USAID Enterprise Competitiveness Project

Scope of Work
Implementation of International Quality Standards at Barkad LLC

Time March 2022 – December 2022

Frame:
Location: Kyrgyz Republic

1. INTRODUCTION
The USAID Enterprise Competitiveness Project is a five-year initiative that aims to accelerate sales
growth and increase job creation among Kyrgyzstani small and medium enterprises (SMEs). The USAID
ECP will partner with end markets, SMEs, business development/advisory service providers, government
agencies, associations, and other market actors who are willing to co-invest to accelerate inclusive,
market-led growth by fostering a system that increases market access and competitiveness, catalyze
investment, unlocks opportunities for women and youth, builds skills, and encourages a more enabling
business environment.

The USAID Enterprise Competitiveness Project has four core interventions:

1. End-Market Linkages
2. Expanding SMEs’ Human and Social Capital: Firm-Level Support
3. Expanding Financial Capital: Support to Non-Bank Financial Institutions (NBFIs) and Non-Traditional
Finance
4. Creating a More Enabling Business Environment

The USAID ECP contributes to the USAID/Kyrgyz Republic’s (USAID/KR’s) economic growth
Development Objective (DO) 3, “Accelerated growth of a diversified and equitable economy,”. The Project is
implemented across the whole Kyrgyz Republic. The USAID ECP may support firms in any sector or industry
allowed by USAID policy, but with focus on sectors and businesses that can generate more jobs and involve
more women and youth.
To assist partner SMEs and other potential partners in aligning their production infrastructure, processes and
practices with internationally acknowledged quality standards the Project intends to hire a local short term
technical assistance (STTA) with strong background in implementation of international certification based on
ISO, HACCP, Global GAP and other standards.

2. BACKGROUND OF THE ASSIGNMENT

The USAID Enterprise Competitiveness Project signed partnership agreements with more than 100
leading Kyrgyzstani companies and private entrepreneurs mainly for the purpose of procuring new
equipment to help expanding the current operations. Increasing productivity leads to active expansion to
new markets domestically, regionally, and internationally. However, there are certain rules and obstacles
preventing local companies entering new export markets and particular International Certification.
3. OBJECTIVES OF THE ASSIGNMENT
The USAID Enterprise Competitiveness Project intends to hire experienced short-term expert/company
to conduct:
- needs assessment (diagnostic audit) for international certification at Barkad LLC
- realize a jointly designed technical advisory plan
At the end of the assignment, Barkad LLC should be prepared to pass International Certification based
on the requirements of the international standard ISO 22000: 2018.

4. SPECIFIC TASKS
The consultants will perform specific tasks as follows:
Stage 1. Personnel training.
1.1 Training of personnel with the provision of a certificate to the HACCP group on the
following topics (trainings):
1.1.1 Defining and documenting the context of the organization, external and internal factors,
risks and opportunities, planning ISO 22000:2018 (1.5-2.0 days).
1.1.2 HACCP system. preliminary steps. Conduct a hazard analysis. Selection of control
measures or their combination, validation of control measures (2-3 days).
1.1.3 Management review (for top managers) according to ISO 22000:2018 (0.5 days).
1.1.4 Internal auditor of the food safety management system ISO 22000:2018 (3 days), exam
after the end of the training.
1.2 Conducting an assessment of the effectiveness of the knowledge gained - organizing and
conducting testing according to ISO 22000: 2018
1.2.1 Test development
1.2.2 Carrying out an assessment of knowledge on the conducted trainings.
Stage 2. Update of organization context documents, FSMS planning, hazard control plan,
improvement plan according to the new version of ISO 22000:2018.
2.1. Development of Organizational Context Update Documents, an overview of the organization
context, including internal and external, positive and negative factors (risks and opportunities)
that affect the ability of the FSMS to achieve intended results, and how this aligns with continual
improvement of the FSMS. FSMS process book, FSMS risks and opportunities identification,
FSMS planning.
2.2. Develop mechanisms to meet relevant legislative, regulatory and consumer requirements
regarding food safety. Internal and external communication: Describe in detail the mechanisms
of internal and external communication, as well as ways to measure and enhance the
effectiveness of communication.
2.3 Advising on the development of food safety policies and objectives and aligned with the
strategic direction of the organization and integrated into the FSMS;
2.4 Assistance in determining the resources available for the maintenance of the FSMS and
supported by senior management; responsibilities and authorities for the respective roles have
been established and communicated, including responsibility for the FSMS, the food safety team
and the FS team leader (including a job description for the qualified food safety team leader), and
that the food safety team product is multidisciplinary and has the right people/experience with a
brief overview of the disciplines/areas covered;
2.5 Assistance in the development of mechanisms to ensure effective communication within the
organization and with stakeholders, make the policy relevant to each individual employee -
linked to a culture of food safety
2.6 Assistance in the implementation of a food safety culture: how food safety culture is viewed
in an organization, with a particular focus on communication, training, employee feedback and

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 involvement, and the measurement of the effectiveness of certain activities covering all areas of
the organization that affect safety food products.
2.7 List of current PRPs. Modified procedures for the requirements of new requirements (at least
7 procedures). Up-to-date prerequisite program (PRP) documentation according to the new
version of ISO 22000:2018 (if necessary, without limitation).
2.8. Process development "Management of external processes, products or services": definition
of external elements, processes, products or services. Assess the impact on food safety, define
control criteria (selection, evaluation, monitoring and reassessment), regulate information sharing
and test effectiveness? Establish an emergency procurement procedure to ensure that the product
is still in conformity with the specified requirements and the supplier has been evaluated, with
the case of emergency use of non-approved suppliers (date, supplier, material).
2.9 Documented information. Overview of the document management system, including the
creation, updating, storage and retention of documents (internal and external) and records;
backup systems for electronic systems. Provide revision and streamlining.
2.10 Development and implementation of a traceability system: determining how the
organization provides traceability (one up, one down) and compliance with legal and customer
requirements. Determine the frequency of traceability checks (including mass balance), as well
as the time of the last test and the type of product. Conduct a traceability exercise and report
results (details of product tested, speed of execution by organization, test results/mass balance).
If there is rework, determine how traceability is maintained.
2.11 Emergency Preparedness and Response: Develop a document that addresses potential
emergencies, including a requirement to report situations that affect food safety and/or an ISO
22000 certification. the organization coped with them and whether the requirements were met.
Conduct and document the date, nature and result of periodic testing (at least once a year) and
any changes in procedures following the occurrence of any incident, emergency or test.
Determine what to do in case of unforeseen circumstances, including, for example, interruptions
in the supply of water, electricity or refrigeration equipment.
2.12 Hazard control plan in accordance with the requirements of the new version of ISO
22000:2018. Describe the type of hazard (chemical, physical, microbiological, allergenic), the
methodology used to assess significant
2.13 PRP verification plan and hazard control plan for the reporting period.
2.14 Internal audit program. Internal audit plan, audit checklists. Report on the results of the
conducted IA. Evidence of closing nonconformities based on the results of the audit (if any).
2.15 Documented information from top management reviews in accordance with ISO
22000:2018.
2.16 Assist in the implementation of newly developed processes and procedures
2.18 Verify the PRP and hazard control plans, provide reports on the verification of the PRP and
the hazard control plan, recommendations based on the results of the analysis of the results of
verification activities.
Stage 3. Successful completion of the certification audit and obtaining ISO 22000:2018
international certificate.
1.1. Support during the certification audit. Assistance to responsible persons, short consultations
3.2. Assistance in the analysis of identified inconsistencies. Development of a plan of corrections
and corrective actions, determination of root causes, registration in the form of documentary
information
3.3. Assistance in closing external audit nonconformities and providing evidence of closure to the
independent auditor
3.4. Support in obtaining a certificate (maintaining communication with the certification body,
etc.)

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1. QUALIFICATION REQUIREMENTS

 At least 3 years of practical experience in implementing Certification Programs in Kyrgyzstan

 Proven experience in implementation of FSSC, ISO, HACCP, Global GAP management system
in domestic companies
 Ability to apply sound engineering principles and provide technical leadership on specific site
initiatives
 Strong analytical & troubleshooting skills
 Strong written & verbal communication skills
 Willingness to travel domestically to attend to project site
 Fluent knowledge of Russian and Kyrgyz, English is a strong asset
 The consultant is recommended / allowed to contact the applicant for clarification of details of
the task.

2. SCHEDULE OF DELIVERABLES AND PAYMENTS

Result Deadline Payment
30% of the
Stage 1. Personnel training.
contract
amount
Stage 2. Update of organization context documents, FSMS planning, hazard 50% of the
control plan, improvement plan according to the new version of ISO contract
22000:2018. amount

Stage 3. Successful completion of the certification audit and obtaining ISO 20% of the
22000:2018 international certificate. contract
amount

3. OTHER CONDITIONS

 All deliverables must be accepted by the USAID Enterprise Competitiveness Project before
payment
 The sub-contractor must strictly follow USAID Enterprise Competitiveness Project branding and
marking rules in trainings and other events.