REPUBLIC OF THE PHILIPPINES

TECHNOLOGICAL UNIVERSITY OF THE

PHILIPPINES
COLLEGE OF INDUSTRIAL EDUCATION
PROFESSIONAL INDUSTRIAL EDUCATION
DEPARTMENT
Ayala Blvd, Ermita, Manila, 1000 Metro
Manila

INFORMATION SHEET 1.1.4

Utilization of Publishing software

I. Learning Objectives:

1. Identify various tools and command in MS PUBLSHER

2. Understand and value the use of MS PUBLISHER
3. Use and apply all the acquired knowledge for making different tasks (flyer, certificate,
newsletter, and calling card or business card)

II. Discussions

Microsoft Publisher – It is a desktop publishing application. It is made by Microsoft and its part
of Microsoft office. It was developed by Bill Gates and Paul Allen. Initial release (1991). It allows
you to create professional documents such as newsletter post cards and more using built-in
templates. Desktop publishing can be used to create (Newspaper, Newsletters, Magazines,
Advertisement, Flyers, Invitations, brochures)

Desktop publishing software is a tool for graphic designers and non-designers to create visual
communications such as brochures, business cards, greeting cards, web pages, posters, and
more for professional or desktop printing as well as for online or on-screen electronic
publishing.

Programs such as Adobe InDesign, Microsoft Publisher, QuarkXPress, Serif PagePlus, and
Scribus are examples of desktop publishing software. Some of these are used by professional
graphic designers and commercial printing technicians. Others are used by office workers,
teachers, students, small business owners, and non-designers.

The term desktop publishing software among professional designers refers primarily to high-
end professional page layout software applications including Adobe InDesign and QuarkXPress.

Who Makes Desktop Publishing Software?

The main players in the field are Adobe, Corel, Microsoft, Quark, and Serif with products that
stick close to the original use of desktop publishing software for professional page layout.
Additionally, Microsoft, Nova Development, Broderbund and others have produced consumer
or print creativity and home desktop publishing software for many years.

· Adobe makes many professional software packages used by designers. You've probably heard
of Photoshop and Illustrator, for example. The company's other programs are not page layout
software applications for print publishing; they are graphics software, web design software,
programs for creating and working with the PDF format, all of which are important adjuncts to
the publishing process. Adobe InDesign dominates the field of professional page layout
software.

· Corel is best known for its graphics suite that includes CorelDRAW and Corel Photo-Paint. In
the past, it produced creative printing or home publishing programs used for desktop
publishing too, but the primary page layout software from Corel is CorelDraw. · Microsoft
produces Microsoft Word, Excel, PowerPoint and various consumer graphics and creative
printing programs used alone or in conjunction with other applications to do some form of
desktop publishing. Microsoft's entry into page layout for print is Microsoft Publisher. · Quark
has other software, but the one most closely associated with desktop publishing is QuarkXPress
and its many XTensions that enhance and expand the basic capabilities of QuarkXPress.
· Serif produces a suite of applications for graphics and web design. The core desktop publishing
software application is Serif PagePlus.

Types of Software Used in Desktop Publishing

In addition to the sometimes fuzzy division of desktop publishing into professional, home and
business categories, there are other types of software closely associated with desktop
publishing. Of the four types of software for desktop publishing — word processing, page
layout, graphics, and web publishing — each is a specialized tool used in publishing, but the
lines are blurred. Much of the best design software is used for both print and web and
sometimes doubles as both page layout and graphics software, creative printing and business
software or other combinations.

Why is Desktop Publishing Important?

Desktop publishing and strong graphic design make documents look better, but there's more to
desktop publishing than just appearance. Used properly, desktop publishing enhances visual
communication and streamlines the process of disseminating information of all kinds. It's also
the method of file preparation that ensures files print properly so that communications get out
in a timely manner.

Top 5 Uses of Desktop Publishing Software

Over the years, desktop publishing has taken on many definitions, and many are unaware of its
primary use. There is no definite answer and almost everyone can attest to using desktop
publishing at some point in their lives. To help us better understand this term, here is a list of
the top 5 uses of desktop publishing software.

Graphic Design.
This is the number one use for desktop publishing and can be held accountable for why the
term has changed so much over the years. Professional graphic designers use DTP programs
such as QuarkXPress, Adobe PageMaker, and Adobe Photoshop to create webpages, the front
pages of newspapers, and a variety of other visual documentation. Thanks to DTP, graphic
design has become more than just pencil and paper. The introduction of desktop publishing has
taken graphic design to greater heights. Without desktop publishing, there is no graphic design,
and vice versa.

Career Assistance.

Word processing also has also played its part in the DTP world. Microsoft Word and Open Office
are used faithfully by numerous job seekers everyday as they work to put together the perfect
resume, cover letter, or portfolio. Many create documents from scratch, while others take
advantage of the oh-so-convenient templates.

Education.

In the education field, teachers and students use a variety of DTP programs to complete
assignments and projects. Whether it’s an Intro to Desktop Publishing course and the program
of

choice is QuarkXPress, or a Technical Writing Course that takes an in-depth look at Microsoft
Word, the use of DTP in educational institutions is very prevalent.

Business.

Today, desktop publishing is pretty much used to handle all of the “paperwork" of a business.
Although it’s possible to run a business without the help of DTP, it isn’t the smartest business
decision. From sole-proprietorships to Fortune 500 companies, DTP software is a lifesaver and
money saver. Examples of DTP use in businesses are business cards, legal documentation, and
advertising materials.

Crafts and Personal Projects.

Desktop publishing is the crafter’s dream come true. Across homes all over the world, parents
are looking for easy, cheap, and fun crafts to create with their children, teachers need ideas for
students, and the interior decorator could use an origami template. Those who use DTP
software for personal use normally stay away from the more advanced DTP software and stick
with the more user friendly programs. Examples of desktop publishing projects for personal use
are greeting cards, postcards, and invitations.

III. Documentation
IV. Reflection

After studying the functions of MS Publisher, I learned that this software is similar to MS Word
in terms of function and style. But in terms of making flyers, magazine, and newsletter I much
preferred to use MS Publisher because with this we can easily make or find template that we
need in a short period of time all you need is creativity. I also learned to use the basic functions
of this software in easy way because as I mentioned earlier, they have similarities to MS World.
I made flyer, calling card, certificate, and I designed newsletter using this software only. I highly
recommended it for those students or for those people who like to make and design magazine
and newsletter. From the reporters, it would be nice if they demonstrated how to make simple
flyer or design magazine.