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l. Checklist of documents required for extension of time for contracts.

2. Checklist of documents required for variation order approval.
3. Table of content for the approval DPR report.
4. Guideline for extension of contract duration.

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1) M {.frr-aqrc ftriT dE( irqqi q-fllT

?i iTit g-[a { ffi fi-d-iu1

i) Detail Design Report: (Command Area, H,vdrology, Geology, Water Balance Assessment,
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{ ) Quantity and Cost Estimate including Rate Analysis with approved District Rate.

r ) Test Report (Soil, Geological etc if any)

el Strrecilication

c ) Procnrernent Schedule (aft< rTrdrfiI)

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B. Documents required for approval of Variation Order
"alvalakhel, La$ou'

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"3rta/aknei Lairt?$l

Government of Nepal
Ministry of Energy, Water Resource and !rrigation
Department of Water Resource and lrrigation

Guidelines for Estimation of Contract Duration

and Documents Required for Approval of DPR,
Variation Order and Extension of Time

for

Water Resources Project Works

Kath mand u
2019
Preface

Department of Water Resource and Irrigation (DWRI) is one of the major Deparlments underthe
Government of Nepal tbr r,vater resoLrrce related infrastructure developrnent. DWRI has been
planning, designing, constructing and managing conrparatively rnedium-large Irrigation. [i.iver
nlanagemelrt and catchmcnt managerxent pro.jects through sel'eral local as u,ell as intcrnational

contracts cvcr\ \car. Onlr l'crr pro.iccts harc bccn succcsslirlly'completed iiithin their intcnded
-lhe
schedule whilc manr pro.iccts arc lacirrg sicrritlcalrl tinrc over run. construction cJitration of a

project dcpends prirrarilv on thc quantitl or rragnitlrdc of thc construrction work and the
productivity of the construction cre\v. In additiorr" manv other factors rxav also aft-ect the
construction duration^ such as thc tlpc o1'construction. location and anr spccial lcatitrcs ol'thc
pro.ject.It is a lact that there is no specillc rrethod bcing r-rsed tor construtction duration
particularly in medium and large project in various geographical locations and rvorking
conditions. The method being applied till date to determine contract duration lor cottstructiott
projects in rvater resoufce sector is most[1'ad-hoc, irrespective of geographic complexitl'. nature

olrvork and the considerations of norl<ing c1a1,s. Sirnilarll'. thc contract duratiorr is ittcotrsistent
in diI'lbrent proiects fbr sintilar cornplcxitl- and cost. A departrnental guidelinc seett'ts nccessarY
fbr deterrnirlation o1'appropriate and consistcrrt contract period u,itlr logical basis particLrlarly fbr
nredium irrigation and rir,cr manage lxclrt pro.iects.

In this light. DWRI decided to fornr a collrnittee in .larr 29.2019 to prcparc a gLricleline

deterrninins contract duration in in-rplcrlcnting construrctiott rrorlis c()tttl'acts rttlclcr the I)\\ Rl.

Furthcrmore. the comntittee prcparecl the guiclclincs ancl chccklist o1'clocuments nccessar)' Ior
Extension of Time (EoT), Contract Variation, and approval of Detail Project Report (DPR) etc.
fbr departmental approval. The committee comprises of following members:

l. Mr. Shishir Koirala. Deputy Director General. DWRI - Coordinator

2. Mr. Kedar Shrestha. Scrrior Divisional []ncineer. DWRI -Mernber

a
J. Dr. Ra.ian Bhattarai.

4. Mr. Suresh Sharrna,

M
(&\
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t/ N1
etral r
5. Mr. Chuda Raj Dhakal, "
6. Dr. Krishna l{aj Pathali. " i, ,t

l. BasLrclcr,'l'intilsirra.

8. Mr. Keshab f{aj SLrbeclhi. []nder Sccretarr. (accourrt).[)W'RI-

9. Mr. Pral<ash Timilsina, Engineer, "

The committee has prepared this docun,ent after wide consr-rltation with the concerned
persons and revierv of the similar DoR glticjeline document and best practices currently,
adopted in various countries.'l-his gLrideline rvill be helpful in determining construction
contract duration for difltrent construction pro.fects in DWRI and lor preparation of
documents fbr approval fiorn DWRI.

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Abbreviations
BoQ-

CCD-
CoC-
Bill of Quantities

Construction Contract Duration

Conditions of Contract
ffi
D&B- Design and Build
DDG- Deputy Director General
DOR- Department of Roads
DPR. Detail Project Report
DWRI . Department of Water Resource and lrrigation
EIA- Environmental lmpact Assessment
EoT- Extension of Time
GoN- Government of Nepal
IEE- lnitial Environment Examination
PPA- Public procurement Act
PPR- Public Procurement Regulation
SCC- Special Conditions of Contract
SDE- Senior Divrsional Engrneer
SEMP. Social and Environmental Management Plan
 #\$h"
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-o'ralakhel,
La\rtQu
1. Background

Construction projects irr Nepal are facing delay in completion. Many'in1'rastruclure projects
are not bcine conrplclccl riithin thc sliplrlatcrl tirnc orisinalll'providcd in thc contract. Thc

ultirnate el'l-ccts o1'pro.jcct dclar resLrlts in cost o\crrun and delav irl acqr-riring intendcd
beneflts, PLrblic tendering on constrllction is govcnred by "PLrblic ProcLtrement Act (PPA)
2006 and Public Procurement RegLrlatiorr (PPR) 2007" in Ncpal.'l-here is provisiott ol
"duration to be mentioned rvhile preparing the cost estimate" in rule 9 of the RegLrlation bLrt

this provision does not state thc methods of'determining the construction contract duration
(CCD). Quality, Cost and Time are major variables to monitor a project. Cenerallt'. Norms,
I
Specifications and District Rate are used to assess the quality and cost but almost time
assessment is done ad-hoc basis in most olpro.iects in Nepal.

2. Contract Duration lor Water Resource proiects Works

[]or determination olconstruction (C'r'rntract) clLrration to bc allocatecl lbr an1' Water Resource
infiastructLrrc construction pro.lcct in Ncpal lollo* ing thcts arc consiclcrccl:

2.1 Copstruction cluration shall be calcLrlittcci in numbcr of trttrking clul'.t and rutt c'ttlendur

r/ays. This rneans the contract duratiorr is exclusive of.pLrblic holidays and days with

adverse climate (tton-v,orking dcty.t).

2.2 AcIual calendar days (Corrtract Duratiolt) are later calcirlated b1" aclding thcse rrrrri

v,orking, days to actual calculated r,vorking da1's.

2.3 In a ycar consisting o1'365 calcnclar day's fbllou'ing da1's are considcred as non
working cltrys:
2.3.1 I Ialf ol'the total ttumber ol'SatLrrdal's -26 days
2..3.2 PLrblic holiciay's-29 clar s

2.3.3 llainl,ancl inclcmcnt *catltcr dals-75cla1s(out ol'92 days fiorr, .lunc l5 to

SeptemLrer l5)

2.3.4 ln areas of heavl' srrorvl'all. adclitional snori,fhll days (shall be considered).

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2.3.5 For rveathcr scltsitive worl<s ( c.g. firurrdation tbr heacluorl<'s n'ithitr rietter
ways etc. ) nr,rmber of' day's rvith unf'avorable weather shall also be

considcred
2.3.6 For irrigation maintenance arrd rehabilitatiorr works, canal operating days
shalI also be corrsidered.

2.4 The Construction duration calculated as number of rvorking days fbr simple u'orks
located in areas of very good access e.g. Plain, is called Basic Construction Time
and denotcd b)"1',,.

2.5 I:ollowinu assurrptions arc nraclc lirr Basic C-onstruction'fimc T11, depencling on

the contract cost onlv (WithoLrt VA'I ).

2.5.1 F-or rvorks olralLrc Ie'ss tltan NRs 30Millions "'225 rvorkinq dals
2.5.2 For rvorl<s more than NRs 30 rnilliorrs and less than NRs 5 billions - as pcr

fbllori,ing lbnnr"rla

To:160 Ln(X) -2530

Where, T0-Basic Construction 'Iime in ri'orl<ing days

X -Contract cost. WitlroLrt VAT. in NRs

2.5.3 [ror othcr n,orl<s thc basic pcriod '"T9 is rnLrltiplied b1 the coetficient
depending on the tbllou,ing tactors:
2.5.3.1 'l-errain or (icographl'ol'the pro-iect area. kl
2.5.3.2 Project extcnt( length or areLr covercd). k2
\-
2.5.3.3 Work Cornplerity'^ li3

2.6 Finally, Project (Corrtract) duration is calculated as fbllows:

T= To*k1*k2*k3+Totul Non-working Days us calculated based on item no 2.3 above

q1

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Oireetor'General
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3. The coefficierrts are as given on follorving tables: ";;?i,"ffiSs
iYdlsl fts5ou\1..
'alYalahhet, La\r\9''

Table 1: Terrain and Geographtj Coefficient, Kl

Terrain or Geography* Cocfficient

Plain 1.00

Hill 1.25

Mountain 1.3
:

a. Plain area rleans project area lvith clevation below Chure (fbothill) or 300m above
mean sea lcvcl.

b. Hill arca ntcans pro.jcct arca \\ith clctation abor.c J00m and hclou 3000m abovc mcarr

sea lcvel.

Mountain area means project area with elevation above 3000m above mean sea level'

qA

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Table 2: Proiect Extent Coefficient, K2

Work Extent Coefficient

Within I km or other concentrated worl<s like r.00

head works and protection rvorks

l-5km l.t5 a

5-l 5km t.20

> l5 km 1.25

Table 3:Work complexitv (Social, Technical. F'inancial) Coefficient. K3

Work Complexity Coefficient

Easy work (involving simple construction 1.0

materials and /or sirnple equipments**) fbr
construction )

Verv complex (involving special Ll

equiprnents>F** alld special conslructittn
methods)

*,\imple t'on,s/ruc'lion tnutariul,s'.sttt'h tt,s ('antan1.,\untl,.,lggrcgtrlc, Gl wirc',

lleinfircentcnt, Bouldcr, Stcal trttrk.s a/c'.
**Simplc equipntent.s ma(tn ex('ut'ulot', grudar, rutllcr. l"tull&t:ar, lttudar, ('oncrala

Mixlure and Batching plants.

*"*xPile boring equipments, Tru,;s ereclion clerricks, arch .frtrmv'ork,s', pile
harnmer.v s;teciul ereclion crane,\, special balching planls, Special crushing plant,t

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Basic (-'onstruction 'l ime tor various prr)lccts ri calcrrlated vvith the above fbrmula is
giverr in the lbllou,ing tablc and figurc:
Table4: Cost vs Time for Simple work at plain ([,{ample onh')

Not working
Cost (NRs.) Base Period (T6) Days Calendar Days (T) Calendar Month

30000000 225 130 355 1.2

40000000 271. 1_43 41.4 T4

50000000 306 150 456 15

60000000 336 156 492 T6

70000000 360 163 523 17

80000000 382 176 557 1,9

90000000 400 260 660 22

100000000 417 299 71.6 24

200000000 528 260 7BB 26

300000000 593 299 892 30

3s0000000 618 325 943 31

700000000 729 390 1119 37

1000000000 786 423 1208 40

2000000000 897 455 1.352 45

4500000000 1.026 515 1.541. 51

spop0pq000 1043 520 1563 52

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General
Direetf
A typical base period graph in Plain for Concentrated work, based on the above data:

Contract Cost Vs. Duration

't
l0u

rn 1OctL]
IU
o
800
c
.9
m 600
a
t, 400
g
c
o 200
U l

il
1000 !000 30CI0 4000 5000

Contract Cost Millions (NRs)

Figure: Cost vs. Time

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Director General
 Base period and coefficient value for some cases

Choose appropriate coefficient ktlkz/h and Not working days as per your contract time
accordingly
Add
holida
160 ln Cost NRS 2530 To K1 kz k3
PLain 5-
& Mount <1k 1-5 15
Base va llev H ill ain m km km >15 easy complex

period 1 1.25 L 1.15 1".2 1.: 1 1,.r

,t 1f
160 Ln 30000000 2530 225 1 1,3. 1 1.15 1.2 Li &J 1 r.t 130
-!,2-5-
40000000 2530 111 ..2s
160 Ln 1. L.25 1its 1 1.1 5 1".2 1 1.1 L43

160 Ln s0000000 2530 306 1. 1.2.5

1i 1 1.15 1".2 185 L 1.1 150

160 Ln 60000000 2530 336 1 1.25 1.3 I 1.15 1.2 l5 1 1.1 156

160 Ln 70000000 2530 360 T 1,25 1.3 l 1. t-5 L.2 ilES 1 1.1 163
:1,.ttr
160 Ln 80000000 2530 382 1. 1".25 l. 1- 1.15 L.2 LiL! 1 L.L L/6

160 Ln 90000000 2530 400 1 1..25 r.3 1 1.15 1.2 L,?l 1 1.L 264

160 Ln 100000000 2530 417 1) L.25 r.3 1 1.15 L.2 L.zD 1 1.1 299
{ tr
160 Ln 200000000 2s30 528 1. 1".25 L,3 L 1.15 L.2 1.L) 1 1-.r 260

160 Ln 300000000 2530 s93 1 L.25 1.3 1 1.15 1.2 t!1.25 1 1.1 299

160 Ln 350000000 2530 618 1 1.25 1? 1 1.15 1.2

.;i.tr.2I
1_ 1.1. 2)C

160 Ln 700000000 2530 129 1. 1.25 liB 1 1.15 L.2 +,,?E 1 1.1 390

160 Ln 1000000000 2530 786 1 1,25 r,r 1 1.15 L.2 ,,25 L 1.1 423

160 Ln 2000000000 2s30 897 1. 1..25 ilIE 1 1.15 L.2 i r25. 1 1.1 455

160 Ln 4s00000000 2s30 1.026 t 1".25 1"3 1 1.15 1.2 105. 1 1.1 515

160 Ln 5000000000 2530 I 043 L 1..).5

, rt.3 1 1.1 5 1.2
4.I
I,L, 1 1.1 520

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T.#
Direetor General
 3. Recommendations
'fhe
l. estimate o1-contract duration given herc is applicable onlv I'or the rvorks.

2. I--oranr,contract managcmcltt dctail plnnnirrg ancl schcduling tcchniclircs shoLrld be

establishecl ancl it'such clctailins is donc to clccidc contract duratiotr that rcsrrlt nill
prevai L

3. 1"his guideline is applicable fbr the contract having cost estimates of NRs. 30 million to
NRs. 5 billion.
4. The cost of sLrppll, items' (e.g. Cabion Wire. pipes. Ilume pipes, Electro mechanical
items etc) should be exclLrded: if it is rnore than l5% of total contract pricc.
5. Additional non rvorking da1,'s lnal'bc consiclered based on the local conditions. according
to item no 2.3 as per necessar),(additional non-rvorl<ing days have to be.iustified)
6. Pro.iects r,i,ith cost estimate Iess than NRs. 30 million are to be provided contract duration
of'less than onc 1,car uhcrcas thc pro.jccts iiilh cosl cstitnatc nlorc thatt I{s. 5 hillioll arc

t9 bc asscsscd incliridLrally basccl on plarrrrinu ancl schccltrling tcchrliclLrcs (c.g' CPM.

PF:R'['etc.)

1. For the craslr projects and enlergenc),relief projects. ttris guridelirrc is not applicable- the
public entiry is recommended to seek permission lrom the department chief for applying
alternative method.
8. It is assumed that the reqLrired budgel is available dLrring the contract pcriod while
apptying this guideline.
g. For Design and Build (D&B) pro.iects. adclitional pcriod for design and IEII/lrlA
assessment shall be provided on top of the period calculated from this guideline'

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