HỆ THỐNG THÔNG TIN KÉ TOÁN

15.2
Terms Answer Definitions
1. economic order 1-n a. Document that creates a legal obligation to buy and pay for goods or
quantity (EOQ) 2-f services.
2. materials 3-e b. Method used to maintain the cash balance in the petty cash account.
4-g
requirements c. The time to reorder inventory based on the quantity on hand falling to
5-b
planning (MRP) 6-a predetermined level.
3. Just-in-time (JIT) 7-s d. Document used to authorize a reduction in accounts payable when
inventory system 8-r merchandise is returned to a supplier.
4. purchase 9-p e. Inventory control system that triggers production based upon actual
requisition 10-h sales.
5. imprest fund 11-m f. Inventory control system that triggers production based on forecasted
12-q
6. purchase order sales.
13-d
7. kickbacks 14-o g. Document used only internally to initiate the purchase of materials,
8. procurement card 15-l supplies, or services.
9. blanket purchase 16-j h. Process for approving supplier invoices based on a two-way match of
order 17-k the receiving report and purchase order.
10. evaluated receipts i. Process for approving supplier invoices based on a three-way match of
settlement (ERS) the purchase order, receiving report, and supplier invoice.
11. disbursement j. Method of maintaining accounts payable in which each supplier invoice
voucher is tracked and paid for separately.
12. receiving report k. Method of maintaining accounts payable which generates one check to
13. debit memo pay for a set of invoices from the same supplier.
14. vendor-managed l. Combination of a purchase order, receiving report, and supplier invoice
inventory that all relate to the same transaction
15. voucher package m. Document used to list each invoice being paid by a check.
16. nonvoucher n. Inventory control system that seeks to minimize the sum of ordering,
system carrying, and stockout costs.
17. voucher system o. System whereby suppliers are granted access to point-of-sale (POS)
and inventory data in order to automatically replenish inventory levels.

p. Agreement to purchase set quantities at specified intervals from a

specific supplier.
q. Document used to record the quantities and condition of items
delivered by a supplier.
r. Special- purpose credit card used to purchase supplies.
s. Fraud in which a supplier pays a buyer or purchasing agent in order to
sell its products or services.

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15.4
Threat Answer Control Procedure
1. Failing to take available 1 – o,d a. Accept only deliveries for which an approved purchase
purchase discounts for 2 – f,l order exists.
prompt payment 3–a b. Document all transfers of inventory
2. Recording and posting errors 4 – i,j,h,o c. Restrict physical access to inventory.
in accounts payable 5 – b,c,g d. File invoices by due date.
3. Paying for items not received 6 – l,m e. Maintain a cash budget.
4. Kickbacks 7 – g,p f. Conduct an automated comparison of total change in cash
5. Theft of inventory 8 – a,i,p to total changes in accounts payable.
6. Paying the same invoice 9 – k, e,q,l g. Adopt a perpetual inventory system.
twice 10 – i, p,o h. Require purchasing agents to disclose financial or personal
7. Stockouts 11 – a,i,j interests in suppliers.
8. Purchasing items at inflated 12 – n, j i. Require purchases to be made only from approved
prices 13 – q,j suppliers.
9. Misappropriation of cash j. Restrict access to the supplier master data.
10. Purchasing goods of inferior k. Restrict access to blank checks.
quality l. Issue checks only for complete voucher packages
11. Wasted time and cost of (receiving report, supplier invoice, and purchase order).
returning unordered m. Cancel or mark "Paid" supporting documents in voucher
merchandise to suppliers package when check is issued.
12. Accidental loss of n. Carry out a regular backup of expenditure cycle database.
purchasing data o. Train employees in how to properly respond to gifts or
13. Disclosure of sensitive incentives offered by suppliers.
supplier information (e.g., p. Hold purchasing managers responsible for costs of scrap
banking data) and rework.
q. Ensure that someone other than the cashier reconciles bank
accounts.