A NARRATIVE REPORT ON OUR WORK IMMERSION CONDUCTED

AT GENERAL SERVICES OFFICE, SAN JOSE CITY, NUEVA ECIJA

MARC KIAN DC. CRUZ

RODERICK JR, R. DE GUZMAN
MARK JOBERT F. ESPINO
DESTINY LEIGH A. ESTEBAN
MYKAELA B. REYLA
KARIMA E. PACASUM

IN PARTIAL FULFILLMENT OF THE REQUIREMENTS FOR THE WORK

IMMERSION OF THE HUMSS 12- HEIDEGGER

MAY 22, 2023

A NARRATIVE REPORT ON OUR IMMERSION CONDUCTED AT

GENERAL SERVICES OFFICE.

1
 A NARRATIVE REPORT ON OUR WORK
IMMERSION CONDUCTED AT GENERAL SERVICES
OFFICE, SAN JOSE CITY, NUEVA ECIJA.

MARC KIAN DC. CRUZ

RODERICK JR, R. DE GUZMAN
MARK JOBERT F. ESPINO
DESTINY LEIGH A. ESTEBAN
MYKAELA B. REYLA
KARIMA E. PACASUM

A Narrative Report Submitted to our Work Immersion Teacher, Ma’am Baby

L. Ciencia, San Jose City National High School-Senior High School, San Jose
City, Nueva Ecija In a partial fulfillment of the requirements in Humanities and
Social Sciences Strand.

HUMANITIES AND SOCIAL SCIENCE

2
 APPROVAL SHEET
This Narrative Report on our immersion conducted GENERAL SERVICES OFFICE
(Formerly;) SAN JOSE CITY,
NUEVA ECIJA prepared and presented by ----------------------------------------- in partial
Fulfillment of the requirements for the Work Immersion of HUMSS 12-HEIDEGGER is
hereby approved.

BABY LIZA L. CIENCIA

Adviser /Work Immersion Teacher
________________________
Date Signed

JERICO M. VALENZUELA
Work Immersion Coordinator
________________________
Date Signed

PEPITO L. NACO, PHD

Assistant Principal II
________________________
Date Signed

LORETO S. ALFONSO
Principal II
________________________
Date Signed

3
 BIOGRAPHICAL SKETCH

Name : Marc Kian DC. Cruz

Address : #693 Brgy, Sibut Ramos extension

San Jose City, Nueva Ecija

Birthdate : November 21, 2004

Name of Parents : Marvin DC. Cruz

Josephine Cruz

Educational Background : San Jose East Central School

(2016-2017)

San Jose City National High School-Junior High

School
(2020-2021)

WORK EXPERIENCE:

Work Immersion
General Services Office
2023

4
 BIOGRAPHICAL SKETCH

Name : Roderick Jr, R. De Guzman

Address : Zone 6 Brgy. R.eugenio, Delpilar st.

San Jose City, Nueva Ecija

Birthdate : September 2, 2003

Name of Parents : Roderick D. De Guzman Sr.

Alma R. De Guzman

Educational Background : San Jose West Central School

(2016-2017)

San Jose City National High School-Junior High School

(2020-2021)

WORK EXPERIENCE :

Work Immersion
General Services Office
2023

BIOGRAPHICAL SKETCH

Name

5
 : Mark Jobert F. Espino

Address : #307 Cadhit St. Brgy. Canuto Ramos

San Jose City, Nueva Ecija

Birthdate : September 10, 2005

Name of Parents : Mark Lester C. Espino

Mirasol F. Espino
Educational Background : San Jose West Central School
(2016-2017)

San Jose City National High School -Junior High

School
(2020-2021)

WORK EXPERIENCE :

Work Immersion
General Services Office
2023

BIOGRAPHICAL SKETCH

Name : Destiny Leigh A. Esteban

Address : #34 Cardenas St, Brgy. Don Canuto Ramos

6
 San Jose City, Nueva Ecija

Birthdate : December 16, 2004

Name of Parents : Ronald O. Esteban

Belen A. Esteban

Educational Background : San Jose West Central School

(2016-2017)

San Jose City National High School -Junior High

School
(2020-2021)

WORK EXPERIENCE :

Work Immersion
General Services Office
2023

BIOGRAPHICAL SKETCH

Name : Mykaela B. Reyla

Address : Zone 11 #1253. Brgy, Sibut Riverside

San Jose City, Nueva Ecija

7
Birthdate : May 14, 2005

Name of Parents : Jefferson B. Reyla

Corazon B. Reyla

Educational Background : San Jose East Central School

(2016-2017)
San Jose City National High School -Junior High
School
(2020-2021)

WORK EXPERIENCE :

Work Immersion
General Services Office
2023

BIOGRAPHICAL SKETCH

Name : Karima E. Pacasum

Address : Zone 6 Brgy . R.eugenio, Delpilat st

San Jose City, Nueva Ecija

8
Birthdate : August 6, 2003

Name of Parents : Taher M. Pacasum

Omayra E. Pacasum

Educational Background : San Jose West Central School.

(2016-2017)

San Jose City National High School-Junior High

School
(2020-202 )
WORK EXPERIENCE:

Work Immersion
General Services Office
2023

ACKNOWLEDGEMENT

The authors would like to thank our GOD Almighty for showering his with all the
guidance, strength and wisdom, protection, knowledge, and care through the years. He
has made them strong in conquering all trials in life. For giving them a loving parent,
family, and friends. To the Faculty and Staff, for sharing some piece of advice, for

9
imparting their knowledge, for being understanding, considerate and supportive co-
employee. To Ma’am Baby Liza Ciencia and Sir Jerico Valenzuela, for helping
them and giving advice and suggestion on their report. The author wishes to extend
their deepest gratitude to those persons mentioned above in this narrative report, for
without them this could not have been completed.

TABLE OF CONTENTS

TITLE PAGE

TITLE PAGE i

APPROVAL SHEET iii

10
BIOGRAPHICAL SKETCH iv
v

ACKNOWLEDGEMENT x

TABLE OF CONTENTS xl

LIST OF FIGURES xii

LIST OF TABLES xiii

LIST OF APPENDICES xiii

LIST OF EXHIBITS xiii

INTRODUCTION

The Practicum Program 13

Objectives of the Practicum Program 13

Importance of the Practicum Program 14

Relevance to Student-Learning Experiences 14

Scope and Limitations of the Report 14

BACKGROUND OF THE FIRM

Overview of the Industry 15

Company Logo & its meaning 15

Vision, Mission 16

Organizational Structure 16

Job Description 17

Location, Physical Lay-out, Facilities & Equipment 18

TRAINING OUTCOME

Hours worked 20

Responsibilities Assumed 20

Summary of Task Performed 21

SKILLS ACQUIRED

11
 Interpersonal Skills 21

Technical Skills 23

PROBLEMS ENCOUNTERED

Before the Work Immersion 22

During the Work Immersion 22

After the Work Immersion 23

CONCLUSIONS 23

RECOMMENDATIONS 23

EXHIBITS 24

APPENDICES 27

LIST OF FIGURES
Figure No.
Title Page

1 Company Logo 15

2 Organization Structure of Registrar’s Office. 17

3 Location of the company 18

LIST OF TABLES

Table No. Title Page

1 List of Facilities 19

2 List of Equipment 20

LIST OF EXHIBITS

Exhibit No. Title Page

1 Filing of payee papers in alphabetical order 24

2 Printing the general funds list. 24

3 Encoding the gasoline receipts 25

12
 4 Posting in Philgeps (Philippine Government 25
Electronic Procurement System)

5 Canvassing for purchased order 26

6 Celebration of Pagibang Damara Festival 26

INTRODUCTION

The Work Immersion Program

It can be a way to gain experience. Work immersion can also be a practice for
knowing what courses we will take in college. It is also an opportunity for us to show
what we can do and how to use our skills. You are able to communicate with other
people, have connections, build teamwork, and make friends at the same time at your
destined immersion.

With the limited hours, immersion can be a way to showcase your talents, personality,
and especially your skills according to the given tasks. It becomes a place to train and
learn more knowledge. You learn proper ways to manage things for better
coordination.

Objectives of the Work Immersion Program

1. To learn the right behavior during the work immersion training.

2. To enhance the communication’s skills in interacting with professional employees.

3. To improve their knowledge and skills to prepare for their future careers.

Importance of the Work Immersion Program

During a work immersion, students often have the chance to work with professionals
and experts in their chosen field. allows them to build valuable connections and
establish a network of contacts that can be beneficial for future career opportunities.

13
Mentors and supervisors from the students can provide guidance, advice, and
potential references for job applications.

Work Immersion programs provide an opportunity for students to develop enhance

their skills specific to their field of study. Whether it's in healthcare, education or any
other discipline, students can enhance their technical, communication, problem-
solving, and teamwork skills through hands-on experience. Reason why students need
to have the practicum is to brace them for their chosen career.

Relevance to the Student-Learning Experience

Work Immersion program allows the student trainee have the chance to interact with
professionals in their chosen field. This networking opportunity allows them to build
connections, establish relationships, and learn from experienced individual students
has a chance to develop personal and social skills that contribute to their overall
growth.

Scope and Limitation of the Report

Work Immersion was conducted at the General Services Office (LGU) located at
Rafael Rueda San Jose City, Nueva Ecija. The General Services Office is composed
of Procuring, Awarding, Inspection, Repair and Maintenance. During the practicum
program, the trainee focuses on organizing and sorting of student’s permanent
records. The trainee completed the 80 hours as required by the department.

BACKGROUND OF THE FIRM

Overview of the Industry

The General Services Office shall be composed of the city Government Department
Head as Presiding officer, the regular General Services Office Members. This office
provides an Awarding, Procuring, Inspection, Repair and Maintenance services. It
holds sessions and performs business in behalf of the city Government. Regulate
activities relative to the use of vehicles within the municipality in order to promote
general welfare; Approve ordinances which shall ensure the efficient and effective
delivery of the basic services as provided for rule of the local government.

14
Company Logo

Company Logo & its meaning

The seal is symbolic of the city being a fast-growing infant city in Nueva Ecija.
The sun represents the location of the city as center of commerce, agriculture, and
industry. In the middle of its coat-arms is a representation of the sun with four
prominent rays projecting from the middle. The seal depicts San Jose City with its
strategic location being at major national-provincial thoroughfare. The North ray
represents the thoroughfare to Cagayan Valley; the South ray represents the
thoroughfare to Manila and the Tagalog Regions; the Eastern ray represents the
thoroughfare to Aurora Province and Tayabas, and the Western ray represents the
main road to Pangasinan and Ilocos Region. It is from these facts that San Jose is the
thoroughfare to Cagayan Valley; the South ray represents the thoroughfare to Manila
and the Tagalog Regions; the Eastern ray represents the thoroughfare to Aurora
Province and Tayabas, and the Western ray represents the main road to Pangasinan
and Ilocos Region. It is from these facts that San Jose is considered the gateway and
springboard to the lush Cagayan Valley Region. The carabao head and
plowconsidered the gateway and springboard to the lush Cagayan Valley Region. The
carabao head and plow

Vision

To be an office that provides a conducive environment for civil servants and

government employees to faithfully fulfill their duties of delivering public services
related to supply and property management.

Mission

15
 To be an inefficient force in the local government unit of San Jose, working
with utmost dedication and integrity to provide San Josenians with excellent public,
and supplies and property management services.

Organizational Structure

Job Description

Head (Gilbert Anthony B. Tayao)

Executive Assistant V (Michelle Joy S. Gilido)

Administrative Assistant (Sherrymine C. Lazaga)

Administrative Division (Israel R. Tayong, Neriza M. Gutierrez, Eleazar SJ. Malaca,

Crisanto T. Magalong, Jonalyn P. Reyes, Reyine T. Parreno, Marco A. Domingo,
Editha V. Alcantara, Pathedbert C. Dilena, Rovie Emmanuel Garcia, Roxanne L.
Malate)

16
planning and executing a comprehensive range of administrative services which
support office operations.

Functions are:

➢ These services encompass the areas of human resource management

➢ financial management
➢Systems and information management
➢facilities management and support services.

Procurement Division (Cosme F. Tablizo Jr, Gregorio B. Poble Jr, Gemma E.

Cantor, Aimee G. Nerona, Erin Grace DC. Garcia, Lyn C. Sandoval, Jennifer S.
Cocal, Christian B. Barrietos, Ephraim A. Pangilinan, Ariel B. Ruba )

➢ Negotiating costs with the vendors

➢Preparing the contracts

➢Issuing vendor's purchase orders

Awards Division
(Alvin Joseph W. Manabat, Harry E Victoria, Johnrey R. Rabaco, Lea Esperanza G.
Reyes)

➢ Process of acquiring goods, services, or construction through an open,

competitive solicitation process

➢ Includes the following steps: solicitation development, solicitation issuance,

proposal receipt, evaluation, discussions

Property Division
(Christopher B. Ramos, Rodel M. Pascua, Abigail A. Ramos, Frederick L.Cariaga,
Ricardo O. Evangelista Jr)

Inspection Division
(Jako D. Olan, Roderick B. Umannos, Daryl Jay G. Caabiltes, Gem Joseph Santos)

Repairs & Maintenance Division

(Hipolito S. Edrada,Oscar S. Tabios, Bener D. Aguilar, GAudencio C. Manalang,
Edjerf S. Malaca, Glen DC. Saculles,Christian Jacob Ramirez, Raymundo
Mababangloob, Ferdinand R. Cleofas)
Functions are:

Repairs and maintenance Division

➢Refer to the activities involved in Restoring, Fixing, or Preserving something in
order to keep it in proper working condition

➢Vehicles, Repairs and Maintenance encompass activities like routine oil Changes,
tire, Brake inspections.

17
➢Repainting walls, replacing worn-out components, and maintaining heating,
ventilation, and air conditioning (HVAC) systems.

General Services Office is located at Rafael Rueda, San Jose City, Nueva Ecija, 3121.

18
Office Facilities
General Services Office facilities are organized in such a way that all
processing services are available. This department has different functions that are
connected to another department. It is important because it provides comfort for each
staff member to perform their functions.

Table1. General Services Office Facilities

FACILITIES NO. FUNCTION
Kitchen 1 Kitchens are where dishes, utensils, and
cookware are washed and cleaned.
Receiving Area 1 The receiving area is provided for entertaining
the visitors
Comfort Room 1 Comfort room is provided for the personal
hygiene of the employees of General Services
Office.
Stock Room 1 For the storage of supplies office and Important
files.

Office Equipment

19
 General Services Office facilities are organized in a way that all relate task
to combined in one department. Each department have different functions which are
connected to another department. It is important because it provides comfort to each
staff to do their functions.

Table 2.General Services Office Equipment

EQUIPMENT NO. DESCRIPTION CONDITION

Computer 48 Provided for the Employee’s to Functual
easily encode, and attached files.
Printer 49 Printers are provided for the Functual
Employees to easily print the
documents paper works.
Wall Fan 2 To help Employees to reduce heat Functual
exhaustion outside because of the
increasing temperature.
Water Despenser 3 For the use of Employee’s to Functual
drink water during their work.
Refrigerator 1 Allows employees to store their Functual
lunches, snacks, keeping them
fresh and safe.
Television 2 Televisions equipped with video Functual
conferencing capabilities can be
used for virtual meetings or
conferences

TRAINING OUTCOME
Hours Worked

The trainee started the on-the job training during second semester, April 11,
2023, to May 2, 2023. The practicum training hours as required by the department at
the General Service Office is from 8:00am to 12:00nn and 1:00Pm to 5:00Pm,
Monday to Friday. The trainee is provided with daily time record to check the number
of hours they have already consumed. They are required to complete the 80 hours on
the-job training.

Responsibilities Assumed

➢Must encode the purchase order

➢Awarding.
➢Giving papers to employees to be signed and approved the paper works.
➢Filing of documents.
➢Sorting and organizing different files of Purchased Order.

Summary of Tasked Performed

20
RECORDS MANAGEMENT

➢Posting in philgeps
➢Attaching files in Alphabetically Order.
➢Encoding Purchase Order.
➢Encoding of Gasoline receipts.
➢Printing some Document paper.
➢Canvassing in Purchase Order.

Communication

This includes verbal communication in attending to the General

Service Office and assisting the employees regarding their work.

Reprographics

➢Scanning and making copies of various files.

Reproduction of documents like prospectuses and other necessary files is included
here.
.

SKILLS ACQUIRED
Interpersonal Skill

  Relationship with the Supervisor The trainees were assigned at the General
Services Office of Local Government Unit (LGU) wherein their immediate supervisor
is Ms. Sherrymine C. Lazaga During the first day of training, the trainees are afraid to
mingle with their supervisor but later on they learned how to cope with the difficulty
of mingling with the supervisor.

The trainees found it comfortable working with the supervisor since the supervisor
treated them nicely. In terms of handling the student, the supervisor always advised us
to ask permission first before we run errands outside the office. The supervisor always
reminds the trainees of some policies, rules, and regulations at the General Services
office and kept asking them about the problems encountered. If the trainees didn’t
know how to do the task given the supervisor guides and helped them to accomplish
the said task.

The supervisor taught the trainees what is very important to this kind of industry. She
taught every trainee what they have, that &quote; Communication & quote; and
through communication, everything will be in good place. Good communication is
one factor to fix any circumstances inside the organization. It will help trainees to
boost their confidence to approach their superior, staff, co-trainee, and the students.

• Relationship with the Employees

The trainee was assigned at the General Services Office. It was not hard for the
trainee to mingle with the employees of the General Services Office. Since the trainee
student of at the same time an employee of the said institution, they had past

21
conversation with the staffs regarding on the status of grades, requirements and
request that the trainee often consult with the staffs.

The trainee found it comfortable working with the employee because they
did not just treat the trainee as trainee but as a friend. Even there are lots of work in
the office, the employees can still crack some jokes to the trainee to lighten the
atmosphere.

The staff at the General services Office were the one who helped the trainee in
familiarizing the process in giving time to enhance their skills to other employees, .
The employees also helped the trainee on some task or questions that the trainee
cannot handle. With this task, the trainee or someone new in the office can make
some mistake.

Relationship with other Trainees

Sometimes, it cannot avoid that co-workers are lazy and unwilling to work. So
the proper way to dealing on that kind of characteristics is to talk and ask if they need
help, what tasks are they wanted to do, and having an open forum. Having an open
forum helps us to establish a stronger relationship with other office mates. Sharing of
ideas and helping each other can also help one another to enjoy and get to know each
other well. Inspiration gives us strength to accomplish a task and encouraging one one
another to be focused and motivated helps to grow workers in a better and successful
life.

TECHNICAL SKILLS

On-the-job training helped the trainee on improving not only their

interpersonal skills but also their technical skills. The training at General Services
Offices helped the trainee on how to encode different types of classified information
from gasoline receipts, requests of purchase orders, posting in Philgeps. The trainee
learned that encoding is not that easy as what they think because they are dealing with
the important information to be encoded. The trainee also learned how to operate a
scanner, a printer and a photocopying machine.

PROBLEMS ENCOUNTERED

Before the Immersion

- Schedule

- Environmental adjustments
-
During the Immersion

- Schedule
- Encoding complicated files

22
After the Immersion

- Attachment to the workplace and the employee

CONCLUSION

Work Immersion is an important part of Senior High School that develops the
personality of an individual. It enlightens the students that what they learned in their
classrooms should be applied practically, to be able to see if they learned.

Work Immersion is a vast help for the students to be prepared to work in an actual
work place. Because some of the Interns actual tasks were not mentioned on reference
books in school. A courtesy in encoding of receipts, encoding of purchased order,
posting in Philgeps, canvassing, printing documents, filing files, and awarding are the
activities the interns have learned during the work immersion program. Aside from
those above-mentioned accomplishment, the Interns were even taught of the
appropriate attitude in the workplace, from the way the Interns ought to be presentable
to their co-students, to the employees who assisted them and mostly to the officials
who they encountered in this way the Interns had increased personality development.

RECOMMENDATIONS

For the Practicum Program

It is advantageous for the students to have this experience as part of the curriculum
for the Wok Immersion program. The trainees who participated in the Work
Immersion acquired knowledge and skills that were useful to them. To ensure that
they are properly prepared, the trainees suggest extending the Practicum Program
beyond a few weeks.

For the Future Trainees

The trainee suggests that future students should always dress appropriately and
arrive on time. They must take the initiative and willingly complete any tasks that are
given to them. They must always be prepared to support and aid the workers they are
collaborating with. Never forget to show respect.

23
 EXHIBIT

Exhibit 1: Filing of payee paper’s in alphabetical order.

Exhibit 2: Printing the General funds list.

24
Exhibit 3: Encoding the gasoline reciepts.

Exhibit 4: Posting in philgeps (Philippine Government Electronic Procurement

System) for Quotation.

Exhibit 5: Canvassing for purchase order.

25
Exhibit 6:Celebration of Pagibang Damara Festival.

APPENDICES

26
Appendices 1: DAY-TO-DAY ACTIVITIES

April 11, 2023

➢Orientation about rules and policies of General Services Office and introduced their
job roles, work areas.

➢Posting in Philgeps.

➢Encoding the gosoline receipt.

➢Canvassing.

April 13, 2023

➢Encoding for Snacks festival.

➢Encoding for materials use for festival.

➢Encoding the gasoline receipt.

April 15, 2023

➢Receiving purchased request form.

➢Enconding the purchased request order.

➢Preparing PQF (Price quotation form).

➢Enconding the Gasoline receipts.

➢Canvassing.

April 17, 2023

➢Preaparing the DTR of job order.

➢Preparing and encoding medical supplies for operation tuli

➢Preparing PQF. (Price quotation form).

➢Encoding the gasoline receipts.

April 18, 2023

27
➢Posting in Philgeps.

➢Preaparing PQF (Price quotation form).

➢Filing of paid Voucher of various office

➢Collecting canvas form of processors.

➢Encoding for Construction materials.

April 24, 2023

➢Encode for materials need in OCM department.

➢Preparing PQF (Price quotation form).

➢We joined to the opening of Bazar trade in social circles.

➢Enconding the gasoline receipts.

➢Printing the Canvas form.

➢Enconding for Paint materials.

April 25,2023

➢Preparing for PQF (Price quotation form).

➢Posting of Paint materials in philgeps.

➢Awarding.

➢Encoding the Gasoline receipt.

➢Attached files Philgeps.

April 26, 2023

➢Printing Vale.

➢Practicing dance for flag raising ceremony.

April 27, 2023

28
➢Preparing for PQF (Price quotation form).

➢Awarding.

➢Posting PQF in philgeps.

➢Canvassing.

➢Practicing dance for Flag raising ceremony.

April 28, 20203

➢Preparing for canvas.

➢Sorting and organizing the papers work.

➢Preparing and posting in Philgeps.

➢Encoding the Gasoline receipts.

29