U.P.

KIRANA SEVA SAMITI VIDYALAYA

SUBJECT- COMPUTER
(Based on Ch-4) WORKSHEET-2
[CLASS-6]

I. Fill in the blanks:

1. The___ contains the text that we send to all the recipients.
2. The___ key helps to move between fields while typing the data.
3. Data is organized in tabular form along with the___ names.
4. A___ mark gives an indication that a record is selected.
5. The Mail Merge task pane appears on the___ side of the MS Word window.
6. ___is at row on a datasheet, which consists of a number of fields.
7. ___is the data item, which instructs Microsoft Word where to insert the data
source information in the main document.
8. To create a new Recipients list, select the___ radio button under Select
Recipients Section.
9.Preview Result button is present on the___ tab.
10. In Mail Merge, where do we organize data in tabular form?
11. ___tab is selected to execute the Mail Merge option.
12. ___option is used to print a Mail Merge document.

II. True/False, Correct the wrong statement:

1. The Main document consists of a mailing list.
2. Field is a columns in a data source that contains one type of information.
3.Start Mail Merge group is present under the Mailing tab.
4. Merge field is the feature that is used to combine a recipients list with the main
document.
5. The Preview Results option on the mailing tab displays only the first record
from the data source.
6. Two main components required during a Mail Merge process are the Main
document and the Merge Field.

III. Answer the following questions:

1. What is Mail Merge?
2. What are the advantages of Mail Merge?
3. What is a Merge Field?
4. Name the two files required for merging .What does each of these files contain.
5. What are the steps involved in Mail Merge?
6. Name the documents that are combined while using the Mail Merge feature.
7. Define the term Data Source.
8. What is a Main Document?
9. How will you create a Recipients list for the Main document?