Page |1

PREVENTIVE MAINTENANCE SERVICE CONTRACT

KNOW ALL MEN BY THESE PRESENTS:

This Preventive Maintenance Service Contract made and entered into this __________ day of
___________ in ________________________ by and between;

PANTRONICS VISMIN CORPORATION, a corporation duly organized and existing by virtue

of laws of the Republic of the Philippines, with principal address located at Ros-Mel Bldg., A.C
Cortes Avenue, Mandaue City, Cebu represented herein by its Gen. Manager, Mr. Lucio Sy Ong
herein as “PVC”

CHONG HUA HOSPITAL, a corporation duly organized and existing by virtue of laws of the
Republic of the Philippines, with principal address located at Fuente Osmeña, Cebu City, Cebu
represented herein by its Hospital Director, Dr. Helen Po hereinafter referred to as “CHH”

WITNESSETH: That;
WHEREAS, the service of the competent entity is required by CHH for the maintenance of its
CCTV Surveillance Camera (the “Equipment”)

WHEREAS, after considering the qualifications and standing of PVC, CHH has decided to
acquire the services of PVC to maintain the said Equipment in conformity with the conditions
and requirements stipulated herewith;

NOW THEREFORE, for and in consideration of the above premises, and the covenants
hereinafter stipulated, the parties hereto agree as follows;

ARTICLE I
SCOPE OF SERVICES:

I. SCHEDULES:
i. Quarterly Visit
ii. Please refer to List of Scope of work 1.1 to 1.5

II.TERMS AND PAYMENT:

Annual Php340,000 (Three Hundred Forty Thousand Pesos) plus VAT

III. VALIDITY OF CONTRACT & OPTION TO RENEW

This contract shall commence on the dated stated above and shall be in force for a term of
______________ (the “Term”). CHH shall have the option to renew this contract for
further periods of one (1) year subject to Parties Agreement on any revisions to the Fee,
and provided that such option is exercised at (1) month before the date of expiry of this
contract, and is accepted by PVC.

1.1 – Equipment List

 Page |2

PVC has agreed to provide preventive maintenance services for the following CCTV
Surveillance System including its accessories, monitoring and peripherals hereby refer as the
“Equipment” of CHH

MAKE MODEL DESCRIPTION QUANTI

TY
Panasonic WJ-ND400 Network Video Recorder 6
Panasonic K-NL316K/G 16ch E-Series NVR 1
Panasonic K-EF134L Series Dome Camera 212
Panasonic K-EW114L Series Bullet Camera 28
Western Digital 4TB Surveillance HDD 54
APC UPS 2.2 KVA 1
APC UPS 1.5 KVA 4
APC UPS 1 KVA 4
CISCO / HP PoE Switch 10
32” LED Display 4
23” LED Display 10
PC Set Desktop 4

To which Equipment are presently located at CHH Fuente Osmeña, Cebu City, Cebu. Additional
charges will be determined by the number of additional cameras in accordance of the percentage
of the whole quantity of installed camera.

1.2 Maintenance services (the “Services”) to be provided by PVC relative to the Equipment
under this Contract shall be as follows;

A. REMEDIAL MAINTENANCE
o Provide on-call service within regular office hours (8:00a.m to 12:00nn and
1:00p.m to 5:00p.m Mondays to Fridays), or as emergencies occur for on-site
diagnostics, regular weekly check-up and exchange services.

B. RE-PROGRAMMING OF SETTINGS AND MODIFICATIONS OF VIEWING

o Re-programming of settings including viewing.
o Modifications of Storage and cleaning the whole system.
o Relocations of cameras within 5 meters is FREE.

C. REPLACEMENTS OF DEFECTIVE PARTS;

o CHH shall PAY the necessary parts and materials that needed to be replaced.

1.3 In case of relocation, CHH agrees to inform PVC in writing at least one (1) week prior to
actual relocation. Corresponding charges therefor shall be mutually agreed to the parties in
writing.

1.4 PVC agrees that it shall, at all times maintenance/employ qualified technical personnel who
are capable and competent to handle the services herein required by CHH and that further, only
 Page |3

such competent and capable personnel of PVC shall be tasked to perform maintenance services
on the Equipment.

1.5 CHH agrees to allow a duly designated representative of PVC to document the units to be
covered by this contract. The resulting documentation, herewith called Exhibit 1 INVENTORY
OF UNITS COVERED, which will be attached to this contract shall be in the basis on which
PVC will determine which units are covered by this contract.

ARTICLE II
FORCE MAJEURE

2.1 PVC hereto shall not be liable for any failure of default in performance of this contract for
reasons for force majeure i.e. floods, earthquakes, fires, power failures, war, rebellion,
insurrection, or other similar acts. However, the invoking party shall, within (3) days from the
occurrence of such an event, notify the other thereof.

2.2 The party affected by force majeure shall be entitled to a suspension of performance for the
period in which the force majeure was in effect, but if the period exceeds more than thirty (30)
days, either party may terminate this contract upon notice in the writing to the other.

ARTICLE III
AMENDMENTS

3.1 Any amendments to this contract shall be valid and binding if mutually agreed to by the
parties in writing.
o If any such amendments cause an increase in the services or time required for the
performance of this contract, an equitable adjustment in price or schedules shall
be made upon mutual agreement of the parties in writing.

ARTICLE IV
TERMINATION

4.1 PVC reserves the right to immediately terminate this contract for any of the following
causes/reasons without prejudice to PVC.

a. CHH fails and / or refuses to settle any outstanding payable / obligations with
PVC within agreed terms for such payables / obligations as indicated on the
invoice, delivery trust receipt, or similar document.
b. Violation of the any provision of this contract.
c. The Equipment is tampered, adjusted or services by person/s other than PVC
authorized Service Representative as evidenced by valid PVC identification
card.
d. When proceedings in bankruptcy are instituted against CHH or a receiver is
appointed or when there is a change in ownership of, or if it fails to perform,
any of its obligations hereunder.
 Page |4

e. Causes analogous to the foregoing.

4.2 Termination of this Contract for any other causes (other than those enumerated above) shall
be upon mutual agreement of the parties in writing.

ARTICLE V
EFECTIVITY

5.1 This contract shall take effect on ________________________ and shall be effective for a
period of one (1) year or until _____________________ unless sooner terminated for causes
provide in this contract.

ARTICLE VI
MISCELLANEOUS PROVISIONS

6.1 If any condition or provision of this Contract is held invalid or declared to be contrary to law,
the validity of the other conditions or provisions shall not be affected thereby.

6.2 PVC reserves the right to assign and/or discount with any financial institution its receivables
under this Contract.

IN WITNESS WHEREOF, the parties hereto have signed this Contract this day of

_________________________ at ______________________________________________.

PANTRONICS VISMIN CORPORATION CHONG

HUA HOSPITAL
TIN: 444-941-645-000 TIN:

__________________ _______________
Mr. Lucio Sy Ong Dr. Helen Po
Gen. Manager Director

SIGNED IN THE PRESENCE OF:

1. ___________________________ 2. ___________________________
Signature over Printed Name Signature over Printed Name

ACKNOWLEDGEMENT

REPUBLIC OF THE PHILIPPINES)

 Page |5

) S.S.

Before me, A Notary Public for and in ________________________ this _________ day of
________________, 2019 personally appeared:

NAME RES. CERT. NO DATE & PLACED

ISSUED

________________________ _________________
___________________

________________________ _________________
___________________

All known to me and known to be the same persons who executed the foregoing instrument,
acknowledging that the same is their free act and deed, as well as that of the company
represented.

DOC NO: _______________________;

PAGE NO: _______________________;

BOOK NO: _______________________;

SERIES OF: _______________________;