Templates and examples

English for writing business emails, de

Veronica Ramirez

Business

1
 TEMPLATES Y EJEMPLOS
PARA DISTINTAS
SITUACIONES
Inquire about available jobs or a specific position
Subject line: PGT- Biology Teacher application – Andrea Padron

To: principal@nationalhighschool.com
Principal
National High School

Dear Sir/Madam

I am writing this email in response to your advertisement in the Times Newspaper on November
5th, 2010. For the position of PGT- Biology Teacher.

My education includes BSc. and MSc. Degree in Zoology and Medical Biology respectively, along
with the post-graduation degree in education. I was associated with a government-aided school
for three years, where I further developed my teaching skills.

I have strong communication skills and can help students understand the subject properly. I can
even help students with their decision-making, and I'm capable of teaching a mass all at once with
proper class management.

I desire to be a part of such an institute where I could nourish the minds of young students. I will
be highly obliged if you go through my resume attached with this mail.

Best regards,
Andrea Padron
PGT- Biology.
 Job application template for experienced professionals

Subject: Name of Position, Job Reference Number - Name of Applicant

Dear Mr./Ms. Last Name,

I have 4 years of experience as a Software Developer at my previous company. I came across an

interesting position of Software Tester (Job Reference Number 9467) on your website. Company
XYZ is renowned for testing all kinds of software and applications before they are released. As I
know how they were programmed, I would be able to quickly detect all bugs and errors that need
to be rectified. My skillset and expertise make me a valuable asset to your organization.

After graduating with a degree in Computer Science, I worked at Company ABC as a software
developer for 4 years. I designed and programmed engineering software that students use in
academia. I now want to challenge myself in a new environment and your company offers just
that.

I have attached a cover letter, resume, and certificates for your consideration. Please take a
moment to go through them to get a better idea of who I am.

I would love to talk to you in more detail regarding this amazing opportunity at your company. I
look forward to hearing back from you regarding my application.

Sincerely,
Your Name
Your Address
Your Phone Number
 Job application for young and fresh graduates

Subject: Name of Position, Job Reference Number - Name of applicant

Dear Mr./Ms. Last Name,

I came across a very exciting position on your job portal that I believe fits me perfectly. I am
interested in applying for the position of Development Engineer (Job Reference Number A123) at
Sony Electronics. After reading the job description and requirements and matching it with my own
experiences, I know that I would be a valuable asset to your organization.

I recently graduated with a Bachelor of Science degree in Electrical Engineering from the
University of Texas. I now want to apply my skills in a multinational company like Sony. As a
development engineer, I can implement engineering concepts to design innovative and ingenious
products for consumers.

I have attached a cover letter, resume, and certificates for your consideration. Please take a
moment to go through them to get a better picture of who I am.

I would love to talk to you in more detail regarding this amazing opportunity at your company. It
would give me great pleasure to hear back from you regarding my application.

Regards,
Your Name
Your Address
Your Phone Number
 An email of complaint (formal)

You would use this formal type of email when you want to complain to somebody (normally at
another company or department) about something you think they or their company or
department is responsible for.

Dear Mrs. Boswell,

I wish to draw your attention to an issue we have with a recent order from you (ref no.
34ED12QP). Not only was the delivery four days later than agreed, but when we tried to use the
components, we found that 40% of them were damaged and basically useless.

As is normal, I spoke to your Customer Service Manager, Peter Taylor on this matter. I expected
that you would replace the damaged components, but this has not been the case. When I last
spoke to Peter, last week, he informed me that the components were undamaged when delivered
to us and that it was our fault. To make matters worse, he has still not replied to an email I sent to
him on Monday. Not very professional customer service.

As you are aware, we have been a customer of your company for over 5 years. The damaged
components are severely impacting our production at the moment. We have orders which we can
not send because of this problem with the components.

Although, I appreciate that you are all very busy. I believe that I am entitled to an explanation why
Peter Taylor has not answered my email and is refusing to replace the components.

Unless this issue is resolved promptly, then, unfortunately, we will be forced to take further action.
I expect an email from you by 5 pm today at the latest, to inform me how you are going to resolve
this issue.

Best regards,
Craig Smith
EGO Production Director
 Invite people to a meeting (Informal)

This less formal email is used to directly invite a work colleague, supplier, or customer to a
meeting. It can easily be adapted to invite groups of people.

Hi Ian,

We're holding a meeting on the current problems with the computer systems and I'd appreciate it
if you could come. Having somebody like yourself there from the legal department is important
because of the problems we've had with the loss of customer data.

The meeting will take place next Thursday at 2 pm in meeting room 3 in the Corley Building in
Leeds.

If there's anything you would like to discuss in the meeting, send it to me by email and I'll include it
in the meeting's agenda.

Let me know as soon as possible if you can attend.

Regards,
David Mitchell.
IT Project Manager
 To say you can't attend a meeting (formal and informal)

Email 1

Dear Mr. Smith,

Thank you for the invitation to the review meeting on the 12 July. Unfortunately, due to a prior
commitment that I am unable to change, I will not be able to attend the meeting.

If you need to contact me, please do not hesitate to do so on my mobile, 6902341899.

I apologize for any inconvenience this may cause.

Kind regards,
T Berridge.

Email 2

Hi John,

I hope that everything's going well over there?

I'm afraid that I can't make tomorrow's meeting. Something very important has just come up and
I'm going to be very busy tomorrow.

I'm sorry for the short notice, but I just found out this morning.

Is there any chance we can put the meeting back until Friday?

Let me know if that's OK for you.

Regards.
Will
 To say you can't attend a meeting (formal and informal)

Email 3

Dear Miss Garland,

With reference to the upcoming review meeting on Thursday the 13 November, I am afraid that
due to personal reasons, I will not be able to attend.

Would you object if we postponed the meeting to next week? If this is appropriate, what day
would be convenient for you?

If you have any questions, please do not hesitate to contact me on my mobile, 1902341892.

Allow me to apologise for any inconvenience this may cause.

I look forward to hearing from you.

Regards,
Mitchell