Adobe InDesign CC - Page Management

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Page management is important if you are dealing with a document having

multiple pages. InDesign provides a lot of easy ways to insert, remove, or
duplicate pages. Most of these functions are accessed from the Pages menu
under the Layout main menu. However, we will use the Pages panel in the
Panel Bar as it is much easier and intuitive.

The Pages Panel X

We see that this document has two pages in two spreads. Clicking the Pages
button on the to
7 strategies Panel Bar opens the flyout showing various options that are
master
possible with this document. Let us explore some of the options available in
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this panel.
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The bottom of the Pages panel has three buttons. The first button is called
Edit page size. This lets you change the dimensions of the page, say from
A4 to US Letter or A3. The second button is called Create new page. This
allows you to create a page right next to the page currently selected in the
Pages panel. The third button is called Delete selected pages and allows
you to delete the selected pages.

You can create pages and re-arrange them simply by dragging and dropping
them as desired within the Pages panel. You can also select multiple pages
by pressing Ctrl on Windows or Command on Mac and selecting the
desired pages.

Options in the Pages Panel

You can also make use of some more options to work with pages. Clicking
the menu button on the Pages panel opens up a menu, which allows you to
have more control over page management.
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If you want to insert more than 1 page in the document, click the Insert
Pages… command in the menu. This opens up a dialog box wherein you
can specify exactly how many pages you want to insert and where you want
them to be inserted.

Say, for example, you want to insert a page after page number 2, specify
them in this box to insert the page. You can also choose to insert the pages
before, after, at the start, or at the end of the document.

If you want to move a page after a particular page number, you can use the
Move Pages… command in the same menu. You can specify the page
number that you want to move and the page number that you want to either
move after, before, or at the start or end of the document. Of course, you
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can also click and drag the pages to the desired position.

A neat feature is that you can also move pages from one open document to
other.

Using the Page Tool

You can change the page dimensions of the pages in your document by
going to the File menu and selecting Document Setup… You can then
specify your new Width and Height values here. Do keep in mind that all the
pages in the document will be affected by this.

What if you wanted to change the dimensions of only a single page?

The Page tool on the toolbar is your answer. You might want to change the
dimensions of a specific page if you are preparing flyers or brochures that
fold at specific pages. Using the Page tool is simple and straightforward but
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you must remember to set the correct reference point.

The above screenshot shows a two-page spread. If you look carefully, the
first page on the left-hand side has some handles along its four sides. This is
the indication that the Page tool is active on this particular page. Now, on the
Control Panel at the top, you can specify your desired dimensions.

Remember the reference point, we discussed earlier? That is the left most
button with the 9 small spheres. Each sphere is a reference from which the
rest of the adjustments to the dimensions are made.

Say, for example, you want to reduce the page size towards the right, you
would put a reference point in any of the left most spheres to ensure that
the left part of the page is kept constant, while the right side is adjusted.
This helps to avoid gaps in the page which can look out of place in the
finished document.

Master Pages
A master page, like the name suggests, defines the overall layout of the
document. Any changes to the size or number of pages on the master page
affects the whole document. You can have any number of master pages, but
the first master is called the A-Master. There is also a None master page
which is devoid of the schema of the other master pages.

Master pages are very essential when working with books or magazines
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where the content flows from one page to the other.

Clicking the Pages panel opens the flyout where you can select the A-Master
and None master pages. Double-clicking on the A-Master opens the two-
page spread master page which is basically blank. Notice that the individual
pages in the panel show an A symbol. That means that the A-Master master
page is applied to them.

You can specify items on the master page such as header, footer, page
numbers, or design layouts that would apply to all the other pages to which
this master page is applied.
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Don’t want a master page element on any of your subsequent pages? No
problem. Simply drag the None master page in the Pages panel onto your
desired page to remove any master page defined layouts.

Creating Page Numbers

Creating page numbers in InDesign is easy. Since you would want the page
numbers to appear on every page, you need to specify the location of page
numbers in the master page.

Say, for example, you want to number the pages in a book. Open the master
page as described earlier, and select a location for the display of your page
numbers. Let us select the bottom of the page for this example and draw a
text bar at the bottom by clicking the Type icon in the toolbar and dragging
the textbox to the bottom of the page.

The key thing to remember is, you don’t enter any actual numbers here.
What you do is, tell InDesign that you want page numbers to appear in that
position. To do that, go to the Type menu, go to Insert Special Character,
then Markers and finally select Current Page Number. This will insert a
symbol A in the textbox referring to the master page, A.
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You can duplicate this page number textbox to the second page of the
master page by holding down Alt + Shift on Windows or Opt + Shift on
Mac and dragging the textbox to the same position on the next page.

Now, when you check the other document pages, you will have the page
numbers at the exact position and with the same formatting you’ve specified
in the master page.

In the above document, it can be seen that InDesign has automatically

designated page number 6 to the 6th page. Page number assignment is
dynamic. As you add or delete pages, the numbers are adjusted
automatically saving you the trouble of manually verifying them.
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