TIET - PSFT Student - Financial - Solution - Document - V2.0

Thapar Institute of Engineering & Technology
Project: Implementation of PeopleSoft Campus Solution

Solution Document – Student Financial
Nov 2023 (Version 2.0)
Oracle Consulting
Manish Dwivedi
Document Control
Change Record
Date Author Version Change Reference

01-Nov-2023 Manish 1.0 Original, No Previous Document
Dwivedi
23-12-2023 Manish 2.0 Version 2.0
Dwivedi
Reviewers
Name Position
Gulam Ibrahim Lead Consultant
Approvers
Name Date of Approval Signature
Oracle Consulting | Project: Implementation of PeopleSoft Campus Solution | Nov 2023 | Page 2 of 62
Contents
Document Control................................................................................................................................... 2
Change Record ........................................................................................................................................ 2
Reviewers ................................................................................................................................................ 2
Approvers ................................................................................................................................................ 2
1 Introduction ......................................................................................................................................... 6
1.1 Scope:-............................................................................................................................................... 7
1.2. Terminology:- ................................................................................................................................... 7
2 Functional Design: ................................................................................................................................ 8
2.1 TIET Process Flow – Student Financial .............................................................................................. 8
2.2 Billing and Due Date Calendar:- ........................................................................................................ 8
2.3 SF Account Type:-.............................................................................................................................. 9
2.4 Item Types:- .................................................................................................................................... 10
2.5 Cashiering Office:- ........................................................................................................................... 10
2.6 Valid Cashier:- ................................................................................................................................. 11
2.7 Tender Key:- .................................................................................................................................... 11
3.2 Defining Criteria:- ............................................................................................................................ 14
3.3 Defining Tuition Group:- ................................................................................................................. 14
4 TIET Fee Process Flow:- ...................................................................................................................... 15
4.1 Process Fee and Charges:- .............................................................................................................. 16
4.2 Fee Calculation Batch Process:- ...................................................................................................... 17
4.3 Fee Calculation for Individual Student:- ......................................................................................... 18
4.4 Invoice of Students:- ....................................................................................................................... 18
4.5 Student Payment:- .......................................................................................................................... 20
4.6 Student Refund:- ............................................................................................................................. 20
4.7 Student Waiver:- ............................................................................................................................. 21
4.8 Late Fee Calculation:- ...................................................................................................................... 21
4.8.1 Late Fee Setup.............................................................................................................................. 21
4.8.2 Late Fee Calculation Process:- ..................................................................................................... 22
5 Optional Fee:-..................................................................................................................................... 24
5.1 Hostel Fee, Parking Fee, Hostel Room Rent are the optional Fee .................................................. 24
6 View Customer Account:- .................................................................................................................. 25
7 Student Financial Gap:- ...................................................................................................................... 26
7.1 Acceptance Fee Process:-................................................................................................................ 26
7.1.1 Page Details.................................................................................................................................. 27
7.1.2 Preferred Screens:- ...................................................................................................................... 27
7.1.3 Logic:- ........................................................................................................................................... 28
7.2 Withdrawal Request Process for Applicant /Students:- ................................................................. 29
7.2.1 Page Details:- ............................................................................................................................... 29
7.2.2 Preferred Screen Layout:- ............................................................................................................ 29
7.2.3 Logic:- ........................................................................................................................................... 30
7.2.4 Academic Department Dashboard:- ............................................................................................ 31
7.2.5 Logic:- ........................................................................................................................................... 31
7.2.6 DOAA Department Dashboard:- .................................................................................................. 32
7.2.7 Logic:- ........................................................................................................................................... 32
7.2.8 Account Department Dashboard:- ............................................................................................... 33
7.2.9 Logic:- ........................................................................................................................................... 33
7.3 Upload Excel Mechanism Process for Fee Charge Group Processing:-........................................... 34
7.3.1 Page Details:................................................................................................................................. 34
7.3.2 Preferred screen Layout:- ............................................................................................................ 34
7.3.4 Post Group Date Entries:- ............................................................................................................ 35
7.4 Upload Excel Mechanism Process for Fee Charge Group Processing for Multi-Currency:-............ 36
7.4.1 Currency Exchange Setup Page .................................................................................................... 36
7.4.2 Group Data Process:- ................................................................................................................... 36
7.4.3 Logic:- ........................................................................................................................................... 37
7.4.4 Print Multicurrency Transactions:- .............................................................................................. 37
7.5 Due Date Reminder:- ...................................................................................................................... 38
7.5.1 Page Details:- ............................................................................................................................... 38
7.5.3 Logic:- ........................................................................................................................................... 39
7.6 Fee payment through Payment Gateway:- ..................................................................................... 39
7.6.1 Page Details:- ............................................................................................................................... 39
7.6.3 Logic:- ........................................................................................................................................... 40
7.7 Student Print View Receipt through Self Service:-.......................................................................... 41
7.7.2 Logic:- ........................................................................................................................................... 41
7.8 Upload Bank Account Details (Student Self Bank Accounts):- ........................................................ 42
7.8.1 Page Details:- ............................................................................................................................... 42
7.8.3 Logic:- ........................................................................................................................................... 43
8 Back Paper Fee Process:- ................................................................................................................... 44
9.1 Page Details:- ............................................................................................................................ 44
8.2 Preferred Screen Layout:- ............................................................................................................... 44
8.3 Logic:- .............................................................................................................................................. 45
9 Back Paper Fee Charges:- ................................................................................................................... 45
9.1 Page Details:- .................................................................................................................................. 45
9.2 Preferred Screen Layout:- ............................................................................................................... 46
9.3 Logic:- .............................................................................................................................................. 46
10 Leave Absence Fee Charges:- ........................................................................................................... 47
10.1 Page Details:- ................................................................................................................................ 47
10.2 Leave Absence Fee Charge AE Process:- ....................................................................................... 47
10.3 Preferred Screen Layout:- ............................................................................................................. 48
10.4 Logic:- ............................................................................................................................................ 48
11 Update Banking Transaction Details and BRS Process..................................................................... 48
11.1 Update Banking Transaction Details ............................................................................................. 49
11.1.1 Page Details:- ............................................................................................................................. 49
11.1.2 Preferred Screen Layout:- .......................................................................................................... 49
11.1.3 Logic:- ......................................................................................................................................... 50
11.2 Bank Reconciliation Process:- ....................................................................................................... 51
11.2.2 Manual Bank Reconciliation Process:- ....................................................................................... 51
11.2.2.1 Page Details:- .......................................................................................................................... 51
11.2.2.2 Preferred Screen Layout:- ....................................................................................................... 51
11.2.2.3 Logic:- ...................................................................................................................................... 52
11.2.2.4 Create Receipt for Reconciled Transactions: .......................................................................... 53
12 Proforma Invoice Setup ................................................................................................................... 54
12.1 Page Details:- ................................................................................................................................ 54
12.2 Preferred Screen Layout:- ............................................................................................................. 54
12.3 Logic:- ............................................................................................................................................ 55
12.4 Page Details:- ................................................................................................................................ 55
12.5 Logic:- ............................................................................................................................................ 56
13 Security Roles ................................................................................................................................... 57
14 Integrations ...................................................................................................................................... 58
14.1 SF to Fusion Integration with COA Mapping:- .............................................................................. 58
14.1.1 Page Details:- ............................................................................................................................. 58
14.1.2 Preferred Screen Layout:- .......................................................................................................... 58
15 Student Financial Reports ................................................................................................................ 60
16 Open Points ...................................................................................................................................... 61
1 Introduction
The purpose of this document is to:
 Describe the features available in Oracle PeopleSoft Campus Solution Student Financial
module which administers the institution's Fee and Payment process by and cashiering
activities.
 Provide an overview of the standard Oracle PeopleSoft Campus Solution Student Financial
functionality i.e. Capture information about Fee charges Update applications, manage
collection and view Student Financial Reports.
 Highlight additional key design considerations that TIET requires in Student Financial.
 Highlight any material areas where current TIET operating processes may need to be
challenged to align with standard Oracle PeopleSoft Campus Solution: Student Financial.
The content of this document is based on the standard flows and embedded TIET processes within
PeopleSoft Campus Solution, as shown and validated in CRP1 conducted on 19-Sep-2023 and custom
elements in Design workshop conducted by Oracle Consulting for TIET on 18-Oct-2023.
Oracle PeopleSoft Campus Solution is delivered via the underlying Oracle PeopleSoft Applications
suite. Oracle PeopleSoft Campus Solution Applications have been designed around TIET process best
practices and are open-standards-based Business applications.
Student Financials is responsible for managing student receivables, billing, collections, and
cashiering. Student Financials enables you to manage and calculate student financial information for
your institution.
1.1 Scope:-
The following gap references are included in this document along with delivered solutions
Thapar confirmed that there is need to pay acceptance fee process from payment gateway.
Thapar is looking for withdrawal Request process for Applicant and Students.
Thapar requires a functionality to upload option Fee charge from Group Processing through Excel Sheet.
Thapar confirmed to use the delivered Student Functionality to be Fee Charges and Payments.
Thapar requires a functionality to due date reminder and payment due date reminder as per TIET
bandwidth rule.
Thapar requires a functionality to Upload UTR challan information from Student self-service portal and also
requires BRS Dashboard for Transaction Reconciliation.
Thapar requires to functionality to Student pay fee from Payment Gateway after admission confirmation
that initiate from Student Self Service Portal.
Thapar required functionality to Student able to Print Payment Receipt from Self Service Portal
Thapar Require Functionality to Fee Charge Leave Absence through AE Process.
Thapar required functionality to capture Back Paper Fee Payment and Charges in PS System
Thapar Require Functionality to SF and Fusion GL Integration to send students Fee and payments data to
Finance Fusion System
1.2. Terminology:-
The purpose of this section is to provide additional terminology used in the document.
Terminology Description
PeopleSoft Campus Solutions 9.2 – the target (to-be) implementation release
CS92
for TIET.
The standard functionality of the application software package, in TIET

Delivered
context, Oracle PeopleSoft Enterprise Campus Solutions functionality
PeopleSoft
This refers to a group of pages in an online component in PeopleSoft CS9.2
Component
This refers to a group of components in an online component in PeopleSoft

PeopleSoft Menu
CS9.2
2 Functional Design:
2.1 TIET Process Flow – Student Financial
Enrol in Classes Calculate tution and Fees Bill Financial Customer Provide Cashiering Services
Determine Payment Plan Create and Distribute Refunds
Post Financial Transactions
Collect Overdue Accounts
Logic:-Above process flow confirm the delivered high level process flow of student financial.
2.2 Billing and Due Date Calendar:-
• Billing and due date calendars are associated with tuition calculation and are used to
determine the percentage of specific fees due to be paid by a particular time. Because due
date calendar are required for setup of fees, you must be define at least one billing and due
date calendar for your institution.
• When creating your billing and due date calendar, you can specify that the payment of a fee
is due in full at a particular date, or you can create a payment schedule.
• Student Financials uses the pivot date as the starting place to calculate due dates or billing
dates.
• Due Date Cal (due date calculation) field is used to determine how the system calculates the
due date for a given fee assessment period.
Enter the number of days from the pivot date or run date that the fees are due
2.3 SF Account Type:-
Differentiating charges into multiple accounts enables flexibility in billing and assessing late fees. For
example, creating a separate account type for housing enables you to bill and assess late fees for
housing charges differently than you do for tuition charges.
2.4 Item Types:-
• Item types are the basic work unit of the Student Financials application.
• Each Item type defines unique action.
• During the setup of your item types, you differentiate between charges and credits and
define how and where each can be applied.
• Item type defined as charge, Deposit, check Tuition Deposit for charges and payment.
• Check GL interface required and you would be required to map credit and debit side of Item
type.
• Item types configure as Program and Account Type wise in TIET.
2.5 Cashiering Office:-
• An institution may have multiple cashiering offices, located on or off campus.

• The Cashiering feature provides the flexibility to define different cashiering offices, each
with its own set of cashiering rules and requirements.
• Define the way in which your cashiering office handles and posts transactions
• You may define the processing of Void receipts and posting of student and corporate
payments using transaction setup tab.
• You may define charge Check cashing fee when customer uses the particular Cashiering
office
• SF Merchant ID enables you to set up unique credit card and e Check processing rules for
different departments in your institution.
TIET confirm for two Cashiering office as per requirement.
1 Patiala
2 Dera Bassi
2.6 Valid Cashier:-
There are total six Cashier should be created as for Patiala and Dera Bassi Offices.
2.7 Tender Key:-
• Tender keys represent the types of tender your office can accept. Examples of tender
include cash, checks, and credit cards.
• You may restrict the cashier to accept a range of amount using particular tender payment by
mapping Min and Max amount.
• You may define Cashiers who can make transactions using this tender key.
• In and Out allowed check box determines if a cashier can take the tender in and give the
tender out.
• A cashier with neither check on In and Out allowed will not be allowed to perform
transaction using this tender key.
• There are total five Tender key configure as HDFC, ICICI and SBI and PNB and Induslnd Bank.
2.8 Map Register with Cashier:-
• Under each Cashier Office assign number of register
• Register is allowed for Student Payment, Corporate payment, Department Receipt and Cash
Check
• Print receipts automatically for Student Payment, Corporate Payment, Department
Receipt, and Cash Check receipts
• Marking Cashier as Supervisor you may give him ability to void receipts.
• You may restrict cashier to process Department receipts.
• Use the Print Receipt Automatically group box to determine which types of receipts print
automatically when the valid cashier creates them.
3 Fee Mapping Rule over Students:-
Tuition Group
Adjustment Term
Criteria Waivers
Rules Fees
3.1 Term Fee Setup:-

• Term fees are required for mapping charges on students.
• Charge By field defines how the fee code calculates the fees.
• Using Use field you can define the basis of fees calculation.
• For reporting purpose Fee class field is used
• Term fees tab is used for defining the attributes of charges to be applied on students.
• Here you define the account in which its payment is to be reflected.
• You can define the charge amount or fees amount.
• Adjustment codes determines the refund amount for student who drops classes.
• You can also charge fees on the students who are in waiting list of class.
3.2 Defining Criteria:-
• Criteria is a set of rules defining the audience of the charge in which that particular charges
are be applied.
• This page is responsible for defining the criteria parameters on the basis of which students
are categorized for charge mapping.
• We can define multiple conditions as per our requirement.
• There are multiple criteria required for Fee Setup as per TIET Requirement.
3.3 Defining Tuition Group:-
• Basically tuition group constitutes of Term fees and criteria.

• On the basis of criteria, tuition calculation process is responsible for mapping tuition group
on students, hence fees is charged on the students.
• Define term fees codes for a group of students falling under mentioned criteria.
• You may also define the waiver to be given to the students falling under mapped criteria.
• Multiple Tuition Group will be configure in TIET as per Program and Fee Structure.
4 TIET Fee Process Flow:-
The TIET Admission Fee and Refund Fee by Applicant/Student Process Flow
SF STUDENT FINANCIAL
SF 1.0 TIET ADMISSION PROCESS WITH ACCEPTANCE FEE PAYMENT
FINANCE DEPARTMENT
SF 1.1
Application Fee
Starts Setup SF 1.9
End
Data Pushed in GL
SF 1.2
Applicant fills
the
Application
APPLICANT/STUDENT ACTIVITIES
SF 1.5 SF 1.6
SF 1.3 SF1.4 Applicant Pay the Acceptance
Offer
Application Application Offered the Fees(Term 1 Fees with
Accepted
Fee Paid by Submitted Offer letter by Admission)
Applicant the Institute
Yes
NO
SF 1.9
SF 1.10 Refund allowed as time limit SF 1.8
Withdraw post
Create Refund Request By provide by TIET (15 days or 30 Yes Student
accepting
Student Days Less) ? Created in
System
Cashiering Department/Account
SF 1.7
Entry as
SF 1.11
payment(Advance
Office
Refund Entry in PS System

Payment)
after Department Approval
Fee Charges and Payment Process After Matriculation:-
SF 2.0 Fee Charges and Payment Process
Admission Department
SF 2.1
Marticulated
after acceptance SF 2.2
Satisfy Waiver
Start
fees paid by the Economical Yes NO
Process Rule
student Weaker
End
YES
SF 2.3 SF 2.4
Fee Charge Entry Accrued Due Date
and Waive of as per Charges Close Yes Notification Send
TIET Rule (Tuition to due date to Students(10 or
Cashiering Office
and Optional Fee) 20 days)?
SF 2.7
SF 2.8
Receipt Created in
Data Pushed in GL
PS System
SF 2.6
SF 2.7.1
Payment
Print/View
SF 2.5 Gateway/NEFT/
Receipt From
Make Payment Cheque/VAN/
Student
Student Self
Draft Payment
Service
Mode
4.1 Process Fee and Charges:-
• In order to charge fees on students a process is required to be run.

• User can calculate fee in two ways, i.e. Individual and in batch.
• Tuition calculation page is responsible for charging fees on individual student.
• Using this page you can also view student’s academic detail and students account.
• While running tuition calculation process Tuition group is applied and also shows the term
fees charged on the student.
Note:-Above Fee Process Flow Present for user understanding and all the highlighted as Red- Gap
points explain as detailed way in Gap List.
4.2 Fee Calculation Batch Process:-
 This page is responsible for calculating and/or posting of tuition and/or waivers depending
upon the Run Option selected by user.
 You can apply/post charges on student’s career wise, term wise and academic program wise.
Say if you want to charge fees on a particular career you can use this feature by defining
career in Academic career grid.
 User can view the fee charge result from View Customer Account.
4.3 Fee Calculation for Individual Student:-
 This page is responsible for calculating and posting of tuition fee for Individual Student.
 User can click on Calculate Tuition and Fee Button and calculate the same.
4.4 Invoice of Students:-
• Although the terms bill and invoice are technically synonymous, a distinction exists between
the two terms in the context of the Student Financials application.
• The term bill refers to a set of billing data for a student or a corporation that resides in the
database. When the system prints a bill, the resulting paper document is an invoice.
• The PeopleSoft Student Financials Billing feature offers you great flexibility when generating
these bills.
• You can create a single bill for one customer, or you can create a batch of bills for several
customers at the same time.
• In Order to generate invoice, billing of charges is to be done.
• This can be done using three ways, Bill One ID and Bill by Range, Bill All Not Yet Billed.
• Standard invoice layout format use to print Student Billing Invoices.
Note:-Cashiering office print the Invoice as per Billing Request Number, Invoice Date and Invoice
Rage wise. Student also able to print the invoice on self-service portal.
4.5 Student Payment:-
• This page is responsible for posting student’s payment and receipt generation.
• For accounting purpose user is requested to map target and tender with amount details.
• Term wise payment is captured.
• User can post that receipts which are not posted automatically
4.6 Student Refund:-
Refund can be possible as per following ways:-

• In case of excess fees received from student due to any reason.
• In case of fee relaxation.
• In case of withdraw admission by student.
4.7 Student Waiver:-
• Controls, criteria, and waivers determine when the system calculates tuition and for whom.
• You may define for whom tuition should be waived off and for what reason.
• Waivers provide a convenient, consistent, and easily maintainable way of waiving or
reducing tuition or fees for students who meet specific criteria.
• Waiver can be auto apply by rule at the time of Program Fee (Tuition Fee) calculation.
• User can check Waiver Details on View Customer Account Page.
4.8 Late Fee Calculation:-
4.8.1 Late Fee Setup
 Late Fee Setup Page open as Academic Institution, campus, effective date term, program.
 User able to define setup as program and date range basis as per different-different late fee
amount falls in date range.
 User able to Inactive setup as per his requirement.
 Late Fee and Program Keyword define at Item level for process of fetching data as program
wise.
4.8.2 Late Fee Calculation Process:-
• Late Fee Calculation process page open as Academic Institution, Term and Campus.
• Late Fee calculation Mange through AE Process.
• Process initiate Excel to User with Student Id, Name, Program, Account Type, Item Type, Late
Fee Amount and Term.
• Excel also capture Flag as Calculated flag to distinguish for Non Calculated Student as Late
Fee.
• Late Calculation process check the Previous Balance of Student Tuition Fee and Initiate for
Late Fee Calculation.
• Late Fee calculated on the Basis of Date Range define by User.
• Maximum 5000 Late fee calculated over student if student defaulter for Tuition Fee.
• Late Fee Calculated as student Defaulter for Tuition Fee fully or partially.
• Late Fee Calculation Data Store in Table to User view as Late Fee Calculation Report.
5 Optional Fee:-
• If your institution charges some optional fees on students, you may define those in system
using Optional Fees- Term.
• You may define date range for these fees, after crossing these dates no student will be able
to pay this pay.
• As per delivered mechanism Optional fee can charge Students wise.
5.1 Hostel Fee, Parking Fee, Hostel Room Rent are the
optional Fee
• User click on Calculate Tuition and Fees Button and Charge the Optional Fee.
6 View Customer Account:-
• After charge applied and payment done and refund processing (if any), all these transactions
are to be displayed in consolidated view.
• Student or user needs to view their date wise, term wise transactions (charges, payment,
refunds). This can be done using View Customers account page.
7 Student Financial Gap:-
There are various process gap which are not initiate from delivered mechanism as per TIET
Requirements .There are following process gap.
7.1 Acceptance Fee Process:-
SF 1.0 TIET ADMISSION PROCESS WITH ACCEPTANCE FEE PAYMENT
FINANCE DEPARTMENT
SF 1.1
Application Fee
Starts Setup SF 1.9
End
Data Pushed in GL
SF 1.2
Applicant fills
the
Application
APPLICANT/STUDENT ACTIVITIES
SF 1.5 SF 1.6
SF 1.3 SF1.4 Applicant Pay the Acceptance
Offer
Application Application Offered the Fees(Term 1 Fees with
Accepted
Fee Paid by Submitted Offer letter by Admission)
Applicant the Institute
Yes
NO
SF 1.9
SF 1.10 Refund allowed as time limit SF 1.8
Withdraw post
Create Refund Request By provide by TIET (15 days or 30 Yes Student
accepting
Student Days Less) ? Created in
System
Cashiering Department/Account
SF 1.7
Entry as
SF 1.11
payment(Advance
Office
Refund Entry in PS System

Payment)
after Department Approval
Gap consider as highlighted red
7.1.1 Page Details
Page Name TIET_PG_AF New

Description: Criteria Setup
Component TIET_PG_AF_CM New
Name Description: Criteria Setup Component
Menu Name TIET_PG_AF_MNU New
Description: Criteria Setup Menu
Portal Main Menu>>Student Self Service>Pay New
Navigation Acceptance Fee
7.1.2 Preferred Screens:-
7.1.3 Logic:-
1. Applicant Open the page with default information as Application Date, Application Number,
Name, Academic Program.
2. Applicant Select the Source of Payment as Debit/Credit or Net banking.
3. Applicant Click on Pay Now button and Acceptance Fee Amount auto fetch from Acceptance
Fee Setup Page for relevant program.
4. Payment Gateway information send to Third Party System End Point and Third Party
Middleware send the response to PS system for Payment Status Pass and Failed.
5. Acceptance Fee and Application Fee Setup cover in’

TIET_PSFT_BE_BTECHMA_MSC_MCA_Admissions_Solution’ Design Document_v1.0 in Fee
Tab Pre application Activity Page.
6. Receipt will be auto created (Refer Heading 4.5 to know Receipt Process).
7.2 Withdrawal Request Process for Applicant /Students:-
SF 3.0 Student Withdrawal Process
Student
SF 3.1
Login as Self
Service and
Start
Create
Withdrawal
Request
Academic Department
SF 3.2
Login as Academic
Department
Dashboard and
Approve the
Request
DOAA Department
SF 3.3
Login as DOAA
Department
Dashboard and
Confirm Refund
Amount
SF 3.4
Login as Academic
Account Office
Dashboard and
Account Office
Process the
Refund
End
7.2.1 Page Details:-
Page Name TIET_APP_WTH New

Component Name TIET_APP_WTH_CMP New
Description: Criteria Setup Component
Menu Name TIET_APP_ELG_MNU New
Portal Navigation Main Menu>>Student Admissions>Withdrawal New
Request
7.2.2 Preferred Screen Layout:-
7.2.3 Logic:-
1. Student Personal and Academic Details should auto fetch by PS System as per System
Feasibility.
2. Student multiple attachment can attached as per Refund Process Requirement.
3. Student can fill withdrawal information as per his requirement fall under TIET withdrawal
process.
4. No Dues Approval required in case of Student Refund.
5. Student Seat should be Cancel after Create Refund Request from System. The Status
Allotment Seat cover in Admission Module.
6. Withdrawal Form can be use by Applicant and Student both but Receipt Number and Receipt
Date should be hide in case of Student Refund Process.
7. User can save and submit the Request form after completing the all information.
Note: - Information for No Due Department Pending from TIET in case of Student Refund.
7.2.4 Academic Department Dashboard:-
7.2.5 Logic:-
1. Academic Department User open page as Academic Career, plan, admit term and program
search prompt.
2. User can validate the transaction information and view attachment.
3. User can enter the Amount of Fee Received, Deduction and Balance Refund amount as per
refund requirement.
4. Accept, Deny and Pushback Optional available for user to initiate transaction as per his/her
requirement.
7.2.6 DOAA Department Dashboard:-
7.2.7 Logic:-
1. DOAA Department User open page as Academic Career, plan, admit term and program
search prompt.
requirement.
7.2.8 Account Department Dashboard:-
7.2.9 Logic:-
1. Account Department User open page as Academic Career, plan, admit term and program
search prompt.
requirement.
4. Account Department initiate refund process though Delivered Refund Page (Reference
Heading 4.6).
7.3 Upload Excel Mechanism Process for Fee Charge Group
Processing:-
7.3.1 Page Details:
Page Name TIET_APP_GRP New

Component Name TIET_APP_GRP_CMP New
Description: Criteria Setup Component
Menu Name TIET_APP_GRP_MNU New
Portal Navigation Main Menu>Student Group Process New
7.3.2 Preferred screen Layout:-
7.3.3 Logic:-
1. ‘Upload Template’ and ‘Download template’ will be added in the group processing
2. Once uploaded and saved button is clicked then the ‘Group ID’ will be generated.
3. If Origin ID is chosen as Optional Fee, Scholarship and Other Fee
4. System should auto validate the all the Item Line Total with Header Total
5. User will be enter the Student Id, Item type, account, term and amount over Template excel
sheet before process the sheet for Group Processing.
7.3.4 Post Group Date Entries:-
 User select starting and ending group id and run the process.
 Process post the transaction in Student Financial and user shall able to view the transaction
after posting.
7.4 Upload Excel Mechanism Process for Fee Charge Group
Processing for Multi-Currency:-
7.4.1 Currency Exchange Setup Page
7.4.2 Group Data Process:-
7.4.3 Logic:-
1. Academic Department User able to upload Multi currency Invoice charges through Group
Data Processing (User can see Reference Heading 7.3 to same document to understand
Group Data Processing)
2. Academic department admin user set exchange rate to before process the Multicurrency
Fee Charge Group process transactions.
3. Academic department user firstly covert USD amount to INR over group date excel sheet to
before upload the same.
7.4.4 Print Multicurrency Transactions:-
 User Select Multicurrency Layout and run the Print Invoice process to print Multicurrency.
Invoices
 Print in USD form as per Invoice Date matching with nearest exchange rate date.
7.5 Due Date Reminder:-
Page Name TIET_APP_DUE New

Description: Emails Setup
Component Name TIET_APP_DUE_CMP New
Description: Emails Setup Component
Menu Name TIET_APP_DUE_MNU New
Description: Emails Setup Menu
Portal Navigation Main Menu>Student Financial>Due New
Date/Payment Reminder
7.5.3 Logic:-
1. User able to define message in run control page level.
2. ERP Admin will able to send due date notification as Career, Program basis.
3. Payment Notification send to all student as specific selected Program with Disclaimer
message for those student which have already paid.
4. User shall able to run AE process frequently as he required to send notification to students.
5. User are able to separately send notification for project semester students.
7.6 Fee payment through Payment Gateway:-
Page Name TIET_APP_PMN New

Description: PG Criteria Setup
Component Name TIET_APP_PMN_CMP New
Description: PG Criteria Setup Component
Menu Name TIET_APP_PMN_MNU New
Description: PG Criteria Setup Menu
Portal Navigation Main Menu>>Student Self Service>Account New
Overview
7.6.3 Logic:-
1. Student Login as Self Service Portal and follow the Navigation to Account Overview.
2. Student Enter the amount in Payment Field value and Click on Make Payment button.
3. Student Select the Source of Payment as Debit/Credit or Net banking.
4. Student Click on Pay Now button and Page Land to third party middleware page with
Student various Details as Student Name, Id, Roll Number, and Program.
5. Student Pay the amount though middleware page.
6. Payment Gateway information send to Third Party System End Point and Third Party
Middleware send the response to PS system for Payment Pass and Failed Status.
7.7 Student Print View Receipt through Self Service:-
Page Details:-
Page Name TIET_APP_RCT_PRINT New

Description: Print Receipt Criteria Setup
Component Name TIET_APP_RCT_CMP New
Description: Print Receipt Criteria Setup
Component
Menu Name TIET_APP_RCT_MNU New
Description: Print Receipt Criteria Setup Menu
Portal Navigation Main Menu>>Student Self Service>Print/View New
Receipts
7.7.2 Logic:-
1. Student login as Self Service Portal Account Overview page.

2. Student are able to view and Print the Receipts from Payment Tab.
7.8 Upload Bank Account Details (Student Self Bank
Accounts):-
Page Name TIET_APP_STD_BNK_ACCTG New

Description: Bank Accounts Criteria Setup
Component Name TIET_APP_BRS_CMP New
Description: Bank Accounts Component
Menu Name TIET_APP_BRS_MNU New
Description: Bank Account Criteria Setup Menu
Portal Navigation Main Menu>>Student Self Service>Upload Self New
Bank Details
7.8.3 Logic:-
1. Student can update self-Bank details from self-service page.

2. Student cannot override page data after saving the information.
3. IFSC Code Auto Search and Validate through bank API.
4. Wrong IFSC code should not accepted by the page.
5. Admin User able to update information as per his requirement.
6. Student cannot edit the information after click on Saving Button.
7. Data stored in table for reporting requirement.
8. Student able to update multiple bank but a single bank can default at same time.
9. Student can attach a Bank Information details for proof.
8 Back Paper Fee Process:-
SF 5.0 Back Paper Payment and Charge Process
SF 5.2
SF 5.1
Pay Back Paper
Student
Create Back paper

Start Fee Amount
Request from Self
through Payment
Service Portal
Gateway
Cashiering Office/Account
SF 5.3
SF 5.4
Office
Create Back Fee

Fee Charge for End
Receipt from AE
Back Paper Fee
Process
9.1 Page Details:-
Page Name TIET_APP_BACK New

Description: Back Paper Criteria Setup
Component Name TIET_APP_BACK_CMP New
Description: Back Paper Criteria Setup
Component
Menu Name TIET_APP_BACK_MNU New
Description: Back Paper Criteria Setup Menu
Portal Navigation Main Menu>>Student Financial>Back Paper New
Request
8.2 Preferred Screen Layout:-
8.3 Logic:-
1. User can click on Pay Now Button and pay the Fees though Payment Gateway.
2. Payment Amount process as advance payment through custom auto receipt process.
3. AE Process should be configure from technical Team for Receipt creation.
4. Amount auto pick from Back paper request amount page.
9 Back Paper Fee Charges:-
9.1 Page Details:-
Page Name TIET_APP_BACK_CHG New

Description: Back Paper Fee Charges Criteria Setup
Component
Menu
Portal Navigation Main Menu>>Student Financial>Back Paper Fee New
Charge Dashboard
9.3 Logic:-
1. All the transaction should be show over this Dashboard which are Paid Status from Payment
Gateway.
2. Back Paper Item Type Auto Pick from code Level.
3. Student Details, Amount and Back Paper Fee Amount Auto Pick from Payment Page.
4. User can select multiple transaction over this Dashboard Page and click on Fee Charged
Button for Back Fee Process.
5. Auto AE Schedule for Group Entry Process for Back Fee.
6. Business Unit, Student Id, Name, Roll Number Back Paper Fee Description, Name and Fee
status should be develop at Level 1 Record.
10 Leave Absence Fee Charges:-
10.1 Page Details:-
Logic:-
1. Leave Fee item type should be configured.
2. Default amount should be mention as per business requirement for fee charge.
10.2 Leave Absence Fee Charge AE Process:-
Page Name TIET_LEAVE_ABS New

Description: Leave Absence Fee Process
Description: Leave Absence Fee Process Criteria
Setup Component
Description: Leave Absence Fee Process Criteria
Setup Menu
Portal Navigation Main Menu>>Student Financial>Leave Absence Fee New
Charges
10.4 Logic:-
1. The AE process initiate from Leave Absence Dashboard (Master Dashboard) after click on
Initiate Charge.
2. Amount should be auto fetch from item types.
11 Update Banking Transaction Details and BRS Process
SF 4.0 UTR/Challan ,DD No, Cheque No and VAN Transaction with Bank Reconciliation Process
SF 4.1 SF 4.2
Make Payment as Upload UTR , Challan,
Student
Start offline NEFT/DD/ DD No. Cheque No and

Cheque/VAN VAN Reference No from
Source Self Service Portal
Cashiering Office/Account
SF 4.3
SF 4.4
Create Fee SF 4.4
Reconciled
Receipt from Moved Data in End
Payment
Office
Reconciled Fusion GL
Transaction
Transaction
11.1 Update Banking Transaction Details
Page Name TIET_BNK_BRS New

Description: Update Banking Details
Component Name TIET_ BNK_BRS _CMP New
Description: Update Banking Details Criteria Setup
Component
Menu Name TIET_ BNK_BRS _MNU New
Description: Update Banking Details Process Criteria
Setup Menu
Portal Navigation Main Menu>>Student Self Service>Enter Banking New
Transaction Details
11.1.3 Logic:-
1. Student able to update payment offline payment details for UTR, challan details, cheque, DD
Number and VAN Payment.
2. These Banking Transaction use for BRS Purposes.
3. BRS method will be manual as per TIET Transaction Information.
4. There are two category shall be configure for Offline Payment Mode.
5. Category 1 included Cash Deposit in Bank/VAN/NEFT/RTGS payment mode and Category 2
included DD/Cheque Payment Mode.
6. Student will update the information from Student Self Service Portal for all the offline
payment mode.
7. Student will enter the information from self Service portal along with Max 70 Digit,
transaction reference number for NEFT/RTGS/VAN Payment.
8. DD Number and Cheque Number fields shall be uses instead of Transaction Reference
Number in case of DD and Cheque Payment.
9. Dashboard User have right to do the transaction on behalf of students.
10. Student Roll Number, Program, Carrier, Plan (Branch) capture automatically from system
and organisation Bank Details and transaction amount shall be fill by student.
11. Line wise attachment field required for student during transaction.
11.2 Bank Reconciliation Process:-
11.2.2 Manual Bank Reconciliation Process:-
11.2.2.1 Page Details:-
Page Name TIET_STMT_BRS_MNL New

Description: Update Banking Details
Component Name TIET_ STMT_BRS_MNL _CMP New
Description: Update Banking Details Criteria Setup
Component
Menu Name TIET_ STMT_BRS_MNL _MNU New
Description: Update Banking Details Process Criteria
Setup Menu
Portal Navigation Main Menu>>Student Self Service>Manual New
Reconciliation
11.2.2.2 Preferred Screen Layout:-
11.2.2.3 Logic:-
1. User able to manually reconciled the transaction.

2. User click on Reconcile Button for the same.
3. All these types of transaction will be initiated for BRS process from Dashboard Page which
comes from self-service portal.
4. Dashboard User have authority to override amount of transaction as per BRS Requirement.
5. Dashboard User able to reconcile and Unreconciled the transaction click on ‘Reconciled’ and
‘Unreconciled’ Button over Dashboard Page.
6. Receipt shall be created after Reconciled the Transaction.
7. Dashboard User have to authority to cancelled the transaction and ask to student for new
transaction.
8. Notify button will be require over dashboard Page as student Basis.
9. Dashboard User also able to reconciled the Payment Gateway Transactions.
10. Student Roll Number, ID and Student Name present in Dashboard Grid along with Push Back
and Deny Button.
11. User able to select Required Payment Target for Fee settlement.
12. Required payment Settlement Target are not provide student self-service page as per
delivered process.
11.2.2.4 Create Receipt for Reconciled Transactions:
1. User click on Create Receipt Button to create Receipt from Reconciled Transactions.
2. Auto Receipt Created through AE Process.
3. User able to download Receipt along with Student (Refer Heading 4.5 to Know receipt
Process).
12 Proforma Invoice Setup
12.1 Page Details:-
Page Name TIET_PROINV_SETUP New

Description: Performa Invoice Setup
Component Name TIET_ PROINV _CMP New
Description: Performa Details Criteria Setup
Component
Menu Name TIET_ PROINV_MNL _MNU New
Description: Performa Process Criteria Setup Menu
Portal Navigation Main Menu>>Student Financial>Performa Invoice New
Setup
12.3 Logic:-
1. Admin User Setup Fee for all the semester as per admit term basis.
2. Setup page open as Academic Institution, Admit Term, Program and Plan.
3. Total Value automatically updated as click on save Button by Admin.
4. Student able to View and Print on self Service portal of Proforma Invoice as format shared by
TIET.
12.4 Page Details:-
Page Name TIET_PROINV_PRINT New

Description: Performa Invoice Print
Component Name TIET_ PROINVPRINT _CMP New
Description: Performa Details Criteria Setup
Component
Menu Name TIET_ PROINVPRINT_MNL _MNU New
Description: Performa Process Criteria Setup Menu
Portal Navigation Main Menu>>Student Self Service>Print/View New
Proforma
12.5 Logic:-
1. Student able to login as self Service Portal.

2. Student able to View and Print on self Service portal of Proforma Invoice as format shared by
TIET.
13 Security Roles
The standard roles that are enabled as part of this solution set are listed below.
Role Name TIET Role Name Role Description
TIET_CASHIER TIET Cashier Manage cashiering Activities
TIET_FEE_MANAGER TIET Fee Manager Manage Fee Charge Activities
14 Integrations
14.1 SF to Fusion Integration with COA Mapping:-
Page Name TIET_SF_COA New

Chart Field Mapping
Component Name TIET_ COA _CM New
Description: COA Process Criteria Setup Component
Menu Name TIET_ SF_COA_MNU New
Description: COA Process Criteria Setup Menu
Portal Navigation Main Menu>>Student Financial>Chatfield Mapping New
14.1.3 Logic:-
1. Tab will be added on the item type page
2. At 0 level there effective date and status
3. At 1 level there is Program lookup (API has been provided) and term (for recognition of
transaction in PSFT)
4. At 2 level choose credit/debit type and define the unapplied and receivable COA will be
hyper link which will open the second image
5. Two Separate Entity map (Patiala and Dera Bassi) at level of chart field mapping over
Item Type to be classification of Receivable Chart of Accounts transactions separately.
6. Chart of Accounts Data and Other Required Chatfield Data Come through Fusion System
as required to GL Entry.
7. Program Data initiated from PS Campus System and Transaction Data as Entity, Chart of
Accounts and Program Data send to Fusion GL System.
15 Student Financial Reports
The following custom reports are requested by TIET
Report Name Report Description Module
Fee Certificate A Printable Report Showing the Details of Fee Student

Financial
Bill Invoice for Multi- A Printable Report Showing the Details Multi Student
Currency Transaction Transaction Report Financial
Fee Receipt A Printable Report Showing the Details of Payment Student

Receiving Financial
Charges History Report A Excel and PDF Report for Charges History Details Student
(Term Wise, date Wise, Financial
Item Wise, Program
Wise)
Payment History A Excel and PDF Report for Payment History Details Student
Report Financial
16 Open Points
This section is used to summarise any open points relating to Admission modules
ID Type Description Resolution Status Closure Date

Integration Kit Pending for All Bank
1 High
Accounting Event Pending from TIET
2 High
Missing GL Code pending in Item Type
3 High
Sheet from TIET

TIET - PSFT Student - Financial - Solution - Document - V2.0

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Thapar Institute of Engineering & Technology

Project: Implementation of PeopleSoft Campus Solution

Date Author Version Change Reference

Name Date of Approval Signature

The purpose of this document is to:

The standard functionality of the application software package, in TIET

This refers to a group of components in an online component in PeopleSoft

2.1 TIET Process Flow – Student Financial

Determine Payment Plan Create and Distribute Refunds

Post Financial Transactions

Collect Overdue Accounts

2.2 Billing and Due Date Calendar:-

2.5 Cashiering Office:-

• An institution may have multiple cashiering offices, located on or off campus.

2.6 Valid Cashier:-

2.7 Tender Key:-

3.1 Term Fee Setup:-

3.3 Defining Tuition Group:-

• Basically tuition group constitutes of Term fees and criteria.

Refund Entry in PS System

and Optional Fee) 20 days)?

4.1 Process Fee and Charges:-

• In order to charge fees on students a process is required to be run.

4.4 Invoice of Students:-

4.6 Student Refund:-

Refund can be possible as per following ways:-

4.8 Late Fee Calculation:-

4.8.1 Late Fee Setup

4.8.2 Late Fee Calculation Process:-

6 View Customer Account:-

7.1 Acceptance Fee Process:-

Refund Entry in PS System

Gap consider as highlighted red

Page Name TIET_PG_AF New

7.1.2 Preferred Screens:-

2. Applicant Select the Source of Payment as Debit/Credit or Net banking.

5. Acceptance Fee and Application Fee Setup cover in’

7.2.1 Page Details:-

Page Name TIET_APP_WTH New

7.2.2 Preferred Screen Layout:-

7.2.4 Academic Department Dashboard:-

7.3.1 Page Details:

Page Name TIET_APP_GRP New

7.3.2 Preferred screen Layout:-

7.3.4 Post Group Date Entries:-

7.4.1 Currency Exchange Setup Page

7.4.2 Group Data Process:-

7.4.4 Print Multicurrency Transactions:-

7.5.1 Page Details:-

Page Name TIET_APP_DUE New

7.5.2 Preferred Screen Layout:-

1. User able to define message in run control page level.

7.6 Fee payment through Payment Gateway:-

7.6.1 Page Details:-

Page Name TIET_APP_PMN New

7.7 Student Print View Receipt through Self Service:-

Page Name TIET_APP_RCT_PRINT New

7.7.1 Preferred Screen Layout:-

1. Student login as Self Service Portal Account Overview page.

7.8.1 Page Details:-

Page Name TIET_APP_STD_BNK_ACCTG New

7.8.2 Preferred Screen Layout:-

1. Student can update self-Bank details from self-service page.