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STANDARDS FOR PHILIPPINE LIBRARIES

(Final Draft Matrix)


Prepared for the Board for Librarians by Elnora L. Conti

School Library and Media


Standard Centers Academic Libraries Special Libraries Public Libraries
Format

Standard I. A. Clearly defined goals and A. The academic library shall A. General Statement A. To provide library and
Mission, Goals objectives for the school library develop an explicit statement information service to the needs of
and Objectives media center shall be of its mission in conformity withTo provide efficient accurate, the community,
established in terms of the the mandate of the parent relevant and timely information
philosophy, goals and institution with the mandate of service to its respective B. To build within each library an
objectives of the school. the parent institution. institution through a information center about its
systematically organized respective community – its
B. A set of policies, B. The development of library collection; maintain a proactive resources, history, people,
procedures, rules, and mission and goals shall be the role as information provider and customs and traditions, etc., and
regulations shall be formulated responsibility of the library disseminator to be globally
to ensure consistency in the head and staff in consultation competitive; as well as uphold C. To develop nationally,
operation of services. with the officials of the parent and promote the principles of a network and linkages among
institution. high ethical standards of library public libraries with the National
C. A written Manual of profession at all times. Library as the center to facilitate
Operation as well as C. The statement of library research reference needs of
Student/Faculty Guides shall objectives shall be reviewed B. Specific patrons.
be maintained and periodically and revised as
continuously updated to serve necessary. 1. Update library reference
as guide to the staff in the collection and information
implementation of tasks and to resources in whatever for the
the users in the utilization of information appears.
services.
2. Upgrade library tools,
equipment, facilities as well as
needed applicable technologies
as maybe necessary for the
effective and wider
dissemination
decentralization of information
to its internal and external
clients; and

3. Maintain written manuals of


operations, which shall include
library policies, procedure and
regulations reviewed and
revised regularly as
circumstances may require to
adopt to the changing needs.

Standard II A. A unified program A. The supervision and A. Library Administrator/ A. Each public library shall
Administration integrating library and control of the academic library Manager operate under the administrative
audiovisual programs under shall be clearly defined within supervision of the local
the leadership of a qualified the organizational structure of 1. As an independent unit of government unit and under the
and competent professional is the parent institution. the organization it serve, special technical supervision of the
recommended. libraries shall be administered National Library,
B. The academic library shall and managed by a librarian
B. Where there are two or be administered and possessing the required B. A public library shall be
more professional librarians, supervised by a full time expertise, subject specialization, managed by a professional
one is appointed as the head professional librarian with at education, experience and other librarian,
to oversee the smooth least Masters Degree in qualifications provided for under
implementation of services as Library and Information R.A. 9246 other wise known as C. The public library as a local
well as the supervision of Science. “Philippine Librarianship Act of government entity shall have, as
personnel. 2003” to ensure effective, its immediate superior, the local
C. The academic library shall efficient and productive chief executive or any legally
C. The school library media have an advisory library operation of library at all times. designated local official in
center shall be regularly committee composed of accordance with the Local
evaluated in terms of its representatives of the faculty 2. To ensure that library staff Government Code
services, personnel and and students. /personnel are qualified for the
resources, not only by the job, hiring of employees shall be
students but also by the D. The academic library shall vested on the library
faculty. formulate a development plan administrator or director who
which shall include a program shall be directly responsible to
for a continued development the appropriate hierarchy of the
and improvement of library governing body of the institution
resources and services. they serve.

3. The library administrator /


director in collaboration with the
management or appropriate
committee whichever is
applicable shall have the
authority to select and
recommend reference
materials to be purchased. To
safeguard the library collections
same should ensure librarians
by the responsible institutions to
secure the collections. The
library collections should also be
insured against natural disaster,
grave theft, losses, etc.

B. Social Responsibility
As center of information special
libraries shall provide its users
equal access to library
collection, equipment and
technologies in accord-ance
with the institutions existing
rules and regulations. A wide
collection of reference shall be
made available to scholarly
research and studies to
encourage and enable everyone
to make use of information and
learning resources through
information and communication
technology.

Standard III A. The school library media A. The academic library shall A. Recruitment and Selection -- A. The public library shall be
Human center shall be appropriately have a sufficient number and depends on the recruitment manned by qualified and
Resources staffed by full time licensed variety of staff to develop, policy of the office or institution professionally trained librarians
librarians and trained clerical organize and maintain the and the prevailing Philippine and shall be supported by
support, the number of which collection and provide laws. support services staff,
is proportionate to student information and reference
population. service to meet the needs of its B. Qualifications -- The library B. Qualification and Number of
clientele. shall be headed by a staff – the number of staff in a
1. Size professional librarian public library shall depend on the
1. Size population served and the size of
For an enrollment of 500 or Library personnel shall consist the collection;
less – 1 full time librarian + 1.1 The size and of the following:
1 support staff qualifications of staff shall be 1. The head of the public library
determined by several factors, 1. Professional staff – The should be a professional
For an enrollment of 1,000 including size and scope of minimum requirement is one (1) Librarian.
- 1 full time head collection, number of hours, professional staff equipped with
librarian/media specialist, 1 rate of acquisition, rate of the subject specialization of said 2. The non-professional staff
full time librarian/media circulation, nature of library such as law, business, should conform to existing laws
specialist + 2 support staff processing and nature of banking, medical, etc. and government regulations.
service demand.
For an enrollment of 2. Para-professional staff – 2.1 Regional, congressional
2,000 -- 1 full time 1. 2 Ratio of professional Should be college degree holder district, provincial and city
head librarian/media librarians and other staff vary with knowledge of Information libraries at least four professional
specialist, 2 full time depending upon the range of technology; or in government librarians, three support services
librarian/media specialist, operations and services agencies or institutions, civil staff excluding those holding non-
+ 4 support staff provided by the library and service eligibility is required. classified positions like utility
upon its total workload workers, etc. Public libraries of
Note : There shall be an requirements. 3. Messenger/Utility support first class municipalities shall
additional librarian and two staff – College degree is ideal. have at least two professional
additional support staff for For the first 500 students: However, undergraduates may librarians and adequate
every additional one thousand One full time professional qualify for the position. support/non-professional staff as
enrollment. librarian And two full time needed and for lower class
clerical staff C. Number of the Library Staff municipalities including barangay
2. Qualifications – the number of the library staff reading centers, there should be
For every additional 1000 is at least one full time library staff,
2.1 Professional Librarian – students - 1 additional full time dependent on the following: and, if fund allows, one clerk and
BSE / BSEEd., major or minor professional librarian one utility worker.
in Library Science, or 1. Mission vision of the library
BLS/BLIS graduate - certified B. Qualifications 2.2 The increase in the
by BFL (or licensed) 2. Type of special library number of library staff depends
1. Professional Staff on the increase of population of
Note : The head The professional staff includes 2.1 Government – Plantilla as the community served. For every
librarian/media specialist must the head librarian and staff approved by Civil Service increase of 50,000 people, a
have graduate units in Library doing professional work. Commission/Department of corresponding increase of one
and Information Science (LIS) The Head Librarian must be a Budget and Management professional and one support
or related field (e.g. MA, major Master’s Degree holder in staff is suggested.
in Educational Technology), Library and Information
and 5 years experience in the Science (MLIS) for the college
library. Library. For the university 2.2 Private – Management 3. Professional librarians are
library , a Master’s Degree in policy as to the individuals who are license
2.2 Library Assistant – Library and Information distribution of staff for holders.
College/ secretarial Science (MLIS) preferably the whole institution
graduate pursuing a Ph. D. in any including the salary 4. Librarians shall be appointed
program. scale and internal to any of the following positions in
2.3 Audiovisual policies the plantilla of positions provided
Technician – 2 year The qualifications of a by civil service servants in the
course in Electronics professional staff shall be at 3.Type of Service local government units in
least: accordance with the Salary
D. Training of Staff for Standardization Scheme for
B. The professional/licensed For college library – Continuing Professional Government Workers
librarian shall be given a Bachelors Degree in Library Education
faculty status, enjoying the and Information Science 4.1 Congressional, provincial
same benefits as those of the 1. There must be a separate and city libraries
teaching faculty. For University Library - and distinct continuing
Masters Degree in education for librarians and for Librarian IV -- SG 22
C. Participation in seminar- Library/Information Science the support staff provided by Librarian V -- SG 24
workshops, conferences and accredited library associations
other continuing professional 2. Support Staff and providers 4.2 City and municipal
education activities shall be The support staff includes the Libraries
encouraged and subsidized. paraprofessionals and staff 2. The staff may attend
doing clerical work. The institution sponsored training, Librarian III -- SG 18
educational qualifications for workshop, etc.
paraprofessionals shall be 4.3 Other libraries –
Bachelors degree in any depending on the class
related field in Library
/Information Science and the Librarian I -- SG 10
clerical staff shall likewise be a Librarian II -- SG 14
Bachelors degree holder.

3. Status
Librarians shall be given 5. Support Services Staff –
faculty (academic) status with Salary grade in accordance with
corresponding privileges and RA 7743
other benefits comparable to
those of the faculty members. 5.1 Technical staff shall
possess diploma or certificate of
4. A continuing staff two-year computer education or
development shall be provided its equivalent and with the
with the corresponding required civil service eligibility;
financial assistance from the
institution. 5.2 Clerical staff shall have
finished special studies in
Secretarial Science and with
required civil service eligibility;

5.3 Library aides should


have at least two years library
work experience

6. Other Staff

The public library should have,


depending on its size and
availability of funds, the following
maintenance personnel in
accordance with Civil Service
Commission Memorandum
Circular No. 10

6.1 Library equipment


operator for the photocopying
machine; microfilm reader/printer,
overhead projector;

6.2 Bindery personnel

6.3 Messengerial staff


liaison personnel; and

6.4 Utility worker

Standard IV A. Collection Development The academic library shall A. Collection Development -- is The Collection must reflect the
Collection have library resources relevant dependent on the following: objectives of the library and the
Development 1. The school library media to its mission, adequate in needs of the community served.
center shall acquire print, non- quality and quantity, helpful in 1. Scope is dependent on the
print and electronic materials serving the needs of mission/vision, function and type A. The collect ion shall include
as well as equipment that will scholarship and research, as of library service for each books, multi-media and other
support and reinforce the well as progressively institution. non-book materials such as those
curriculum and meet the developing and growing in in the state-of-the-art
needs, abilities and interests of accordance with institutional 2. Size is likewise dependent on technologies, periodicals, maps,
the users. development and expansion the same criteria pamphlets, and other audiovisual
plans. materials.
2. These materials shall be 3. Growth of the collection is
current and in good condition A. Collection Development dependent on the budget B. The library shall maintain the
and must reflect an appropriate allotment or fund allocation of local history collection.
balance among all types of 1. Collection development the institution.
resources (see Recommended shall be the responsibility of C. The size of the library
Annual Growth Rate in the the Advisory Library B. Organization collection is dependent on the
Appendix A). Committee. allocation from the National
1. Collection must be Library and from the budget funds
3.The school library media 2. The academic library shall systematically organized provided by the local government
center shall maintain a local have written collection according to generally accepted unit in the annual appropriations
history collection composed of development policies which standard classification, e.g.
materials about the school shall be approved by the Dewey Decimal Classification D. A minimum of initial collection
community, its history, members of the Advisory (DDC), Library of Congress of 3000 volumes of books is
programs, people, etc. Library Committee. (LC), and other recognized deemed appropriate for public
classification scheme. libraries in the regions, provinces,
4. The librarian/media 3. The academic library shall cities and first class municipalities
specialist, in coordination with conduct periodic review of its 2. Indexing should be observed. regardless of their population.
the faculty, shall be existing collection
responsible for the selection E. For libraries in municipalities
and acquisition of all materials B. Holdings lower than the first class, an initial
based on a written Collection book collection of 2000 is
Development Plan. 1. Size recommended as starting
collection while for barangay
5. The recommended size of 1.1 A core collection of 5000 reading centers, 500 volumes is
the various collections for an well selected titles for college recommended.
enrollment of less than 1000 libraries and 8,000 titles for
students are as follows : university libraries is necessary F. Selection and acquisition of
for the college / university to books and other library materials
5.1 A basic collection of 3,000 effectively support its shall rest on the librarian with the
book titles for the elementary educational programs. assistance of her professional
level and 5,000 titles for the staff. Materials for acquisition
secondary level is necessary 1.2 In addition to the core recommendations by library
to support the curricular book collection, a core clientele shall be considered.
offerings of the school; periodical collection of current
and relevant titles (local and G. A provision for at least 10%
5.2 Twenty percent (20%) of foreign) shall be provided. The annual increase of the collection
the total collection shall be recommended number of must be provided each of any
published within the last ten periodicals based on the library category.
(10) years; enrollment as follows:

5.3 A basic subscription to 15


titles of general interest
magazines and 10 titles of
professional journals;
Enrollment Number of
5.4 A basic subscription to 3 Periodical
titles of newspapers on Titles
national coverage and 1 title Less than 50 titles
with local news coverage; 1,000
students
5.5 An updated collection of 1001 – 3000 75 titles
pamphlets, clippings, students
government documents, Over 3000 100 titles
vocational information and students
other materials appropriate to
the curriculum and interest of 1.3 Every major field of
students shall be provided; specialization shall be
covered by at least 3
5.6 A starting collection of journal titles of
non-print materials on various undergraduate
formats as follows : concentration, 6 journal
titles of graduate
 1 map for each concentration and 10
geographic region and 1 journal titles of doctoral
special map (i.e. economic, work or its equivalent.
weather, political, historical,
etc.) for each type being 1.4 For reserve books, at
studied. The number of least 1 copy for every
duplicates will be determined 25 students shall be
by the number of sections that provided
will be using the map at the
same time. 1.5Thirty percent (30%) of
the collection shall be
 2 globes published within the last
five (5) years
 100 titles of video
recordings on different 1.5 Non-print resources and
subject areas electronic/digital
resources shall be
 200 titles of sound made available through
recordings on different adequate facilities and
types of music equipment
1.6 The academic library
 15 titles of slide sets shall provide
Filipiniana materials
 25 titles of transparency equivalent to 15% of
sets the ttotal collection.

 50 titles of electronic 1.7 The annual growth rate


resources (e.g. CD- of the collection shall be
ROMs, audio books, maintained in
etc.) accordance with
program offerings and
 an acquisition of 1000 enrollment
pieces representing
pictures, charts, C. Organization
study prints,
photographs and other 1. Library collection shall be
types of graphic organized to ensure efficient
materials identification and retrieved. It
shall be cataloged, classified
5.7 A variety of audiovisual and or indexed according to
equipment available in accepted standards of
amounts adequate to serve the bibliographic description and a
instructional program of the system of classification.
school.
2. The catalog shall be in
B. Selection and Organization format (card or electronic) that
1. Book selection shall be permits concurrent or
a shared responsibility among simultaneous use by library
the librarians, teachers and clientele.
administrators;
D. Preservation and
2. Basic policies for the Weeding
selection of printed and non-
printed materials shall be The academic library shall
formally and clearly have a program for the
formulated; preservation and weeding of its
collection.
3. All print and non-print
materials and equipment shall E. Security
be properly organized, stored,
and displayed following 1. The academic library shall
standard rules and procedures have policies on security of its
for easy retrieval and collection to safeguard the
dissemination; collection from damage, loss,
mutilation and theft.
4. An inventory and weeding
of the collection shall be 2. The academic library shall
conducted regularly. provide control and security
measures in its building and
C. Preservation and Security facilities such as emergency
The school library media exits, fire extinguishers, and
center shall have a program for built-in emergency lights
the care and preservation of all
its collection. It should also
have an adequate safeguards
against loss, mutilation, and
theft.
Standard V A. The school library media A. The academic library shall A, General – the library should A. Library services shall be
Services and center shall be open before, provide services to its readers provide information services provided with the highest degree
Utilization during and after classes to in support of the objectives of pertinent to the institution’s of efficiency and integrity in
meet the needs of the clientele the parent institution. The information requirements. keeping in mind that the public
and maximize the use of productive use of library library is a service agency of the
library resources, facilities and resources and facilities, by its B. Special – the specialized government for the people;
services. clientele is an ultimate test of library must provide materials
its effectiveness. and services appropriate to the B. The library shall reflect the
B. Announcements of organization’s goal, size, needs of the community which
acquisition and other B. The Readers’ Services number of staff and institutional shall include books, pamphlets,
promotional activities shall be shall include the Reference responsibilities taking into ephemeral materials, non-print
made periodically. and Information Services, consideration availability of materials, classified and
Circulation, Library Instruction, other information resources. cataloged according to the
C. Coordination with the Audiovisual, Electronic standards for easy access and
faculty shall be done to Resources, Photocopying and C. Library hours/Guidelines – retrieval;
promote effective use of the other services shall be accessibility to the library
school library media center. provided by the academic services shall be during regular C. Open shelves system shall
library. office hours and may be be promoted to give users the
D. Instruction on the effective rendered beyond regular hours free access to all materials;
use of the library media center C The academic library shall as the need arises.
and on various information open for an uninterrupted D. The library shall maintain
sources shall be given to the period weekdays and on D. Technical Services local historical and cultural
students as well as to the Saturdays. materials for preservation and
faculty. 1. Acquisitions conservation;
D. The academic library shall 2.Cataloging and
have equitable lending policies classification E. The library shall provide
E. The school library media for its clientele. 3.Indexing materials for wholesome
center shall be available for development of the community
use by individual students and E. The academic library shall E. Reader Services regardless of age, creed, religion
by class groups throughout the make its collection and and cultural affiliations;
school day. Flexible services accessible to all 1. Circulation
scheduling enables the teacher users. 2. Reference F. The library shall observe
to bring his class to the library 3. Periodicals library hours for the maximum
at the times best suited for the F. The academic library shall 4. Audiovisual benefit of the community;
purpose of class supervised promote its readers’ services 5. Interlibrary loan/Resource
research. program through regular sharing G. The library shall initiate the
announcement of its new 6. Photocopying organization of groups or
acquisitions, conducting user volunteers to handle fund raising
orientation and other public to financially support the library
relations activities. and handle activities such as
storytelling and book talks for the
children; book discussions,
exhibits; poetry interpretation,
play reading, lectures,
demonstrations, puppet shows,
etc.

H. For library promotion


activities, the following services
shall be encouraged:

1. Reference and research


service

2. Circulation and books for


home use

3. Organization and maintenance


of a children’s section

4. Reading guidance for children


and out of school youth
5. Outreach programs and
services especially to depressed
areas of the community

6. Organization of Friends
Group to act as support of the
Library

Standard VI A. The school library media A. The academic library shall A. Location – the library shall A. Building
Physical center shall be housed in a have an adequate space and be centrally and conveniently
Facilities barrier-free and flexible facility, appropriate facilities which are accessible to the institution it 1. Site
and that can accommodate a accessible to the students, serves.
seating capacity of 10 % of the faculty and other users. It shall 1.1 The library shall be
total student population. be designed to allow for future B. Physical arrangement is centrally located within the
rearrangement and expansion. dependent on the following: Community and not to be
B. The library shall provide a annexed to other agencies.
storage space for the print B. The academic library shall 1. Research needs of its
collection, a reading area, a have adequate space to primary users 1.2 The library shall be
workroom and a store room, accommodate the reading, and accessible to all library users by
an office for the head research needs of its clientele; 2. Space available for the all means of transportation.
librarian/media center to house the growing library
coordinator, as well as a collections, the proper offices 3. Classification scheme 1.3 In the development plan
space for formal library for staff, librarian’s office and use of the local government unit, the
instruction. storage space; and areas for library shall be a component of
special services such as the C. Space Allocation an integrated cultural complex
C. In schools where the library electronic and audiovisual 1. Reading Area
is also a media center, space programs. 2. Technical Services 1.4 The building shall
shall be provided for listening area provide access to physically
and viewing, as well as for the C. The academic library shall 3. Stack and other Shelf disabled individuals
storage, distribution and repair have a seating capacity of not Areas
of audiovisual materials and less than 15% of the total 4. Other areas as may be 2. Size
equipment. enrollment needed as required
2.1 Size of the public library
D. The school library media D. The facilities of the D. Levels of Recommended shall consider the following:
center shall be appropriately academic library shall be Illumination as required by the community population, the
equipped with attractive and, at adequate in size with proper NBC growing library collection, size of
the same time, functional lighting and ventilation library staff and services to be
furniture to make it inviting furnished with functional Location Lumen/Meter rendered.
to young users. furniture and equipment to
encourage its maximum use Reading Room 7.532 2.1 Each library shall provide
and convenience of the Storage (shelves Provide adequate space for
clientele. and files) 3.228 reading areas: stack area, work
Staff areas 7.532 room, multimedia room, storage
E. Facilities for people with room, staff lounge, toilets for the
disabilities (PWD) shall be E. Furniture and Equipment library staff and for the public;
provided. and space for other facilities.
The library shall provide
adequate standard furniture and 2.3 Provision shall be made
equipment for the needs of the for a minimum seating capacity of
users, collections and library 48-60 people at any one time for
staff. regional, provincial, city and first
1. Equipment class municipal libraries and at
Basic requirements least 36-48 for other
 Facsimile municipalities and at least 12-24
 Photocopying machines for barangay reading centers
 Computer hardware (with
printer and scanner) B, Equipment
 Air conditioning unit
 Emergency light 1. Equipment and furniture
 Telephone landline shall be adequate to
generate an environment
 Typewriter
conducive for the pleasant
and effective use of the
Optional Requirements
 Online facilities materials and services.
 Television monitor
 Video camera 2. Furniture shall be
 Audiocassette recorder functional and in harmony
with the architecture of the
2. Furniture building.
 Computer tables and
swivel chairs 3. Equipment shall be
 Office staff desks and selected properly in such a
chairs way that they will help in
the efficient operation of
 Cabinet for storage of
the library to keep abreast
supplies
with the time.
 Filing cabinets for vertical
files
4. Layout of equipment and
 Magazine newspaper furniture shall allow the
rack or stand smooth mobility of
 Reading tables and readers and materials.
chairs
 Book Shelves
 Bulletin Board display

F. Security and Control


Measures -- To safeguard the
library, security and control
measures should be provided
as follows:

 Emergency exits
 Fire Extinguishers
 Emergency warning
device
 Security system
 Electronic surveillance
system

Standard VII The school library and media The academic library shall The special library shall have The public library shall have
Information center shall have facilities for have facilities for information facilities for information facilities for information
Technology information technology and technology and communication technology and communication technology and communication
Facilities and communication services. services. services services.
Services

Standard VIII A. The school shall provide A. The academic library head The special library shall be A. The public library shall be
Financial adequate funds for staffing and shall prepare an annual budget provided with adequate and provided with adequate and
Resources sufficient funds to acquire covering the needs and continuing budgetary support as reasonable budgetary
resources and supplies in priorities of the library in a separate item from the budget appropriations to carry out
support of the school library accordance with the existing of the office of which it is a unit. effectively its plans and
media center programs. policies of the parent The library budget shall be programs.
institution. dependent on its
B. To sustain the library’s program/projects for the ensuing B. The library budget shall cover
growth and development, a B. The library fee shall be set year. the following items:
library/AV fee shall be at realistic level.
collected, reviewed periodically A. The total library budget 1. Personal Services to
and updated whenever C. The academic library shall shall cover the personnel, include salaries and wages and
necessary. explore other ways of operating and other other benefits common and due
augmenting the library’s necessary capital to all civil service servants
C. Funds shall be financial resources when the expenditures required to
administered by the librarians institutional funds are sustain an effective 2. Maintenance and other
and apportioned according to inadequate. professional library operating expenses (MOOE) to
the needs of the school service. include among other funds for
curriculum. travel expenses, attendance to
B. The library shall seminars, trainings, conferences,
D. Funds shall be budgeted prepare an annual etc. subscriptions to serials,
for staff development; budget. newspapers and periodicals,
investment in new and
improved means of information 3. Capital Outlay to include
access and delivery shall also funds to purchase library
be allocated. equipment, information
technology equipment and
materials, furniture and other
reference materials.

4. The library budget shall be


adjusted annually as the need
arises to make relevant with the
time.

Standard IX A. The school library media A. The academic library shall Special libraries must Public libraries must encourage
Linkages and center shall participate in explore internal and external encourage resource sharing to networking/resource sharing to
Networking resource sharing networks in linkages. enrich their collections subject to enrich their collections subject to
order to increase the existing policies of institutions existing rules and regulations.
opportunities to intensify the B. The academic library shall and government rules and
collection and services. participate in inter-institutional regulations.
activities and cooperative
B. The school library media programs whereby a sharing of
center shall establish linkages resources is encouraged.
with other resource centers in
the vicinity/community (e.g.
barangay, public and special
libraries) and refer students to
their collections.

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