i . ©, 6x 1087 @ate telecom’ Padi babe Eihinia tel: +251 (0) 1155157 00 ‘ww etiotlacom at Project Work Order Cancellation Request Management Procedure Division: TN/WN/FN/P&E/NOSM Department/Section: WN/FN/P&E / TN / NOSM OPMO- Domain Procedure Owner: Chief TN / WN / FN / P&E NOSM Officer Deputy Procedure Owner: WN/FN/P&E OPMO Director and NOSM/TN OPMO Manager Procedure Reference: SOP-FAM-PCM- 1.014 4Ee ethio telecom: Document Review History Vi Tewabe Kassaw | Process Analyst 05/03/2017 Design the procedure as per idea gathered from different stakeholders Vit | Kefyilal Abera Technical Policy and | 24/3/2020 Align the content of document as per Process Specialist | 7/14/2020 structural adoption of network division and new template format. Vi2_ | Zewdu Gurmu Technical Policy and | 17/06/2020 Verified the alignment and Process Manager commented on the template and precedence of activities. Se \ Y@ gthio telecom Project Work Order Cancellation Request Management V2 Deputy Procedure Owner Validation (Responsible(s)) ‘Omer Hassen PMO Officer (07/06/2017 Vi Tegene Tesfaye Transport Network OPMO Manager ES v2 Shibabaw Belew Wireless Network OPMO Director 11-795 | ‘Oumer Hassen Fixed Network OPMO Director oA ia ee env Yohannes Getahun | Power and Environment OPMO v2 Director co. ul, tof Boos Taye Mesfin NOSM Operation Support Manager Se ==q 2A 04) re v2 “Amare Assefa Domain Procedure Owner Validation (Accountable) DICTO LEA 22/06/2017 ‘Tewodros Hailemeskel AJChief Technical Officer-Fixed Network Tt Boylan Chalew Demlie AlChief Technical Officer-Wireless Network sp. BAP Q0D Tesfaye Tadesse AlChief Infrastructure Officer-Transport Network EI Joo ‘Abebe Ambaw Aredo AlChief Officer- NOSM Ae slg h4 Tariku Demissie Gebre AlChief Infrastructure Officer-P&E EL sone ees CO a ee ]@ gthio telecom Project Work Order Cancellation Request Management V2 Table of Contents 1. GLOSSARY... OBJECTIVES OF THE PROCEDURE en SCOPE OF THE PROCEDURE... 4, PROCEDURE DESCRIPTION .. 4.1 SUPPORTING TOOLS AND SYSTEM DOCUMENTS. 4.2 SUPPORTING TOOLS AND SYSTEMS 4.3 SUPPORTING DOCUMENTS... Ce de aa4. Glossary ‘PMO ct Management Office NOSM Network Operation and Services Management 1N Transport Network WN Wireless Network FN Fixed Network P&E Power and Environment Cu dead N@ gthio telecom Project Work Order Cancellation Request Management V2 2. Objectives of the Procedure Work order is usually a task or a job that can be scheduled or assigned to somebody. Work order may include one or more than the following: Instruction Cost. Labour Material Forms Date and time to execute the work order Work order cancellation that have been “issued” can be “cancelled” indicating they no longer should be acted upon. Hence, the objective of this procedure is smoothly handling the project work order cancelation request and to ensure the reliability of the cancelation request document, Related Process Name & Reference: FAM-PCM 01 Work Order Management Process. FAM-PCM 02 Work Order closure Process. 3. Scope of the Procedure The Scope of this procedure will cover all types of project work orders cancelation request. Le a A pr SPREE ST gi or 7Qi etiteecom Sear Project Work Order Cancellation Request Management V2 4, Procedure Description 1. Before work order cancelled, project manager should get clearance from warehouse for related material under the work order to ensure inventory records are maintained, from finance if budget is used or not and if any. 2. Project manager should prepare work order cancellation letter and send for project sponsor. The cancellation letter should include but not limited to the following contents: Work order Number Site 1D project specific location Description of the project Reason for the cancelation Allocated and used budget (if any) Allocated and used equipment Human resource investment Other necessary information. 3. Project sponsors validate the request by ensure related disbursement including equipment are cleared or justify related cost if any. 4. Project manager should notify all stakeholders about project cancellation with justification. Bringing new possibilities 4€@ gthio telecom Project Work Order Cancellation Request Management V2 5. The project manager requestor will then send the validated work order cancellation request letter to respective OPMOIproject management Section. 6. The OPMO/project management receive the request and check the correctness of the validated letter with necessary information. 7. If the above listed contents are correct OPMO/ project management compile the data received and prepare cancelation letter, then send to Finance Division. 8. If the above listed contents are not correct OPMO/ project management send back all documents to requester with comments. 41 Supporting Tools and System Documents 4.2 Supporting Tools and Systems 4.3Supporting Documents ¢ Template for Project Progress report. Cd es ae