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(EN) Process A Full Exchange - Reissue (ARC - BSP ... - Sabre Holdings
(EN) Process A Full Exchange - Reissue (ARC - BSP ... - Sabre Holdings
OVERVIEW
Exchanging a ticket can involve complex rules, different currencies, and complicated procedures. If the process is manual and labor
intensive, you may miscalculate or overlook additional revenue.
®
Refunds and Exchanges (formerly known as QREX), the Sabre global distribution system automated refund and exchange solution,
gives you the ability to process various exchange transactions quickly.
The International Air Transport Association (IATA) defines two ways to calculate a ticket change, and in what circumstances each
must be used. The two methods are EXCHANGE and REISSUE.
EXCHANGE –When you make a change to the first flight coupon of a wholly unused ticket, Refunds and Exchanges
considers this an EXCHANGE and re-prices the itinerary using current fares, current taxes, and current Rate of Exchange when
converting to and from NUC.
REISSUE – When you make no change to the first coupon or the passenger has partially used the ticket, Refunds and
Exchanges considers this a REISSUE and re-prices the itinerary using historical fares, historical taxes, and historical Rate of
Exchange when converting to and from NUC.
GENERAL REQUIREMENTS
You must have a PNR active in your work area The currency code of the base fare must be the same on both
and have your printers assigned prior to beginning tickets
an exchange.
One ticket cannot have an EQV currency if the other ticket does
Exchange must be processed by the original not
ticketing agency (under the same ARC/IATA
The EQV currency must be the same on each ticket
number)
QUALIFIERS FORMAT
Use the formats below to begin your transaction. Be sure to include any additional qualifiers (validating carrier, name/segment select,
corporate id, command pricing, tour code, change fee, etc.).
Begin an exchange and include the hemisphere/journey WFR(13-digit ticket number)¥H(hemisphere code)¥J(journey code)
codes (BSP Canada/Bermuda only) WFR0372453487090¥ H3¥J1
Begin an exchange and include a change fee WFR(13-digit ticket number)¥CP(fee/penalty amount)
WFR0376134567890¥CP100.00
Begin an exchange and include name select (Mandatory WFR(13-digit ticket number)¥N(name number)
when the PNR contains multiple passengers.) WFR0372453487090¥N1.2
Begin an exchange and use a Phase IV record to price WFR(13-digit ticket number)¥T(Phase IV record number)N(name number)
the new ticket WFR0016134567890¥T2N1.2
Note: There are also linear formats that you may use to process an exchange in specific situations. See the FastPath (Linear)
Refund and Exchange Formats quick reference or the Format FinderSM help system for more information.
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EXCHANGE STEP RESPONSE
Process a Full Exchange ARC/BSP Canada Bermuda Refunds and Exchanges quick reference Page 2 of 8
EXCHANGE STEP RESPONSE
IMPORTANT! – Be aware that the mask screens display different fields based on the type of transaction and your
location/reporting authority (ARC/BSP Canada). This document identifies when a specific field displays to a specific authority.
Process a Full Exchange ARC/BSP Canada Bermuda Refunds and Exchanges quick reference Page 3 of 8
EXCHANGE STEP RESPONSE
4a. BSP Canada/Bermuda only – If your 1. Press ESC or Reset on your keyboard.
form of payment for the additional collection is
2. Enter the credit card approval format:
a credit card:
CK*(credit card code)(credit card number)/(expiration date)/(amount)/(airline code)
Refunds and Exchanges does not
automatically obtain the credit card CK*VI4444333322221111/0406/250.00/AA
approval code for any additional
collection amount. Sabre system response:
Note: The exact response message may be different depending on the flight
segments, your region, and your Travel Journey Record (TJR) default settings.
Or select RETAIN to issue the ticket at
a later time. Response to RETAIN:
TRANSACTION RETAINED
Process a Full Exchange ARC/BSP Canada Bermuda Refunds and Exchanges quick reference Page 4 of 8
EXCHANGE STEP RESPONSE
COMM: .00
The original ticket number and NONREF/CHG FEE APPLIES/NO VALUE AFTER FLT TIME
the coupon numbers exchanged BOS AA X/NYC AA ROM Q160.00M357.00NHX14E2C AA X/NYC Q160.00AA B
OS M387.00NHW14E2C NUC1064.00END ROE1.00 XFBOS4.5JFK4.5JFK4.5 A
/C250.00
Date and place of original issue,
and the form of payment for the EXCH TKT:0017879182251/1234
additional collection exchange ISSUED AT:24APR10BOS FEF:VIXXXXXXXXXXXX1111
IATA:96188116
Process a Full Exchange ARC/BSP Canada Bermuda Refunds and Exchanges quick reference Page 5 of 8
EXCHANGE STEP RESPONSE
The original ticket number, date BOS AA X/NYC AA ROM Q160.00M357.00NHX14E2C AA X/NYC Q160.00AA B
OS M387.00NHW14E2C NUC1064.00END ROE1.00 XFBOS4.5JFK4.5JFK4.5
and place of original issue and
the original form of payment ORIGINAL ISSUE: 0017879182251 24MAY10BOS
ORIGINAL FOP: VIXXXXXXXXXXXX1111*XXXX
The original ticket number, the EXCHANGE TKT: 0017879182251 1234
coupon numbers exchanged ADD COLLECT AMOUNT: 250.00
and the add collect amount
7. Display the accounting lines (*PAC) *PAC«
ACCOUNTING DATA
The original ticket accounting line 1. AA‡7879182251/ 0.00/ 1064.00/ 93.50/ONE/CCVIXXXXXXX
remains in the PNR unless you delete XXXXX1111 1.1ROMITO ANTHONY MR/1/F
it 2. AA‡7879182252/ .00/ 250.00/ 0.00/ONE/CCVIXXXXXXX
XXXXX1111 1.1ROMITO ANTHONY MR/1/F/E-0017879182251/1234
The new ticket accounting line displays
with the additional collection base and
tax amounts
The /E indicating an exchange followed
by the original ticket number and the
flight coupons you exchanged
Note: Depending on your agency’s accounting and invoicing procedures:
You may delete the original ticket accounting line and issue the invoice with the new ticket accounting line only (DIN or DIN¥DP)
Or you may keep the original ticket accounting line in the PNR and accounting line select (DIN¥A2¥DP) the new ticket
accounting line to issue the invoice.
Process a Full Exchange ARC/BSP Canada Bermuda Refunds and Exchanges quick reference Page 6 of 8
PRICE QUOTE REISSUE RECORD (PQR)
When you complete the exchange process, the system creates a Price Quote Reissue (PQR) record. This PQR record contains all of
the information used to process the exchange.
Process a Full Exchange ARC/BSP Canada Bermuda Refunds and Exchanges quick reference Page 7 of 8
Issue a ticket using a Price Quote Reissue W¥PQR(Price Quote Reissue record number)
record (after you select RETAIN in the mask W¥PQR4
and now want to issue the ticket).
Delete a specific PQR record PQRD(PQR record number)(/ or -)(PQR record number)
PQRD1 PQRD1/3 PQRD1-5
ADDITIONAL REFERENCES
Additional quick references and interactive tutorials are available on the Web at http://eservices.sabre.com/ under the Training
menu. You may also find additional information in the Format FinderSM help system. Use these keyword combinations or formats in
your Search request:
Process a Full Exchange ARC/BSP Canada Bermuda Refunds and Exchanges quick reference Page 8 of 8
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