HEADING

To:
Date:
From: (Your name, Course/Year and Section)
Subject: (Name of Installation Surveyed)

A. INTRODUCTION
1. Authority for the Survey
2. Date and Hours Survey was Made
3. Surveying Personnel
4. Escort
B. NAME AND MISSION OF INSTALLATION/ACTIVITY
1. Description of Surveyed Unit (Use map showing installation)
2. Mission (Purpose of the installation, its functions, major activities, products manufactured/stored and
other factors affecting security)
3. Relationship with Other Higher Organizations
C. PHYSICAL SECURITY
1. Perimeter Barriers
a. Situation(s) (List down security deficiencies noted)
b. Recommendation(s) (For each situation, give the corresponding security measure)
2. Guard Force and Guard System
a. Situation(s)
b. Recommendations(s)
3. Personnel Identification and Movement Control
a. Situation(s)
b. Recommendation(s)
4. Protective Lighting
a. Situation(s)
b. Recommendation(s)
5. Alarms and Communication Systems
a. Situation(s)
b. Recommendation(s)
6. Restricted Areas
a. Situation(s)
b. Recommendation(s)
7. Storage Security
a. Situation(s)
b. Recommendation(s)
8. Utilities
a. Situation(s)
b. Recommendation(s)
9. Emergency Plans
a. Situation(s)
b. Recommendation(s)
D. PERSONNEL SECURITY
1. Data Concerning Key Personnel
2. Clearance Program
a. Situation(s)
b. Recommendation(s)
3. Security Education Program
a. Situation(s)
b. Recommendation(s)
4. Morale of Employees
a. Situation(s)
b. Recommendation(s)
5. Absentee Rate and Labor Turnover
a. Situation(s)
b. Recommendation(s)
E. DOCUMENT AND INFORMATION SECURITY
1. Rules and Regulations to Safeguard Classified Matters
a. Situation(s)
b. Recommendation(s)
NOTE:
Discuss each item like:
- Classified system
-Receipting system
- Storage of classified matters
- Reproduction system - Destruction system
- Preparation and marking system
F. OTHER SITUATIONS AND RECOMMENDATIONS
a. Situation(s)
b. Recommendation(s)
G. ENCLOSURES/EXHIBITS
(State the number and title of the enclosures/ exhibits)

_____________________
(Chief, Survey Team )

HEADING

To: Security Department

Date: April 6, 2024
From: John Doe, Security Management, 4th Year, Section A
Subject: Security Survey Report - XYZ Manufacturing Plant

A. INTRODUCTION
1. Authority for the Survey: This survey was authorized by the Security Department to assess the
physical and personnel security measures at the XYZ Manufacturing Plant.
2. Date and Hours Survey was Made: The survey was conducted on April 4, 2024, between 9:00 AM to
5:00 PM.
3. Surveying Personnel: The survey team consisted of three members trained in security assessment
techniques.
4. Escort: The survey team was escorted by Mr. Smith, the Security Supervisor at XYZ Manufacturing
Plant.

B. NAME AND MISSION OF INSTALLATION/ACTIVITY

1. Description of Surveyed Unit: The XYZ Manufacturing Plant spans 10 acres and includes multiple
buildings for production, storage, and administrative purposes. (Map attached)
2. Mission: The plant's mission is to manufacture automotive components with a focus on quality and
efficiency. It collaborates with higher organizations for supply chain management and distribution.
3. Relationship with Other Higher Organizations: XYZ Manufacturing Plant reports to the regional
headquarters and follows corporate guidelines for security protocols.

C. PHYSICAL SECURITY
1. Perimeter Barriers:
a. Situation(s): Some sections of the perimeter fence show signs of deterioration, potentially
compromising security.
b. Recommendation(s): Repair or replace damaged sections of the perimeter fence to enhance
security.
2. Guard Force and Guard System:
a. Situation(s): Inadequate number of security personnel during night shifts.
b. Recommendation(s): Increase the guard force during night hours to maintain surveillance.
3. Personnel Identification and Movement Control:
a. Situation(s): Lack of strict adherence to ID badge policy for employees and visitors.
b. Recommendation(s): Implement a stricter ID badge control system for personnel entering and
exiting the premises.
4. Protective Lighting:
a. Situation(s): Dim lighting in some areas, increasing the risk of unauthorized access.
b. Recommendation(s): Upgrade lighting fixtures to ensure adequate illumination throughout the
premises.
5. Alarms and Communication Systems:
a. Situation(s): Outdated alarm systems with sporadic malfunctions.
b. Recommendation(s): Invest in modern alarm systems with regular maintenance checks.
6. Restricted Areas:
a. Situation(s): Instances of unauthorized personnel accessing restricted areas.
b. Recommendation(s): Strengthen access control measures and conduct regular audits of restricted
areas.
7. Storage Security:
a. Situation(s): Inconsistent locking mechanisms on storage units.
b. Recommendation(s): Standardize locking systems and implement access logs for storage units.
8. Utilities:
a. Situation(s): Vulnerabilities in utility systems due to lack of regular inspections.
b. Recommendation(s): Establish a routine maintenance schedule for utility systems to prevent
potential security breaches.
9. Emergency Plans:
a. Situation(s): Lack of comprehensive emergency response protocols.
b. Recommendation(s): Develop and train employees on emergency evacuation procedures and
establish a communication plan during emergencies.

D. PERSONNEL SECURITY
1. Data Concerning Key Personnel: Comprehensive records of key personnel are maintained.
2. Clearance Program:
a. Situation(s): Some employees lack appropriate security clearances for sensitive areas.
b. Recommendation(s): Implement a thorough clearance program aligned with job roles and security
requirements.
3. Security Education Program:
a. Situation(s): Limited security awareness training for employees.
b. Recommendation(s): Develop a comprehensive security education program to educate employees
on security protocols and best practices.
4. Morale of Employees:
a. Situation(s): Mixed morale among employees due to recent organizational changes.
b. Recommendation(s): Foster a positive work environment through employee engagement initiatives.
5. Absentee Rate and Labor Turnover:
a. Situation(s): High absenteeism and turnover rates in certain departments.
b. Recommendation(s): Conduct exit interviews to identify underlying causes and implement retention
strategies.

E. DOCUMENT AND INFORMATION SECURITY

1. Rules and Regulations to Safeguard Classified Matters:
a. Situation(s): Inadequate protocols for handling classified information.
b. Recommendation(s): Establish clear guidelines for handling, storing, and transmitting classified
information.

F. OTHER SITUATIONS AND RECOMMENDATIONS

a. Situation(s): Unsecured Wi-Fi networks posing cybersecurity risks.
b. Recommendation(s): Strengthen Wi-Fi security measures through encryption and regular vulnerability
assessments.

G. ENCLOSURES/EXHIBITS
Enclosure 1: Map of XYZ Manufacturing Plant
Enclosure 2: Photographs of Security Deficiencies

_____________________
John Doe
Chief, Survey Team