MINUTES OF MEETIN Date 8" and 9" Sept 2012 Venue: IBB, Porta Cabin A, Conference Room Issued Date: Subject SHP Mutrafiah Project — Selection of UPS Bidders | 09 September 2012, Time + 8:00am — 4:00pm (Whole day events) 4.00 pm MoM No. 0001 Name Tnitial Department 1_| AIM. Alissa AMI SABIC E&PM (SHP-PMT) 2_|Reyadh A. Al-tbrahim ___RAL SABIC B&PM (SHP-PMT)_ 3 | Faisal Sultan, FS SABIC E&PM (SHP-PMT) Ef 4_| Anas M. Al-Reshaidan AMR ___| SABIC E&PM (SHP-PMT) 5_| Yazeed A. Al-Rajeh YAR___ | SABIC E&PM (SHP-PMT) 6 | Ali Altaf S. Jeelani i ‘AAT ‘SABIC E&PM (SHP-PMT) H | 7_| Romulo M. Manzano RMM___| SABIC E&PM (SHP-PMT) 8_| Hussein ALWeaylee HW. SABIC E&PM — Project Assurance ‘9 [ Ch. Moh’d Nawaz _|__w SABICE&PM—FHS 10 | Lucio R. Savares LRS 'SABIC E&PM ~ Project Assurance H1_| Khalil A-Mazyad KM SABIC E&PM — Project Assurance 12 | Sai Kamaruzzaman SK ‘SABIC E&PM — Project Assurance 13. | Majdi Nawar Wedani MNW__[ RC Projects Department 14 | David Ghosheh DG DME/SATECH 15. | Khaled A. Mukehal KAM__| SATECH 16 | Ahmed K. Makahal p_AKM__| SATECHT 17 [8.V. Ramesha SVR SATECH 18 | Javed Farooq JE SATECH Objective: A Clarification Meeting with Bidder Saudi Technologists Consulting Engineers in presence of RC representatives, different EPM departments and PMT was held to discass and clarify the queries from Bidder and SABIC as part of Bidders Technical Evaluation process. SIN DESCRIPTION ACTION | REMARKS ‘A brief summary presentation was shared with the Bidder highlighting Al- 1 | Mutrafiah Project's magnitude, location and initial Urban Plan with its importance to SABIC. A Site visit was held with the Bidder & PMT. The Site perimeter was 2 | shown. ‘The location of Utilities sources such as Substation was also shown, All the elarification questions that were raised by SABIC PMT and other ee 3 | BPM Departments were answered and clarified by SATECH as per attached Tuesday ed clarification documents. SATECH will answer the raised concern from today’s meeting DMP is a joint venture to SATECH which will conduct major part (75%) of Urban, Primary and Secondary infiastructure Design work. Their facilities must be visited for Technical capabilities validation. Although patt of design will be done OOK, SATECH is responsible to hold all the required 4. | meetings/Technical Reviews ete, in Kingdom and it should be made available anytime for PMT. SATECH will submit Method of Statement \writing the scope of each identity to be clarified and the leadership and ‘overall management of the entire project will be by which office. As well this shall be reflected on the Project Organization chart. Sept. 2012. ‘JV Agreement liability to be submitted and subjected to any additional requirements and shall be contracted by the SABIC Contract Department. SHP/Mutrafiah Housing ProjectMINUTES OF MEETING “The Bidder is responsible to submit +/-10% Cost estimate for primary and 6 | secondary packages. The material cost should be supported by documentations and estimation of mar is per ITB requirements. The study of Value Engineering is the Bidder’s responsibility. He has to conduct it for: a) Urban Re-subdivision b) Primary Infrastructure and c) 7 | Secondary Infrastructure. SATECH confirmed that they will hire 3" party facility. | Bidder shall provide specialized third party consultants forthe Field Survey | and Soil Investigation. This shall be reflected on the Project Schedule. 9 As-Built/ IFC drawings will be provided to the successful Bidder from RC for reference only and Bidder is responsible to carry out validations. Tehas been confirmed that all the Co-ordination work will be with RC- 10 | Projects Department only and they will be the focal point for other RC Departments for Submittals and Approvals. 11 | RC is tequiting minimum 14 working days for Submittal Approvals. The Bidder shall account and reflect this duration in his Schedule. TTB packages for primary and secondary construction shall be developed in such a way that an Initial Acceptance Certificate can be obtained from RC, 12 | MARAFIQ, SEC and other government agencies without need to hold the construction contractor. A lot of emphasis by RC was shown on this point. ‘The Bidder understands this requirement and agrees to comply. ‘SABIC require Scope of work, BOQ, all deliverables including 13. | Specifications, schedule, cost estimate ¥/- 10% for the bidding purposes for primary and secondary construction. SABIC will develop and compile the ITB for Construction from their end. The Bidder is expected to answer all quei during the construction bidding cycle. Ti has been agreed during the revalidation of Urban design, only the 15 | residential roads can be subject to modification, All other toads are considered as Primary and Secondary and can’t be modified. “The Bidder is in the process of obtaining ISO 9001 certification. SABIC f the construction contract 16 | requires this document before the Contract placed to the successful Bidder. 17 | After clarifications and better understanding of seope of work fiom this meeting, the Bi it the commercial part accordingl Prepared by: Signature Name: Anas M. AlReshaidan Name : Reyadh A. Al-Tbrahim, ‘Name : Khaled A, Mukahal Position: Project Engineer Position: Project Manager, Position: Managing Director SABIC Mega Housing Project, AIM, ALIssa Position: General Manager Projects (A) SABIC Mega Housing Project Date ‘9th Sept 2012 SHP/Mutafiah Housing Project Page 2