "of the | Feld experience fom the above cateporied aot el concitere _foy Fey Toy Tow Te) |) [ai [iid 0) [Raa | ‘Marks Accumulated During each Grade: Page 11 of 1610. ‘AnnexarelV Name: Designation: ‘Area of S&T Function Brief Description of S&T work function: ‘S&T output indicators for assessment and measurement ‘of work function (as appropriate to the officer) Enumeration of major outputs from S & T Funetion Innovation content of work done (about 100 words) ‘Major impact reported during the Financial year (if any) for work done during previous three years. ‘Scientific and technological methodologies used in the work function. Suggestions (if any) for work functions based on new or emerging scientific principles: i. ‘New technologies if any introduced by the officer in Work plar/finetions Page 120f 1812. 13, the 4. Any other highlight of special S& T content in the work One page summary of the scientific and technical elements in the work done during ‘financial year ‘Quantified S&T outputs as per the selected indicators (as annexed) Part-B Signature of the officer reported upon ASSESSMENT BY THE REPORTING AUTHORITY Accuracy of the S&T work report 2 Generally accurate b. Modifications needed (please specify) Scientific merit of the work done 110% 10-33% 33-50% 50-75% Bottom 25% ‘Short summary of the innovative content ofthe work done ‘General assessment of the scientific work repor (in brief) Final grading 1-10% 10-33% 33-50% 50-75% Bottom 25% Signature of the Reporting Officer Page 130116 S aes[ATERNAL-EEER GROUP REVIEW REFORT 1. Grading of the ST content of work reported 2 Specific Innovation elements recognized a) » 3) a. Relative Assessment of the work reported vis-vis Peers in the area “Top 10% 10-33% 33-50% 50-75% Botiom 25% ‘4, Assessment ofthe work done during the residency period 5, Specific highlights ofthe S&°T content ofthe work done 6 Overall grading ofthe S&T work report for the residency period ‘Top 10% 10-33% 33-50% 50-75% Bottom 25% Signatures of the Members of the Peer Group Page 14 of 18Annexure (10 Annual Work Report) |. Lectures delivered in universities/seminars industry meets Enrolled b. Invited 2. Books edited or written 3. Research publications 4. State- of - the Art Reports prepared on the subject handled or otherwise & New S&T identified and nurtured and S@T inputs added to ongoing Schemes 9. Data bases prepared for scientific handling ofthe projects Page 15011610, Scientific and evidence-based initiatives taken to enlarge the infrastructure base of research and development across the eountry 11, Identification 01 New Areas for demonstration of technologies and follow-up 12, Project Monitoring Parameters evolved and deployed 13, Technology intelligence / assessment report prepared for S&T 14, SA inputs provided to inter-M ministerial discussions in varoe: committees 15. Number of projects scientifically evaluated for closure during the year 16, Networked Programmes initiated (please give mmbers and salient features of your contribution) 2 Between lab to lab , Lab and industry «. Bilateral @. Maltilsteral 17. Policies Bills prepared during the year 18, Awards Membership of Institutions Academies 19, Others (Please specify) Page 16 of 16