Professional Documents
Culture Documents
Hi, I’m… I’ve been with the company for two years and currently serve as a regional
sales manager.
Good day, everyone. Allow me to introduce myself. I am… and I lead the marketing
team.
Greetings, all. My name is… and I hold the position of sales manager.
Hello, everyone. I’m… and I’ve recently joined the company as the new vice
president of sales.
Good morning/afternoon. I’m the manager of marketing here at the company. It’s a
pleasure to be here.
Hi, everyone. My name is… and I handle business relations here at the company.
Greetings, colleagues. I’m… and I’ve been part of the analytics team for four years.
Introducing others
Sometimes you’d like the meeting participants to know about some other key people in
attendance. They may be part of the project team, or you may ask them to take over later in the
meeting. If this is the case, use one of these phrases:
I’d like to introduce you to… a valued member of our data team.
I’d like to introduce… who comes highly recommended and brings a wealth of
experience in marketing.
Please welcome… our esteemed colleague from the public relations department].
I have the pleasure of introducing you to… who will be assisting us with data
analysis.
Say hello to… who is a vital member of our team and plays a crucial role in this new
project.
The first item on our agenda is… where we’ll discuss new sales strategies.
Before we move on to the next item, are there any questions or clarifications
about… ?
The success of this meeting will be determined by meeting the set objectives.
Our objectives should align with our long-term business goals and strategy.
To stay on track, let’s periodically review whether we’re meeting our objectives.
It’s crucial that we prioritize our objectives and address them in order of
importance.
Before we proceed, does anyone have any additional objectives to add to the list?
During the Meeting
When the meeting is taking place, you may need to discuss updates since the last meeting or tell
the participants how the project is moving forward. You may also need to keep the discussion on
topic, or hand over the meeting to someone else. Here’s a list of phrases to accomplish those
goals:
Discussing updates
When you have something new to report about a project or task, consider using one of these
useful phrases to give out that new information:
I’d like to hear from… regarding their progress on the new project.
We’ve encountered a few challenges during the past week, and I’ll provide an update
on how we’re addressing them.
Let’s open the floor for updates. Who would like to start?
I’ll be giving an update on the… project that was assigned to me.
Our team has achieved a lot, and we’re on track to meet our targets.
I’ll highlight the key updates in our department and discuss their impact on our
overall progress.
Moving forward
When one project or task is moving along well, or you’re moving onto another project, use one
of these phrases to signal and you’re moving the meeting forward:
We’ve reached a decision on the previous issue, and we can now focus on the next.
Having discussed the first topic, we are ready to move on to the next agenda item.
Now, let’s consider how we can implement the ideas generated during the
brainstorming session.
We’ve received valuable input, and it’s time to work on incorporating that into our
action plan.
With everyone’s agreement on the previous point, we can now proceed to the next
topic.
Let’s move the discussion forward by addressing the next key issue.
Keeping the discussion on track
If a meeting or discussion seems like it may be getting off track, you can use one of these phrases
to keep the participants focused on the topic at hand:
I’d like to remind everyone to keep our discussions relevant to the meeting
objectives.
To maintain efficiency, let’s try to keep our comments concise and to the point.
If we could all stay on topic, it will help us make the most of our allotted time.
We have a lot to cover, so let’s avoid going off on tangents during the discussion.
If I may, let’s redirect the conversation back to the current agenda item.
I understand that this is an important point, but let’s table it for now and come back
to it later if time allows.
To respect everyone’s time, let’s address any unrelated discussions outside of this
meeting.
I appreciate the enthusiasm, but let’s ensure we’re not veering too far from the main
topic.
If there are no further comments on this agenda item, let’s move on to the next one.
Handing over the meeting to someone else
Sometimes, one of your colleagues knows more about a project than you do. That’s when you
want to hand over the meeting to someone else. Use these phrases to do that smoothly:
I’d like to hand over the floor to… for their insights on this matter.
Now, I’ll pass the baton to… to share their findings from the recent research.
Next, I’ll turn the floor over to… for their perspective on the current challenges.
Let’s hear from… as they will be spearheading the new marketing campaign.
I’ll hand it over to… to provide more details on the budget projections.
Now, I’d like to give… the opportunity to present the proposal they’ve been working
on.
I’ll step back and let… guide us through the new process they’ve designed.
Speaking Up During Meetings
There are times when you need to speak up during meetings in order to have your point heard.
This can include sharing your personal perspective or opinion, agreeing with others during a
meeting or politely disagreeing with others. You may also need to suggest something, politely
interrupt, ask a question, ask for clarification, ask for others’ opinions or ask to hear more
detail. Here are some extremely useful phrases for accomplishing those meeting goals:
Sharing your perspective or opinion
When you have a great idea or perspective, you should share it with the group. Consider using
of these phrases to do that:
I’d like to weigh in on this matter… aligns well with our objective.
I understand your point, but I don’t think it’s the most suitable approach.
I’d like to know how this decision will impact the project.
What are the potential challenges we might face during the implementation of this
plan?
How will this align with our long-term goals and vision?
Asking for clarification
Sometimes you like the idea, but you need more clarification or details before you can really
decide if it’s the best approach. When this situation arises, use these helpful phrases:
I’m not entirely clear on this topic. Can you please provide more details?
I’m having difficulty understanding this topic. Can you simplify it for me?
I need some clarification regarding this proposal. Can you explain it again?
I’m not sure I follow. Can you break down the main points of this issue?
Sorry, I didn’t quite catch that. Can you go over it one more time?
Asking to hear something again
Sometimes you don’t hear or don’t fully understand something someone has said. When this
comes up, use these helpful phrases:
Could you please repeat that? I didn’t catch the last part.
I’m sorry, could you say that again a bit more slowly?
I didn’t quite get what you said. Could you clarify, please?
Apologies, but I missed some of the details. Can you go over it one more time?
If you don’t mind, could you repeat the main points you just mentioned?
I want to make sure I understand correctly. Could you reiterate what you said about
this topic?
I’m having trouble hearing you clearly. Could you please say that again?
I didn’t catch the details. Could you run through it once more, please?
I’d appreciate it if you could go back to the part where you explained [Topic].
Asking for others’ opinions
When you want to hear what your colleagues think about a particular point or idea, ask for their
opinions. Here are some useful phrases to do just that:
Let’s open the floor for any opinions or suggestions regarding this issue.
I’m interested in hearing what you all have to say about this topic.
Before we move forward, I’d like to get everyone’s opinions on this issue.
Asking for more information
More information is often needed in business meetings and discussions. To solicit (ask for) more
information, use these phrases:
Let’s wrap up our meeting with a quick summary of the action points.
To end on a positive note, I’m looking forward to seeing the progress on this project.
Thank you all for your time and contributions. Let’s reconvene next week.
I’d like to extend my gratitude to everyone for their active participation today.
Thank you all for making time to be here and contributing your valuable insights.
I appreciate each of you for your thoughtful contributions during this meeting.
A big thank you to all the attendees for their engagement and valuable feedback.
Your active participation has been instrumental in moving our agenda forward.
Thank you.
Thank you all for your time, commitment, and valuable perspectives during this
meeting.
I am grateful for the efforts and input from each attendee. Thank you for being here
today.