Gregg Schildberger Denise Kolpack on behalf of Denise Kolpack Tuesday, February 27, 2024 11:30 AM Michael Redlinger Tim Mahoney;Denise Kolpack Brenda Derrig;Gregg Schildberger:Kember Anderson Re: Proposed City Commission Governance Policies - Next Steps Thankd, Michael - | would also add that for the public input meetings they will be facilitated by staff and Commissioners will be invited. Or some other wording to that point Thank you for sharing! Well done. On Feb 26, 2024 12:44 PM, Michael Redlinger wrote: Good afternoon, Please see the draft message below to the City Commission regarding the proposed City Commission Governance Policies that will be presented at the March 4* City Commission meeting. In this message, | “preview” the suggested additions to Policy No. 5, Process for Public Comment, based on our internal discussions (thank you for the recent suggestions - they were very helpful!). It you could please look at the draft message below, | would appreciate it. | would like to give the Commissioners time this week to familiarize themselves with the draft Governance Policies again, and to get some initial thoughts on expanding the Process for Public Comment policy to be more descriptive and include the topics below. Thank you. “DRAFT MESSAGE* Commissione City staff and Dr. Schatz recently met to walk through the proposed City Commission Governance Policies and make edits, clarifications, and corrections before final City Commission consideration and approval of the Governance Policies. The updated document is attached for your review. At the March 4" City Commission ‘meeting, | will provide a brief presentation on the proposed Governance Policies, and following the presentation, the City Commission will be asked to approve the Governance Policies. Following our last discussion on the proposed Governance Policies, | received feedback from Commissioners and City staff regarding the “Public Comment” section of the City Commission agenda and how to make this time more productive for the City Commission’s business meeting. The Public Comment procedure is specifically referenced in Policy No. 5 of the Governance Policies (page 18 of the Word document). The topics below can be added to the Policy No. 5 language for additional clarification. These additions include: + Clarify that public comment is reserved only for those items on that evening's City Commission agenda; + Add that any speaker must provide their Fargo address and sign up to speak at the City Commission meeting in advance using the online form on the City website; = Add language that single speakers may address the Commission on agenda items for which they register to speak, but that pairs or groups of individuals are not permitted to gather at the podium when addressing the Commission (one presenter at a time);+ Add specificity on decorum expectations (e.g. that there will be no clapping or use of signs in the Commission Chambers and that signs will be removed); = Add that a Quarterly Public Input Opportunity, where the public can provide input to the City Commission ina non-voting meeting, will be considered and hosted by the City Commission to listen to the public (this would not be a televised meeting); and = Reference that City Commissioners may be contacted outside of the City Commission meeting through a variety of means, and that citizens are encouraged to do so outside of the formal business meeting. These additions would clarify the intent of Public Comment at City Commission meetings while maintaining the business and decision-making nature of the meeting. If you have feedback or comments on the suggestions above, please send them directly to me (please do not “reply to all” to avoid an inadvertent Open Meeting Law issues). | will provide an updated copy of the attached document, with tracked changes, for the % City ‘Commission's March 4” meeting based on the feedback I receive. Thank you. Michael J. Redlinger City Administrator THE CITY OF FARGO | CITY ADMINISTRATION Office: 701.476.4135 Cell: 701.780.8601 MRedlinger@FargoND.gov 90000 At The City of Fargo, We Work for You. Fargo + SON ISTRATIONGregg Schildberger From: Tim Mahoney on behalf of Tim Mahoney Sent: Monday, February 26, 2024 1:36 PM To: Michael Redlinger Subject: RE: Proposed City Commission Governance Policies - Next Steps Mike can we add the Mayor has the discretion to limit discussion on an ifit seems repetitive or non-contributing to discussion? Thanks Tim Dr. Timothy J. Mahoney Mayor of Fargo ‘THE CITY OF FARGO | CITY COMMISSION Office: 701.241.1310 Cell: 701.212.2134 TMahoney@FargoND.go ‘A The Cy of Fargo, We Work for Yu. From: Michael Redlinger Sent: Monday, February 26, 2024 12:45 PM To: Tim Mahoney ; Denise Kolpack ; Brenda Derrig ; Gregg Schildberger ; Kember Anderson Subject: Proposed City Commission Governance Policies - Next Steps Good afternoon, Please see the draft message below to the City Commission regarding the proposed City Commission Governance Policies that will be presented at the March 4" City Commission meeting. In this message, | “preview” the suggested additions to Policy No. 5, Process for Public Comment, based on our internal discussions (thank you for the recent suggestions ~ they were very helpful!). Ifyou could please look at the draft message below, | would appreciate it. | would like to give the Commissioners time this week to familiarize themselves with the draft Governance Policies again, and to get some initial thoughts ‘on expanding the Process for Public Comment policy to be more descriptive and include the topics below. Thank you. “DRAFT MESSAGE* Commissioners: City staff and Dr. Schatz recently met to walk through the proposed City Commission Governance Policies and make edits, clarifications, and corrections before final City Commission consideration and approval of the Governance Policies. The updated document is attached for your review. At the March 4" City Commission meeting, | will provide a brief presentation on the proposed Governance Policies, and following the presentation, the City Commission will be asked to approve the Governance Policies. Following our last discussion on the proposed Governance Policies, | received feedback from Commissioners and City staff regarding the “Public Comment” section of the City Commission agenda and how to make this time 1more productive for the City Commission’s business meeting, The Public Comment procedure is specifically referenced in Policy No. 5 of the Governance Policies (page 18 of the Word document). The topics below can be added to thie Policy No. 5 language for additional clarification. These additions include: ‘+ Clarify that public comment is reserved only for those items on that evening's City Commission agenda; © Add that any speaker must provide their Fargo address and sign up to speak at the City Commission meeting in advance using the online form on the City website; Add language that single speakers may address the Commission on agenda items for which they register to speak, but that pairs or groups of individuals are not permitted to gather at the podium when addressing. the Commission (one presenter at a time); * Add specificity on decorum expectations (e.g. that there will be no clapping or use of signs in the Commission Chambers and that signs will be removed) * Add that a Quarterly Public Input Opportunity, where the public can provide input to the City Commission in a non-voting meeting, will be considered and hosted by the City Commission to listen to the public (this ‘would not be a televised meeting); and + Reference that City Commissioners may be contacted outside of the City Commission meeting through a variety of means, and that citizens are encouraged to do so outside of the formal business meeting. These additions would clarify the intent of Public Comment at City Commission meetings while maintaining the business and decision-making nature of the meeting. If you have feedback or comments on the suggestions above, please send them directly to me (please do not “reply to all” to avoid an inadvertent Open Meeting Law issues). | will provide an updated copy of the attached document, with tracked changes, for the % City Commission’s March 4” meeting based on the feedback | receive. Thank you. Michael J. Redlinger City Administrator THE CITY OF FARGO | CITY ADMINISTRATION Office: 701.476.4135 Cell: 701,730,860 MRedlinger@FargoND gov Goeeaeo ‘At The Cty of Fargo, We Work for You Fargo + ADMINISTRATIONGregg Schildberger SSJSaacQ“ John Strand on behalf of John Strand Tuesday, February 27, 2024 6:41 PM Michael RedlingerBrenda Derrig Subject: Re: Proposed City Commission Governance Policies - Next Steps | am not seeing it in here that there will in fact be 2 aspects of public comment. The first public comments deal with agenda items, and then at the end of the meeting public comment on general topics. At least that's what | understood was our last agreement? | will not support abandoning "open" public comment. Or am | simply reading this wrong? John Sent from my Verizon, Samsung Galaxy smartphone Get Outlook for Android From: Michael Redlinger Sent: Tuesday, February 27, 2024 6:33:31 PM To: Commissioners Ce: Brenda Derrig ; Kember Anderson ; Gregg Schildberger ‘Subject: Proposed City Commission Governance Policies - Next Steps Commissioners: City staff and Dr. Schatz recently met to walk through the proposed City Commission Governance Policies and make edits, clarifications, and corrections before final City Commission consideration and approval of the Governance Policies. The updated document is attached for your review. At the March 4” City Commission ‘meeting, | wll provide a brief presentation on the proposed Governance Policies, and following the presentation, the City Commission will be asked to approve. Following our last discussion on the proposed Governance Policies, I received feedback from Commissioners and City staff regarding the “Public Comment” section of the Gity Commission agenda and how to make this time ‘more productive for the City Commission's business meeting, The Public Comment procedure is specifically referenced in Policy No. 5 of the Governance Policies (page 18 of the Word document). The topics below can be added to the language in Policy No. 5 for additional clarification. These suggested additions include: ‘+ Clarify that public comment is reserved only for those items on that evening’s City Commission agenda. + Provide that the Mayor may limit public comments on any item if the comments are deemed to be repetitive or otherwise not topical to the agenda item being discussed. 1+ Add that any speaker must provide their Fargo address and sign up to speak at the City Commission meeting in advance using the online form on the City website. + Add language that single speakers may address the Commission on agenda items for which they register to speak, but that pairs/groups of individuals are not permitted to gather at the podium when addressing the Commission (one presenter at a time). + Add specificity on decorum expectations (e.g. that there will be no clapping or use of signs in the Commission Chambers and that signs will be removed). «Add that a Quarterly Public Input Opportunity, where the public can provide input to the City Commission, will be considered. This meeting will be facilitated by City staff and Commissioners willbe invited to attend (this would not be a televised meeting). «Reference that City Commissioners may be contacted outside of the City Commission meeting through a variety of means, and that citizens are encouraged to do so outside of the formal business meeting. These additions would clarify the intent of Public Comment at City Commission meetings while maintaining the business and decision-making nature of the meeting. Please note that if the above additions are acceptable to the City Commission, Policy No. 5, page 18 would be updated to remove references to “general” public comment and that “No more than 12 individuals...” may register to speak, as these would no longer apply with “general” comments being removed from the agenda. Ifyou have feedback or comments on the suggestions above, please send them directly to me (please do not “reply to alt” to avoid any inadvertent Open Meeting Law issues). | will provide an updated copy of the attached document, with tracked changes, for the City Commission’s March 4" meeting based on the feedback | receive on these additions/clarifications. Thank you Michael J. Redlinger City Administrator ‘THE CITY OF FARGO | CITY ADMINISTRATION Office: 701.476.4135 Cell: 701.730.8601 MRedlinger@FargoND.gov 000609 [At The ity of Fargo, We Work for You.Gregg Schildberger From: Arlette Preston on behalf of Arlette Preston Sent: Saturday, March 2, 2024 8:00 AM To: Michael Redlinger Subje Re: Proposed City Commission Governance Policies - Next Steps ''m available anytime after Sam on Monday until 2:30pm. Just call me at 701-261-0498. Arlette Preston, Commissioner City of Fargo 701.715.2862 apreston@fargond.gov From: Michael Redlinger Sent: Friday, March 1, 2024 12:16 PM To: Arlette Preston Subject: RE: Proposed City Commission Governance Policies - Next Steps Good afternoon, Hf you would like to visit on the phone or before Monday's meeting, | would be happy to discuss. Thanks. From: Arlette Preston Sent: Thursday, February 29, 2024 7:49 AM To: Michael Redlinger Cc: Tim Mahoney ‘Subject: Re: Proposed City Commission Governance Policies - Next Steps ‘Why is this coming from you, Michael, instead of the Commission Chalt? This is a Governance model for the working of the elected board and its relationship with the administrator. The Chair should be accountable for moving this forward, not staff Arlette Preston, Commissioner City of Fargo 701.715.2862 apreston@fargond.gov chael Redlinger Sent: Tuesday, February 27, 2024 5:33 PM To: Commissioners Ce: Brenda Derrig; Kember Anderson; Gregg Schildberger Subject: Proposed City Commission Governance Policies - Next Steps Commissioners: City staff and Dr. Schatz recently met to walk through the proposed City Commission Governance Policies and make edits, clarifications, and corrections before final City Commission consideration and approval of the Governance Policies. The updated document is attached for your review. At the March 4'* City Commission meeting, | will provide a briefpresentation on the proposed Governance Policies, and following the presentation, the City Commission will be asked to approve. Following our last discussion on the proposed Governance Policies, | received feedback from Commissioners and City staff regarding the “Public Comment” section of the City Commission agenda and how to make this time more productive for the City Commission's business meeting. The Public Comment procedure is specifically referenced in Policy No. 5 of the Governance Policies (page 18 of the Word document), The topics below can be added to the language in Policy No. 5 for additional clarification. These suggested additions include: Clarity that public commentis reserved only for those items on that evening's City Commission agenda. Provide that the Mayor may limit public comments on any item ifthe comments are deemed to be repetitive or otherwise not topical tothe agenda item being discussed {Add that any speaker must provide their Fargo address and sign up to speak at the City Commission meeting in advance using the online form on the City website. ‘Add language that single speakers may address the Commission on agenda items for which they register to speak, but that pairs/groups of individuals are not permitted to gather atthe podium when addressing the Commission (one presenter at a time}. Add specificity on decorum expectations (e.g. that there willbe no clapping or use of signs in the Commission Chambers and that signs will be removed). {Add that a Quarterly Public Input Opportunity, where the public can provide input to the City Commission, will be considered. This meeting will be facilitated by City staff and Commissioners will be invited to attend (this would not be a televised meeting) Roference that City Commissioners may be contacted outside ofthe City Commission meeting through a variety of means, and that citizens are encouraged to do so outside of the formal business meeting ‘These additions would clarify the intent of Public Comment at City Commission meetings while maintaining the business and decision-making nature of the meeting, Please note that if the above additions are acceptable to the City Commission, Policy No. 5, page 18 would be updated to remove references to “general” public comment and that “No more than 12 individuals...” may register to speak, as these would no longer apply with “general” comments being removed from the agenda. If you have feedback or comments on the suggestions above, please send them directly to me (please do not “reply to all” to avoid any inadvertent Open Meeting Law issues). | will provide an updated copy of the attached document, with tracked changes, for the City Commission's March 4" meeting based on the feedback | receive on these additions/clarifications. Thank you. Michael J. Redlinger City Administrator ‘THE CITY OF FARGO | CITY ADMINISTRATION Office: 701.476.4135. Cell: 701.730.8601 MRedlinger@FargoND.gov oOoeo At The Oty of Fargo, We Work for You go i ADMINISTRATION Ss