ROLES & RESPONSIBILITIES #01

ROLE
OF A
CONTRACTS
MANAGER
IN CONTRACTING ORGANIZATIONS

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01

DRAFTING CONTRACTS
AND AGREEMENTS

Contract Managers manages the

contracts team and are responsible
for drafting and negotiating
contracts and agreements.
Ensuring that contracts are
comprehensive, accurate, and
aligned with project requirements
and company policies.

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02

CONTRACT REVIEW AND

ADMINISTRATION

Reviewing and analyzing project

contracts to ensure compliance and
identify potential risks.
Maintaining a comprehensive
contract administration system to
track milestones and amendments.

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CONTRACTUAL RISK
MANAGEMENT

Assessing contractual risks and

develop effective mitigation
strategies.
Providing guidance on contract
interpretation and risk allocation to
project teams.

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CLAIMS MANAGEMENT

Identifying, document, and

evaluating potential claims arising
from contractual issues, scope
changes, or delays.
Preparing well-structured claim
packages, including supporting
documentation and cost estimates.
Negotiating and seek amicable
resolutions for claims, aiming to
avoid formal dispute

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05

CHANGE ORDER
MANAGEMENT

Reviewing and process change

orders in alignment with contractual
provisions.
Assessing the impact of change
orders on project schedules, costs,
and deliverables.
Communicating change orders to
relevant parties and ensure proper
implementation.

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06

CONTEMPORANEOUS
RECORD KEEPING

Maintaining accurate and organized

contract documentation, including
correspondence, change orders,
and amendments.
Preparing reports and updates on
contract status, claims, change
orders, and ADR proceedings.

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ALTERNATIVE DISPUTE
RESOLUTION (ADR)
SUPPORT
Providing support during ADR
processes such as mediation,
arbitration, or other non-litigious
dispute resolution methods.
Collaborating with legal counsel
and stakeholders to present claims,
evidence, and arguments.
Contributing expert insights to
facilitate the resolution of contract-
related disputes.

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08
RELATIONSHIP
MANAGEMENT

Building and maintaining positive

relationships with clients,
subcontractors, vendors, and other
stakeholders involved in the project.
Contract Managers serve as the
primary point of contact for
contractual matters and work to
foster collaborative relationships to
support project objectives.

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09
COMPLIANCE AND
ETHICS

Ensuring compliance with legal,

regulatory, and ethical standards
throughout the contract
management process.
Staying updated on industry trends,
best practices, and legal
developments related to contract
management, claims, and ADR

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