Vision and Scope Document

for

Student Relation Office

Management System
Version 1.0 approved

Prepared by Group 2

Le Quoc Cu Hua Khanh Huy

Bach Trung Tien Ngo Viet Nguyen

Dang Tuyet Nhu

24/1/2023
 Table of Contents

1. Business Requirements.......................................................................................1
1.1. Background..................................................................................................1
1.2. Business Opportunity...................................................................................1
1.3. Business Objectives......................................................................................1
1.4. Success Metrics............................................................................................1
1.5. Vision Statement..........................................................................................2
1.6. Business Risks..............................................................................................2
1.7. Business Assumptions and Dependencies....................................................2
2. Scope and Limitations.........................................................................................2
2.1. Major Features..............................................................................................2
2.2. Scope of Initial Release................................................................................3
2.3. Scope of Subsequent Releases.....................................................................3
2.4. Limitations and Exclusions..........................................................................3
3. Business Context.................................................................................................3
3.1. Stakeholder Profiles.....................................................................................3
3.2. Project Priorities...........................................................................................4
3.3. Deployment Considerations.........................................................................5

Revision History

Name Date Reason For Changes Version

Group 2 01/24/2024 Initial 1.0
Vision and Scope for Student Relation Office Management System

1. Business Requirements
1.1. Background
Currently, some schools, especially those in the Mekong Delta, continue to utilize student
management software that is overly manual and rudimentary. This is mainly implemented
by school administrators, particularly in terms of student attendance. While this approach
may guarantee attendance quality with a small number of students, it falls short when
dealing with a large student population, resulting in compromised attendance quality and
excessive time consumption.

According to their research, certain schools have adopted QR code attendance systems to
minimize the time spent on attendance tracking. However, this method proves ineffective
in ensuring the accurate presence of a student. Students who do not participate can still
mark their attendance using QR codes shared by their friends.

1.2. Business Opportunity

Currently, numerous schools require automated student activity management systems to
effectively monitor attendance, ensuring that students are present and actively
participating in classes or events they have registered for. The system should
automatically record event participation upon successful attendance, and it must also
regulate the entry and exit counts for classes or events. This ensures that students who
enroll successfully are actively engaged and prevents situations where students may
register but do not actively participate.
1.3. Business Objectives
BO-01: Reduce personnel costs by 30% within 4 months when the system is put into use.
BO-02: Strictly control 95% the number of participants.
BO-03: Save 20 minutes of time for taking attendance for teachers and key managers of
the activity.

1.4. Success Metrics

SM-1: Employees and students access at least 6 times a week within 4 months after the
first deployment of the system in 2024.
SM-2: The average rating in the management system satisfaction survey was 4 out of 5
points after the first implementation.

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Vision and Scope for Student Relation Office Management System

1.5. Vision Statement

For teachers, and event managers who want to control the number of participants and
check time for attendance and want to use an automatic management system for
attendance.
The Internet-based management system, to take attendance, for example in a classroom,
will know the number of students participating or the number of students entering and
leaving that classroom. In an activity or event, you will also know the number of students
participating, and calculating points for students will also be easier and faster than doing
it manually.

1.6. Business Risks

RI-01: Highly competitive with management systems on the market today, especially
regarding automatic attendance.
RI-02: Difficult to apply for managers and students when using the system because they
are used to manual tasks.
RI-03: It takes time for them to approach and use it.
RI-04: When the system is deployed, certain management positions will be replaced,
allowing employees to compete with each other.

1.7. Business Assumptions and Dependencies

AS-1: The system has a suitable user interface and is close to the old interface so that
staff, teachers and students can easily get used to using it.
AS-2: The camera is ready 30 minutes before the event starts so you can check
attendance at the start of the class or event.
DE-1: If the university has other systems involved, this system should be able to
communicate with those systems.

2. Scope and Limitations

2.1. Major Features
FE-1: Automatic attendance when students attend events.
FE-2: Manage all Events in the school system. Event Manager can view, create, edit
Events.
FE-3: Manage all clubs in the school system. Club Manager can view and accept club
permissions from students.
FE-4: Provides access to the management system via the school's internal network or
possibly an external internet system, and can support interface access for smartphones,
laptops, tablets,...

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Vision and Scope for Student Relation Office Management System

FE-5: Manage all accounts.

FE-6. Check Event Participation Requests.

2.2. Scope of Initial Release

Feature Release 1 Release 2

FE-1. Automatic Manual attendance Automatic attendance is possible
attendance when only part of the face is
detected.
FE-2, Manage all Create and view Events Modify, delete, and accept event
Events creation from Leader Club
FE-3, Manage all Not implemented Fully implemented
Clubs
FE-4, System access Only supports PC access. Accessibility supports
smartphones, laptops, PC, tablet,
etc.
FE-5, Manage Fully implemented
accounts
FE-6. Check Event Fully implemented
Participation
Requests.

2.3. Scope of Subsequent Releases

We will temporarily suspend the function of checking student attendance when the
accuracy of facial attendance with masks is not high. We will leave them for the next
release.
2.4. Limitations and Exclusions
LI-1. The system only checks scores automatically when students attend classes or events
within the school.
3. Business Context
3.1. Stakeholder Profiles

Major Value
Stakeholder Attitudes Major Interests Constraints
Admin Strict control Expect the Save costs, time and None identified
of systems release labor
and versions to be
employees fully released

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Vision and Scope for Student Relation Office Management System

EventManager Organizing Feel excited Management is more The incident

events and when event convenient may be
activities requests are postponed
becomes managed
simpler and more strictly
faster
ClubManager Control your Strong Easily manage the It takes time to
clubs in the support club get used to the
best way by system
knowing
exactly how
many clubs
are active
LeaderClub Manage club Looking Manage all member Leadership
members forward to it ability of
easily but still newly elected
worried about
how to get people
used to the
application
BoardOfDirectin Divide tasks Strong Being a member of Revenue and
g in the best support the board of directors expenditure of
way to has many benefits as the club
control club- well as work treasurer
related issues
Member Can capture Strong Participate in many None identified
your support activities only
information available at your club
Student Complete all Looking I can participate in English is a
registration forward to it many activities and worrying
procedures but still all the clubs I want return
worried about
to participate how to get
in events and used to the
join the club application
faster

3.2. Project Priorities

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Vision and Scope for Student Relation Office Management System

Dimension Driver Constraint Degree of Freedom

(state objective) (state limits) (state allowable range)
Schedule Release 1 is expected to
be available on February
20, release 2 at the end of
February.
Features All features
scheduled for
release 1.0 must be
fully operational.
Quality 90% of student,
staff and faculty
acceptance tests
must pass for
release 1.0, 95-98%
for release 2.0.
Staff maximum team
size is , 1 BA, 2
developers + 2
testers
Cost budget overrun up to
10% acceptable without
sponsor review.

3.3. Deployment Considerations

The web server software will need to be upgraded to the latest version. Not only will it
run on web platforms, but we will develop an app that can run on platforms such as IOS
and Android…Any corresponding infrastructure changes must be made at the time of the
second release. In addition, attendance can be taken at all event venues, not just within
the school.