A Project Report

On
Sports Club Management System

Submitted in partial fulfilment of the requirements for the award of degree of

Bachelor of Business Administration (Computer Application)

Submitted By:

A21 Dinesh Choudhary

A37 Mohammad Jamkhandi

Submitted to:

Shree Chanakya Education Society

Indira College of Commerce and Science, Pune

Vice Principal & (H.O.D) Guided By

Prof. Shivendu Bhushan Prof. Shubhangi Chavan
 Acknowledgement

We would like to express our sincere and heartfelt gratitude to our institution” Indira
College of Commerce and Science” which provided us with excellent opportunity to achieve our
most cherished goal in life to become bachelor’s degree in BBA-CA.

We are extremely grateful to our respected Vice Principal and HOD Prof, Shivendu
Bhushan for providing excellent academic environment which has made this endeavor possible.

We take this opportunity to express our deep sense of gratitude to our guide prof.
Shubhangi Chavan for their resplendent idea and constant encouragement in making this project
unmitigated success. Their thoughtfulness and understanding were vast and thoroughly helpful in
successful completion of project. Our sincere thanks to all our faculties and non-teaching staff
for them at most co-operation.

Finally, we proudly thank our parents and friends for their constant support and priceless
guidance in throughout this endeavor.

Mohammad Jamkhandi A37

Dinesh Choudhary A21

Index
 Sr. No Particulars Page No.
1 Abstract 1

2 Introduction 2
2.1 Motivation 3
2.2 Problem statement 3
2.3 Purpose/Objectives/goals 3
2.4 Literature survey 4
2.5 Project Scope and Limitations 5
3 System Analysis 6
3.1 Existing System 6
3.2 Scope and Limitation of existing system 6
3.3 Project perspective, features, stakeholders 7
3.4 Requirement Analysis 8
3.4.1 Functional Analysis 8
3.4.2 Performance Analysis 8
3.4.3 Security Analysis 9
4 System Design 10
4.1 Design constraints 10
4.2 Data Dictionary 11
4.2.1 Data Flow Diagram 14
4.2.2 Data Model 17
4.3 User Interface 24
5 Implementation Details 28
5.1 Software and hardware specifications 32
6 Output and Report Testing 33
6.1 Test Plan 33
6.2 Black Box Testing/Data validations Test cases 34
6.3 White Box Testing/functional validations Test 35
cases and results
7 Conclusion and Recommendation 36
8 Future Scope 36
9 Bibliography and References 36
1)Abstract:
The Sports Club Management System is a comprehensive software solution
designed to streamline the administrative and operational processes of sports clubs. This
system provides an efficient platform for managing various aspects of sports clubs, including
member registration, facility booking, event scheduling, and financial management.

Key features of the Sports Club Management System include member

management, which allows administrators to easily add, modify, and remove member profiles,
keeping track of their personal information and membership status. The system also offers a
user-friendly interface for members to view their profiles, update information, and register for
club activities and events.

Facility management is another essential component of the system, enabling club

administrators to efficiently manage the booking of sports facilities such as courts, fields, and
gyms. Through an intuitive calendar interface, members can check the availability of facilities
and make reservations online, reducing the hassle of manual booking processes.

Event scheduling and management are simplified with the Sports Club
Management System, allowing clubs to plan and organize various events, tournaments, and
matches. Administrators can create event schedules, allocate resources, and track attendance,
ensuring smooth coordination and execution of club activities.

Financial management functionalities help sports clubs maintain financial records,

track membership fees, and manage expenses. The system generates automated invoices for
members, making the payment process seamless and transparent. Additionally, administrators
can generate financial reports, providing insights into the club's financial health and performance

The Sports Club Management System enhances communication between club

administrators, coaches, and members through notifications, announcements, and messaging
features. This ensures that everyone stays informed about upcoming events, schedule changes,
and important updates related to the club.

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2) Introduction:

In today's fast-paced digital age, sports clubs are facing increasing challenges in
managing their administrative tasks efficiently and effectively. The Sports Club Management
System emerges as a revolutionary solution, leveraging cutting-edge technology to streamline the
day-to-day operations of sports clubs. This innovative system is designed to simplify the
management of member data, facility bookings, event scheduling, and financial transactions,
offering a comprehensive and user-friendly platform for both club administrators and members.

In the digital age, where technology shapes and refines every facet of our lives,
the realm of sports management has also evolved to embrace the power of connectivity and
efficiency. The emergence of the Online Sports Management System marks a transformative step
forward in the way sports activities are organized, administered, and enjoyed. This innovative
platform harnesses the capabilities of the internet to revolutionize the management of sports,
catering to the needs of athletes, coaches, administrators, and enthusiasts alike.

The Sports management system categorizes its visitors into different categories and
presents them with the respective functionality as per their level of access. A new user can either
register for membership or book the ground for desired number of days. A new user can also
enroll in the activities of the sports . A details cost evaluation is done by the software when the
user tries to book the ground. The user sees the estimated cost clearly at the time of booking.
This prevents the users from negotiating about cost afterwards. A user who is already a member
of the doesn’t need to register before booking the ground. Apart from the functionalities
mentioned above, the users can register themselves for the various regular and vacation training
batches.

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2.1) Motivation:

The motivation behind the development and implementation of the Sports Club
Management System stems from the growing complexity of managing sports clubs in the
contemporary world. Traditional methods of club administration, relying heavily on manual
processes and paperwork, have become inefficient and time-consuming. Sports clubs, ranging
from local community organizations to professional-level teams, face numerous challenges,
including membership management, facility bookings, event coordination, and financial
tracking. These challenges often lead to operational inefficiencies, member dissatisfaction, and
increased administrative burdens on club staff.

2.2 Problem Statement:

sports clubs face challenges such as inefficient administrative processes, poor member
experience, limited facility management, financial ambiguity, ineffective communication, and
data security concerns. The Sports Club Management System aims to address these issues by
providing an integrated, user-friendly solution that automates tasks, enhances member
satisfaction, ensures transparent financial management, improves communication, and enhances
data security.

2.3 Purpose/Objectives/Goals:

The goal of the Sports Club Management System is to streamline administrative

processes, enhance member satisfaction, optimize facility management, ensure transparent
financial operations, improve communication, and enhance data security. By achieving these
objectives, the system aims to empower sports clubs to operate efficiently, provide superior
member experiences, and foster overall growth and sustainability in the digital age.

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2.4 Literature Survey:

The evolution of sports club management has been significantly influenced by

advancements in information technology. A comprehensive literature survey reveals a growing
body of research and development efforts dedicated to sports club management systems,
reflecting the increasing importance of efficient administration and member engagement in the
sports industry.

1. Digital Transformation in Sports Clubs: Researchers emphasize the transformative impact of

digital technologies on sports clubs. Studies highlight how integrated management systems
streamline administrative tasks, improve communication, and enhance member experiences,
ultimately leading to the overall growth and success of sports organizations.

2. Member Engagement and Satisfaction: Scholarly works delve into the significance of member
engagement in sports clubs. The literature underscores the role of management systems in
creating personalized experiences, enabling online registrations, and facilitating interactive
platforms. Positive member experiences are found to be essential for retention, indicating the
importance of user-friendly interfaces and seamless communication channels.

3. Automation and Efficiency: Research literature emphasizes the role of automation in sports
club management. Studies explore how automated processes, such as member registrations,
facility bookings, and financial transactions, significantly reduce administrative workload.
Automation not only enhances efficiency but also minimizes errors, ensuring smooth club
operations.

4. Financial Management and Transparency: The literature underscores the criticality of

transparent financial management in sports clubs. Advanced management systems provide tools
for generating automated invoices, tracking payments, and generating financial reports. These
features ensure financial transparency, enabling clubs to make informed decisions and maintain
fiscal responsibility.

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5. Facility Management and Optimization: Scholarly articles address challenges related to
facility management in sports clubs. Integrated systems offer solutions for optimizing facility
bookings, preventing conflicts, and ensuring efficient utilization of sports amenities. Research
indicates that effective facility management contributes to member satisfaction and operational
efficiency.

6. Data Security and Privacy: Literature highlights the growing concern for data security and
privacy in sports club management. With the rise of digital platforms, safeguarding member data
from unauthorized access and cyber threats becomes paramount. Studies explore encryption
techniques, secure authentication methods, and compliance with data protection regulations to
ensure the confidentiality and integrity of club-related data.

In conclusion, the literature survey demonstrates a consensus among researchers on the pivotal
role of Sports Club Management Systems in revolutionizing sports club operations. By focusing
on member engagement, automation, financial transparency, facility optimization, and data
security, these systems contribute significantly to the sustainable growth and success of sports
clubs in the modern era. Ongoing research continues to explore innovative solutions, reflecting
the dynamic nature of sports club management and the continuous evolution of technology.

2.5 Project Scope and Limitations:

The Sports Club Management System offers a wide array of functionalities designed to
streamline various aspects of sports club administration. Its scope encompasses member
management, facilitating efficient registration, updating member information, and managing
memberships. The system handles facility management by providing tools for seamless booking,
allocation, and utilization tracking of sports amenities. Event management features allow clubs to
plan, schedule, and coordinate events, matches, and tournaments. Financial management
capabilities include automated invoicing, expense tracking, and financial reporting, ensuring
transparent and efficient financial operations. The system also improves communication through
notifications, announcements, and messaging features, enhancing interactions between club
administrators, coaches, and members. Scalability is a fundamental aspect, allowing the system

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to adapt and grow with the club, accommodating an increasing number of members and
expanding facilities.

The system's functionality relies on internet connectivity, and initial setup requires
careful customization. Data security is a concern, necessitating additional safeguards. While it
improves communication, it may not entirely replace human interaction, and user training is
essential for effective utilization.

3) System Analysis:

3.1) Existing System:

In the existing manual system, the process of managing the sports club is file based and
manual. These obsolete management system slows down functionality of the club. For example,
a new user wants to enroll in a training batch he/she has to visit the club and fill up the
registration form. The form then passes through a hierarchy of club members before approval. It
takes time as well as effort form a user’s perspective. This is just a single case. Same problem
persists in all the major operation of the club.

3.2) Scope and Limitations of Existing System:

The Offline Sports Club Management System provides essential functionalities without
requiring internet connectivity. It enables member registration, facility bookings, event planning,
and financial management offline. This system ensures clubs can operate seamlessly in
environments with limited or no internet access, catering to diverse club needs.

While offline, real-time updates and online communication features are unavailable.
Clubs might face challenges in synchronizing data across devices, potentially leading to
discrepancies. Additionally, system updates and feature enhancements might be less frequent
compared to online counterparts. Limited access to online resources, such as cloud storage and
data backup, can impact data security and recovery options in case of system failures. User

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training is crucial to maximize the system's efficiency, and manual data entry and updates might
be necessary in case of offline mode limitations.

3.3) Project perspective, features:

Features:
 Admin: -
 Manage Admin User
 Approve Register Customer
 Mange Games
 Manage Team
 Manage Player
 Manage Schedule
 Manage Tournament
 View Booking and confirm it
 View Feedback
 Generate various reports
 Customer: -
 Request for Registration
 Login to Portal
 Manage Profile
 View Tournament
 View Schedule
 View Team Details
 Booking Request
 Give Feedback
 Guest User: -

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  View Tournaments
 View Tournaments Schedule
 Registration for Tournaments

3.4) Requirement Analysis:

The Sports Club Management System must efficiently handle member management,
facility bookings, event planning, and financial tracking. It should enable seamless
communication, ensure data security, offer a user-friendly interface, and be scalable to
accommodate club growth. Additionally, offline capabilities and compliance with legal standards
are essential. A comprehensive requirement analysis is vital to developing a system tailored to
sports clubs' specific needs.

3.4.1) Functional Analysis:

The Sports Club Management System must streamline member management, facility
bookings, event coordination, and financial tracking. It should provide intuitive interfaces for
administrators and members, allowing efficient member registration, real-time facility
reservations, event scheduling, and transparent financial reporting. The system's communication
features should include notifications and announcements. Robust data security measures are
essential, ensuring encrypted storage and secure user authentication. Scalability, offline
functionality, and compliance with legal standards are key functional requirements, ensuring the
system's effectiveness in managing sports clubs.

3.4.2) Performance Analysis:

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 The Sports Club Management System's performance is critical for its effectiveness. It
should ensure swift response times, even under high user loads, guaranteeing seamless user
experiences. The system's ability to handle simultaneous tasks, such as member registrations,
facility bookings, and event updates, without slowdowns, is essential. Efficient data processing,
minimal downtime, and smooth navigation contribute to superior performance, enhancing the
overall functionality and satisfaction of sports clubs and their members.

3.4.3) Security Analysis:

The security of the Sports Club Management System is paramount. It must employ robust
encryption methods to protect sensitive data, ensuring confidentiality. Secure user authentication
mechanisms should prevent unauthorized access. Regular security audits and updates are crucial
to identify vulnerabilities and patch them promptly. Data backups and disaster recovery
protocols are necessary to prevent data loss. Compliance with data protection laws and industry
standards ensures the system's security, instilling confidence in users regarding the
confidentiality and integrity of their information.

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4) System Design:

4.1) Design Constraints:

A) ERD

10
4.2)Data Dictionary:

11
12
13
14
4.2.1)Data Flow Diagram:

0th level DFD:

15
16
17
4.2.2) Data Model:

A) Class Diagram:

18
B) Use Case Diagram:

19
C) Activity Diagram:

20
D) Collaboration Diagram:

21
E) Component Diagram:

22
F) State Chart Diagram:

23
G)Sequence Diagram:

24
4.3) User Interface

25
26
27
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Code :

login_home.php

<!DOCTYPE html>

<html lang="en">

<head>

<title>sport club management </title>

<meta charset="utf-8">

<meta name="viewport" content="width=device-width, initial-scale=1, shrink-to-fit=no">

<link rel="stylesheet" href="https://fonts.googleapis.com/css?family=Poppins:200,300,400,700,900|

Display+Playfair:200,300,400,700">

<link rel="stylesheet" href="fonts/icomoon/style.css">

<link rel="stylesheet" href="css/bootstrap.min.css">

<link rel="stylesheet" href="css/magnific-popup.css">

<link rel="stylesheet" href="css/jquery-ui.css">

<link rel="stylesheet" href="css/owl.carousel.min.css">

<link rel="stylesheet" href="css/owl.theme.default.min.css">

<link rel="stylesheet" href="css/bootstrap-datepicker.css">

<link rel="stylesheet" href="fonts/flaticon/font/flaticon.css">

<link rel="stylesheet" href="css/aos.css">

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 <link rel="stylesheet" href="css/style.css">

</head>

<body>

<div class="site-wrap">

<div class="site-mobile-menu">

<div class="site-mobile-menu-header">

<div class="site-mobile-menu-close mt-3">

<span class="icon-close2 js-menu-toggle"></span>

</div>

</div>

<div class="site-mobile-menu-body"></div>

</div>

<?php include('./commonpages/header.php'); ?>

<div class="site-blocks-cover overlay" style="background-image: url(images/Dark.jpg);" data-

aos="fade" data-stellar-background-ratio="0.5">

<div class="container">

<div class="row align-items-center justify-content-center text-center">

<div class="col-md-8" data-aos="fade-up" data-aos-delay="400">

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 <h1 class="text-white font-weight-light mb-5 text-uppercase font-weight-bold"> welcome
Admin</h1>

<p><a href="./logout.php" class="btn btn-primary py-3 px-5 text-white">Logout!</a></p>

</div>

</div>

</div>

</div>

</div>

<script src="js/jquery-3.3.1.min.js"></script>

<script src="js/jquery-migrate-3.0.1.min.js"></script>

<script src="js/jquery-ui.js"></script>

<script src="js/popper.min.js"></script>

<script src="js/bootstrap.min.js"></script>

<script src="js/owl.carousel.min.js"></script>

<script src="js/jquery.stellar.min.js"></script>

<script src="js/jquery.countdown.min.js"></script>

<script src="js/jquery.magnific-popup.min.js"></script>

<script src="js/bootstrap-datepicker.min.js"></script>

<script src="js/aos.js"></script>

<script src="js/main.js"></script>

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</body>

</html>

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 5) Implementation Details:

5.1) Software and Hardware Specifications:

Software Requirement
Operating System Microsoft windows
Software Technology: -
Front –End Software WAMP Server, HTML, CSS, JavaScript
Back-End Software PHP, MySQL
Hardware Requirement
Processer: Intel core i5 2GHZ
RAM: 4GB or more
Monitor: LCD monitor
Keyboard: Normal keyboard
Mouse: Compatible mouse

6) Output and Report Testing:

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6.1) Test Plan:

A) Objective: The objective of the Sports Club Management System test plan is to
systematically validate the system's functionality, ensuring it meets the specified requirements,
verifying the accuracy of member data and transactions, assessing its performance under varying
loads, confirming robust security measures, and evaluating the user interface's usability. By
accomplishing these objectives, the test plan aims to guarantee the system's reliability,
responsiveness, security, and user-friendliness, ensuring it effectively supports sports clubs in
their administrative tasks, member interactions, and overall operational efficiency.

B) Project Overview: The Sports Club Management System is a comprehensive software

solution designed to revolutionize the way sports clubs operate. This innovative system
streamlines various administrative tasks such as member registration, facility bookings, event
scheduling, and financial management, all within a centralized platform. It aims to enhance
member engagement, improve communication, and ensure transparent and efficient operations.
By automating processes, providing real-time data access, and offering user-friendly interfaces,
the Sports Club Management System empowers clubs to optimize their resources, minimize
administrative overhead, and focus on fostering a vibrant sporting community. With features
tailored to meet the specific needs of sports organizations, this system is poised to elevate the
management and overall experience of sports clubs, enabling them to thrive in a competitive and
dynamic environment.

C) Assumptions:

I. while testing this software we assume that expected output will recur
II. there may be a chance of errors while testing functionalities under different environments.

D) Test Execution

Testing of this particular software is divided into two parts:

1. Black Box Testing / Data Validation Test Cases

2. White Box Testing/ Functional Validations Test Cases and Results

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 6.1.1) Black Box Testing / Data Validation Test Cases:

Black Box Testing is a software testing method in which the functionalities of software
applications are tested without having knowledge of internal code structure, implementation
details and internal paths. Black Box Testing mainly focuses on input and output of software
applications and it is entirely based on software requirements and specifications. It is also known
as Behavioral Testing.

A TEST CASE is a set of actions executed to verify a particular feature or functionality of your
software application. A Test Case contains test steps, test data, precondition, postcondition
developed for specific test scenario to verify any requirement. The test case includes specific
variables or conditions, using which a testing engineer can compare expected and actual results
to determine whether a software product is functioning as per the requirements of the customer.

Following is a performed data validation test cases and its result:

Test Case Type Description Test Step Expected Result Status

Functionality Databases must be Sign in with user’s Access should be

fetched and shown as credentials fetching permitted according to
per requirements. from database. whomever user is Pass
logged in.

Security Verify password rules Create a new The user’s password

are working password in will be accepted if it
accordance with rules. adheres to the rules. Pass

Usability Ensure all links are Have users click on Links will take users to
working properly. various links on the another web page
page according to the on- Pass
page URL.

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6.1.2) White Box Testing/Functional Validity Test Cases and Results:

The White Box Testing is a type of testing technique that mainly examines program structure
and derives test data on the basis of program logic or code. It also referred to names like clear
box testing, open box testing, logic-driven testing or path driven testing or structural testing.

How Does White Box Testing Work?

The steps to perform this Testing mentioned as following in a specific order -

 Firstly, all feature, components, and programs to be tested, identified first.

 Create a flow graph and identify /plot all possible paths in the flow graph.
 Identification of all possible paths from the flow graph.
 Write test cases for every single path of the flow path.
 Execute, rinse and repeat test cases.

Benefits of this testing explained in the following manner -

 Required knowledge of the internals of the software under test to be tested.

 It allows a finding of hidden errors, to find internal errors because it checks and
works by internal functionality.
 It helps to find issues and optimize code to adopt different techniques of White Box
Testing to test a developed application or website.
 It requires internal knowledge to do testing that's why it helps in maximum coverage
of the code.

7) Conclusion And Recommendations:

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 In conclusion, the Sports Club Management System presents a transformative solution for
sports clubs, addressing numerous challenges faced in their day-to-day operations. By enhancing
member engagement, streamlining administrative tasks, and ensuring transparent financial
management, the system significantly improves overall efficiency and member satisfaction. To
maximize its effectiveness, continuous monitoring, regular updates, and user training are
recommended. Additionally, integrating mobile applications for on-the-go access and
incorporating data analytics for insights into member preferences and club performance can
further enhance the system's capabilities. Emphasizing data security through regular audits and
compliance with relevant regulations is crucial. With these recommendations in mind, the Sports
Club Management System stands poised to not only meet but exceed the evolving needs of
sports clubs, enabling them to flourish in the modern digital landscape.

8) Future Scope:

The Sports Club Management System's future lies in advanced technologies like AI, ML,
AR, and VR, enhancing predictive analytics, personalized training, and member engagement.
Blockchain integration can bolster security, while mobile apps and wearables offer real-time
updates. Social media integration fosters community building, making the system a
comprehensive, immersive, and AI-driven platform, transforming sports club experiences.

9) Bibliography and References:

 https://www.w3schools.com
 https://ncrb.gov.in

 https://www.geeksforgeeks.org

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