ns Digital 3] 33a _ Based on Windows 7 and Te Office 2013 EO A basic course in computer science Scanned with CamScanneranne MORe On | Word) 2098 az Is that why help with you are looking Don't worry, Tina. | will cae mowstetter this | (SO Noried? tell you all about page, SoS Yes, Turbo. Will column, and paragraph eid ae an youhelp me please? } | formatting features in Word, pout formatting text in Word. What do | do? i you lea asic formatti . In earlier classes, you learned some basic formatting en features of Word 2013. In this chapter, let us explore 2 Page Formatting some more formatting features such as page, column, > Column Formatting and paragraph formatting. . Paragraph Formatting PAGE FORMATTING 2 Printing a Document. Making changes to the settings of a page is called page formatting. The Page Setup group of the PAGE LAYOUT tab of Word 2013 is used for page 11). Margin: [By Orientation Breaks + IB Size~ SD Line Numbers ~ Columns~ pe’ Hyphenation + formatting ( Margins are the white spaces present between the text and the edges of the page on all four sides. The default setting for the top, bottom, left, and right margins ['Sygur age SetuP Stour on the PAGE in Word 2013 is 1 inch each. Page Setup & & Scanned with CamScannerThe steps to change the page margins are as follows: 1. Click the PAGE LAYOUT tab. 2. Inthe Page Setup group, click Margins. 3. In the drop-down list, click the type of margin you want, say, Normal (Fig. 1.2). or Margins and then clicking Custom You can specify your own margin settings by clicking Bottom, Left, and Right Margins. The Page Setup dialog box appears. Specify Top, margins (Fig. 1.3). Then, click OK, Ho O: Docu HOME INSERT DESIGN PAGELAVOUT Orientation Breaks + Indent 5 Size 1D tine Numbers ~ 3 Columns bt Hyphenation = Last Custom Setting aragrg Top zStem Bottere2Sbem ge tet Stem Right 38cm Normal Top 2Stem_ Bottom:254.em tate 258m ight) 25hem ep: 2Tem Bottom: 127 em Lefe 127 em Fight) 127em Moderate Top: 2Stem_ Bottem:254 em Let L8tem Aight) 19Lem Wide Tops 25tem_ Bottem:254 em Left 508 em Fight) 508. Mirrored Teg: 254em Bottom:254 em J inside: 3:18 cm Outede254 cm custom Magi Fig. 1.2 Selecting margin type Fig. 1.3 Page Setup dialog box Setting Margins Using Rulers You can also set the margins using the ruler bars. To display both the rue horizontal and the vertical ruler bars, click the VIEW tab. In the Show) Grdiines group, select Ruler (Fig. 1.4). Di Navigation Pane On the horizontal and vertical ruler bars, the shaded parts depict the show margins (Fig. 1.5). Fig. 1.4 Show group ‘on the VIEW tab Scanned with CamScanner —‘The top and bottom margins are indicated by the top-shaded part and the bottom-shaded part of the vertical ruler. To change the margin setting, for the right margin, place the say, mouse pointer on the right margin hanges to boundary. The pointer double-headed arrow called the margin marker. Now, drag the margin marker to the desired location Changing the Orientation of the Page Orientation refers to the direction (along the length or along the width) in which the page is displayed and printed. ‘The paper orientation can be either Portrait (document printed along the width of the paper) or Landscape (document printed along the length of the paper) [Figs. 1.6 (a) and (b)]. Deny Quart eis B.S 1 nce Peet 3 ace nsec shad Natit ya he Conte een ae deed la Corl (Soececeg Swe ce of ee 00 (Someecn cel md he Song wl dee tn aa Pore Niecy ad a yt (denen ri mat oy (Soetetep care mune oe et Sone cpm eee one ina atte eewda ana ec ety cote Wane oat crv ee) th fear an ‘Sie meets Gncop ea wdc ea matty al nat on Somedcaiemnentcaese Unger wane eoneees (2) Portrait Fig. 1.6 Page orientation =scnnl 7m-9% gH Oo Oncor Wot Veove PERT ce PAGEANT FOES waa | Outne uel al Dt owe | i) ve See Yona rnin sds | Horinzontal ruler Fig. 1.5 Rulers showing margins Demy Quarto tri ie 8.51.0 achat Print aren 2095 inches Primer Taner—I8 pints ‘Nantachnolgy aberienad to "Nanotech is ih stad ft conta of ater omic adl molecular al, Generally muctechalogy dal with tucees f 10 master or smaller, and inves developing wri eaves within hat siz. ‘ook 117 pat ‘Menucaslogy, satan "Nanotech ih ay ofthc of wae on an mi ‘atmo ae Genel assurchaslgy eal with racer of ae 10 ores an woes eelopng meri vcs win Sat 8, Bk 14 pits ‘Neochigy,sbare a Nit ihe say of coal fe ic (eer vale Gey snochosiog du wih are 10 sneer ot (ila, efi veloping em or cs wan a ea 1 pit (b) Landscape Scanned with CamScanneri. | } ‘The default page orientation in Word 2013 is Portrait. The steps to Ma-o; change the orientation of the page are: HOME —INseg 54 1. Click the PAGE LAYOUT tab. fb & 8 Margins Orientation Sie 2. Inthe Page Setup group, click Orientation, 3. Click Portrait or Landscape (Vig. 1.7), . A Pernt! You can also change the orientation of the page using the Page Setups oy, dialog box. — of the Page Setup dialog box and select the Fig. 1.7 Changing page orientation 1. Click the Margi required orientation (Fig. 1.3). Setting Paper Size The Paper tab of the Page Setup dialog box allows us to choose any of the given paper sizes from the Paper size drop-down menu (Fig. 1.8). You also have the option to set your own width and height for the page. "You can also change the paper size using the PAGE LAYOUT tab. Click the PAGE LAYOUT tab. Then | click the Size button in the Page Setup group and ig. 1.8 Paper tab of the Page Setup dialog box Inserting a Page Break A page break indicates the end of a page. ‘The steps to insert a page break are as follows: 1. Click the position where you want to insert a page break. The cursor will appear there. 2. Click the INSERT tab. 3. In the Pages group, click Page Break (Fig. 1.9). Fig. 1.9 Pages group on the INSERT tab }. Scanned with CamScanner INSERT DESIGN Bi Cover Page fa a O Blank Page 4 3° Table Pictures Online Page Break Pictures Pages Tables mh HOMEa"_—_—_—__"—“‘i Wm COLUMN FORMATTING py default, a Word 2013 document has one column in a page, However, the document can be formated to have more than we often see ina newspaper (Hig. 1.10). one columr simple Column Options ot a simple column style are: ‘The steps tos Select the text. 2, Click the PAGE LAYOUT b. In the Page Setup group, click Columns and specify the number of columns by clicking the desired option, say two, in the Columns drop-down menu (Ig. 1.11). The page will vo columns of equal width, As you go on typingthe =, Bom we D Three {Py ovention- Rarest Bjsze- Dre Columns wk Hyph split into ¢ text and the cursor reaches the end of the current column, it automatically goes onto the next column. More Column Options You can set column properties through Columns dialog box. To open the Columns dialog box and set desired column properties: 1. Click More Columns in the Columns drop-down list in Page Setup group of PAGE LAYOUT tab. The Columns dialog box opens (Fig. 1.12). Fig. 1.11 Columns options ‘The number of columns you want to create can be chosen in two ways: a. By clicking one of the preset column Le Te Baw formats in the Presets box. perce fF oa wand ng ese ut | Fight Mere Gelumns b. By entering a number in the Number of columns box. 3, [Ifyou want columns of equal width, select the Equal column width check box. For columns of different widths, ype the column width for each column, Enter the amount of space you ‘want between the columns in the Spacing spin . box. The Width and Spacing bones will i ee activated only if you clear the Equal column width check box. 4. Click the Line between check box for inserting a line between the columns. 5. Click OK. Word 2013 will create columns with the chosen settings. & [leas cotvsn wien spe (not doomert_[F] U sana etm Ce Coe) Scanned with CamScanneree Practise! Priya loves travelling. She recently heard about "Adventure Tourism in Word 2013 giving information about adventure tourism in India. She has written th Hor father asked her to create a document 'e following paragraph: ‘Adventure Tourism "Adventure Tourism involves exploration or travel to remote areas and doing ach ae Tourists nowadays seek unusual holidays, so, adventure tourism is rapidly growing in popularity. Wekking, mountaineering expeditions, bungee jumping, rating, and rock climbing are some of the examples of adventure tourism, Trekking is one ofthe most popular adventurous activites in places such 2s Ladakh and Sikkim. Sking is popular in Himachal Pradesh and Jammu and Kashmir. Tourists are attracted to Wventurous activities. water rafting in Uttarakhand, Assam, and Arunachal Pradesh. Her computer science teacher has asked her to format the paragraph in the following ways Set the top margin to 1.5 inches. Change the page orientation to landscape. Change the font size to 24. Change the number of columns to two with a line in between. Make the heading ‘bold’ and ‘underlined’. Save the document as ‘adventure’. oko Can you help her with the task? SOLUTION To change the top margin to 1.5 inches: 2. Click the PAGE LAYOUT tab. b. In the Page Setup group, click Margins and then select Custom Margins. c._ The Page Setup dialog box appears. Set the top margin to 1.5 inches. d. Click OK to close the dialog box. To change the orientation of the page, click the PAGE LAYOUT tab and locate the Page Setup group. In the Page Setup group, click Orientation and choose Landscape option. To change the font size, select the entire text (e.g., by pressing Ctrl+A). Select size 24 in the font size drop-down box in the Font group on the HOME tab. To set the page in two columns, click More Columns in the Columns drop-down list in Page Setup group of PAGE LAYOUT tab. The Columns dialog box opens. In the Number of columns: spin box, type or select 2. To insert a line between the two columns, click the Line between check box to select it. Having made your selections, click OK. To make the heading ‘bold’ and ‘underlined’, select the heading, and then press Ctrl#B and Ctrl+U. Or Select the heading. Click B and then U in the Font group of the HOME tab. The page will look lke the one shown here. Scanned with CamScanneraS ‘water rafting in Uttarakhand, ‘Adventure Tourism ‘Assam, and Arunachal Pradesh ‘Adventure Tourism involves ‘exploration or travel to remote areas and adventurous activities. Tourists nowadays seek unusual holidays, o, adventure tourism is rapidly growing in popularity. Trekking, mountaineering expeditions, bungee jumping, rafting and rock climbing are some of the examples of adventure tourism. Trekking is one of the ‘most popular adventurous activities in places lke Ladakh and: Sikkim. Skiing is popular in Himachal Pradesh and Jammu and Kashmir. Tourists are atracted to GF wsave the document Click the Save command on the Quick Access Toolbar. The Backstage view appears. In the center pane, select Computer. Then, click Browse in the right pane. The Save As dialog box appears. Select the location where you want to save the file, Type the file name as ‘adventure’ and click Sa PARAGRAPH FORMATTING ‘The paragraph formatting features of Word 2013 can be used to paragraph. A paragraph can be formatted in variety of ways, as discussed next. ogee set the appearance of text in a Line Spacing Line spacing is the amount of white spac Itis measured in terms of number of lines or in units called points. ce between the two consecutive lines of text in a paragraph. To set line spacing in a paragraph or in multiple paragraphs: Place the cursor within the paragraph or select the paragraphs. Click the HOME tab. In the Paragraph group, click the Line and Paragraph Spacing button (Fig, 1.13). Select the required option in the drop-down menu. Or ‘To set a specific measurement, click Line Spacing Options in the drop-down menu. The Paragraph dialog box appears (Fig. 1.1.4). Click the Indents and Spacing tab, specify the Line spacing, and click OK. Scanned with CamScannerAaBbCCD AaBLCC Lune Spacing Options Ad Space Before Paragraph paceaiter Paragraph | Fig. 1.13 Line spacing options | Single line spacing Ctrl #1 ‘ Double line spacing Ctrl+2 | \ 4.5 line spacing cel+s | Paragraph Spacing Paragraph spacing is the amount of white space between two adjacent paragraphs. It can be measured in terms of number of lines or points. To set paragraph spacing, do as follows: 1. Place the cursor within a paragraph or select several paragraphs, as the case may be. 2. Click the PAGE LAYOUT tab. 3. In the Paragraph group, specify the spacing before and after the paragraph (Fig. 1.15). ‘Spacing before PAGE LAYOUT Indent Paragraph Fig. 1.15 Paragraph group on the PAGE LAYOUT tab ate et | The Hyphenation option is available in the | Page Setup group on the PAGE LAYOUT tab. | When a word runs out of space, Word normally | moves it down to the next line. When you tum ' on hyphenation, Word hyphenates it instead. IBSizer $D.Line Numbers ~ = Columns~ be Hyphenation> Margins Page Setup 5 ; j ; } ; ; ; ; ; Brorientaion~ {Breaks ! ; ; 3 ; ; } 5 | To change paragraph spacing, you can also +: i : | click the Line and Paragraph Spacing button and in the drop-down menu (Fig. 1.13), ' select the required option, ive., Add Space| Before Paragraph and/or Add Space After | graph. Scanned with CamScanneree setting Alignment ‘Alignment is the manner in which text is placed between the margins of a page. You can change both vertical and horizontal alignments in your Word document. Vertical align Horizontal a Changing Vertical Alignment nment refers to the position of text in relation to the top and bottom page margins. jgnment refers to the position of text in relation to the left and right page margins. ‘The steps to change the vertical alignment of text are as follows: 1. Click the PAGE LAYOUT tab. In the Page Setup group, click the Page Setup dialog box launcher (Fig. 1-16). [Ps Orientation= > ID Size~ - Margins Page Setup Fig. 1.16 Page Setup group ‘on PAGE LAYOUT tab The Page Setup dialog box appears. Click the Layout tab (Fig. 1.17). 3. In the Vertical alignment box, click the option you want. 4, Inthe Apply to box, click Whole document or This point forward. 5, Click OK. Changing Horizontal Alignment ‘The steps to change the horizontal alignment of text are as follows: 1. Click the PAGE LAYOUT tab. 2. Inthe Paragraph group, click the Paragraph dialog box launcher (Fig. 1.18). 3. The Paragraph dialog box appears. Click the Indents and Spacing tab (Fig. 1.19). 4, Select any of the following alignment options in the Alignment drop-down menu: [ree ee] Fig. 1.17 Page Setup dialog box PAGE LAYOUT Indent Spacing = loetem 2/25 [22pt Bem = Paragraph Paragraph dialog box launcher Fig. 1.18 Paragraph group on PAGE LAYOUT tab Scanned with CamScanner— + Left Text is flushed with the left margin. ‘The right margin remains uneven. This is also the default alignment in Word. + Right: Texts flushed with the right margin. ‘The left margin becomes uneven. Flush means the paragraph lines are levelled evenly along one | edge (left or right), tine tt + Centered: Text is centered between the left ue and right margins of the page. + Justified: Text is placed so that both the left and right margins are even. You can also set the horizontal alignment of text by using the | buttons available in the Paragraph | group on the HOME tab. Troe at Une mcn me 5. Click OK. Fig. 1.19 Paragraph dialog box ‘The paragraph will appear as shown in Figure 1.20, depending on your ch Lefi-aligned text ‘Aliment is tbe manzrin which ext placedbeonenthe margins of page. You can ‘hunge both eral nd hoczoatlalgnmens. Versal ligameat fer tothe potion of tern eluion the tp and boton page mapas. onzotalaigaeat eer the postion of text inreltion othe ef and right page args. You can aso set the boizcatal ligament oferty ong the butonsaalable athe Pengaph group onthe HOME a e of alignment. ‘Alignmeat isthe manner in which teat i placed berweea the margins ofa page. You can cage both vertical and horizontal aligameats. Vertical ligament refers to the position of ‘text in elation tothe top end botom page margins. Horizontal alignment refer tothe position of text in relation fo the left and right page marzis. You caa also set the horizontal ligamest of text by using the butons available athe Paragraph group on the HOME tab, ‘Aligament ithe manner in which text is placed between the margin ofa page. You can, change both verical and horizontal alignments. Vertical alignment refers tothe positon of {ext ia relation tothe top and bottom page margins. Horzcetal alignment refer tothe position of ext in relation to the lef and right page margins, You can also set the hor Alignment of ext by using the butons availble in the Paragraph group oa the HOME tab, ‘Agana st mance wich ei pacedbetneen the main page, Youcanl tech vera and boreal algae: Vel signmea tess eons re faint te top and botom pge arin Honea igure cere eee iret theft nd night pone mars. You can so set tickers ee ee by ung the buns salle ne Pung cup ca HOME Fig. 1.20 Types of horizontal alignment - 7 — Scanned with CamScannerac eccy ~The computer science teacher has asked the students to open the document ‘adventure’ (Saved in the previous Let’ Practise! exercise) and then carry out the following formatting tasks: 4, Change the line spacing to 2.0. 2, Justify-align the paragraph. © 5. Center.aign the heading. perform this task and also write the steps involved. © SOLUTION tart Word 2013 and open the document ‘adventure’ which was saved in the previous Lets Practise! exercise (GB Tre steps to change the line spacing ae as follows: 1. Place the cursor within the paragraph or select the paragraph. b. Click the HOME tab. In the Paragraph group, click the Line and Paragraph Spacing button. : 4. Inthe drop-down menu, select the required line spacing, i.e., 2.0 ‘To change the alignment of the paragraph, do as follows: Place the cursor within the paragraph. Click the HOME tab. In the Paragraph group, click the Paragraph dialog box launcher. ‘The Paragraph dialog box appears. Click the Indents and Spacing tab. Select Justified in the Alignment drop-down menu. Click the OK button. « Or 2 Place the cursor within the paragraph. b. Click at Justify option of the Paragraph group on the HOME tab. Or 2. Place the cursor within the paragraph. b. Press CtrtJ To center-align the heading: 2. Select the heading. Click the HOME tab. In the Paragraph group, click the Paragraph dialog box launcher. ‘The Paragraph dialog box appears. Click the Indents and Spacing tab. Select Centered in the Alignment drop-down menu. Click the OK button. Or a. Select the heading, Click at Center option of the Paragraph group on the HOME tab. Or 2. Place the cursor within the heading. Press Ctri+E, Scanned with CamScannerPRINTING A DOCUMENT ‘The steps to print a document are as follows: 1 » + . Select the Print option in the left Click the FILE tab. ‘The Backstage view appears. pane of the Backstage view. ‘The Print screen appears in the center pane (Fig. 1.21). The right pane shows a preview of your document. ‘The steps to choose the settings in the Print screen are as follows: a. Select the printer from the Printer drop-down list. . Under Settings, choose the pages to be printed by selecting one of the available options in the drop-down menu. Print All Pages: This option prints the whole document. s Print Selection: This option prints the selected text only. Print Current Page: ‘This option prints the page where the cursor is currently placed. Print Custom Range: This option prints individual pages by the page number or a range of pages. You can use commas to separate multiple page numbers (e.g., 4, 8, 12). You may use a hyphen to print page ranges, e.g., 8-12 (this will print all pages from page numbers § to 12). To print from a particular page to the end of the document, enter the starting page number followed by a hyphen (eg. 4-). You may also combine individual page numbers and a range of pages (e.g., 4, 8, 12-25). Only Print Odd Pages/Only Print Even Pages: You can also print only odd numbered or even-numbered pages by making appropriate choice here. c. Type the number of copies you want in the Copies box. d. You can choose whether to collate the pages or not in multiple copies. Suppose you want to print four copies of a document: * Ifthe Collated option is not selected, Word will fist print 4 copies of page 1, then 4 copies of page 2, and so on. + Ifthe Collated option is selected, Word will print a complete set of pages 1 to 4, then a second set, and so on. Scanned with CamScanner"S————‘aitttstSs ieee inant inated You can change the orientation of the page—Portrait or Landscape, ifneeded, You can also select the paper Specify the margins, if you need to. FR mo Select the number of pages to be printed per sheet. rar chosingthe option the centre paneot _(@eBaESTRABWIT the Print screen, click Print to print the document. _| if no text is selected, the Print Make sure the printer is switched on. | Selection option remains disabled. Computer Manners itis very important that you maintain correct body posture while working on a computer, especially for long hours. Adjust the height of your chair so that your feet rest flat on the ground. Make sure ‘that upper and lower parts of your back are well supported. Use a pillow to support your back, if ocessary. Position your keyboard and monitor directly in front of you. Sit at least an arm’s length away from the screen. Tech Terms Page Formatting Making changes to the settings Paragraph Spacing The amount of white space ofa page between paragraphs Margins The amount of white space between the Alignment The manner in which text is placed text and the edges of the page on all four sides between the margins of a page Orientation The direction (along the length or Horizontal Alignment The position of text in ‘along the width) in which the page is being printed relation to the left and right page margins Line Spacing The amount of white space between Vertical Alignment The position of text in relation the lines of text in a paragraph to the top and bottom page margins Scanned with CamScannerTo Sum Up * The PAGE LAYOUT tab of Word 2013 is used for page formatting * You can set the margins using the ruler bars, * To display both horizontal and vertical ruler bars, click the VIEW tab. In the Show group, select Ruler. You can also use the Page Setup dialog box for page formatting, The paper orientation can be either Portrait (document printed along the width of the paper) or Landscape (document printed along the length of the paper). To change the orientation of the page using the Page Setup dialog box, click the Margins tab of the Page Setup dialog box and select the required orientation. To insert a page break, click the position where you want to insert a page break and then click the INSERT tab. In the Pages group, click Page Break. To set a column style, select the text and then click the PAGE LAYOUT tab. In the Page Setup group, specify the number of columns by clicking the desired option in the Columns drop-down menu. The paragraph formatting feature of Word can be used to set the appearance of text in a paragraph, e.g,, line spacing, paragraph spacing, and text alignment. To change the vertical alignment of text, click the PAGE LAYOUT tab. In the Page Setup group, click the Page Setup dialog box launcher. Click the Layout tab, and then click the option you want in the Vertical alignment box. To print a document, click the File tab. Select, the Print option in the drop-down menu. The center pane of the Print screen appears. Choose the required options and then click Print. Objective Type Questions (GJ Fill in the blanks with the correct words. VIEW INSERT all four sides. Ruler option is available in the . The default paper orientation in Word 2013 is tab. 2 3 4, To break a page, click the 5. Portrait Mar. is Backstage is the amount of white space between the text and the edges of the page on tab. : view opens when File tab is clicked. Scanned with CamScanner{Bp White T forthe true statement and F forthe false one The default right margin in Word 2013 is 1.5 inch. You can set the margins using the rulers also. Top margin can be changed using vertical ruler. To change the line spacing, click INSERT tab. wren Spacing option is available in the Paragraph group of PAGE LAYOUT tab. (GF Choose the correct option. Which of the following tabs is used for page formatting? a, DESIGN b. PAGE LAYOUT c. HOME d. None of these Margins option is available in the group of the PAGE LAYOUT tab. a. Page Setup b. Paragraph d. None of these c. Arrange 3, The default setting for top margin in Word 2013 is a. 2inch b, 1.5inch cinch d. None of these 4. Which of the following margins are indicated on the vertical ruler? a. Top b. Bottom cc. Both (a) and (b) d. None of these 5. To change the page orientation, click the tab. b. HOME a. INSERT c. PAGE LAYOUT d. None of these Descriptive Type Questions (3 Answer the following. ._ Differentiate between horizontal and vertical alignments. Can you print only odd or even pages? If yes, how? . Write steps to center-align the heading. |. Mention and explain various alignment options. .. What is the difference between line spacing and paragraph spacing? .. Write keyboard shortcuts for the following: a. Double-line spacing SaRwenae b. Center-align ©. Justify-align Scanned with CamScanner7. What is the default page orientation? How can you change the page orientation? 8. Name the tab and the group that has option to change the number of columns of a document in Word 2013, C Application-Based Questions a. Riya has created a project report in Word 2013. She wants to print only pages 2, 4 and 5, Which option should she select in the Print dialog box? How should she specify the pages to be printed? b. Tarun wants to print five copies of the document he has typed in Word 2013. He gave the print command and noticed that five copies of page 1 were printed first, then five copies of page 2 were printed, and so on. Which option he should have selected so as to print complete set of all the pages first and then the second set? . Hiten has typed a paragraph in Word 2013. He wants text to be placed so that both the left and right margins are even. Which alignment option should he apply to the paragraph? ano c C C Cc (GY Kirti has to type an article for the newspaper on the topic "Environmental Problems”. Type the article for her in Word 2013, arrange the text in two columns, and format the page to enhance the appearance of the text. (D3 Yukti has been asked to type a paragraph on how she spends her leisure time. Create a document in Word 2013 giving necessary details. Also center-align the heading and justify align the paragraph. Then set the line spacing to 1.5 and format the text of the paragraph to improve its appearance. {G Ankita’s teacher has told the students to type self-composed poem in Word 2013. Then use formatting features to improve the appearance of the document. Set appropriate line spacing, font, font size, and color. Carry out this task for her. {D) Oorja’s teacher has told the students about joint and nuclear family systems. She has asked the students to create a document in Word 2013 and type a paragraph on family systems. Help her use the formatting features of Word 2013 and improve the appearance of the text. +The features of Word 2013 covered inthe earlier classes could be brie . [ney eran eeraine attractive could be ietintece * How a document is printed could also be demonstrated and, seen cull be explained different options ofthe center pane ofthe Print al. 2 ei Scanned with CamScannercH 2. & Word 2018 Look, Turbo, my science Really? How? project is complete. Please |( By applying page color and tell me how I can make it |] page border to your project. Let look more attractive? me tell you about some such advanced features of Word 2013. Word 2013 includes many advanced features whieh Well Learn About in writi as are much needed op formal documents sucl © Headers and Footers je eports. books, journals, and reports. > Footnotes and Endnotes In this chapter you will learn how to insert headers and > pase Backgrounds footers, footnotes and endnotes, and also background images and watermarks in Word 2013 documents. HEADERS AND FOOTERS Header is a piece of text that is printed at the top of each page (in the top margin) in a document. Footer is printed at the bottom of each page (in the bottom margin). By default, headers are printed 0.5 inches below the top edge of the page, and footers are printed 0.5 inches above the bottom edge of the page. Headers and footers are usually used to include additional information such as the document name, chapter name, page number, and/or date. However, it is up to you to decide what to put in headers and footers. ~ Scanned with CamScannerInserting Headers and Footers Follow the steps given below to add a header and a footer: 1, Click the INSERT tab. Header & Footer group Dita & Oe Fig. 2.1 Header & Footer group on the IN ISERT tab [i] Hqwarns: Desai» Hp 2. Click Header in the Header & Footer group Headers (Fig, 2.1). You will see the Header gallery with ae 8 q ooo different header designs (Fig. 2.2). a 3. Click the Blank header style or scroll down to choose any other style. You will now see the pki DESIGN tab under HEADER & FOOTER TOOLS (Fig. 2.3). This tab appears only when let your cursor is in the header or footer area. The cursor will be placed in the header area of, the document. Type the header text. In some designs, you may need to fill in the blanks for information such as document title and author's + Dente i Remove ender . Now, click Go to Footer in the Navigation group i (Fig. 2.3), The footer area will appear at the Fig. 2.2 Header gallery name. bottom of the document. Or You can also click Footer in the Header & Footer group to display the Footer gallery. Click the footer style you want. Double-click anywhere on the top margin to open the header and ed Scanned with CamScannerInyreherel 6. Type the footer text and fill in the blanks as required. Now click Close Header and Footer on the ribbon or press Esc. Adding a Date or Time Follow these steps to insert the current date or time: 1. Double-click in the header or footer area. 2, Place the insertion point at the position where you want to place the date or time. Click Date & Time in the Insert group. The Date and Time dialog box will appear (Fig. 2-4). Date and Time ralable formats: Wednesday, cf December 2013 los December 2013 joesz13 fesi208 (Roel jounzaat3 jot dee 13 (December 203 [December13, Dees (12-2013 1349 oeaz2013 134910 9 a iasiore 139 134910 =| Cl ypdate automsicany Fig. 2.4 Date and Time dialog box Scanned with CamScannerEE ee OO 3, Select a date or time format, If you want to show the date when the document was printed oriffyou want the date to change automaticaly every time you open the document, select the Update automatically option (Vig. 2-1). 4. Click OK. The current date or time will appear at the current cursor position (Fg. 2.5) 5. Click Close Header and Footer in the ribbon or press the Ese key- 2.5 Date field inserted in the header Adding Page Numbers wom nau eon oe mn ‘The steps to add page numbers toa document are: . Double-click anywhere in the header or footer area. If there is no header or footer at present, then double-click near the top or bottom margin. 2. The DESIGN tab under the HEADER & FOOTER TOOLS will appear. . Click the Page Number command in the Header & Footer group. Bring the mouse pointer to the Current By fomaetrtes Panne 2 las oO 2 Position option and select the desired numbering style (Fig. 2.6). “The page number will appear in the document at the desired position in the style chosen. Fig. 2.6 Selecting a Page Number style Scanned with CamScannerEditing and Deleting Headers and Footers (Good to Know! > : ; : } Follow these steps to edit or delete a header or footer: th e commands on the DESIGN it or delete the tab under HEADER & FOOTER 1, Double-click the header or footer. Es ' text as req) | TOOLS allow you to create various | “ | headers and footers. For example, | Click Close Header and Footer in the ribbon or press | you can have different headers on | P ' ESC. t FOOTNOTES AND ENDNOTES | Footnotes and endnotes, provide explanations, comments, or references, for text in a document. Footnotes appear atthe bottom of the page, whereas endnotes appear atthe end of a document ora section. ‘A footnote or an endnote consists of two linked parts: a note reference mark and the corresponding note text. she note reference markis placed next to the relevant textin the main document. It can be @ number, a character, or a combination of characters. It indicates that additional information is ¢ found in the linked footnote or endnote. ‘The footnote or endnote can be of any length, and you can format it just as you would format any other text. tobe Inserting a Footnote or an Endnote You can add a footnote or an endnote by following the steps given below: 1. Position the cursor at the point where you want to insert a reference mark. 2. Click the REFERENCES tab and do one of the followin; «Click Insert Endnote or Insert Footnote in the Footnotes group as shown in 5 seca 3T DESIGN PAGELAYOUT —_—REFERENCES Figure 2.7. This inserts the note reference mu = i wt End Sy Manas at once. Go to Step 4. AB ae ate [AY SeManas lext Footnote ~ Styl or Inset Inset O01 Footnote [=] Show Note Citation ~ #0 Bibliog Footnotes re Gitations & Bible + Click the Footnote and Endnote dialog box launcher to display the Footnote and Endnote dialog box (Fig. 2.8). Fig. 2.7 Footnotes group on the REFERENCES: Scanned with CamScanner3. In the Footnote and Endnote dialog box: + Select Footnotes or Endnotes required. + Inthe Number format box, select a format for the note reference. vines sedentyeur 5] + Inthe Start at box, type or select a value for the first note reference. eee ites a : ee oie + You can even use a symbol instead of a numerical or cetenmem (—] Cet) alphabetical note reference. Click Symbol to display mene [eeamene q the Symbol dalogbox (Fig. 29), select asymbol and | click OK. . . Cee) Core) + Click Apply to close the Footnote and Endnote dialog box. Word inserts the reference in your document. _‘Fig. 28 Footnote and Endnote dialog box 4. The cursor will now move next to the footnote or endnote number at the bottom of the page or at the end of the document. Type the text for the endnote or footnote. £ ™ 5. Double-click the footnote or endnote ’ number to return to the document. The Ctrl + Alt+F ; specified footnote and/ oi: p or endnote shall col Eee | be inserted in the document. Scanned with CamScannereee tec i © piwanshu has been asked to create a document in Word 2013 onthe topic “How do plants prepare food" as confer onda footer Tow PLANTS PAE FOOD? The footnote text should be, ‘Stomata ‘Plants make theie own fo inthe green leaves by a process called photosynthesis stomata. are the tiny creer sPhotosynthess” ax | tama Gnd ithe porn de a waters He also has to add the word “Photosynthesis” as | iyesece af sunt an chorphy header and the day and date as the footer. Help pores present on the leaf surface.’ Carbon dioxideis taken fom air through stomata, Water is drawn from roots Chlorophyll ia green-coloared pigment peevent in green him complete the task, leaves : SOLUTION (GD start Word 2013 and create anew document. Type the text as shown. GB w insert the footnote Position the cursor after the word HOW DO PLANTS PREPARE FOOD? ‘stomata! aati een vb pee et b, Click the REFERENCES tab. Henrie rentals Jhansi ot eet ended ater e._ Click Insert Footnote in the Footnotes Pome foci a coer roup. Word it ? nn se en fen hol! Wri dn ok group. Word inserts a reference mark en de mnonmut nawarn : and opens the footnote area. d. Type the text for the footnote. (6) 10 2dd “Photosynthesis” as the header and the day and date as the footer: ‘a. Click the INSERT tab. b. Inthe Header & Footer group, click Header. c. The Header gallery with various header designs is displayed. Click Blank or scroll through the gallery and choose the style you went. d, The DESIGN tab under HEADER & FOOTER TOOLS will now be displayed. ‘Type the word ‘Photosynthesis’ in the header area fe. Click Go to Footer in the Navigation group. The footer area at the bottom of the page is displayed. Fig. A {Click Date & Time in the Insert group. The Date and Time dialog box is displayed. Select a date style and dlck OK. g. Click Close Header and Footer in the Close group. The output is shown in Fig. A. Scanned with CamScannerPAGE BACKGROUNDS To make a page visually interesting and secure, we can add watermarks, change the page color, able on the DESIGN tab in the Page ‘These commands are ava and also apply page bordet 10). Let us discuss how we can do this. Background group (1" Adding a Watermark A watermark is a text or picture placed behind the contents of a document. ‘The steps to add a watermark are: a AY o 1. Click the DESIGN tab. In the Page Background group, click the . . Watermark Page Page Watermark option (Fig. 2.10) and select Custom Watermark... «Color Borders 211). page Background The Printed Watermark dialog box appears Fig. 2.10 Page a. To insert a picture as watermark: Background group i, Select the Picture watermark option. ii, Click the Select Picture... button. The Insert Picture dialog box appears. iii, Search for the required picture, select it, and click Insert. ‘Then click OK in the Printed Watermark dialog box. The picture will be inserted as a watermark. b. To insert text as a watermark: Click the Text watermark option. ii, ‘Type the required text you want as watermark in the Text box and click OK. ct a rites Water 9 aenate ae peed tayout! Sager! Fig. 2.11 Printed Watermark dialog box Changing Page Color Ifyou want to give a colored and attractive appearance to your document, you can insert colo! on the page. To do this, just click the Page Color option in the Page Background group (Fig. 2.10), and select the desired color. canned with CamScannerApplying Page Borders You can draw | Click Page Borders (1 ‘This will open the Borders and x. 2.10), Shading dialog box with the Page Border tab selected (Fig. 2.12). You can choose a simple (line) porder oran artistic border. Make appropriate choices in Settings, Style, Width and Art option groups. You can also remove portions of the border by clicking out buttons in the preview pane. Click OK when you have made your choice. Tech Terms Header Text that is repeated at the top margin of each page Footer Text that is repeated at the bottom margin, of each page To Sum Up + Headers and footers are visible in the Print Layout view. * Headers and footers are usually used to give additional information such as the document ‘name, chapter name, page number, and/or date. By default, headers are printed 0.5 inches below the top edge of the page and footers are printed 0.5 inches above the bottom edge of the page, a page border to your document. ‘This can be done in the following manner: Borders od Shading [noe | Par oa [Sade | site aa (aeons Footnote A note at the bottom of a page that links to text on that page Endnote A note at the end of a document or a section that links to text in the document * Footnotes and endnotes provide explanations, comments, or references for text in a document. * Footnotes appear at the bottom of the page, whereas endnotes appear at the end of a document or section. * A footnote or endnote consists of a note reference mark and the note text.Objective Type Questions (G9 Fill in the blanks with the correct words, Watermark VIEW Footer Print Layout__Top may A ____is printed at the bottom of each page. 1 2A is printed behind the document text. 3. Double-click anywhere on the to show the header and footer areas. 4, You can see headers and footers in the _ view. 5 Views group is available on the tab. (GB Write T for the true statement and F for the false one. 1. You can give only page number as a header. Q 2. There is no difference between footnote and footer. LJ 3. Page Color option is available in the DESIGN tab. L 4. A footnote can be of any length. L| 5. You can use a different header for the first page. L| (9 Choose the correct option. 1. Which of the following is printed at the top of each page? a. Header b. Footer c. Footnote dd. None of these 2. Date & Time option is available in this group. a. HOME b. DESIGN c. INSERT d. None of these 3. Which of the following can be given as a watermark? a. Text b. Picture cc. Both (a) and (b) d. None of these 4. Text that is repeated at the bottom of each page. a. Footer b, Footnote c. Endnote d. None of these 5. The keyboard shortcut for inserting footnote is a. Ctl+Alt+D b. Ctrl + Alt+F c. Ctrl + Shift +D d. Ctrl + Shift +F Descriptive Type Questions Answer the following, 1. What is the difference between a header and a footer? 2. How can you insert date as a footer? 3. Can you edit header or footer? If yes, how?eee . Differentiate between footnote and endnote. . Write keyboard shortcut to insert footnote and endnote. . How can you add text as a watermark? | Write steps to change the background color of a document. en eae . How can you apply border to a page? C Application-Based Questions C a, Ishani has created a project in Word 2013. She wants that the project name should Cc appear on top of each page of the project document. C i, Which feature of Word 2013 will she use for this purpose? ji, Name the tab she should click. ©. Priya has to insert the current date at the bottom of each page in her Word 2013 C document. How can she complete this task? Write the necessary steps. © Tarun wants that his company name should appear behind the text in a Word 2013 document. Which feature of Word 2013 should he use? (GB Yuvraj has to create a document in Word 2013 giving details about ‘Multimedia’. He also has to insert relevant pictures in the document taken from the Internet. Can you help Yuvraj do ths task? Also, add an endnote referring to the websites from where you have taken the pictures and the text. {GF Mitel has to write a report on the annual sports day held in her school. She has to insert school name as the header and date as the footer. Can you help her complete this task? (G Karen has to design a poster for his school notice board display giving details about various competitions to be held in his school on the occasion of Independence Day. Help him design this poster. Apply a suitable color to the page and add a page border. Also insert relevant pictures. (BD Verun has been asked to design a letter-head for his school containing school logo as watermark and school name as heading, Can you help him do this task? Also apply suitable border and page color.