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Fi 1706294974
Fi 1706294974
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SAP FI NOTES
INDEX
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4. Advance Receipt posting 144
Bill of Discounting (Bill of Exchange) 148
1. Define dunning areas 156
Sales Tax 162
Asset Accounting (AA) 170
1.Chart of Depreciation 172
2. Asset Classes 176
3. Asset Sale /Transfer/Scrapping 199/201/202
Reports 204
1.Chart of Accounts List 204
2.Trail balance / Ledger /Vendors List 205/206
3. Data Takeover 209
4.Up loading of master in SAP (LSMW) 212
5.Balances uploading 217
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INTRODUCTION
Version : ECC6
What is ERP?
ERP stands for Enterprise Resource planning, it is integrated all functions in one
system.
Organization
|
------------------------------------------------------------------------------------------
| | | |
Purchase Dept. Store Dept. Production Dept. Accounts Dept.
Will have no of departments in organization. ERP integrate all the functions into one
system.
Advantages:
Once stores person updates in the system – It can be shared by account person.
No mismatch in reporting – Data Source is only one once updation.
Store Department at Factory: Where the material is received are updates his records
send the bill to account person.
Accounts department at City office : Pass an entry in the books
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Disadvantages:
Duplicate job
Time gap.
ERP Packages:
1.Application Server
2.Data based server
3.Presentation
1999 – My SAP.com – Web baed
2004 – Net weaver – Integrates information, people and process.
CO:
Integration of:
Reports:
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Some important reports you can attach the reports on desk top.
Companies Act:1956: as per Schedule VI Balance sheet and Profit & Loss A/c
1. Project Manger
2. Senior Consultant
3. Junior consultant (Each project 3 to 6 members)
4. Support Consultant (Eg.IBM, Accenture)
5. Core Team Members
6. End User
First Screen:
First Field : Client :2 Clients
1. Development client
2. Production client
1. Consultants
2. Company staff (Core Team Members)
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The consultant they do the customization in development client
The company staff will do the testing.
The customization will be transferred to client through transport requests.
In the production client you enter day to day transaction.
1. Development client
2. Testing client
3. Production client
User ID: SAP user: You can use small or capital letters (It’s not case sensitive)
What is client?
To Purchase Sap Package From Sap India Bangalore Wipro Will Customize(Map)
Aravind Requirement In SAP
ARAVIND WIPRO
Project Manager Project manager
Core team accounts manager FI Consultant
Cost accountant CO Consultant
Purchase Manager MM Consultant
Sales Manager SD Consultant
It staff ABAP programmer
BASIS Administrator
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Aravind :Core Team As is Process_What Is Requested From SAP
Development Production
Client Client
After testing by Aravind core team customization will be transported to production client
through transport request
If the consultant do customization once again in production client, if they commit any
mistake all the postings will go wrong where as development client customization is
tested customization by the Aravind core team and corrected by Wipro team.
In live environment we should have minimum 2 clients some companies they keep 3
clients
"When SAP is purchased from SAP India we get clients like 000,001,067 and 800"
Basis consultant copies 000 client and give the number required by Aravind care team
A) Cost Factor
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B) User Id Fixes Responsibility on Employee
Language : 41 Languages
If we do not specify any language it takes English by default or we can use EN for
English
Client: 800
User: SAPUSER
Password: oracle
Press enter
Employee1 Employee2
1st Radio button Can not work Can work
2nd Radio button Work Can work
3rd Radio button Can work Can not work
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Enter
The second row the tick is called enter, beside tick box is called is command field."
One employee can work in number of sessions (windows) at a time -the maximum is 6
sessions
option-1 option-2
Go through the path and post Use transaction code in command field
the transaction and press enter
Path: Accounting --> Financial accounting we can create our own transaction
-> General ledger-->Posting ->General posting codes they should start with Y or Z
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For Posting Transaction:
Document (Voucher) entry Account display (FS10N)
(F-02)
Instead
use:/NFS10N in command field and press enter change session with new transaction
code.
use /OFS10N in command field and press enter- create session with new transaction
code.
Path :From the menu bar - select extras - Settings - Display technical names-
Enter
Path: From menu bar select extras - set start transactions (transaction code is
F-02)
Enter
Path: From the menu bar select system - log off - select ‘yes’ button for the
message to logoff
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At the time of customization -screen will come with display mode not enter mode
Path: From the menu bar select lock entry- Delete all-select’ yes’ button for the
message
SAP
----------
| |
Group Company
| |
Company Company code
| |
Units Businesses Area
ARAVIND GROUP(AVG)
|
----------------------------------------------------------------------------------
| | |
Aravind Mills Ltd(AML) Aravind Steels Ltd(ASL) Aravind Industries ltd(AIL)
| | | | | |
HYD BGL HYD BGL HYD BGL
FI consultant will do customization at company code level -company or group is only for
information.
We do customization for Aravind Mills Ltd after words we copy customization including
accounts to other company codes in one step and make modifications where ever
required.
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ENTERPRISE STRUCTURE
DEFINE COMPANY:
Select SAP reference IMG button : This is called customization area or configuration
area or implementation area
It we select IMG activity documentation button: It gives description part about company
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By default it gives the latest request we have to create our own request and afterwards
to transport to production client
For each step we need not create separate request.
For Basic settings :1st request
For General ledger :2nd request
For Account payable :3rd request
For Accounts receivable :4th request
For Asset accounting :5th request
For Controlling :6th request
Select create request button (F8)
Give the short description :FI basic settings for Aravind Mills Ltd
Press enter
Press enter once again to save in the request. We get a message data was saved: Data
was saved in two places:1.Development client 800 2. In Transport request
SPRO No SPRO
Consultant job End user job
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Title :Select company
Name :Aravind mills ltd
Street :Ameerpet
Post code :500034
City :Hyderabad
Country :IN
Press enter
To select our request number select dropdown button beside request number.
We can see here number of requests.
Select request number by seeing the description.
Press enter to save in the request.
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*Assignment of business areas to company code is not required
Aravind Group
|
Aravind Mills Ltd Aravind Steels Ltd Aravind Industries ltd
| | |
HYD BGL HYD BGL HYD BGL
Some business area can be used by number of company codes in the client assignment
of business area to company code is not required.
Hyderabad data for all company codes we have Hyderabad business area separately
for each company code.
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CHART OF ACCOUNTS:
Option-2
Each company code has their on
set of accounts conveyance account no. 400000 400000 400000
The other way to give transaction code is from the menu bar -> Select system - Status
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Length of GL account no. :6 (min 6 max 10)
Controlling integration :select manual creation of cost elements
Group chart of accounts :Blank
Under status deselect blocked check box (do not select blocked check box)
FI (Financials) CO (Controlling)
expenditure
All expenditure accounts need not be cost elements expenditure accounts like interest,
Depreciation, Non-operating expenses -will not be consolidated for costing -they are
debatable.
When we select manual, when expenditure account is created and posted in FI, we
want that expenditure to update co-create that expenditure account as CO element. If
we do not want to update co-records that expenditure create expenditure account only
and not to create as cost element -here we have flexibility. If we choose automatic,
when we create an expenditure account automatically cost element will be created.
When we post to that expenditure account in FI, automatically CO records will be
updated-no flexibility.
Accounts creation is at end user area, users at the time of posting, they will not check
whether account is there as not they create new account and post accounts.
We will have number of duplicate accounts in SAP once we create an account and past
transaction-IT can not be deleted
In live environment after up leading accounts - select blocked check box. No body can
create any account whether original account or duplicate account. When there is a
necessity to create a new account an authorized person say accounts manager
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deselects the blocked check box, create the account and afterwards select blocked
check box.
We have to create the accounts now. We are deselecting the blocked check box.
Accounts groups
We are preparing balance sheet on liabilities we have items like share capital, Reserves
& surplus-We have to verify each and every account and assign to the respective items-
it takes so much time to assign accounts.
To get account balances directly or to assign accounts easily SAP has given account
groups.
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When we create the accounts, we create within the range. Cash account will be created
within the range of 200000-200099."
When we want to see current assets balances-we give current assets or at the time of
crating balance sheet for Share capital-we give the range 100000-100099
While crating account groups we take client's balance sheet and crate the groups-after
implementation also we wants to see the way he used to get.
We have 1000 accounts the user at the time of posting to expenditure account he need
not see all accounts he gives 4 only expenditure accounts will appear.
CUSTOMIZATION (TR.CODE.OBD4)
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AML PRSN Personnel cost 400100 400199
AML MFRG Manufacturing Expenses 400200 400299
AML ADMN Administration Expenses 400300 400399
AML INTR Interest 400400 400499
AML DEPR Depreciation 400500 400599
Select your request and press enter and save in your request
6 digits
Afterwards we require liabilities account groups with 1 series –10 account groups.
How many groups we can crate with 1sries . available accounts (1999-1599)=400
accounts. New account groups with 1series we can create 400/100=4 groups .
For each account group we are assigning 100 accounts new account groups with 1
series. We can create 99400/100=944 accounts groups. 5/6/7/8/ digits.
This is required in the year end and not during the implementation. SAP has made
mandatory this step during the implementation. If the consultant does not do this step,
we will have problems in the year end.
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Though accounts are not yet created assign on account for retained earnings account
purpose. We can specify retained earnings account any account number which is with
in range 100100-100199.
Generally we specify the first account i.e.100100 as Retained earnings account and
when we start creating the accounts the first account to be created is 100100 surplus in
P & L Account.
Give you chart of accounts AML enter. The transaction code is OB53 .
Account assignment
We get a warning message account 100100 not created in chart of accounts AML.
Ignore the warning the message press enter. Press enter once again to save in the
request.
Accounts creation is at end user area and the transaction code is FS00
In the year end the balance will go to the same account as opening balance 1 and 2
series for Balance Sheet Accounts 3 and 4 series for P & L Accounts.
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Type
Select X 100100 Net operating profit
P & L Statement A/c type X Y 100101 Net non operating profit
Balance Sheet A/c. Profit
P & L A/c.
P& L Statement A/c. type Y
It is above 6 months in next year take next year otherwise same year.
For year end adjustment purpose SAP has given special periods .
Special periods are part of March
March will have total 5 periods 1noraml period 4 special periods.
To get the profitability and different stages SAP has given special periods.
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Why special periods are required:
20th March 2008 we have declared profitability upto February 2008 to the management
profitability figures should not be changed.
No user can post transaction before March 2008 and after March 2008.
15/04/2008 accounts dept. finalized profitability for the year ended 31/03/2008
Auditor is asking to show rectification entries list we can not get the list separately.
To get profitability separately or to get the rectification entries list separately SAP has
given special periods.
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Usage of special periods is optional.
20th March 2008 open periods for posting March 2008-March 2008
12,2007….12,2007
No user can post transactions
before March 2008 and after March 2008.
April 2007-March 2008 F.Y 2007
April 2008-March 2009 F.Y.2008
15/04/2008 accounts dep. finalized profitability for the year end 31/03/2008
Management adjustment entries.
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Auditors finalized profitability 1-14
List of auditors rectification entries 14-14
SAP known only calendar year periods –we have to convert calendar year periods to
our accounting year periods.
April 2008
April 2008 – March 2009 F.Y.2008
In which year it is coming 2008
As which year we are calling in SAP 2008
Year shift 0
January 2009
In which year it is coming 2009
As which year we are calling in SAP 2008
Year shift -1
Posting 05/01/2009 update 2008
Ledger not 2009 ledger
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6 30 9 0 in which year it is coming 2009
7 31 10 0 as which year we are calling
8 31 11 0 in SAP 2008
9 30 12 0 year shift +1
10 31 1 0
11 30 2 0 posting 05/10/2008 update 2009 ledger
12 31 3 0 not 2008 ledger
Enter
Select fiscal variant V3
Double click on periods folder
FV : B1
If we select year depend check box – when we save it will ask for year – when we give
year 2008 – The conversion is applicable only for the year each year we have to create
the conversion.
If we deselect year dependent check box – The conversion is common for all years.
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Select your request press enter and press enter save in your request.
save
Assign company code to a Fiscal year variant
Ignore the warning message press enter and press enter to save in the request.
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OPEN AND CLOSE POSTING PERIODS
July 2008-March 2009 April 2008 to March 2009 Sep. 2008 to Sep. 2008
In this step we are defining which periods are open for posting.
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Path : SPRO – Financial accounting global setting – Document – posting periods-
Define variants for open posting periods
Variant Name
AML posting period variant for AML
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Select your request and press enter to save in your request.
Authorization Group:
This screen is required every month in production client nobody will have access for
customization areas.
The same screen is given at user level when it is available at user level, the users will
misuse.
BASIS Administrator gives authorization group say X and X will be assigned to user IDs
manager accounts and deputy manager accounts.
When we open the system with the above user IDs then only we can change the
periods at the user level.
Doc.type SA RE RV
No.Range 01 02 03
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We are getting the document no’s continuously by seeing the document number we can
tell where it is generated.
In a year 100000 vouchers are consumed system gives a message we give available
numbers 300001-400000
If we select external check box, we have to give at the time of posting what should be
the document number.
Select press enter.
Select save button or Ctrl+S
Ignore warning message press enter
Number range interval can’t be transported to production client – what ever number for
development client for testing.
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2. All the departments want to have 1—100000 which is not possible. In live
environment, before going live all the department heads sit together and
decide for production client.
1st Entry
Date:24.09.2008 9999 means any year
Posting date:24.09.2008 in 2nd option we don’t know how many
2nd Entry
Entry date:29.09.2008 Documents we have posted for each year
Posting date:31.03.2008
At the time of posting on screen we get around 70 fields. Fields are quality, text
(Narration), business area, value date
Debit 70 Filed
Credit 70 Filed
------
140 Filed
====
If we start filling up all the fields it takes so much time to post one document.
1. Suppress: The filed will not be visible on screen a the time of posting.
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2. Required: We have to enter values to the field compulsory. The field value will
appear with question mark or tick mark-without entering the values we can not go
to next screen.
3. Optional: The field will be visible on screen our choice to enter values or not the
fields selection is not common to all accounts. It depends on the account what
we are using. In case of sales account quantity filed is required. In case of
repairs account quantity filed is not required, we have 1000 accounts – we have
to create 1000 scenarios. In stead of creation of 1000 scenarios SAP have given
field status groups.
Afterwards:
Cash account Dr
To Equity share capital
Bank accounts
|
Value date text Business area
|
Required Entry
General
^
Text Business area
|
Required entry
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Screen layout at the time of posting
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Value date make it as required entry filed.
Save.
In SAP we have interest calculations, Interest calculations in our book from 22.09.2008
where as IDBI calculates from 20.09.2008. There will be mismatch.
Interest calculations:
Value date :Required entry filed
Document date :22.09.2008
Posting date :22.09.2008
Value date: 20.09.2008 field is modifiable after posting .
In our books also interest will be calculated from 20.09.2008
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SALES TAX PROCEDURE
Basic
Excise
VAT /CST
To do normal posting also, sales tax procedure is required.
A) Create procedure
B) Create tax codes
C) Create accounts
D) Design accounts
TOLERANCE GROUPS:
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This is used for vendors, customers and balance sheet accounts where clearing is
required.
If we see the account in the month end or year end-we will have no of credits and no. of
debits. We don’t know which item is pending and how much is pending.
As per SAP open item management –At the time of making payment –System will as
against which provision we are making the payment. When we specify the payment is
being made against rent provision. It clears the transaction.
The same way we use for vendors and customers and also.
Vendors X A/c
Bank – For 1 100 1 1000
Bank –For 2 200 2 2000
Bank-For3 300 3 3000
Bank for 4 400 4 4000
Bank for 5 500 5 5000
There is difference of Rs.5 in the account for commission which need not be paid.
We can difference tolerances.
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Tolerance
Group Amount percentage
A 100
B 5%
If the difference of Rs.5 is within tolerance group amount. i.e.100 system will
clear the provision and transfer to sundry balances written off account at time of
making payment.
Disadvantages:
1. Tolerance group is given at account level and not at the transaction level.
Salaries 500000
Bank 15000 Rent 15000
Wages 100000
Bank 100000 Commission 100005
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If we give tolerance group A in outstanding expenses account if the difference is less
than tolerance group amount and transferring sundry balances written of account
automatically.
Instead of crating group C - keep the filed blank and give amount zero.
For our company code: we are creating bank tolerance group wit amount zero so that
no need to assign.
Tolerance group while creating the accounts.
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Credit posting :0
Debit percentage :0
Credit percentage :0
Save
Select your request and press enter and save in your request.
Tolerance Group A B C
100000 100000 10000000 Amount per document
100000 100000 10000000 Amount per open item
account item
0 5 10 Cash Discount
0 0 0 Payment Differenced
We have 1000 users distance – we have to create 1000 scenarios (short cut method)
Accounts Dept:
1. City office cashier
2. Factory cashier
3. Branch cashier
4. Account 1 A
5. Account 2
6. Deputy Manager Accounts B
7. Manager Accounts
8. DGM Accounts C
In live environment / training institutes
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Press enter to save in your request.
Negative postings:
In case of reversals if we select negative postings check box it reduces from the same
side.
In SAP, when we post a wrong entry, we can’t change the document. We have to go for
reversal or pass rectification entry.
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Cash account Dr 400000
To Equity share capital 400000 Doc.No.1
Reversal
3. Equity Share capital Dr 100000
To Cash account 100000 Doc.No.3
Rectification
3. Equity share capital Dr 100000
To Preference Share capital 100000 Doc.No.3
1 2 3
Cash flow statement Reversal without Reversal by Rectifications
selecting negative selecting negative
postings postings
Opening cash and 0 0 0
bank balances
Add: Inflows Equity
share capital 500000 500000
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Closing Cash and 50000 500000 500000
bank balances
wrong correct Wrong
1 2 3
Chart of Accounts level Company code Centrally
level
1 GL Account Number Account currency
2 Company code Only balances in Chart of accounts
local currency fields
Accounts to be created:
1. Surplus in P & L Account – Reserves & Surplus
2. Equity share capital – Share capital
3. Cash account –current assets, loans & advances
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To check accounts groups for giving account numbers.
CREATION OF GENRAL
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Save
GL Account :100000
Company code : AML
Select with template button
GL Account :100100 (Surplus in P & L Account)
Company code : AML
Enter
By mistake save button
Your can not save
Change account group to Share capital
Select balance sheet a/c radio button
Change short text to equity Share capital
Change GL account long text to Equity share capital
Other filed common select save button
GL Account 200100
Company code :AML
Select with template button
Give the GL Account 100100 surplus in P & L account
Company code : AML
Enter
Change account group to current assets, loans & advances
Change short text to Cash account
Select balance sheet a/c radio button
Change GL account long text to Cash account
Select create / bank / interest tab
Change filed status group to G005 bank accounts (Obligatory value date)
Select relevant cash flow check box,
Select save button or Ctrl+S
To view the accounts created
Select drop down button beside GL account
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Match Code:
Give the company code : AML
Enter
Short text : At the time of entry
GL account long text : At the time of General ledger display
Posting of transactions
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Company code : AML
GL Account : Z*
Enter
Wages A/c Dr
(Wages provision for Sep.)
To outstanding Exp
We can not use *
Press enter
Debit will be posted without any assign and credit amount will be posted with minus
sign.
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Select save button or Ctr+S
Display document
From the menu select –> Edit –> Dynamic –> Selections (Shift +F4)
User name :SAPUSER
Select execute (F8) button
Double click on document no.1
Change document :
Document No. :1
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Company code :AML
Fiscal year :2008
Enter
Double click on first line item cash account
We can change only value date filed assignment filed and text filed.
Account display:
To view more than one account transactions select multiple selection button beside GL
Account no.
Account no.100050
To exclude an account from the range
Select exclude single value tab
Singe value : 100050
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To view only one account
Select drop down button beside GL Account
Give the company code :AML
Enter
Select account no.100000 Equity share capital
Company code :AML
Fiscal year :2008
Business area :AMLH
Select execute (F8) button
Double lick on cumulate balance amount
Double click on document No.1
Select call up document overview button (F9)
Select back arrow (F3)
Change text length 35 characters for amount in local currency select total check box
Select copy button
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Select save layout button (Ctrl+S)
Option 1 Option 2
Common to User specific
All
A) Deselect user specific Check box A) Select user specific check box
B) We have to save with any number or name B) we can save will any number or
Name
Layout : / AML
Deselect user – specific check box
Description : Standard layout for AML
Select save button
Select back arrow two times
Execute
Double click cumulate balance amount
Hold Document:
It is a temporary document
This is user for adjustment purpose or at the time of posting we do not know either debit
or credit.
A) Loans to Directors
Create as hold document an once he gives money back delete the document.
B) Payment to a party –purpose of payment we don’t know
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Steps:
1. Run a program called “RFTMBLU” for conversion of hold documents
2. Creation of hold documents
3. Delete / complete hold documents
Second
F-02
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Posting key : 40
Account 200100 (Cash account)
Enter
Give the amount 20000
Business area :AMLH
Text : Hold document testing
Posting key: : 50
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Business Area : AMLH
Text :+
From the menu select document –Simulate and save
Park Documents :
This is used for approvals Cashier
Enter the document he will Informs to SR person SR person he can make changes
park in the system approval to the document form amount /
Date / head of account before
release
Accounts will not be And release document
updated
Account will not be updated Once he release the document
will be posted and updates
records
Steps:
1. Posting of packed document by cashier
2. Informed to Sr. person for release –Be cashier
3. Display packed document and change date and amount
4. After change, inform to Cashier about approval
5. Display changes to packed document
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Posting key: :50
Account :100000 (Equity share capital)
Enter
Amount enter : *(Star)
Business area :AMLH
Text :+
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6000 Credit
Select back arrow
From the menu select document post
Inform to cashier about approval
From the menu select –System –>Short message.
Title document no.3 released
Recipient User Id of Cashier
Recipient type
Select SAP logon name
Select express mail check box
Select send button (left side upper)
From the menu select system –> Create session
Sample document:
Create a sample document and store in the system every month by coping sample
document number and by changing date and amount we an post the provisions we will
not forget any provisions.
Steps:
1. Create 3GL masters
A) Salaries A/c Personnel cost
B) Rent A/c Administration
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C) Outstanding expenses – Current liabilities & Provision
2. Difference no.range interval for no.range X2
3. Creation of sample document
4. posting of transaction by copying sample document
To check account groups for giving account numbers. The transaction code is OBD4
58
Change long text to Rent account
Other fields are common
Select save button or Ctrl+S
GL Account :100500
Company code :AML
Select with template button
Give the GL account :100000 (Equity share capital)
Company code : AML
Enter
Change account group to Current liability & Provisions.
Change short text to Outstanding express
Change GL Account Outstanding express
Select control data tab
Select open item management check box
Save
Define no. range interval for no. range X2:
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Document date :30.09.2008
Posting date :30.09.2008
Type :SA
Company code :AML
Posting key :40
Accounting :400100 (salaries a/c)
Enter
Ignore the warning message ,press enter
Amount :500000
Business area : AMLH
Text : Salaries provision for the month
Posting key: :40
Account :400300 (Rent account)
Enter
Account :75000
Business area : AMLH
Text : Rent provision for the month
Posting key: :50
Account no. :100500 (out standing exp)
Enter
Amount enter :*
Business area :AMLH
Text : Provision for the month
Select save button or Ctrl+S
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Fiscal year :2008
Select display line items check box
Enter
Change the document date :31.10.2008
Posting date :31.10.2008
Enter
Ignore the warning message press enter
Change the amount to 600000
Text :Add October (Salaries for the month of October)
Amount :0
Enter
Line item having zero will not update records
Ignore the warning message
Amount enter :*(star )
For text : Add October
From the menu select document simulate
Select save button or Ctrl+S
Option 1: Option 2
Accrual / Deferral document Open item management
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Salaries A/c
31.10.2008 100000
05.11.2008 105000 01.11.2008 100000
Profitability effect::
For October 100000
For November because October 5000
Salaries Dr 100000
To out standing 100000
Salaries A/c
31.10.2008 100000
05.11.2008 5000
Profitability effect
For October 100000
For Nov. because of October salaries 5000
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Option 1: Accrual / Deferral document :
Steps
1.Creation of reversal reason and reversal reason should allow us to reverse on any
day.
2. Enter accrual / Deferral documents
A) Rent Provision 08.10.2008
B) Salary provision 31.10.2008
31.10.2008
Salaries Dr
To out standing
Rent provision:
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Amount :400300 (Rent A/c)
Enter
Amount :50000
Business area :AMLH
Text : Rent provision for October
Posting key :50
Account no. :100500 (out standing exp)
Enter
Amount : *(star)
Business area : AMLH
Text :+
From the menu select document –>Simulate and save
Salaries provision:
Tr.Code is FBS1
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Amount :*
Business area :AMLH
Text :+
From the menu select document –> Simulate and save
3. Scenarios
1st Scenario 2nd Scenario 3rd Scenario
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Provisional and payment –
Same amounts
66
Path : Accounting – Financial Accounting – General Ledger - Posting – Out going
payments (F-07)
67
When we make part payment we can use either partial clearing or residual items
method.
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Reference :3456
Posting key :40
Account No. :400300 (Rent a/c)
Enter
Amount : 40000
Business Area : AMLH
Text : Rent provision
Posting key : 50
Account No. :100500 (Outstanding exp.)
Enter
Amount : * (enter star)
Text :+
From the menu select Document –Simulate and save
Out going payment using partial clearing method: ( Tr. Code F-07)
69
From the menu select Document – >Simulate
Gives a message correct the marked Line items
Double click on blue font line items
Text enter :+
Select save button or Ctrl +S
To make balance payment of 35000 and cleared provision and part payment (F-07)
70
Business Area :AMLH
Amount :35000
Text : Outgoing payment
Account : Under open item selection 100500(out standing exp)
Account type :S
Select process open item button
Double click on provision 40000
Double click on part payment 5000
From the menu select document –> Simulate and save
71
Amount :*
Business area : AMLH
Text :+
From the menu select Document ->Simulate and save
72
Give the GL Account no. :100500 (out standing exp.)
Company code : AML
Select open items radio button
Select normal items check box
Execute
USD 1 : INR 1
JPY 100 : INR 1 JPY=Japanese - Yen
ERO 1 : INR1
GBP1 : INR1 GBP=Great Britain -Pound
ITL1 : INR1 ITL=Italian -Lira
JPY 100 : INR1 37Rs
Or
1 : 0.01 0.37
Once we follow one conversion factor follow continuously for all the years. Don’t change
in between if we change in between it gives wrong results.
This is given at client level and not at company code level (Client 800)
Path: SPRO – SAP Net weaver- General settings – Currencies – Define translation
ratios for currency translation
73
Ignore the message select yes button.
Select new entries button
Exchange rate type From To valid (from) Ratio (from) Ratio (to)
G (Bank buying) USD INR 01.10.2008 1 1
B (Bank selling) USD INR 01.10.2008 1 1
M (Average rate) USD INR 01.10.2008 1 1
Path: SPRO- SAP Net weaver- General settings- currencies – Enter exchange
rates
Forex Table
We can enter Daily quotations / Week end quotations / Month end quotations.
For each day end for each type we can enter only one rate.
SCENARIO :1 SCENARIO 2
When exchange rate is not entered at When exchange rate is entered at the
the time of posting. Time of posting
a. IF we don’t enter the rate at the time of posting, it takes rate from Forex
table
74
b. If take the latest date rate
01.10.2008 45
10.10.2008 47
1. To enter default exchange rate type B (Bank selling rate) for document type
‘SA’
Select type : SA
Select details button
Under default values exchange rate type for foreign currency documents. Select B
(Bank selling rate)
Save
75
Enter
Posting key : 50
Account :200100 (cash account)
Enter
Amount :*
Business area : AMLH
Text :+
From the menu select Document ->Simulate
To view in INR
Select display currency button
Save
76
Posting key :50
Account no. :200100 (Cash account)
Enter
Amount :*
Business area :AMLH
Text :+
From the menu select Document ->Simulate and save
REVERSELS:
1. Individual Document Reversal
2. Reversal of Reversed document
3. Mass Reversal
4. Clearance Items Reversal
5. Account Deferral document reversal
Document No.
Reversal reason
Reversal date Blank
Save
77
Select 01 reversal reason
Posting date : Blank
Select display before reversal button
Select back arrow
Select save button or Ctrl+S
From the menu select Document –>Display
Select Go to Display document Head button (F5)
Double click on document no.1
78
Select display line items check box
Enter
Enter once again
Change the text to reversal for Doc No.18
Enter
Text :+
Enter
Save
Enter
From the menu select Document ->Display
Select display document header button
3. Mass Reversal
A)To reverse more than one document at time we use mass reversal.
B) The documents to be reversed can be continuous numbers or random numbers.
79
Out standing exp A/c
01
Clearing document : 10
Company code : AML
Fiscal year : 2008
Select save button or Ctrl +S
Select resetting and reverse button
Reversal reason :01
Enter
We get a message clearing 10 reset
Enter
Interest Calculations
80
Balance Interest calculation Item interest calculation
S Type P Type
GL Account Vendor / Customers
Interest indication : G1
Name : 10% Monthly
Interest calculation type : Select S
Balance interest calculation
Press enter to save in your request
Calendar Type
In case of rupee loans we use G Calendar In case of foreign currency loans we
use F calendar.
FC Loan from SBI LIBOR +2%
81
(LIBOR Mean London Inter Bank Offer
Rate)
For interest calculations the
denomination will be always 360 days
1st method
On 100000 from 10/04/2008 to 31/03/2009 at 10% 15000
On 100000 from 10/09/2008 to 31/03/2009 at 10% -3000
--------
12000
2nd Method
On 10000 from 10/04/2008 to 09/09/2008 at 10% 5000
On 90000 from 10/09/2008 to 31/03/2009 at 10% 7000
------
12000
=====
If the account is having credit balance 10%
If the account is having debit balance 8%
Loan account – Interest indicator Account Credit balance reference
interest rate : G2-10%
Account debit balance reference interest
rate G3-8%
A) Interest rates are given to reference interest rate (G2 and G3)
B) Reference interest rates are specified separately if there is a credit balance and if
there is a debit balance and it will be assigned to interest indicator
C) Interest indicator will be specified in loan account.
82
Path : SPRO – Financial accounting – General ledger accounting – Business
transaction –Bank account interest calculation – Interest calculation –Define
reference interest rates (Tr code is OBAC)
83
Press enter to save in your request
Select next entry button (F8)
Interest calculation indication : G1
Currency key : INR
Effective from :01.04.2008
Sequential number :2
Term : Select debit interest balance interest
calculation
Reference rate : G3
Save
Creation Of 2 Gl Masters
84
Creation Of Gl Masters (Fs00)
Tr.Code:FS00
85
Path : SPRO- Financial accounting – General Accounting – Business
Transactions – bank account interest calculation- Interest Posting – prepare GL
Account balance interest calculation (Tr.Code OBV2)
Credit to equity share capital and when we give the account number 200100 for cash
account and 100000 for Equity Share Capital – It takes in the beginning 0000200100
Debit and 0000100000 Credit and when we save it saves with 200100 and 100000.
If we gives 6 times plus – when we simulate for loan it takes 000010 and it can not
save.
At the time of interest calculation, we give for which loan account interest is to be
calculated. Now we are asking the system to calculate interest for 100301 – IDBI rupees
term loan account 100301 will be replaced in ++++++++++
86
To open posting periods for April 2008
Select position button
Give the posting period variant : AML
Enter
For Variant : AML
From the period 1 is :1
Select save button or Ctrl+S
Press enter to save in your request
87
Amount :*
Business area : AMLH
Value date :10.04.2008
Text :+
From the new select document simulate and save.
F-02
Give the document date & posting date 07.09.2008
Type : SA
Company code : AML
Currency : INR
Posting key :40
Account no. :100300 SBI rupee term loan
Enter
Ignore the warning message press enter
Amount :10000
Business area : AMLH
Value date :10.09.2008
Text : SBI Term Loan Repayment
Posting key :50
Account :200100 (Cash account)
Enter
Amount enter :*
Business area : AMLH
Value date :10.09.2008
Text :+
88
From the menu select document –>Simulate and save
89
Interest postings to accounts:
90
400401 Interest on IDBI Rupee Term Loan
400402 Interest on ICICI Rupee Term Loan
0002-400400 interest on SBI rupee term loan, we are calculating interest for IDBI rupee
term loan
The difference is too large for clearing all items are initially inactive
1 1000 Cr
2 2000 Cr
3 3000 Cr
Payment 1000 Dr
91
Creation of 3 GL Masters
A) SBI FC Term loan Secured loans
B) Exchange again other income
C)Exchange loss Administration
92
Change account group to other income change short text and GL account long text to
exchange gain
Save
GL Account : 400301
Company code : AML
Select with template button
Give the GL account no.400300 rent account
Company code : AML
Enter
Change short text and GL account long text to exchange loss
Save
DEFINE ACCOUNT PRINCIPLES
93
Valuation method : AML1
Description : FC valuation bank selling method for AML
Select always evaluate radio button
Document type : SA
Exchange rate type for debit balance : B (bank selling rate)
Exchange rate type for credit balance :B
Select determine exchange rate of ratio button
Save
Press enter to save in your request
94
Select change valuation area or right arrow button
Give the valuation area : BA
Enter
Exchange rate difference key : USD
expenses account :400301
Exchange rate gains account :300100
Select save button or Ctrl+S
Press enter to save in your request
At the time of posting – FI we don’t give ledger group it updates all the ledgers
automatically
95
Give the GL 100301 SBI FC Term loan
Company code : AML
From the menu select GL Account change
Select control data tab
Exchange rate difference key: Select USD
Select save button or Ctrl+S
96
Enter year end exchange rate in Forex table – OB08
Select new entries button
Save
97
Loss for October 50000
Loss for November 150000
---------
Loss up to Nov. 200000
======
Second
98
Business area : AMLH
Enter
We get a message processing of batch in put session completed
Select exit batch input button
To view the document posted view the Tr.Code FB03
Enter
Select display currency button
End user area customization area SPRO
SAP easy access screen)
How to view path when transaction code is given
In command filed enter search – SAP- menu
Search –SAP-Menu
Press enter
Search text entry : F-02
Enter
99
ACCOUNT PAYABLE
This is subledger (subsidiary ledger). This is used when material management (MM)
module is not implemented for all type purchases material purchase services.
Purchase A/c Dr
To party
Trail balance will not match –when we post to party automatically it updates sundry
creditors –RM
100
Creation of vendor accounts groups:
101
From no. :4200001
To no. :4300000
Enter
Select interval button once again
No.range :14
From No. :4300001
To no :4400000
Enter
Save
Ignore the warning message press enter
102
Press enter save in your request
103
Creation of vendor master:
MM Module
Purchase order
|
Goods receipt
|
Invoice verification
104
FI Module
Document date :Party bill date 01.10.2008
System gives a wrong message no.100001 is posted to the party with the same
amount. Do you want to post once again.
Provided we select check double invoice check box (If MM module is not implemented
and same bill two times entry)
105
Select change intervals button
Select interval button
No.range year From no. To no.
15 2008 200001 300000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type – KA vendor document
Select details button
No.range 17
Select no.range information button
Company code : AML
Select change interval button
Select interval button
No.range :17
Year :2008
Form no. :300001
To no. :400000
Enter and save
Ignore the message press enter
106
HOUSE BANK
Bank branch name
Bank Address
Contact person
Telephone no.
Senario1
1. House bank SBI Main branch
No.of account Current A/c Current A/c Current C/A
ID’s (Identification) No.1 No.2 No.3
Scenario 2
Steps:
1) Creation of GL Master SBI current account Under Current assets , Loans &
Advances
2) Define House bank
3) Creation of check lots check from no., check to no.
107
Select new entries button
House bank :SBI
Bank country :IN
Bank key :AML1 (text field)
Save
Bank name :State Bank of India
Street :Bank Street
City :Hyderabad
Bank branch :Main branch
Enter
Press enter to save in your request
Double click on bank account folder
Select new entries button
Account ID :SBI1
Description :SBI current A/c no.1
Bank account no. :AML1234
Currency :INR
G/L Account no. :200105 SBI current a/c
Select save button
108
Check no :500001
To no. :500100
Select –Non sequential check box
Short information :SBI
Purchase date :Today’s date i.e Check box issue date
Enter and save
109
2. How to view vendor account transactions
110
Clearing text :Outgoing payment
Account under bank date :200105 (SBI current account)
Amount :5000
Business area :AMLH
Text :Outgoing payment
Account under open item select :4200001
Account type :K comes by default (K stands for Vendors)
Select process open items button
Double click on payable amount :5000
Document Simulate
Select save button or Ctrl+S
Upto check information the path is same Display –Check register (Tr
code is FCHN)
111
Give the paying company code :AML
Execute
Double click on check no. :500025
Select accompany documents button
Path A/c
Bill no. Amount Payment Payment doc.no. Check
1 5000 5000 200005 500001
2 5000
3 15000
4 5000 5000 200001 500025 payment history
5 5000 5000 200010 500005
Assignment of check no.to payment no.payment doc no.is cleared will be number
Advantage 1
1. We know on which date the check is encased by the party
2. Bank reconciliation is easier
3. upto check information the path is same change –Additional info/Cash
(Tr code is FCH6)
paying company code :AML
House bank :SBI
Account ID :SBI1
Check no. :500025
Enter
Give the check encashment :20.11.2008
Save
Some time while writing check we commit mistake before issuing to party – we
cancel check
Up to check information the path is same void –unused checks (Tr code is FCH3)
112
Account id :SBI1
Check no.from :500001
Void reason code :Select 06 destroyed select void button
(Shift+F5)
Path :up to check information the path is same – Delete –Reset data (Tr.code
is FCHG)
Give the paying company code :AML
House bank :SBI
Account id :SBI1
Check number :500025
Select reset cashing data radio button
Execute
Select yes button for the message to reset data
113
Give the paying company code :AML
Execute
Cancel check
Path :upto check information the path is same –Void-Cancel payment (Tr.Code
is FCH8)
114
Go and see the check register FCHN
115
Company code :AML
Enter
Change account group to current assets loans & advances
Change short text and GL account long text to Advance to vendors
Other fields are common
Select save button or Ctrl+S
116
Enter
Amount :*
Business area :AMLH
Text :+
From the menu select Document –Simulate and save
117
Company code :AML
Select open item radio button
Select normal items check box
Execute
Select back arrow
Select special GL truncation check box along with normal items
Execute
118
Clearing of normal items:
2nd Scenario
Advance more bill less
Advance 200000
Bill amount 50000
119
Final result
Vendor special GL shows a balance of Rs.1500000 – Advance to vendors
To be cleared against future bills.
3rd Scenario
Advance bill more
Advance 9000
Bill amount 90000
Vendor A/c
normal items
A) Advance payment posting (F-48)
B) Purchase invoice posting (F-43) C 9000 B 90000
C) Transfer of advance from special GL to normal
by clearing
Special GL Items
Special GL (F-54) A 9000 C 9000
TERMS OF PAYMENT
01 Payable immediately - Due net
Payment terms :If the payment is made within 10 days -3% cash
discount
120
If the payment is made within 20 days -2% ash
discount payable within 30 days
Under default for baseline date: Select posting date radio button
Percentage No.of days
Term 1 3 10
Term2 2 20
Term3 - 30
Press enter
Select save button or Ctrl+S
Press enter to save in your request
121
Purchase invoice posting (F-43)
122
Form the menu select change layout button
Form the hidden fields column
Select current cash discount amount
Select amount in document currency under column-contain
Select left arrow or show selected fields button
Select copy button
123
Automatic payment program (APP)
At the time of APP run, we have to give bankwise ranking with available amounts.
SBI 1 1000000
IDBI 2 500000
ICICI 3 300000
It will issue checks from SBI upto 10 lakhs. Then afterwards it issued form IDBI upto
500000 – Then it goes to ICICI and issued up to 3000000
After run, it gives a proposal – In the proposal it shows for which parties for which bills
from which bank it is going to issue to checks.
Black invoices 4,5 and make the payment for 1,2 and 3 use the fund for party bill
payments.
System is issuing form SBI for party X 3 bills –party is having account in ICICI-Change
bank from SBI to ICICI.
124
Payment method /Bank selection for payment program-Setup payment method
per country for payment transactions
Same path
Select new entries button
Paying company code :AML
Payment method :B
Minimum amount :10
Maximum amount :9999999999
Select payment per due day check box
Select from data button
From for the payment medium: F110_PRENUM_CHECK
Drawer on the form : for Aravind Mills Limited
Authorized signatory
Save
Press enter to save in your request
125
Same path
Payment terms:
If we make the payment within 30 days we get 2% cash discount.
Due with in 60 days
System will within 30 days since discount more than bank interest rate.
Same path
126
Sender :F_0001_SENDER
Save and Press enter to save in your request
Alternative payee :We have purchased from Birla Chemicals Limtied –BCL has
to make the payment to party XYZ –BCL instructs us to
make the payment to XYZ-in alternative payee give XYZ no.
when we run APP ,check will be in the name of XYZ and
party clearing will be BCL
127
House bank :BCL in having account in ICICI –It instructs us to issue
check from ICICI only – We give house bank ICICI- check
we issued only form ICICI.
Individual payment :When we run APP, it will issue one check only for all the
bills due –some parties ask us to issue separate check for
each bill. Select individual payment check box.
Separate check will be issued for each bill.
Select save button or Ctrl+S
128
Select bank determination button
Select position button
Paying company code :AML
Enter
Select AML
Double click on ranking order folder
Select new entries button
Payment method :B
Currency :INR
Bank order :1
House bank :SBI
Save
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
House bank :SBI
Payment method :B
Currency :INR
Account ID :SBI1
Bank sub account :200105 (SBI current account)
Business area :AMLH
save
Double click available amounts folder
Select new entries button
House bank :SBI
Account ID :SBI1
Days :999
Currency :INR
available for outgoing payment :1000000
Save
129
Automatic payment program run (Tr code is F110)
Path :Up to periodic processing the path is same- Payments (Tr code is F110)
Payment term :If we make the payment within 10 days we get 2% cash
discount (Dues within 30 days)
130
To edit the proposal -Select any proposal button enter (Shift +F4)
Double click on vendor no.
To block on invoice for payment
Double click on document no. :100001
Payment block :Select A (Block for payment )
Enter
To change bank for second bill
Double click on document no. :100004
Select reallocation button
Payment method :B
House bank :SBI
Account ID :SBI1
Enter
Save
Select bank arrow two times
We get a message payment proposal has been edited
Select payment run button
Enter
Go on press enter .
It we get the message payment run has been carried out.
131
Payment method :B
Business area :AMLH
House bank :SBI
Account id :SBI1
Check lot no. :2
Select print checks check box
Printer :LP01
Select print immediately check box
Select print payment advice notes check box printer :LP01
Select print immediately check box
Select print payment summary check box
Printer :LP01
Select print immediately check box
No.of sample print outs :0
Select don’t void any checks check box
Select attributes button (F5)
Meaning :SBI check printing date 08.11.2008
Save
Select back arrow
Save once again
Select bank arrow
Select print out button
Select start immediately check box
For job name –in place of question of mark –Give variant A1
A1 Company code :AML
Business area :AMLH
Bank :SBI
Account ID :SBI1
Check lot no. :2
Parameters are saved in the variant in place of question mark A1
Press enter
Enter once again
132
From the menu select system –Services output control
Select execute button
Select spool no.check box for check
Select display contents (F6)
BCL will issue credit note to mail or AML raises Debit note on BCL
Both are same
133
Path :Accounting- Financial accounting –Accounts payable –Document entry –
Credit memo general (F-41)
134
ACCOUNTS RECEIVABLE (A/R)
This is used when Sales & Distribution (SD) Module Is not implemented-All types of
sales.
When Sales & Distribution(SD) Module is implemented-This is used for Raw Material
Sale /Scrap Sale/Asset Sale-(Other than Product Sale)
A)FI Customers
Asset Sale/Scrap Sale/RM Sale Reconciliation account field
Parties
135
B)SD CUSTOMERS Required Entry field
4.Creation of 2 GL masters
When we Pay/Receive net amount we have to clear vendor transactions and customer
transactions at a time
Note : Create receipt terms (if any cash discount debit - Debit expenses )
136
Name : FI Customers for AML
Double lick company code data
Double click account management
Reconciliation account make it required entry filed
Save
Select create request button
Short description for AR customization for AML
Press enter
Enter once again to Save in your request
Select next entry button
Account group : AML2
Name : SD customers for AML
Double click on company code data
Double click on account management
Reconciliation account make it required entry filed.
Save.
Path :Upto preparation for creating customer master data the path is same.-
Create no. range for customer accounts (Tr.code is XDN1)
137
Ignore the warning message press enter
Same path
138
Select control data tab
Change reconciliation account for account type to customers
Change sort key to 031 customer number
Select Create / Bank / Interest tab
Field status group :G067
Save
GL account no :300000
Company code :AML
Select with template button
Change GL account 300100 Exchange gain
Company code :AML
Enter
Select type/description tab
Change the account group to sales/.
Change short text and GL account loge text to sales account
Other fields are common
Select save button or Ctrl+S
139
Sort key :031 (Customer no.)
Select payment transaction tab
Terms of payment :0001 payable immediately due net
Save
140
To no. :600000
Enter and save
Ignore the message press enter
Select back arrow three times
Select type :DA (customer document)
Select details button
No.range :16
Select no.range information button
Company code :AML
Select change interval button
Select interval button
No.range :16
Year :2008
Form no. :600001
To no. :700000
Enter and save
Ignore the warning message press enter
141
Text : Sales Invoice posting
Posting key :50
Account :300000 (sales account)
Enter
Account :*
Business area :AMLH
Text :+
From the menu select document Simulate and save
Execute
142
A Assets A assets
D Customers selected D customers to select
K Vendors to select K vendors selected
M Materials M materials
S GL accounts selected S GL accounts selected
Incoming Payment :
Path :Accounting – Financial accounting – Accounts receivable- Document entry-
Incoming payments – (Tr.Codes is F-28)
143
Company code :AML
Account :4200001
Select continue button
Double click on all open items
Document Simulate and save
144
4. Sales invoice posting
5. Transfer of advance from special GL to normal by clearing special GL items
6. Clearing of normal items
a)Customer account two parts
b) Special GL items
145
Give the document date :Today’s date
Type :DZ
Company code :AML
Customer account :6600001
Special G/L indicator :A
Bank account :200105 SBI current account
Business area :AMLH
Amount :12000
Text :Advance receipt posting
Enter
Amount :*
Business area :AMLH
Text :+
From the menu select –Document –Simulate and save
146
Text :Sales invoice posting
Posting key :50
Account no. :300000 Sales A/c
Enter
Amount enter :*
Business area :AMLH
Text :+
Form the menu select document –Simulate and save
147
Go and see the customer account transactions (FBL5N)
148
BILL DISCOUNTING
149
No liability to AML Liability to AML
Contingent liabilities
Liability is uncertain
Or
Don’t plot sundry debtors bill of exchange and bank discounting in balance sheet-It is
required only for notes to accounts.
150
Customer A/c SBI bill discounting
Normal items OP BAL 300000
Creation of 2 GL masters
Sundry debtors (Bill exchange under current assets, loans & advances.
Fund based limits and non-fund base limits First change on current asset and
second change on fixed assets.
151
Enter
Change short text to sundry debtors Bill of Exchange
Change GL account long text to sundry debtors (Bill of exchange)
Other fields are common
Select save button or Ctrl+S
GL account no. :100302
Company code :AML
Select with template with button
Give the GL account no.100300 SBI Rupee Term loan
Company code :AML
Change short text and GL account long text to SBI bill discounting
Select control data tab
Select open item management check box
Select create /bank /interest tab
Select post automatically only check box
Save
Link for Bank current account, Sundry debtors Account and bank bill discounting
account
152
Path: up to the bill of exchange receivable at bank-Define bank sub accounts(Tr
code is OBYK)
153
Bill of exchange payment:
Bill discounting:
154
Business area :AMLH
Amount :95000
Text :SBI bill discounting
Posting key :40
Account no. :400400 Interest account
Enter
Amount :500000
Business area :AMLH
Text :+
Press select bill of exchange button
Doc no. :500003
Document –Simulate and save
Report to view customer wise bill wise, document wise and bank wise
outstanding:
155
Path :Accounting-Financial accounting –Accounts receivable-Document entry-
Bill of exchange –Reverse contingent liability (F-20)
Bill No or or
–
2 + ++
3 +
4 + ++
5 -
156
If bill is dishonored:
Contingent liability becomes actual liability base step E reverse contingent liability
additional entry to be passed.
Customer account Dr
To SBI current account (Sundry debtors)
Dunning (Reminder)
If the customer does not make the payment as per terms of payment system will
issue dunning letters.
Dunning area:
Company code as a whole /Regional wise / location wise
Eg.Big companies
(Cash credit : Loan from bank and after sales we discharge the liability export sales
order , packing credit loan from bank , bill discounting after sale)
Dunning charges: For sending the letter we can collect dunning charges form the
customer.
It can be level based / amount
Based
157
It can be fixed percentage amount
It will be shown only in the letter
It will not be posted the accounts
158
Select new company code button
Give the company code :AML
Enter
For company code :AML select separate notice per dunning level check box
Select back arrow two times
Select Yes button for the message to save date
Press enter to save in your request
Select dunning levels button
Select always dun check box for all the four levels
Select charges button (F6)
Give the currency :INR
Enter
159
Form F150_dunn_02
Now select charges button
Give the currency :INR
Enter
Select back arrow
Save
Ignore the warning message press enter
Press enter to save in your request
160
Posting key :50
Account no. :300000 Sales account
Enter
Amount :*
Business area :AMLH
Text :+
From the menu Select Document –Simulate and save
Dunning run
161
Give your company code :AML
Execute (F8)
Keep the cursor on 1111
Select display dunning notice button
Keep the cursor on the document no.
Select print preview button
Customer :6600001
Company code :AML
Enter
Its updates automatically
Last dunned date :17.11.2008 and dunning level.
162
SALES TAX
163
At the time of local purchases, tax paid on purchases, can be adjusted –to tax
payable at the time of sales. (Local sales /CST sales)
At the time of CST purchase, tax paid on purchases can not be adjusted –to add to
inventory.
164
Assign country to calculation procedure
165
Keep the cursor out put tax, tax percent rate
Select deactivate line button
Save
Tax code :A0
Enter
Description :0% output tax
Tax type :select A output tax
Enter
Output tax, tax percent rate 0
Keep the cursor our input tax, tax percent rate
Select deactivate line button
Save
Tax code :A1
Enter
Description :12.5% output tax
Tax type :Select A out put tax
Enter
Output tax, tax percent rate 12.5%
Keep the cursor on input tax, tax percent rate
Select deactivate line button
Save
Path :Up to tax on sales/purchases the path is same Posting-Assign tax codes
for non-taxable transactions (Tr code is OBCL)
166
1. VAT receivable Current assets,
2. VAT payable Loans & Advances
Current liability
Tr code is FS00
167
Select posting without tax allowed check box
Save
Ignore the warning message press enter
GL Account 300000 Sales A/c
Company code AML
From the menu select GL account change
Tax category :select *
Select posting without tax allowed check box
Save
Ignore the message press enter
168
MM module:
Purchase order material no.RM1
Purchase order vendor 1234
Purchase order Qty 1 Kg
Purchase order Rate 100
Purchase order tax code V1 (4% input tax)
Goods receipt
Tax procedure:
Base amount 100 (1* 100) inventory Account
Input tax on base amount 4 VST -200155 VAT receivable
(V1-4% ) -----
Vendor credit 104
===
SD module:
Sales order Customer no. 9876
Material FG1
Qty 1Kg
Rate 200
Tax code A1 (12.5%) output tax
Tax procedure
Base amount 200 sales account
Output tax on base amount 25 MWS -100505 VAT payable
At 12.5% -----
Customer debit 225
===
In FI for sales:
Customer account Dr 225
To sales 200
To VAT payable 25
Save
169
Select calculate tax check box
Text :Tax sales invoice posting
Posting key :50
Account no. :300000 (Sales a/c)
Enter
Amount :*
Tax code :Select A1
Business area :AMLH
Text :+
From the menu select Document- Simulate
Double click on VAT payable line item
Business area :AMLH
Text :+
Save
170
ASSET ACCOUNTING
Bad debits:
1. Creation of GL Master :Provision for bad debts reconciliation A/c No.200112
2. Link between sundry debtors and provision for bad debts :OBXY
E F-30
Customer special GL E ER Dr Provision for bad debt
To customer with clearing Sundry debtors
Chart of Depreciation
Asset accounting customization will be done for Chart of Depreciation will be assigned
to company code/codes.
Depreciation areas:
Book depreciation (Postings to accounts)
171
Income tax depreciation |
Group depreciation | Only for information
Costing depreciation |
Depreciation methods;
Straight Line Method depreciation method (SLM)
Transaction types
100 External acquisition
110 In-house production \
210 Retirement with revenue
Asset debit
The debit can be use of External acquisition (Outside purchase) /In house
production/Inter unit transfer/Inter company purchase.
Posting keys:
70 Asset Debit
75 Asset Credit
172
Machinery Machine no.2 20.11.2008
Motor purchase: .
Motor A/c Dr SL 500000 Transaction type :100
2000000 P & M 50000 GL
To Bank GL 500000
Save
CUSTOMIZATION
173
From Chart of Depreciation :Select ODE
(Maximum valuation: Germany)
To chart of Depreciation :AML
Enter
Ignore the message press enter
Select create request button
Short depreciation :Asset customization for AML
Enter
Press enter once again to save in your request
We get a message chart of depreciation ODE copy to AML
Enter
Select back arrow
Double click on specify depreciation of Chart of Depreciation
Select position button
Chart of Depreciation :AML
Enter
Change the description to Chart of Depreciation for AML
Press enter to save in your request
Select back arrow
Double click copy /delete depreciation areas
Give the Chart of Depreciation :AML
Enter
Select areas 3,10,15,20,31,32,41 &51
From the menu select Edit Delete
Save
Ignore the warning message press enter
Press enter to save in your request
Path :Up to organization structure the path is same –Assign Chart of Depreciation
to company code (Tr code is OAOB)
174
Select position button
Give the company code :AML
Enter
For company code AML Chart of Depreciation AML
Save
Press enter to save in your request
Path :Up to the organizational structure the path is same –Asset Class-Specify
account determination
Save
Press enter to save in your request
175
Name :Land
Change screen layout 1100 to AML2
Name :Buildings
Change screen layout 2000 to AML3
Name :Plant & Machinery
Change screen layout 2100 to AML4
Name :Furniture & Fixtures
Change screen layout 2500 to AML5
Name :Vehicle
Change the screen layout 2600 to AML6
Name :Capital work in progress
Enter & Save
Press enter to save in your request
176
Enter
Select interval button
No.range :04
From no. :300001
To no. :400000
Enter
Select interval button
No.range :05
From no. :400001
To no. :500000
Enter
Select interval button
No.rage :06
From no. :500001
To no. :600000
Enter & Save
177
Note: AUC stands for Asset Under Construction
178
Save
Inventory means fixed inventory, whatever assets we create they will be included in
fixed assets inventory.
As per companies auditors report order (CARO) – the auditor will state whether fixed
assets have been physically verified by management or not.
When we create an asset master – There is a field called last verification date
179
1 31.03.2008
2 31.03.2007
3 31.03.2008
4 31.03.2008
5 31.03.2007
In the report we give the report date – From 01.04.2007 to 31.03.2008 we get the list of
asset verified during the year
1 31.03.2008
2 31.03.2008
3 31.03.2008
4 31.03.2008
We can not verify every that assets –once they are commissioned they will be shown
under respective head and not under capital work in progress
For capital work progress general –Select line item settlement radio button
Fright AMT
15/11/2008
Settle from Capital Work In Progress to machine no.10 line item wise
Commissioning charges 22/11/2008
180
Layout :Select 2000 depreciation on asset sub-no level
For area 01 layout 2000
For area 02 layout 2000
For area 30 layout 2000
Save
Press enter to save in your request
Select back arrow
The same procedure the followed for asset class
Deselect deactivation check box for area 01 for land there is no depreciation
Depreciation key(Rate) 0%
For area 01- Select 2000 – Depreciation on asset sub number level
181
Buildings
3. 200010 -Do- -Do -
Plant & Machinery
4. 200015 -Do- -Do -
Furniture & Fixtures
5. 200020 -Do- -Do -
Vehicles
6. 200025 -Do-
Capital work in -Do -
progress
182
Sort key -018 Asset number
Filed status group-G001
183
Gain from asset sale :300103
Loss from asset sale :400302
Save
Ignore the message press enter
Double click on depreciation folder
Accumulated depreciation for ordinary depreciation 100200 accumulated depreciation
buildings
Expense account for ordinary depreciation 400500 Depreciation account
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML 20000 P & M
Double click on Balance Sheet accounts folder
Acquisition column acquisition and production cost Give the GL account no.:200010
Loss made on asset retirement (without) w/o revenue 400303
Clearing account revenue from asset sales :300102
Gain from asset sale :300103
Loss from asset sale :400302
Select save button or Ctrl+S
Double click on depreciation folder
Accumulated depreciation account for ordinary depreciation a/c no.100205
Expense account for ordinary deprecation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML30000 Furniture & Fixtures
Double click on balance sheet account folder
Acquisition :Acquisition and production costs 200015 (Furniture & Fixtures a/c)
Loss made on asset retirement w/o revenue :400303
Clearing account revenue from asset sale :300102
Gain from asset sale : 300103
184
Loss from asset sale :400302
save
Ignore the message press enter
Double click on depreciation folder
Accumulated depreciation account for ordinary depreciation 100210
Expense for ordinary deprecation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML 31000 vehicles
Double click on Balance Sheet accounts folder
Acquisition: Acquisition production costs :200020
Loss made on asset retirement w/o revenue :400303
Clearing account revenue from asset sale :300102
Gain from asset sale :300103
Loss from asset sale :400302
Save
Ignore the message press enter
Double click on depreciation folder
Accumulate depreciation for ordinary depreciation :100215
Expenses account for ordinary depreciation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML40000 Capital Work In
progress
Double click on Balance Sheet accounts folder
Acquisition :Acquisition and production cost :200025
Loss made on asset retirement w/o revenue :400303
Clearing accounts revenue from asset sale :300102
Gain from asset sale :300103
185
Loss from asset sale :400302
Select save button or Ctrl+S
Ignore the message press enter
When we select external check box, we have to give what should be the document
number at the time of posting.
There is an exception –for deprecation postings also we have to select external check
box
In normal postings we are posting are document at a time.
186
04-2008 -700001 -800000 Select external check box
700001 Depreciation DR
To Acc Dep Buildings
700002 Depreciation DR
To Acc. Dep-Plant & Machinery
700003 Depreciation DR
To Acc Dep Furniture & Fixtures
700004 Depreciation DR
To Acc Dep -Vehicles
187
Select area 01 book deprecation
Select details button
Select automatically calculated depreciation check box
Select arithmetic rounding radio button
Save
Press enter to save in your request
188
The same procedure is to the followed for layout AML 2 Buildings
AML 3 Plant & Machinery
AML10 Furniture & Fixtures
AML5 Vehicles
AML6 Capital Work in Progress
189
Enter
Note down decimal balance 001
002
Decimal factor 2
Max percentage 20
Beginning years :Wear and tear will be less
Acquisition value 100000
Rate of depreciation 5%
First year 5
Second year 5
Third year 5
Fourth year 5
---
20
190
We have given say any year 2008- This rate is applicable for the assets purchased in
the year 2008 –Next year also we are purchasing an asset having 5% rate-we have to
create acquisition year once again in the next year.
In base method –once the net book value becomes zero –Do’t calculate depreciation .
In some countries.
First 5 years 5%
Next 5 years 10%
Next 5 years 15%
3. Periods 12 months
4. Base value 01 Acquisition value in case of SLM
24 Net book value incase of WDV
5. Percent 5 rate of depreciation
6. Reduction 1
Acquisition vale 100000
1% Scrap value 1000
------
99000
Dep 5% only on 99000
191
Select acquisition year 9999
Double click on levels folder
Select new entries button
Acquisition year :9999
Year :999
Periods :12
Base value :Select 24 net book value
Percent :5
Save
Same path
192
Press enter to save in your request
Double click on assignment of calculation methods folder
Select new entries button
Depreciation type :Select ordinary deprecation
Phase :Select from the start of depreciation
Base method :0014
Declare balance method :001
Period control method :006
Multilevel method :A1
Class :Select straight line depreciation
Save
Select back arrow 4 times
Select depreciation key :AML1
Select activate button
Save
Select new entries button
Depreciation key :AML2
Depreciation :5% written Down Value Deprecation method
Period control according to Fiscal year check box
Select depreciation to the day check box
Save
Ignore the warning message press enter
Double click assignment of calculation methods folder
Select new entries button
Depreciation type :Select ordinary depreciation
Phase :Select from the start of depreciation
Base method :0014
Declare balance method:001
Period control method :006
Multilevel method :A2
Class :Select declining –balance depreciation
193
Save
Select back arrow four times
Select depreciation key AML2
Select activate button
Save
Select first page control page up button
Select depreciation key :0000(no depreciation no interest )
Select activate button
Save
194
Path :Up to fixed assets the path is same-Asset-Create-Sub number –Asset(The
transaction code is AS11)
Asset :200001
Company code :AML
Enter
Description :Motor
Capitalized on :29.11.2008
Select time dependent tab
Select deprecation area tab
Change the depreciation key AML2
Useful life :15 years
Period :01
Ordinary depreciation:29.11.2008
Save
195
Transaction type :Select 100 External asset acquisition
Enter
1st Rule:
Sub asset master with reference to main asset master
200001-1 with reference to 200001
2nd Rule
Main asset with reference to asset also 200001 with reference to AML2000 Dept A
3rd Rule
Account determination is specified in asset class
AML200000 Plant & Machinery specified in AML2000 Dept A
4th Rule
For account determination we assign accounts based on the nature of transaction
For AML2000-Incase of acquisition-2000010 Plant & Machinery
Amount enter :*
Text :+
From the menu select document Simulate and save
196
Text :+
From the menu select document –Simulate and save
2nd Report
197
Execute
Double click on Dept A
Double click on Machine no.1
Select back arrow 3 times
Change the report date to 30.04.2008
Execute
Double click on Dept A
Depreciation run:
198
Save
Note down get a message background job was scheduled for program RA POST 2000
To check whether the job or not from the menu select System –Jobs-Job overview-
Services –select execute button
Report run:
Restart
199
Rare cases –server is down during processing time system gives message restart.
Asset sales :
1to check fields status for field status group G052 use the Tr code is OBC4
Select field status variant :AML
Double click on filed status groups folder
Double click on field status group G052
Accounts for fixed assets retirement
Double click on Asset accounting
Asset retirement make it required entry field
Save
ASSET SALE
200
Account no. :6600001
Enter
Ignore the message press enter
Give the amount :501000
Business area :AMLH
Text :Asses sale
Posting key :50
Account no. :300102 Asset sale
Enter
Amount :*
Business area :AMLH
Text :+
Select asset retirement check box
From the menu select document –Simulate
Enter
Asset no. :200001
Sub number :0
Transaction type :210 comes by default
(210 stand for retirement with revenue)
Contra
01 Customer 501000
70 Account Dep P & M 200001-0 890
40 Asset Sale 501000
75 Plant & Machinery 2000001-0 500000
50 Profit on asset sale 1890
01 Customer 501000
50 P&M 501000
201
01 Customer 501000 Acquisition value 500000
70 Acc Dept P & M 1500 Acc Dep up to 19.05.2008 1500
2000001-0 ----------
Net book value 19.05.2008 4985000
40 Asset sale 501000
50 Asset sale 501000
75 Plant & Machinery 500000 Asset sale on 20.05.2008 501000
2000001-0 CONTRA ----------
50 Profit on asset sale 2500 profit on asset sale 25000
When we transfer an asset from one unit to another unit with the company code –we
have to transfer at cost HYD BGL
200001-0
Capitalization date 20/04/2008
To transfer asset on 01.05.2008 to BGL
To transfer acquisition value
To transfer accumulated depreciation from the date of receipt (From 01/08) depreciation
will be calculated in Bangalore unit
202
Give the description :Machine no.1
Asset class :AML2000 Dept A
Select master data button
Give the business area :AMLB
Select additional data button
Give the capitalized on 01.05.2008
Select depreciation area tab
Give the depreciation key :AML1
Useful life :20 years
Period :5 months
Ordinary depreciation date :01.05.2008
Select back arrow
Enter
Select save button or Ctrl+S
Go and see the document FB03
Give the document no.30
Company code :AML1
Fiscal year :2008
Enter
1) When we want to transfer no. of assets at a time go for two step procedure
2) When the asset has to be created in the receiving unit as a sub asset goes for
two step procedure.
Asset scrapping
If the expected relation of the asset is less than net book value and future cash flows
are negative, we have to impair the asset for the difference.
203
Press all selections button
Give the company code :AML
Business area :AMLH
Report date :31.12.2008
Select execute button
Double click on Dept A
Asset Scrapping:
204
REPORTS:
Keep the cursor and favorites from the menu select Favorites –Insert folder
Give the folder name FI reports
Enter
Keep the cursor on FI reports folder from the menu select Favorites –Insert
truncation tr code is (S_ALR_87011965)
Double click on asset balances report
Go to report –Asset balances on right top select generates a short cut button
System description :ECC6
Enter
Select OK button
Close SAP
Icon desktop
Double click on asset balances Icon
Give the password :oracle (SAP password)
205
From the menu select go to variant --Save as variant
Give the variant name :AML
Date :30.11.2008.
Save
Now close SAP
Double click on asset balances Icon on desktop
Give the password :oracle
Enter
Select get variant button (Select asset balances S_ALR_87011965)
Execute
Select :AML
TRAIL BALANCE
Country :Korea
Trail balance :South Korea
Give the company code :AML
Execute
Ignore the warning message press enter
Select current layout button
Keep the fields
GL account
GL account long text
206
Closing balances
Enter
To down lead to excel from the menu select list export –spread sheet
Enter
List –>Export local file
Select spread sheet radio button
Enter
See directory file name :AML.xls
Select generate button
LEDGER:
207
To go the document level
Double click an amount no.
Select call up document over view button
VENDORS LIST
Path :Up to report for account payable accounting the path is same -
Vendor balances vendor business (S_ALR_87012093)
Path :up to reports for accounts payable accounting the path is same
Vendor Items- List of Vendors Open item for printing (S_ALR_87012083)
Path :Up to vendors column item the path is same -Vendor payment history
with open item sorted list (S_ALR_87012085)
208
Path :Up to vendors column items the path is same –List of Down
payments open on key date vendors (S_ALR_87012105)
Vendor ledger:
Path :Open and cleared up to vendors: Item the path is same –List of
vendor line item (S_ALR_87012103)
209
DATA TAKEOVER
Master uploading
Balance uploading
Master uploading:
GS Master :FS00
Vendor masters :XK01
Customer masters :XD01
Asset masters :AS01
Material master :MM01
Open an excel file and note down for which fields values are to be uploaded
GL Com Acco P& Balan Short Long Acc Only Line So Field
Accou pany unt L ce Text Text ount Balanc item rt statu
nt no. code Grou Stat Sheet curr e in displ ke s
p eme A/c ency local ay y group
nt curren
A/c cy
10000 AML SCPL X PREF – PREF INR X X 00 G001
1 Share Share 1
cap. Cap.
210
20012 AML CAST X Invento Inventory INR X X 00 G001
5 ry – –Stores 1
Stores
30000 AML SALE X Sales Sales INR X X 00 G001
5 trading Trading 1
40010 AML PRSN X Wages Wages INR X X 00 G001
1 account account 1
2. Open an excel file and not down technical name of each filed technical name
shall be noted down as per step one order
211
Keep the cursor on GL A/c press F1
Select technical information button
Double click field name SAKNR
Copy component SAKNR in excel 1 component column
Data type :C
Length :10
Copy component BUKRS that is company code in excel component column
Data type :C
Length :4
Select back arrow in SAP
Keep the cursor on account group
Press F1
Select technical information button
Double click on filed name KTOKS
Copy component KTOKS that is account group in excel component column
Data type :C
Length :4
Copy component XPLACCT That is P & L statement account in excel component
column
Data type :C
Length :1
Copy component XBILK that is I Balance Sheet A/c in excel component column
Data type :C
Length :1
Copy TXT20-ML That is GL A/c short text in excel component column
Data type :C
Length :20
Copy component TXT50_ML That is GL long text in excel component column
Data type :C
Length :50
212
Select back arrow
Select control data tab
Keep the cursor on account currency press F1
Select technical information button
Double click on filed name WAERS
Copy component WAERS that is account currency in excel component column
Data type :C
Length :5
Copy XSALH that is only balance in local currency in excel component column
Data type :C
Length :1
Line item display :copy component XKRES that is line item display in excel
component column
Data type :C
Length :1
Sort key: copy component ZUAWA that is sort key in excel component column
Data type :C
Length :3
Copy component FSTAG that is field status group in excel component
Data type :C
Length :4
Save the file an ex file, file AML
Project :AML
Subproject :FI
Object :GLMaster
Select create entry button
Description :AML Project
Enter
Sub project description FI Area
213
Enter
Object name :GL master up loading
Enter
Select continue button (F8)
Select double click Display click change button (Shift +F7)
Select execute button
Select batch in put recording radio button
From the menu select Goto recording Overview
Select create recording button (Ctrl +F1)
Give the recording name :AMLGL
Description :GL Master uploading
Enter
FS00
214
Give the recording name :AMLGL
Enter and save
Select back arrow
Execute
215
Execute
From the menu select –Extras-Auto field mapping
Press enter
Go on select accept proposal button (Press Accept proposal button many times)
Till we get the message
Auto field mapping completed
Enter and save
Select back arrow
Skip maintain fixed values, transactions user defined routines
Select specify files radio button
Execute
Keep the cursor on the PC (Fronted)
Select add entry button
Select file :AML text
Name :GL Master uploading
Select tabulator radio button
Enter & Save
Select back arrow
Execute
Save
Select back arrow
Execute
Execute once again
Select back arrow two times
Skip display read data
Select convert data radio button
Execute
Execute once again
Select back arrow two times
SKIP Display converted data
Select create batch input folder session
216
Execute
Execute once again
We get a message /batch input folder
With 4 transactions created
Ignore the message press enter
Execute
Select session name GL master
Select process button
Select display errors only button
Select process button
We get a message processing of batch input session completed
Select exit batch input button
217
BALANCES UP LOADING
Company going live in SAP from 1st December 2008 unloads – take balances as
on 30th November 2008 and enter in SAP – P & L Account balances as well as
Balance Sheet Account balances.
Company going live in SAP from 1st April 2008 on wards, - Take Balance Sheet
account balances as on 31.03.2008 in SAP don’t enter all the transactions –
Reasons:
1. In normal accounting all vendors, Customers, Assets are part of General
Ledger where as in SAP we have sub ledger concept.
218
Opening stock +Purchases –Closing stock whereas in SAP we maintain each
material wise quantity, rate and amount and raw material consumption is
actually calculated figure.
6. In normal accounting we will not pass production entries and delivery entries
where as in SAP, system pass production entries and delivery entries with
production cost.
Procedure
1) We should enter day to day date in SAP production client till balances are up
loaded and tallied.
3) Incase of Assets, prepare a statement showing each asset wise acquisition value
and accumulated depreciation which should match with trail balance figure.
A) GL Clearing
B) Vendor clearing
C) Customer clearing
D) Asset clearing
E) Stock taking
F)
6) After uploading balances, if the above 5 clearing accounts become zero, Then
our date takeover is correct
Debit Credit
Equity share capital 500000
Party A/c 100000
Accumulated Dep. P & M Machine no.40 300000
Sales 400000
P & M –Machine no.40 500000
Party X 200000
Inventory RM 100000
Cash account 150000
219
RM Consumption 350000
--------- ----------
1300000 1300000.
======= =======
1. GL clearing A/c
2. Vendor clearing A/c
3. Customer clearing A/c
4. Asset clearing A/c
5. Stock taking A/c
3. A) Prepare a statement showing each vendor wise bill wise open item and
advances which showed match with trail balance .
Party A
Bill no.1 400000 Cr
Bill no.2 50000 Cr
Bill no.3 30000 Cr
Advance 20000Dr 100000 Cr
4 (A) Prepare a statement showing each customer wise bill wise open items and
advances which should match with trail balances
220
Party X
Bill no.1 50000 Dr
Bill No.2 1800000 Dr
Advance 30000 Cr 200000 Cr
221
Path :SPRO-Financial accounting –Asset Accounting –Asset data transfer –
manual online transfer –Create/Change /Display legacy asset (The Tr code
is AS92)
6 (A) To propose a statement showing each material –match with trail balance.
RM1 20
RM2 5
RM3 10
222
Use the transaction code MB1C
Closing procedure
In the year end what steps we have to do April 2008 –March 2008 fiscal year
2008
223
Give the company code :AML
Enter
Up to periodic processing the path is same –Year end closing –Execute (Tr code
is AJAB)
To close only year for asset a accounting we have to post depreciation for all assets
and for all months
Path :Up to period processing the path is same –Fiscal year change (Tr code
is AJRW)
224
From the menu select program execute in back ground
Enter
Select immediate button
Select save button
We get a message back ground job was scheduled for program RAJAWE_00
3. To carryforward GL Balances
225
Path :SPRO-Financial accounting –Financial accounting global settings –
Document –Document number ranges –copy to fiscal year (Tr code is OBH2)
1st 1, 2009-1,2009 |
April 2008-March 2009 | Mandatory
Path :Up to document the path is same –Posting periods –Open and close
posting periods
From period :2
Period :12 March to March
Year :2008
To period :12
226
Year :2008
Select save button or Ctrl+S
Save in your request
227
Text :Salaries provision
Posting key :50
Account no. :100500 Outstanding exp
Enter
Amount :*
Business area :AMLH
Text :+
Select document –Simulate and Save
228
BANK RECONCILIATION
If we have 100 Bank current accounts instead of assigning accounts 100 times –we
assign only one time using masking.
1. Main bank account +++++++++0
2. check issue account +++++++++1
3. check deposit a/c +++++++++2
4.clearing account +++++++++3
Always main bank account balance and bank statement balance will be same.
Flow:
Sales:
229
1. Sales invoice posting F-22
Purchases :
4. Purchase invoice posting F-43
Inventory RM Dr 200000
To Party A/c 200000
230
A) If the check debit is not there open items in bank check is issue A/c check
issued but not presented.
B) If the check issue debit is there
A) Bank key
B) Bank account
C) Transaction type
D) Check number
E) Amount and save
7 B) 20000 5 20000
231
Save
GL A/c No. :200131
Company code :AML
Select with template button
Give the GL A/c NO.200130
Company code :AML
Enter
Change short text and GL A/c long text to IDBI check issue
Select control data tabs
Select open item management check box
Save
GL A/c No. :200132
Company code :AML
Select with template button
Give the GL A/c No. :200131
Company code :AML
Enter
Select type/description tab
Change short text and GL A/c long text to IDBI check deposit
Save
GL A/c No. :400304
Company code :AML
Select with template button
Give the GL A/c No. :400300 Rent A/c
Company code :AML
Enter
Change GL A/c short text and GL A/c long text to Bank charges
Save
232
Enter
Select new entries button
House bank :IDBI
Bank country :IN
Bank key :AMLIDBI1
Save
Give the name IDBI bank limited
Street :Bank Street, Koti
City :Hyderabad
Bank branch :Main branch
Enter
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
Account ID :IDBI1
Description :IDBI current no.1
Bank account no. :AMLIDBI1234
Currency :INR
GL A/c No. :200130 IDBI Main bank
Save
233
Short information :IDBI bank
Purchase date :Today’s date
Enter and save
234
AML2 Check deposit clearing in Bank
AML3 Check issue clearing in Bank
AML4 Bank charges direct debit by banks
Save
Notes:
Check receipt –clear customer
AML1-Check receipt clear customer
IDBI check deposit Dr GL
To Customer –with clrg SL
Doc.Type DZ
Notes:
AML2 :Check deposit clearing in bank
235
IDBI check issue with clrg DR GL
To IDBI main bank A/c
Doc .type :SA
Bank charges Dr GL
To IDBI Main bank A/c GL
Doc type :SA
Path :Up to business transactions the path is same –Check deposit –Create and
assign business transactions (Tr code is OT53)
236
Select cancel button
Select Yes button
Save
Press enter to save in your request
Save
Select create request button
short description :Work Bench request for AML
Enter
press enter to save in your request
kept the customer on AML1
select activate button
path :up to business truncation the path is same –Payment transactions –manual
bank statement –Create and assign business transactions
237
check :Check clearing in
no. different Bank
from payment
doc.no.
AML3 + AML3 11 Check issue
clearing in
bank
(Reversal)
AML4 - AML4 Bank charges
direct debit by
bank
AML4 + AML4 Bank charges
direct debit by
bank
(reversal)
Save
Press enter to save in your request
Inventory RM DR 200000
To Party A/c 200000
Doc no.1
238
Same path (Tr cod is OT43)
To make text field optional field for field status groups G001 and G005 (Tr code is
OBC4)
Select field status variant :AML
Double click on field status group folder
Double click on G001
Double click on general data
Text make it optional entry field
Save
Press enter to save in your request
Double click on G005
Double click on General data
Text make it optional entry field
Save
SALES
239
Sales invoice posting (F-22)
240
Posting date :Today’s date
Value date :Today’s date
Currency :INR
Enter
Amount :100000
Reference no. :2345 (bill no.)
Business area :AMLH
Customer no. :6600001
Enter & save
Save once again
From the menu select System –>services Batch input Sessions select session
name :IDBI-IDBI1
Select process button
Select Display errors only radio button
Select process button
We get a message processing of batch in put session completed
Select exit batch input button
241
Bank key :AMLIDBI1
Bank account :AMLIDBI1234
Currency :INR
Give the statement no. :1
Statement date :Today’s date
Opening balance :0
Closing balance :100000
Posting date :Today’s date
Enter
Ignore the warning message press enter
242
Double click credit 100000
Select call up document overview button
1. Purchases
Purchase invoice posting F-43
243
Text :Outgoing payment
Account under open item selection :4200001
Select process open item button
Double click on payable amount :20000
From the menu select Document --Simulate & Save
244
Go and see IDBI cheque issue account (FBL3N)
245
To view the document posted (FB03)
Enter
To view bank statements in SAP FF67
Select overview button
Double click on AML IDBI Bank Ltd
CASH JOURNAL
1) To view daily cash and ban opening balances, Receipts , Payments and closing
balance
2) GL Cash account accepts negative cash balance –Cash Journal will not accept
negative cash balance
3) For petty cash purpose
246
Give the company code :AML
Select change intervals button
Select interval button
No.range :01
From no. :500001
To no. :600000
Enter & Save
Ignore the warning message press enter
Same path
247
Business transaction type :select R Revenue
G/L A/c :300000
Cash journal business transaction :Revenue
Select account modifiable check box
Company code :AML
Business transaction type :select E Expenses
GL A/c No. :400100 Salaries A/c
Cash journal Business transaction :Expenses
Select account modifiable check box
Save
Press enter to save in your request
248
Amount :5000
Business area :AMLH
G/L A/c :300000 Sales A/C
Text :Cash sales
Save
Select post button
Select print cash journal button
Ignore the message press enter
TCS: Tax collected at source –on Customers/ scrap sale /waste sale
249
C) Return –Contractors –annual Return
–form 26C
D) Changed to annual return Form 26
E) Changed to quarterly return –Form
26Q
F) ETDS
TDS on contractors/Professional
charges /Rent/Interest other than
salaries
250
If 7th day comes on public holiday –choice to make the payment day before or
after.
10. Issue TDS certificate in form 16A to the contractor –It can be a monthly certificate
or consolidated certificate for the whole year.
11. File quarterly return in form 26Q earlier annual return Form 26
12. Permanent Account Number (PAN) will be allotted at company code level where
as Tax Deduction at Source (TDS No./TAN can be obtained at company code
level/Business area level/Business places level.
Maintain calendar
251
Save
Ignore the message press enter
Select back arrow two times
Select factory calendar radio button
Select change button
Select create button
Factory calendar ID :A2
Description :AML HYD Factory calendar
Holiday calendar ID :A1
Work days select Monday to Saturday check boxes
Save
Ignore the message press enter
252
Path :Up to extend with holding tax the path is same -Basic settings India
Define business places
Path: Form the menu select System –Services –Table maintenance –Extended
table maintenance (Tr cod is SM30)
Table/view :J_1BBRANCV
Select maintain button
Give the company code :AML
Enter
Select new entries button
Business place :AMLF
Description :AML Hyderabad factory
253
Save
Give the name :AML Hyd factory
Press enter to save in your request
Path: Up to Extended with holding tax the path is same –Calculation –With
holding tax type –Define with holding tax type for invoice posing
Same path
254
Give the country key :IN
Enter
Select new entries button
With holding tax type :DA
Description :Sec 194 C contractors –Advance posting
Select gross amount radio button
Select withhold tax commercial rounding radio button
Select no accumulation radio button
Select post with holding tax amount check box
Select central invoice propitiate radio button
Select save button or Ctrl+S
Press enter to save in your request
2.266%
1. Advance payment F-48 20.11.2008
Party special GL (A) Dr 100000
To Bank 97734
To TDS (To deposit before 07.12.2008) 2266
255
Path :Up to extend with holding tax the pat is same –Calculation With hold
tax codes Define with holding tax codes
Path :Up to extended with hold tax the path is same –Basic settings –Check
recipient types
256
Recipient type :CO
Text :company
One more
With holding tax type :DA
Recipient type :CO
Text :Company
Save
Press enter to save in your request
Path :Up to extend with holding tax the path is same –Basic settings –India
Maintain tax due dates
Path :Up to Extend with holding tax the path is same –company code
Assign with holding tax types to company code
257
Select back arrow
Select company code AML with tax type D1
Select copy as button
Change the With holding tax type to DA
Enter & Save
Path : up to Extend with holding tax the path is same –Calculation –India –
surcharges –Maintain surcharge rates (Surcharges combined with basic
withholding tax codes)
258
1. Conversion charges under manufacturing group
2. TDS on contractors under Current Liabilities & Provision group
FS00
One more
Give the GL Account no. :100510
Company code :AML
Select with template button
Give the GL A/c No.100500 out standing exp.
Company code :AML
Enter
Change short text and GL account long text to TDS on Contractors
Save
Path :Up to Extended with holding tax the path is same –Posting –Accounts for
withholding tax –Define accounts for withholding tax to paid over
259
Withholding tax type :D1
Withholding tax code :D1
Account :100510
Withholding tax type :DA
Withholding tax code :DA
Account :100510
Save
Press enter to save in your request
1 CO 1000 (Company)
2 OT 2000 (Individual)
3 CO 3000
4 CO 4000
5 TO 5000
260
Doc .Type :SA
Path :Up to Extended with holding tax the path is same –Posting –India –
Remittance challans –Document types –Specify document type (Accounts
payable)
Same path
Same path
261
From the menu select Interval Maintain
Give the company code :AML
Enter
Select interval button
Year :2008
From no. :1
To number :100000
Enter & Save
Ignore the message press enter
Tr code is (SM30)
262
Press enter to save in your request
Path :Up to Extend with holding tax the path is same –Postings –India –
Withholding tax certificates for Vendors and Customers –Maintain number
groups as SAP script forms
Same path
Select new entries button
Number group :09
Internal number range :09
Save
Press enter to save in your request
Sam path
Select maintain groups button
Select group without text having 09 check box
From the menu select interval maintain
Company code :AML
Enter
Select interval button
Year :2008
From number :100001
263
To number :200000
Enter & Save
Ignore the message press enter
264
Company code :AML
Posting key :31
Account no. :4200001
Enter
Give the amount :100000
Business area :AMLH
Business place /section code :select AMLF
Enter
Text :Conversion charges posting
Posting key :40
Account :400200 conversion charges account
Enter
Conversion charges
Note : If you get a error message once check it Activate extended withholding tax /
Document splitting
265
Path :Accounting –Financial accounting –Accounts payable –With holding tax –
India –Extended with holding tax –Remittance of withholding tax-Create
remittance challan (Tr code is J1INCHLN)
266
(Once we select challan clearing number, Internal challan number and internal challan
date will be update automatically)
Base challan no . :789
Bank challan date :07.02.2009
Bank key :select SBI
Execute
Path :Up to extend with holding tax the path is same –Certificates –Print
(J1INCERT)
Quarterly return
267
( Tr code J1INQEFILE)
In TDS certificate we have to specify acknowledgment number for each quarterly return
field.
Note: Quarterly return not working in pirated software’s patches updated in genuine
SAP software
Advance posting:
1. Advance payment posting F-48
268
SAP CO NOTES
269
SAP CO NOTES
INDEX
270
New General Ledgers (ECC 6 New Features ) 179
1. Customization 180
2. Document Splitting 188
Central Excise and Sales Tax 192
1. Central Excise Customization (Purchase) 195
2. Central Excise customization (Sales) 211
3. SD End user area 217
Financial Statement Version 228
Asset Accounting Area 237
Project Report 238
271
CONTROLLING (CO)
This is used for internal reporting in Co organizational Hierarchy – Highest node is controlling
area. In FI Highest node is company , Company code
CO AREAS :
1. Cost Elements Accounting: To update Co records / sub modules cost elements are
required.
Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle, Telephone
wise expenses production order costs / Exhibition costs.
Production order:
Create production order as on internal order and capture the costs.
4. Profit center accounting : This is used to view profitability product wise / Division wise /
Location wise if business area is not used in FI
272
BASIC SETTINGS FOR CONTROLLING:
Maintain controlling area
Company Controlling
| |
Company code |
| |
Business area Cost Center
Scenario – 1
Company
|
Company code = Controlling Area
| |
Business area --- Cost Center
(a)Controlling area at company code level, b)Business area will be assigned in cost centers.)
Scenario -2
(a )Controlling area at company (group) level no. of company codes will have one
controlling area, b) Business area will be assigned in cost centers.
1) When management wants to view number of company codes cost centers data at a time –
It is not possible in 1st Scenario – It is possible 2nd scenario.
In report it will ask only one controlling area and not multiple controlling area.
2) When management wants to view number of cost centers data of company code –
Directly it is possible in 1st scenario.
273
MAINTAIN CONTROLLING AREA:
If we go for 2nd scenario we can use any code for controlling area code.
Once we select 10 company code currency , currency field, Chart of Accounts filed and Fiscal
year variant filed will be updated automatically.
Press enter
Press enter once again to save in the request.
At the time of cost center creation – It will ask under which hierarchy we are creating the cost
centers.
In the report – when we give cost center Dept.A – It gives only Dept.A date. When we give cost
center Dept.B – It gives only Dept.B date.
When we give cost center hierarchy BILHIER – It gives all the cost centers data.
274
Double click on assignment of company codes folder
Select new entries button
Give the company code : BIL
Select save button or Ctrl+S
Press enter to save in your request
Double click on a activate components / control indicators folder
Select new entries button
Fiscal year :2007
Cost center : Select component active
Select active type check box
Order management select component active.
Select profit center accounting check box
Save
Ignore the warning message press enter
FI Document type Co
And no.ranges
SA COIN
| |
01 |
|
1-100000 1-00000
Manual posting F-02 Automatic posting
Option 1
Posting in FI
275
Wages A/ Dr 300000 Dept C
To bank 600000
1 FI Document
1 Co Document – COIN
Option 2
Posting in FI Posting in CO
2 Documents
1 FI Document No FI document
1 CO Document –COIN 1 CO Document – RKU3
1. FI Document
2. CO Documents
This is used when we split the cost center into number of cost centers or transfer for wrong cost
center postings.
276
CO document only will be generated
Transfer cost element wise (GL Account wise) 01/07/2007 split into Dept A and Dept X
Dept A Dept X
Planning cost center wise or no. range interval for all the types , budgeting cost center wise for
each cost element.
Path: SPRO- Controlling – General controlling – Organization- Maintain number ranges for
controlling document (T.Code is KANK)
277
Save
Ignore the message press enter
Note :Usage of Version locked authorized person only Eg; Cost Accountant
MAINTAIN VERSIONS:
We can compare actual with original budget, Revised budget and Re revised budget
Once budgeting is completed at end user are a select version locked – So that no body can
change budget figures.
278
To update CO records / sub modules cost elements are required
21. Internal settlement (Settlement from CO to CO) This is used for allocation of internal
order settlement cost to cost centers.
31. Order/ Project Results analysis: This is used for work in process calculations is product
costing.
41. Overheads rates :This is used for calculation of raw material overhead rate /
Production overhead rate in product costing .
42. Assessment: This is used for allocation of primary cost element posing and secondary
cost postings from one cost center to other cost centers.
43. Internal Activity Allocation: This is used for calculation of activity types in production
cost.
Eg: Machine hours rate / labour hour rate in product costing.
279
COST CENTER ACCOUNTING
This is used to view department wise costs we use cost center accounting.
1. Creation of primary cost elements, we can create
A) FI Area |
B)CO Area |- Co Area
C)Automatic creation |
280
1) Marked default settings (OKB2)
281
Select drop down button beside cost element
Give the Controlling area : BIL
Enter
Creation of field status group by making cost center required entry field: (Tr.Code
is OBC4)
100000 equity share capital G001 We can’t make cost center required for balance
sheet accounts
282
Change field status group to G004
Save
283
Reference cost center : Dept A
Controlling area : BIL
Enter
Change the name to : Dept C
Change the description to cost center : Dept C
Change person responsible to Mr.C
Cost center category : Select to 2 (service cost center)
Select save button or Ctrl+s
Ignore the warning message press enter
If we want to see production cost centers data – Create a cost center group and assign Dept A .
Dept B, Dept X and Dept Y.
If we want to see HYD cost centers data cost – cost center group and assign Dept A, Dept b and
Dept C
If we want so settled production cost centers data – create A cost center group and assign Dept
A and Dept B
Path : Accounting – Controlling – Cost center accounting – Master data- Cost center group –
Create (Tr.code is KSH1)
284
FI : Account groups Personnel cost CO:Dept wise personal cost or
Administration
400102 Bonus
400103 Staff welfare and Administration Create cost element group administration
and assign 400300-400399
400300 Rent
400301 Telephone exp
400302 Petrol exp In the report center Dept A Dept C
Or
Cost center GRP
Cost element
Or
Cost element GRP personnel
administration
To enter exchange rate for type M for INR to EURO (Tr.Code is OB08)
285
Press enter to save in your request
Cost center select Dept A (if you want change the posting dates)
Select execute button
Keep the cursor and the first line item
Select document button
Select back arrow
Select change layout button (Ctrl+F8)
Select Document no.under column set
286
Select value in reporting currency under displayed columns
Select left arrow or show selected filed button
Select reference document no.under column set
Select value in report current under displayed columns
Select left arrow
Select business transition under column set
Select document no. under displayed columns
Select left arrow
Enter
To view co documents:
Path :Up to reports for costs center accounting path is same -Line items – Co documents
:Actual costs (transaction code is KSB5)
287
Double click on line item no.1
Amount under new account assignment 150000
Cost center :Dept B
Select new item button
Select next button
Amount under new account assignment 50000
Cost center : Dept C
Save
This is used when we split a cost center in to number of cost centers or wrong cost center
postings.
No FI document will be generated
Only CO document will be generated
Transfer cost element wise (GL account wise)
288
Period lock:
FI CO
A) Transaction which effect To open To open
FI and CO eg:COIN
B) Transaction which effect No check To open
only CO Eg.RKU3, RKU1
C) Transaction which effect To open No check
only FI Eg.Debit balance
sheet and credit balance
sheet
Sept .08 March Oct 2008 to March 2009
An expenditure posting in FI for September. We can’t post since periods are not open.
Path :Accounting –Controlling cost center accounting –Planning –Cost and Activity inputs –
Change (KP06)
289
From period :1
To period :12
Fiscal year :2008
Select next page or page down button
Cost center group :BILHIER
Cost element From :400000
Cost element To :499999
Path :Accounting – Controlling-Cost center accounting –Information system –Reports for cost
center accounting –Plan /Actual comparisons –Cost centers: Actual /Plan/Variance (Tr code
is S_ALR_87013611)
290
Fiscal year :2008
From period :10
To period :10
Plan version :0
Cost center Value :Dept A
Execute
Keep the cursor on Salaries A/c actual costs amount
Select call up report button
Double click on cost centers : Actual line items keep the cursor on the first line item.
Select document button
291
BIL Controlling area
|
------------------------------------------------------------------------
| |
Company code BIL company code BSL
| |
------------------------------------ ------------------------------------
| | | | | |
Dept A Dept B Dept C Dept X Dept Y Dept Z
Salaries A/c
----------------------------------
100000 |
|
Out of 100000 salaries 20000 belongs to company code BIL
If we use the reconciliation account at cost center level and the 20000/- is transfer to company
code BSL (Dept X) it passes the entry in financial automatically
Here Reports at – No FI records
In BIL Books
BSL Dr 20000
To Salaries a/c 20000
In BSL books
Customization at Finance:
292
Select Yes for the message (for copy the GL accounts)
Select No button allocate a different local currency
Ignore the message press enter
Select create request button
Short description :Customization for Birla Steel Limited
Press enter
Enter once again to saving the request
Go on press enter till you got the message company code BIL copied to BSL with out 75 number
range object
Ignore the message press enter
Select back arrow
Double click on edit company code data
Select position button
Give the company code :BSL
Enter
Select company code : BSL
Select address button
change the company name to : Birla Steel limited
Enter
save and Save in your request button
Select type : SA
293
Select details button
Select inter company postings check box
Save
Press enter to save in your request
In BSL books – If we create account No.200160 – It takes Birla Steels Limited- we can not crate
our account in our books.
294
Select with template button
Give the GL Account No.200100 Cash A/c
Company code :BIL
Enter
Select type/Description /tab
Change short text GL account long text to BIRLA STEEL LIMITED
Select create / Bank/Interest tab
Filed status group change to G067
Deselect relevant to cash flow check box
Save
Give the GL account No.400150
Company code :BSL
Select with template button
Give the GL account 400150
Company code :BIL
Enter & Save
Give the GL account 200161
Company code :BSL
Select with template button
Give the GL account 200160
Company BIL
Enter
Select type / Description tab
Change short text +GL long text to Bila Industries limited
Save
295
Posted in BIL
cleared against BSL
Debit posting key :40
Account debit :200160 ( Birla Steel Limited)
Credit posting key :50
Account credit :200160
Posted in BSL
Cleared against BIL
Debit posting key :40
Account debit :200161 Bilra Industries Limited
Credit posting key :50
Account credit :200161
Save
Press enter to save in your request
296
Controlling area :BIL
Select Execute button
Ignore the warning message press enter
FI CUSTOMIZATION
Path :SPRO-Financial accounting (new) Financial accounting global setting (new) – Ledger-
Real time integration of controlling with financial accounting –Define variants for real time
integration
297
Assign variants for real time integration to company code:
Same path.
Select new entries button
Company code :BIL
Variant :B1
Company code :BSL
Variant :B1
Save
Press enter to save in your request
To make text filed optional for field status group G004 cost accounts(Tr.code is OBC4)
Select field status variant for BIL
Double click on field status groups folder
298
Double click field status G004
Double click on General data
Text make it optional entry field
Press enter to save in our request
299
Paying company code : BIL
Credit Bank :BIL 25000
Debit outstanding exp :BSL 25000
FI posted by
Company code :BSL
Cross company code no. :2 08
By viewing the cross company code document number – We know which company code has
initiated the posting.
300