School of Technology and Informatics

Department of: -Information Technology

Summer Program

Title Proposed for Industrial I project

1. AUWC Web-based Student Clearance System.
2. Ameya Finance office Web-based Store Management System.
3. AUWC Web-based E-Learning System.

Group Name ID
1. ________________________________ _______________
2. ________________________________ _______________
3. ________________________________ _______________
________________________________
4. ________________________________ _______________
__________
5.

Submitted To: Department of Information Technology

Woliso, Shewa Ethiopia
05, September, 2023

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1. AUWC Web-based Student Clearance System.

1. Introduction

Clearance is a status granted to individuals typically students allowing them access to

information. The term clearance is also sometimes used in private organizations that have a
formal process to check the student's information. A clearance by itself usually is not sufficient to
gain access the organization must determine the cleared individual needs to know the information.
Clearance is the process of determining and negotiating any permission that is needed to use
someone else’s intellectual property creative project. Part of that process includes: -
 Determining the owner(s) of the intellectual property.
 Contacting the owners and negotiating an agreement.
 Administering written contracts.
 Handling other issues related to the use and licensing of intellectual property.
No one is supposed to be granted access to classified information solely because of rank or
position, but once a clearance is obtained access to certain information or gain of freedom will be
granted.
The proposed system title overcomes one problem done by the manual system. To reduce misuse
of manpower, avoid errors, save time, provide a comfortable clearance process for the students,
and provide insurance for the organization, especially for workers who play a role in the clearance
processing system.
This system works for students of AUWC. The online clearance processing system allows the
students to register for the membership to access the service of the system.
2. Background of the organization
Ambo University's student clearance processing system is one of the processes that will be done
to clear the students from the campus. The manual clearance system starts the process as Ambo
University was established in 2001 EC.
The system gives its function to many users of the university. The numbers of students grow from
year to year in many numbers. Nowadays, there are many users of the clearance processing
system. But the project gives a service only to the students. The students get one copy of the

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 clearance sheet from the department and get signatures and stamps from around eight offices.
These are advisor, bookstore, library, health, and physical education, student’s proctor, student
service, and institute registrar. After they finish all necessary requirements, the students take
copies of the sheet that has all signatures and stamps from all offices. This processing makes the
students bulky because they have to go to each and every office
2.1 Vision
Ambo University envisions becoming a renowned university of choice in eastern Africa by 2030.
2.2 Mission
Ambo University is dedicated to serving the Ethiopian Society and the world in the discovery,
development, and application of knowledge in a wide range of disciplines. The university is
committed to maintaining and ensuring the provision of quality, cost-effective, timely, and need-
based education at undergraduate and graduate levels; engaged in research and knowledge
transfer; conducting short-term training and consultancy; and offering community services in a
professional and innovative manner so as to address the need of stakeholders.

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