WORD PROCESSING SOFTWARE

EDITING, SEARCHING, HEADERS, & FOOTERS

PART 1: DOCUMENT CHECKING
SPELL CHECK, GRAMMAR, AND THESAURUS
DOCUMENT CHECKING
 Proper spelling and grammar is very important in
school and in business.
 The professionalism you place into a document is a
direct reflection of how people see your expertise.
 Spell check underlines words in red it thinks are
misspelled.
 Grammar check underlines words or phrases in green
where it identifies a possible problem.
 NOTE: The checker spots actual misspelled words or
problem phrases, but also picks up unusual or slang
words and phrases, as well as many names.
HOW TO CHECK YOUR DOCUMENT

1. Click REVIEW tab

2. Select “Check Document”

 EDITOR WINDOW
 When the document checker is
activated, any words that are
underlined in red or green will
be highlighted with suggestions
for spelling or grammar
corrections.
 In addition, Word will also
spot areas that aren’t exactly
mistakes, but where you may
want to polish your document!
 EDITOR WINDOW
 When the “spelling” option is
selected a secondary window
appears highlighting each word. Click a suggestion to
change a highlighted word
 Suggestions are offered, and
several options are available for
any identified errors.
Change this word each time
it appears in the document

Ignore this error once only

Ignore this error every time Automatically change
(in this document) without asking
Add to the dictionary (for future documents)
 OLD-STYLE SPELLING WINDOW
 If you’re using an older version of word, this window
appears slightly different:
Ignore this error once only

Ignore this error every time

(in this document)

Add this word to the dictionary

(for future documents)

Change this word to the suggestion

Change this word each time it

appears in the document

Automatically change it
without asking
SPELL CHECK ON THE GO

 You can right-click a

highlighted word or
grammar error with
your mouse and a list
of suggestions and
choices will appear.
 Correcting errors as
you go is especially
helpful for longer
documents…
 SPELL CHECK ISSUES

 Most spell checks automatically use

either American or British spellings.
 This means, depending which you’re
using, your spell checker may pick
up Canadian words as errors like:
colour, favourite and labelled.
SETTING LANGUAGE
 “Review Tab” → Language → Set Proofing
Language → scroll to find English (Canada)
THESAURUS
 Lists different words of the same meaning.
 Check context to make sure the word works
 Highlight word → Review Tab →
Thesaurus → select a word
PART 2: SEARCHING
FIND AND REPLACE OPTIONS
FIND AND REPLACE
 Find can search for specific words, symbols,
phrases, or even spaces in your document.
 Replace searches and then changes your search
results to a new phrase you select.
 Home Tab → Find or Replace
FIND AND REPLACE
• Type what you are looking for in “Find what:”.
• Then enter what you would like it replaced with in the
“Replace with:” line.
PART 3: HEADERS AND FOOTERS
PAGE NUMBERS, DATE AND TIME, AND MORE!
ACCESSING HEADERS/FOOTERS
 Insert Tab → Header, Footer, or Page Number
HOW TO EDIT
To edit the header, double click in the top of the editing
space of your document…

To edit the footer, double click in the bottom of the editing

space of your document…
 HEADER AND FOOTER TOOLBAR

 Once you’ve selected the header and footer here…

 You can then insert “Auto Text” such as page numbers or
date and time and format them to your liking.
PAGE NUMBER AUTO TEXT

You can add a

page number at
the top or bottom,
as well as set up
the margins.

 Or you can also

customize your
pages more by
clicking “format
page numbers”
QUICK HELP VIDEOS
Here are two quick instructional videos on setting up headers
and footers, as well as page numbers in your document!

Inserting and Removing Headers and Footers in Word

Inserting and Removing Page Numbers in Word
DATE AND TIME AUTO TEXT
 By selecting “date
and time” you can
set a date or time in
your header/footer
as well as customize
the format…
WORD COUNT

❑ The Word Count is also a useful

feature in the review ribbon.
❑ It reports the total number of
words, sentences, and
paragraphs in the document.
❑ You can see the word count at
the bottom left of your screen.
❑ Or go to
“Review Tab” → Word Count
TO DO

 Complete the
2.7.1 Editing and Headers Activity

WORD MAN →