GODOME To: — Fargo Dome Authority FDA Building Committee FDA Finance Committee From: — Rob Sobolik Zachary Prante Subject: — Proposed 2025 Capital & Operating Budgets Date: May 22, 2024 Included are the FARGODOME's proposed 2025 Operating and Capital Budgets for your review prior to the Combined Building & Finance Committee meeting on Wednesday, May 22, 2024 at noon and the FDA meeting on Tuesday, May 28, 2024 at 3:30 p.m. As you review the materials, please let us know if you would like more information on a particular topic. 2025 Operating Budget Budget Presentation wo-19 Food & Beverage Per Cap Summary (o14-16) Historic Comparatives — NI and Event Days/Attendance (p17) Assumptions for Event Projections i012) Food & Beverage Comparatives (019) 2025 Capital Budget We've included the proposed capital budget, as aligned with the Capital Improvement Plan projects. Rob has prepared a memo regarding the capital budget. ;p2025) If you have any questions to be addressed prior to the meeting, please feel free to call Rob at 298-2658 or Zachary at 298-2793.FARGODOME 2025 Operating Budget Introduction FARGODOME. 2025 BUDGET AND COMPARATIVES NUMBER OF EVENT DAYS. 60 89 a 82 82 a2 80 [ATTENDANCE 305548 462.950 431,534 404.813 456.850 41,250 415.400 DIRECT EVENT INCOME 5174 309,111 314883 507.492 205,134 B99 © -2748.196 TICKETREVIUSER FEEIOTHER 203655 «477.963.627.566 © «815237 8ES7O. 87.940 811.231 ANCILLARY INCOME, Concessions Net Event Revent 1074338 1403.360 1,779,170 1,992.528 1.708962 70.075 1,779037 Parking Revenue 356873 442.250 435,007 484.571 481.250 33,380 427,900 Novelty Revenue 74165 133185 186.323 (281.749 14a. 053, 0 144.453 CateringDecoraing/Otrer Rev_82,866 __105,820__130.934 137,952 ___ 105,524 1786 107,280 TOTAL ANCILLARY 7568236 Zoeasis 2532424 Dare roa 700,100 36.481 Dasaa7i TOTALEVENTINCOME “4,715,718 2,901,609 3.474.844 4,020,487 93,583,895. “37.708 3,546,007 I oTHeR INCOME 6.351.232 1,700,383 1,737,199 2,030,404 1.889.117 48,276 1,995,903, I orect expenses 4920567 4.455.760 5,107,128 S473.227 5.425562, 48765 8.472.907 As an overview, 2021 actuals aren't relevant and it is too early for 2024 projections. Comparatives are included within various analysis, as applicable. Financial Statement Format: Non-Financial Metrics Event Related Revenues & Expenses Other Income Indirect Expenses GODOME Fargo 1FARGODOME 2025 Operating Budget Introduction 2021 ACTUAL 2021 BUDGET 2022 ACTUAL 2023,ACTUAL 2024 8UDGET 2025 BLOGET $1,715,718 $2,901,689 $3,474,844 $4,029,467 $3,583,895 ‘$3,546,097 ($6,351,232 $1,700,383 ‘$1,737,199 ‘$2,039,404 $1,889,117 ‘$1,935,393 INDIRECT EXPENSES: ($4,320,567 ($4,455,780 $5,107,129 ($5,473,227 ($5,425,562 $5,472,327 OPREVINEKCESSOFE «| $3,745382 «$146,292 S104aI4—«S595,6M (7.450 $9,162 2024 ACTUAL reflects COVID-elated significant deviation from histor trends $7,000.00 36381232 +65,000000, $5473.27 $5425.56 ssar2a07 35,107,228 5,000,000, soe? 34.455,700 54,029.67 +54.00,000, ese soarase sss 3.000000, s22014 52,000000 51,715 pr, '51,000000, M 5 4 16292 oi 7450 so 2a. acTuaL porieuoceT ——«2022ACTUAL —«2022ACTUAL tarseuoceT 2025 uDGETS9.162 FAR MORE, GODOME Fargo 2FARGODOME 2025 Operating Budget Overview 2025 Budget 9,162 2024 Budget 47,450 2023 Actual 595,644 2022 Actual 104,914 2021 Budget 146,292 2025 Budget: Reflects “normal” Event Schedule, Indirect Exp, & Revenues Challenges: Continued increases of indirect expenses and difficulty in assessing behavioral trends (sustained growth vs Covid bounce back) Contracted Revenue/Expenses - as per contracts: F&B Management Fees — extension of Spectra LLP Ticketing Services Provider - Ticketmaster NDSU Op Agreement & Suite/Adv contract — renewals at current Suites & Advertisers — renewals at current Indirect Expenses: Increase of $46,765 vs 2024 budget Labor: One less FT staff; CWA and step incr for 26 staff GA Exp: Increase insurance expense Op Exp: Continued increase w/ inflationary expense, especially equipment & steam heating/cooling Other Income: Increase of $46,276 vs 2024 budget Generally flat other income; incr interest income Events/Event Mi Budget of 415,400 attendees vs 456,650 of 2024 budget Removed Disney on Ice/State Volleyball/Marathon for 2025. Offset slightly by adding Sugarbeet Show & Gymnastic. Include annual events at historic attendance. Budget includes Lower net event revenue of $37,798 vs 2024 budget Removed DIO/Volleyball & decrease FMSC offset by increasing beer price AlaRcopome Fargo 3FARGODOME 2025 Operating Budget Indirect Expenses 2u2i ACTUAL «2522 0UDGET «2022 ACTUAL «2023 ACTUAL «2028 BUDGET 2025 BUDGET 2asiade 2.424433 «2836812 2674,728 267 293 2915510 420378 457742 507,878 563239 536,696 57,650 32092 35,088 31515 39990 34320 35570 saz 57050 128,056 raiser 123,300 123,900 ast0as2 3303781838526 1.722917 1979617 a7aie 92,949 148.545, 207,25 270881 189,536 174379 29.109 29081 55918 80,266 14200 13300 TOTAL 9320567 9455780 4598739 —~—«5A73,227 5425582 5472327 2021 ACTUAL reflects COMD-elated sgnifcant deviation from historic trends 900.000 5,000,000 400,000, 3,000,000, 2,000,000, 100,000 ° 2ODIACTUAL «2021 BUDGET 2022 ACTUAL GGODOME 2003 ACTUAL 2004 su0GET Fargo 2025 BUDGETFARGODOME 2025 Operating Budget Indirect Expenses: Labor ON ACTUAL 2021 BUDGET 2022 ACTUAL 202 ACTUAL 2024 BUDGET aemnaner 2025 BUDGET Aso, NeLUDNG BENEFITS Full Time Labor 2214512 2.200568 2.401,160 2,613,454 2,710,803 35,127 2,675,678 Part Time Non-Event Labor 24.148 93,745 96427 108,516 90,870 11944” 92.24 Other Employee Expense 32600 40.120 30,205 55,755 45,620 2,000___47,620 231,369 2424433 ~—~2,536,812 2,674,724 2,847,203 © -31,783_-2,818,510 No new FTEs requested for 2025. 2021-2022, 202320242025 Full Time ACTUAL ACTUAL ACTUAL BUDGET BUDGET Admin/Finance 7 7 7 7 6 Marketing 2 2 2 2 2 Event Services 5 5 5 5 5 Ticket Office 2 2 2 2 2 Operations 7 7 7 7 7 Food & Beverage 3 3 3 4 4 Food & Beverage - Contracted 1 1 1 1 1 a 27 Fa] 28 a Inflationary Expense: + Full-time labor budgeted at 3% Competitive Wage Adjustment at 1/1/25 and respective annual step increases (approx. 2%; timing varies by anniversary date) - $14,700 including one less FTE offset by adjustment of 4 FTE's grade & steps. - $17,000 Health insurance due to adjustment of FTE elections (Budgeted employer paid = $357,600) Bkecovome Fargo 5FARGODOME 2025 Operating Budget Indirect Expenses: ACC Other 2O21 ACTUAL 2021 BUDGET 2022 ACTUAL 2023 ACTUAL 2024 BUDGET wowrnasirn 2025 BUDGET Tae Tae 2503 24,740 3.285 ears (17,490 sr740 Des & Steins 35938 42802 41.480 = azt28 44,330 83,210 Proesionl Services eos72 49,320, rere n2a7 58,976 63,800, Lens Lease 5,932 6,000 5.932 5.932 6,000 ‘6,000 Pocae 2,803, 4.800 4524 4145, 4,900 4,800 Senay 8 ting 65 2.000 1134 2378 11800 4,500 ne spots 6.240 7,500 7349 8231 9,000 9,000 Teegtones zagse 90400-30474 haz, 600 ian 205,755 340,826 348.507 _383,000, 400,000 420,74 487,742 607,877 563,230 536,696 387,650 [ApvERmIsNG Ex -NoWEVEKT 32002 35088 31,515 39,990 34,320 35,570 CONCESSION CONTRACT EXP 94562 57,050 raise 123,900 123,900 MISCELLANEOUS EXPENSE 29108 23,040 55918 8p.tes, 14,200 413,900 fing Reps maeonance 2asrt zagso 27700 (18,406 00 31,700 Ensen ense 11,731 56.000 93.098 at0.874 3,000 84,500, sw FetRepar 13.450 10,000 19.001 114,979 300 11,500 Fetal Eaipmen Exes 12.320 11.188 12083 t0,082 0 at736 Momeanes& Ese Stee 36198 37500 45,t68 45,272 4000 27,500 Maitenrce Contacts warts 163202178428 noges7 217.810 407 221.617 ata Sse 33580 34500 «41.898 58.490 «44,500 440 44.940 (ont seers 1820 © 20.000 28,168 34738 20,000 -1,000 19,000, Stow Renova 37.985 5,800 4083, 52,600 400 53,000 “rash Renee 12.258 16,000 13460 15655 16,000 ‘0 16,000 te System Renate 46226888 51,291 62367 at,a15, 0 atats Seam eating aa Coot 283603 321.288 -—««a70,154 607,693 «472880 © 14,120 487,000 ectty 405,002 430.015.620.808 476.648 579,500, 7.200 586,700 ce tes 7r759 72480 93,349 404,258 75,078 5,734____80,810 7310.82 403,781 638.523 722.917 4e7ast7 37,801 _1,717,418, 8B Mgnt Fon Fos 18,000 36,000 36,000 36,000 36,000 0 38,000 Fab ont ee nerve meg 112645 171.428 s.aBT 153.598 -11,187 142,979 ere grt Fe ase 0 ° o ° ° o ° ‘ore Marta 0 ° 0 0 ° ° moses a8eas aT as yOas1——teasIG 11,157 178,379 2004 ACTUAL tec COVE. egniant seater Fm ha nde GODOME Fargo 8FARGODOME 2025 Operating Budget Indirect Expenses: Al Other G&A: + Insurance: +$37,000 2024 rates were more than 2024 budget. Anticipate continued increase in rates. Operations: + Utilities: +$27,000 Electricity: Slight increase due to historical usage Steam: Use 3 year avg steam consumption x anticipated rate Rate history: 78 $10.70 79 $11.02 7/20 $11.25 7/24 $11.60 4/22 $14.25 7122 $16.00 1124 $16.16 2025 Budget $16.70 All Other — No Significant Change: + Advertising Expense — Non Event — as per historical + Concessions Contract Expense — as per contract + Management Fees - as per contract + Misc Expense — as per historical Axcovome Fargo ‘FARGODOME 2025 Operating Budget Other Revenue ‘MIVACTUAL 2021 BUDGET 2022 ACTUAL Z0Z3ACTUAL 2024BUDGET earsunan 2025 BUDGET Digital Ad & Suite Sponsor Ri 1,449,442 1.450083 1,561,590 1,681,173 1.672.698 "32302 1,705,000 Contra: Sponsor Rev 8x9 “arerr “340743 “389,361 401.223 411,867 48281 ~490.117 Static Ad In-House Rev 30268 © 30,000 40.800 © 34.334 60,000, 0 80,000, Net Theatre Naming Rights 0 40,000 ° ° ° ° Ticketing Rev Handing Fees 27,737 «112814 «159.244 128.585 148.579 15.655 192,924 Interest & Dividend Revenue «47078. «=—«-90,000 = «a5,651 252908 © 100,000 © 40,000 140.000 Reimbursed Suite Utities 0 ° ° ° ° 0 ° NDSU Contracted Rent 254479 261,525 258684 283,755 240,975 4500 253,875 Miscellaneous Income 4896116 66,164 7457072470 70.332 337973711 351282 7.700.383 1737,109 2039404 7.889,117 46.276 1,985,303, {ATU nn COM pnt re i + Suites/Advertising renewal at current rates + Interest income increase due to new rate and anticipated balances + Assume NDSU renewal at current rates xa900 mets 88 Sie Sooo ev mma: Sprserev Exp meme A avs GODOME Fargo 8FARGODOME 2025 Operating Budget NowFinancial Metrics EVENT DAYS CONCERT FAMILY SHOW ‘TRADE SHOWS PRO SPORTS NDSU EVENTS AMATEUR SPORTS THEATER SHOWS. FESTIVALS, CONVENTION@MISC MOTOR SPORTS EVENT ATTENDANCE concert FAMILY SHOW ‘TRADE SHOWS PRO SPORTS NDSU EVENTS AMATEUR SPORTS THEATER SHOWS FESTIVALS, CONVENTIONMMISC MOTOR SPORTS Event Mi 2021 2021 2022 2023 2024 = wmoera 2025 1 8 7 6 8 0 8 ° 8 13 8 4 6 8 1" ” 15 16 2 2 4 0 1 1 1 1 0 4 8 8 8 7 ) 7 2 20 26 26 1 2 “I 6 ° ° ° ° 4 4 4 4 0 4 7 1 2 8 2 8 0 2 2 2 0 2 60 89 82 ry 2 30 eran oot po, ACTUAL cet = auocerasv anger 2021 2021 2022 2023 2024 = awoners» 2025 9466 68.000 54498 «87,687 60,000, 0 60,000 ° 31750 9806030413 49,500 17,500 32,000 29081 40300-36687 «36088 © 34,500 © 1,500 36,000 0 3,000 3973 3.359 3.500 0 3,500 472643 121,000 150879 107,622 113,500 0 113,500 52079 54400 56.868 251 86,650 10,750 75,900 41,040 12250 1.785 o ° 0 ° 44585-50000 41,371 42.907 50,000 0 50,000 26650 64750 «27.977 54802 41,000» -15,000 26,000 0 1750018638 18.286 ‘18,000 500 18,500 335549” 462,950 "431,534 "464813 ” 456,650" 41,250 " 415,400 2021 ACTUAL reflects COVID related significant devation from historic rends. Concerts ~ 6 concerts & 2 smaller/non-alcohol concerts w/ total of 60,000 attendees Family — Annual Rodeo and Circus Trade Pro Sports — WWE NDSU — 6 season games at 17,500 per game (no playoffs budgeted) Added Sugar Beet Show (on rotation) Amateur — State Wrestling, State AA Basketball, Dakota Bowl, Rumble on the Red, USA Wrestling, annual youth and high school football events, new gymnastics event Theater — No theater budgeted Festival — average Happy Harry's Ribfest (always threat of weather issues) ConviMisc — annual events of HS graduation, career fairs, Tech Expo. Changed Feed My Starving Children to 4 day event (volunteers so no attendance) Motorsports — annual Monster Jam GODOME Fargo 9FARGODOME 2025 Operating Budget Now-Financial Metrics vant seendance by Category Net event ncame by ategany Aikaco DOME Fargo 10FARGODOME 2025 Operating Budget Net Event Revenue - Highlights PORACTUAL 2021 BUDGET 2022 ACTUAL 2025ACTUAL 2024BUOGET woscieasscm 2025 BUDGET Concert 445372 A653 «813,145 1.563654 1,099,603 «44.519 1,144,153 Family 0 173,851 «313.213 2aN,79535a,718 192,924 221,302 Trade Shows 250965 «380,258 «355,814 © 353.384 «299,200 27088 328,338 Pro Sports 0 © 30.644 «80,142 65.351 81,006, 738 61,745 NDSU 679689 © 472,905 917,747 627.805 «656,851 11,048 ——867,809 ‘Amateur 316284 © 308,420» 409;519 560,625 402.948 7.007 485,942 Theatre 3030 91,238 11,368 ° ° 0 0 Festivals 241,505 160.012.181.342 186,481 «191621 23.431 215,052, ConventionsiMise S741 61,980 75861 141.278 «93.669 82,070 61,5909 Motorsports 0 142.218 «= 252,044 21.482 ~—«238.550 26.831 285,380 Meeting Rooms 33401 115,719 __a2.949___g7.558__96,600 ° 4,718,718 2,901,689 844 4,029,467 3.503.895 37.796. Rental & Billing Rates + No significant changes budgeted for rent or bill rates + No significant changes budgeted for staffing bill rates + Fees and rates are comparable to regional venues. + Increased beer from $8 to $9 GODOME Fargo "FARGODOME 2025 Operating Budget Net Event Revenue — Highlights Food & Beverage: Sales Mix & Margins Beer Beverage Food Consigned Food Candy Other TOTAL SALES PRODUCT COST GROSS MARGIN nother ‘scandy ‘econsgnadFood snbeverage 202LACTUAL 2021 BUDGET 2022 ACTUAL «2023 ACTUAL -2024BUDGET _2025 BUDGET 844,475, 979,494 1,297,514 1,774,486 1,416,711 1,487,005 466,236 575,218 713,180 704,308 656,350 668,592 427,980 443,562 615,002 640,524 570,356 571,043 580,051 223,026 252,441 299,529 199,359 221,697 23,890 21,878 27,374 26,347 18,863 19,197 2,062 8,953 7,496 6,807 7,315 7,978 2,004,693 «2,252,071 2,913,007 «3,452,000 2,868,954 2,975,512 724,556 484,227 595,365 702,870 588,133, 609,980 1,320,137 «1,767,844 «2,317,642 «2,749,130 2,280,821 2,365,532 -span00 ssanp00 sspan00 2021 ACTUAL reflects COVID-related significant deviation from historic trends Food & Beverage Sales Mix aonzactuat F&B: SALES, CGS, GROSS MARGIN 2.500900 pana 1.50000 1.000000 sanoco on ev0cer GODOME Fargo 12FARGODOME 2025 Operating Budget Net Event Revenue — Highlights Food & Beverage: Sales Mix & Margins aOACUAL «2021 8UDGET_—amrzaCTUAL —ozsACTUAL —_2024 BUDGET Tota Sales 2044693 2,252,071 «2,913,007 3,452,000 2,868,951, Product Cost 724,586 484,227 595,265, 702,870 586,135 Gross Margin 1,320,137 1,767,844 = 2,317,682 2,749,130 2,280,816 Ni before Mgmt Fees 1,074,334 971,749 3,353,326 1,388,280 1,355,885 2021 ACTUAL reflects COVIO-eated significant deviation from historic trends Gross Margin/Sales Event Labor/Sales 2axs suoceT 2.975,511 606,980 2,365,531 1,395,608 rae NI (excl Mgmt Fee)/Sales s2.se% 50.00% 46.30% 47.26% 4 43.15% 40.22% + 40.00% 30.00% 20.00% 10.00% 0.00% 16.90% 2O2LACTUAL 2021 BUDGET 2022ACTUAL —-2023ACTUAL —-2024BUDGET 2025 BUDGET GODOME Fargo 13Swor SE STOIS Taz SBE SULTS cosse ons onTTS —osrtr © caste os tts awn sivods Twnowszi0¥e sw wwe TRE] aves ses (REBT) sweet sevse [RT] criss weeee GT] ower wove ( Cr a rc oust eos oleae SETS cay we STS os ow LTS coos woes 40 Bau wey wor ues ost sees nous omens wis wt Ss st mE SSL eS eee 95 ove © ome vas mows svowsvods ee eo esse es eas} ose | omy sess mous 20H st SRS ates rss ote S'S ays ws es sess ss sess [we cose RT ere vee BT] ese wo eT] owe owe we cower sees ous ats wot ae os yuo louse a a rd 1D BOS civte = GSE BETS 8s StH LIS eto OTIS OSE ono azzs o2po wove ots ana srt owe (EG sees new (RET) weer wre wor Tota use ae ces aos weer aware core cars sets vow core es gest enogeins sist et es yor wg wees sy et routs ser ove cos 04 8009 awnupy ret wna zz wy eae ss9ane/wnusy vor sspane szoz Asewuuns ded Jad 3WOGODUVS 4seve 9500 sere ave ast m9) ws 169 reo ceva zis ses ve0's6 (ER se ous EE ow Fl veweea sss Eee] weer wre uel weve 1089 oye om eco fay t's nr ows oss ao resorts 1888 ae oars cuss sous eses ws za26 ws esis woes er'ese sce ewes sor exsaer uses cesve sovtest cases v8 1896 eas eves e696 eres sees oezs uss oss eos ests onose ome oss one's ows 9 0089 0059 ooa'ser ons ovis covtct wee ee ooze octse wvveas [EGRET] steeses scvoss [ERT] corer eevuos (EBT) oeesoe cures ono ones owe ose ome carts ewer ovr cons aS 0598 008s 08s woes ozs oozs costs oss as ens oseso onsen 59 59 coast cscs onus onoeet — cos FREED) ose om BE] ows cov os ves ose owe oooor oo? ome ost seus sees sess owes ooze ozs osss oss ose oozts wu eit OCS Tas saves pect sess sors sua vars sever sos ese sears ews see seasct soe seus NST OeBeEoLE ses er ese sees woe Ge ee ETT USS suet US oseoe onses ses arts suas ceste asst ess wera vets seer seus ose ons oss ser est sess uso oes scozer save oes vieet —ooss oem ooser sas serest sees cov aS oyster US SiOst ores oscar onszs sts ser esr sess cose oat'st | avss seater EUS swist 28S Ose onser ses erst sees oon ast cost swe ws eves evr ars aes over Sw rss cust ows uae ° eS cee owt ees awniay woe awape zz sway coe Aagane/wniy vor ss0ane szoz e 28 ay sue Aen 2 pay ou aan eqio4 383109 5209995 NH rege ass ceyem004 tevea205 "yohns yemoes B85 i emoes 298s emo 2s ayencos S485 ‘eyeic0s suds weusauwe> 205 audemocwe cevece TER) cere csv [GD] sererry onseey [SGT] vor sver [TREAT] covers swe oot (ET) eres swe [ET] wes cov (EGE) aves ote aos osus ose te omsh os osee ons oss morse uy eons sovse wor ue omy ss wie srs se ores sue owt eee a ee sevsy ewe ws este cary sess oot ost 0s oot mst «BOS eT eT ores ose | cms ses yay 1202 swnupy zor wnusy ez sssane/nenioy ene sspone soz s1io1oNni9 ewteos, slog last Jos ronpe9 8 voUS SsispnoD TMs /SmMONS HaLYOHL vgs aes swounanwon/soNusa7Bae Suing Ratt NOSU Renee Show ‘lang hent-Anaaor ‘uldingRar- Convention Room Rant ger room rt Rent “kat Sle 1 Food & Wevsty Tax eiuraes abr ang revenioe Users Conca Te Fee Fay Show TFs NOS Tae, & Amat Pai ket ADDITIONAL ASSUMPTIONS: Overall ~ op 6 lio nooks ova BES Wao BEAST aon ca: varies by show ei ke TERE PR SO] Repeat Events - Revenues & Expenses budgeted according to most recent actuals (Credit Card Fees - Assumed that cost of Box Ofice Sales is recovered from promoter at cost. CCreit Card Fee Exp for tickets through Phone/ntemet are added to convenience fees to offset the exp. [Not Ticket Rev estimated as per ante-pated contract with phone/ntemet sales per history; in-house processing INDSU Events are budgeted as per Concerts ~ [Net Rent at $3,750 Promoter Rebate at § 10.00 FAB Per Cap at $15.25, Novelty Per Cap at $14.00, ‘Theater Series ~ 'No Theater budgeted for 2025 ‘Added smalinon-aleahol concerts ‘SmallNon-Alcohol Concerts ~ Rent at $7,500 [No Promoter Rebate 85 Par Cap 3t $8.50 Novelty Per Cap at $3.00 ‘current Operating Lease Agreement. 18yw ie ae g og 8 ae eoeg ae ose, ose oo 052 a uve were ewert seme unsguee wmv: eteayauetue ames eozie rice covtne cove sng mot ‘ion sgom—snsapa— toon goana dN Oar sy yee ‘SaALLVvaNio9 ONY 130Gne $207GODOME MEMO To: FDA Building and Finance Committee From: Rob Sobolik - FARGODOME/M,_, Date: Wednesday, May 15, 2024 Re: 2025 Capital Budget and Remaining Carryover We have completed the proposed 2025 Capital Budget for FARGODOME as well asa review of the 2024 and any prior year’s carryover items that have been ‘budgeted, but not yet completed. I have provided updates on changes made and carryover projects and will ask for approvals at the combined FDA Building & Finance Committee meeting scheduled for Wednesday, May 22, 2024. Please feel free to contact me should you have any questions. 2025 Capital Budget: ‘The 2025 capital budget request focuses mainly on ongoing debt payments, systems software & equipment upgrades due to end of life periods, purchases directed by City of Fargo IS, larger event & maintenance equipment. Below is an explanation of the requested 2025 Capital Budget projects along with some other overview points concerning the 2024 & carryover Capital Budget: « ED2500 — Capital Payment #8 on Video Board Project ($925,256): This is the eighth of ten payments on the bonding for the video board/broadcast equipment/technology project that was completed in 2016. * FD2501 — Architectural Services ($100,000): As we continue with the Master Planning for FARGODOME, these funds will be used to pay for the necessary architecture/engineering and other services needed to continue to refine the plans. * FD2502 - Chiller Overhaul / Eddy Current Testing ($40,000): This line item is used for the annual overhaul to one of the three building chillers, and/or the testing of all three units. « FD2503 — Cooling Tower Gearbox Replacement ($50,000): This will replace two (2) of the remaining four (4) gearboxes on the cooling tower that have not been replaced already. If you recall, one was replacedin the winter of 2022 and another one is currently being replaced. There are a total of six (6). The two that will be replaced via this line item are numbers #5 & #6. #5 is making some suspicious noises leading to thoughts it may be starting to fail. Gearboxes #1 — 5 work together to serve the two large chillers. If one goes down, there are the other four to work in place. Gearbox #6 is the only one to serve the small chiller. If that goes down, there is nothing serving as a backup. Therefore the decision to pre-emptively replace this one. FD2504 ~ Plumbing Modifications for loading dock washing machine area ($10,000): This will install direct water lines from the hot water and cold water supply lines for the four (4) industrial washing machines in the loading dock. This removes the hot water feed from the hot water heater in that location and will significantly reduce the wear and tear on that unit. Along with the piping, the six (6) shut-off valves in this area with more reliable ball valves and hose connections. ED 2505 — Wireless Internet Access Points — Licensing Extension ($10,000): Extends the licensing for all of the access points used for wireless internet activity for one (1) year. Only doing a one (1) year extension at this time until additional information is known about expansion plan and projects. ‘The access points are in good working order, but the five (5) year license has expired. This will be a much large replacement in the coming years. FD2506 — Network Switches ($50,000): This replaces nineteen (19) 24-port computer switches for the sound, ticketing & security camera systems that the COF IS department has said have reached end of life and are in need of replacement. FD2507 — Show Staging Equipment ($55,000): Will purchase more StageRight decking to replace destroyed or retired stage decks, along with extra staging pallets for better utilization of storage capacity. ‘Typically an annual to every other year purchase, however stage decks have not been purchased for about three years due to other needs. FD2508 — Expo Tables ($26,500): Will replenish the supply of ‘banquet and round tables used for events in the meeting rooms and arena. Ithas been a few years since these tables have been purchased and many have been broken or destroyed. FD2509 ~ Meeting Room Chairs ($90,000): This amount will be combined with previously approved project FD2308 ($84,000) to enhance the budget so a better replacement chair can be purchased. Total budget for this will be $174,000 to replace approximately 1,100 meeting room chairs. FD2510 — Portable Radio Equipment ($10,000): Will replace radios that have become inoperable. Current radio model is no longer manufactured. Need to start switching certain departments to new model of radio so existing department radios can be used in other departments. Starting with smaller departments and working way to larger departments. FD2511 — Equipment — Food Service ($40,000): Used to purchase food and beverage equipment needs/upgrades throughout the year. Electrical, Mechanical, Structural, Misc Projects ($80,000): This project is per the policy for the Long Term Capital Plan of having a alcertain dollar amount budgeted to the Capital Budget, but these dollars remain un-allotted to a specific item. To use these dollars, building management will present the proposed project to the FDA Building Committee prior to dollars being spent. I would request a motion to approve the 2025 Capital Budget as presented. 2024 Capital Budget (Including Prior Year’s Carryover): We have also reviewed the 2024 Capital Budget and prior year's carryover. In an effort to clean up some of the outstanding and/or completed projects, while also adjusting to shifts in priorities and building needs, I would request the following re-allocation motion: To re-allocate the balances of the following projects: FD2405 — Lift Station Pump/Motor/Controls $143,000 FD2221 — Lift Station Pump/Motor/Controls_ § 32,000 FD2qu1 ~ Arena Audio Mixing Board $ 35,155 FD2205 - Vib/Timing/Alignment on AHU —_$ 14,760 $224,915 To add to the budgets of, or create, the following projects: ¥FD2418 — Air Handler Unit Repair ($16,320): Repairs ripped canvas connectors on three (3) AHUs and replaces the spring isolation feet on two (2) AHUs. FD2419 — Network Switches for Building Automation System — ($10,500): This will place a network switch in each of the four (4) penthouse locations for use with the Building Automation System (HVAC). Currently, fiber to copper transceivers are used to communicate with the system, however these are becoming unreliable. This will increase the reliability of the communication and allow for further expansion when needed. FD2420 — Sound System & Network Patching Repair ($25,500): ‘Will replace all the network jacks in the arena floor to an upgraded style connection (IP67 rated) to help keep water/dirt and other debris out and to allow for easier repair to switch out parts. Also replaces all the audio XLR & fiber lines, in the arena wall boxes for the sound system patching panels and replaces the existing boxes with units with doors on them for better protection. These were originally done with the sound system upgrade in 2009. FD2421 — Sewage Ejection Pit Rehab - ($40,000): Replaces the discharge pipes w/ schedule 8opve, stainless steel pump guide pipes, stainless steel guide pipe/transducer brackets, and vactor truck coupling hose in each of the field level ejection pump pits. These are in need of a significant overhaul in the future once more is known regarding any field level expansion, however the above will correct issues being experienced at this time. FD2422 — UTV Side by Side ~ ($30,000): The purchase ofa UIV side by side, with a cab, to be utilized outdoors by parking, grounds & custodial staff for different functions & events. Will reduce usage/wear & tear on golf carts, and may eliminate the need for one. Many events require outdoor vehicle usage by all three departments, but not worthy of purchasing a third pickup. 2a.FD2215 — Football Turf Replacement — Mechanical Items — ($65,000): To further address issues being experienced with football turf conversions, AstroTurf is proposing modifications to how the air is distributed out of the three (3) air ducts in the floor. Along with this, as the mechanical system for the field conversion is unique to FARGODOME and few other facilities worldwide, it has been recommended by the mechanical contractor to have an on-site inventory of significant system components. Given these components are not readily available for replacement, building management agrees with this recommendation. The additional funds will be combined with the remaining balance in FD2215 ($64,670) to fully fund the air duct modifications and spare part inventory ($56,733 & $72,927 respectively). ¥FD1614 — Video Boards — ($37,595): This will add to the remaining balance of $37,525 in this account to create a budget of $75,120 for the purchase of one (1) video wall by Daktronics to replace one (1) existing video wall currently in place. As discussed at past meetings, the television units being used to form the eight (8) video walls — installed in 2016 ~ are no longer manufactured. There are nine (9) television units in each video wall. There currently are a few television units in need of replacement. Because these units are no longer manufactured, building management's solution is to replace one (1) full wall with ‘a Daktronics singular unit. This will free up seven (7) television units (nine less the two already needed) for replacements needed in the future. I would offer the following comments on some of the remaining carryover items (2023 and earlier) still included in the Capital Budget: « FD2303 ~ Sonic Wall Replacement ($13,500): Researching needs and targeting for any additional needs related to computers / network not already identified. + FD2308 — Meeting Room Chair Replacement ($84,000): Discussed above and will be used in conjunction with the added dollars from FD2509 for the purchase. « FD2309 — Moveable Seating (Dant) Bridge Replacement: Continue to research replacement options. Working with both Dant Clayton (original manufacturer), StageRight and local steel manufacturer for more “user friendly” options. + ED2312 — Mitel UC Server 30 Replacement: COF IS dept is leading this, Waiting on further direction, + FD2208 - Computers / Networks: Combined with FD2303 and used for any other computer/network needs not specifically budgeted for in other projects. Managed mostly by City of Fargo IS department. * FD1901/FD1801 Parking Lot/Misc Concrete Repair/Parking Lot Crack Sealing/Striping: Project budgets combined, holding for identified/affordable needs. Will restripe areas again this summer. {As always, I am available for any questions you may have and will review all the presented information at the combined FDA Building & Finance Committee meeting scheduled for Wednesday, May 22, 2024 at 12:00pm. 4Project # 02500 02501 Fo2502 FO2503 FD2504 FD2505 FD2506 02507 FO2509 FO2510 Fo2511 2025 Capital Budget Project Description Capital Payment #8 on Video Board Upgrade Bonds ‘Architectural Services Mechanical: Chiller OverhauVEddy Current Testing Cooling Tower Gearboxes - replace 2 of remaining 4 needed Loading Dock re-piping - building washingldrying area Equipment - Admin: Wireless Interet Access Ponts - Licensing Extension Network Switches - 19 ola Building Imp. - Event & Staging: ‘Show Staging Equipment po Tables - Banquet & Rounds Meeting Room Chairs Portable Radio Communication Equipment Food & Beverage Equipment Budgeted/Unallocated Total: Total Requested Amount 8 8 925,258 100,000 10,000 50,000 86,000 26,500 0,000 10,000 40,000 0,000 $1,486,756FARGODOME 2028 CAPITAL BUDGET FRORET BUOGET aaa Tee NUUBER sts oF PROJECTS wae Romncen to oe Fant [Renal Saas wanpoo [3500] sae. —Ton ooo o 52409 [chile Oversea: Coren Taina 000 a aa00 | ao.o00 o £2409 [chal Laces Pina &Fraton Modealans- COF¥RFOD@204 —26 750_—| 30675 a 351 | 38 ming Shut Valve and Drain Nodcaioos ‘go0—| 1190] 71g —| 12000 ° 2408 [Lh Slaton PumglletCanros 743 000 @ axon | 743 00 o £52406 Buiing Automation - PACOTOT2TSEN 52000 —| “S200 0 52000 o 02407 —[Skidetear Snow Pusher ‘000 | 908 a 906 —[ Toor [Eb aKoe [a Snon Pusher zoa00 | “i740 a 7450 | 2551 {EO2409 Lawn “radi -RFPZIOTS saan0—| asa a waa | 7588 [Eb2e0 Smal Ring Seuboer Ze 00 —| 23608 a 50s [7396 rena Aid Ming a Se 00 | 20805 [35 155 | —ss.00 7 0412 irona Wiles Wi Syste 75003 —| sna a 75000 ‘EOE ‘Sysiam Sa 7 ows |—ao.000 o en- Fad SANE a0 a. 40,000 —[ 40.00, o ‘E0241 [Goaing Tower Gaar Boe 8 950_—| 75980 2 “3.950 o [D216 Rolie Load Doc Upper Orin Tench 3e6H4 a sesad | aaa o (Ceb2499 laugetet atest Tasos a 25,050 —| 25050 ° [Pep230s “Js. - Sone Wat [a0 7 a [702309 Meeting Room Chai Redacerent ‘ap o oon — | —aa.oo0 7 [702209 Moveable Seating (Dan Bridue Redlacement en 00 ° 0.000 | —s0.00 ° FD2314 Buling Adonation Uoarade- PSCOTOI2 HN Err TE a ‘igo [702312 itl UC Sevee 30 Resear 3250, o 32s0__[ 3.250, ° 02314 Palo Alo Frowal Repcement 2000 | 10950 ° 70930_| 1076 [TeD2315 48 Compuinr SwictvAccess Poa 6300) o esa) | 16.300 0 [T2203 vai instalation on Suki Water oon igo | shore a 07a | aot [ep2205 "|Vibration/Timing/Alignmant Analysis on AHL) Pumes & Mtors 14760 0 14,760 44,760 9 £02208 [Computers Network 6.000 o ss0m0—| 16.000 ° [702216 [Tur Replacement ‘sss |_sisat_| esara | ssssat o |" ep2006 [sulting Sec Camera Addtonstegrades 5.788 o 5764 | 574 0 ["epzota "[sute Catering Kitchen 2052 ° zog2 | 12092 ° [-eDt904 [pang ot Crakssoing/iec Conese Repair 7.500, o 7500 | 7500 ° [ep1aot [panna ot Crackanatng/viee Concrete Repae 20.000 o 20000 | 2n000 ° Cept6i« Ivse0 Boas 37525 ° srs | 7.525 @ as