Powerpoint Basics

How to Begin
You open a new empty presentation by opening PowerPoint and then clicking on “File” > "New". This opens a
presentation with one slide. You can insert more slides via the "Insert" > "New slide" tab.

Inserting Text and Images

Texts: If you want to insert text into a PowerPoint slide, simply write in the text field. Double-click to select a
word; triple-click to select the whole paragraph. Use the tab key to indent text (depending on the template, levels
that are further indented are usually smaller). Fonts and font sizes can be adjusted via the "Start" tab.

Images: You can insert images by clicking on Images on the Insert tab. These can then be arranged or cropped
as desired ("Image tools/Format" tab).

Slide Master
All slides are based on the Slide Master. You can call this up and make changes it under the "View" tab. If you
change the contents of the Slide Master or the associated layouts (which usually have similar elements to the
master, but define others differently, e.g. title slide vs. content slide), these changes are applied to all slides. A
logo can be inserted here, for example, which is then displayed on all slides.
Attention: Footers (e.g. company names) must usually be added to the slides first ("Insert" tab) before they are
visible on the slides or able to be edited.

Designs, Variations, and Designers (Office 365)

On the "Design" tab, designs (change colors, backgrounds, fonts, etc. all at once) and variations (change
individual elements of the design, e.g. the colors used) can be adjusted.
The designer only exists in the PowerPoint 365 version. Open by clicking on the "Design ideas" button. With one
click, it arranges the elements on the current slide differently and provides varied suggestions for further
font/color variations.

Presentations
Project: Choose which screen the presentation will be displayed on (internal/external/both).
Navigation: Use the mouse button (or the cursor keys/arrows on the keyboard) to advance the slides.
Menu: If you move the mouse, a discreet menu opens at the bottom left of the screen. Here you can select, for
example, a magnifying glass or a pen/marker with which you can highlight things on your slide. Pressing the
"B"/"W" key turns the entire screen black or white.