Application form for Promotion under Career Advancement Scheme (CAS)

(As per UGC Regulations 2018)

Application for promotion from

Associate Professor (Academic Level 13A) to Professor (Academic Level 14)

Name: ________________________________________
Paste Self-
attested Recent
Designation: ___________________________________ Passport Size
Photograph

Institute/Center: ___________________________________

Date of Eligibility for Promotion: __________________

Period of Assessment for promotion:

From _________________________to ____________________

Date: Signature of the Candidate

Forwarded by the Head Verified by ( )

NOTE: The research scores claimed by the applicant must be based on objectively verifiable criteria, and
supported with documentary evidence. Research scores that cannot be verified will not be considered.
PLEASE READ THE INSTRUCTIONS FOR EACH CATEGORY CAREFULLY, AND FOLLOW THEM. In case of
any ambiguity/clarification UGC Regulations 2018 will be final.

Page 1 of 17
 PART – A (1)

GENERAL INFORMATION AND ACADEMIC BACKGROUND

Name (in Block Letters) :

1.

Father’s Name :
2.

Mother’s Name :
3.

Date of Birth and Age :

4.

Gender :
5.

Nationality :
6.

Category (SC/ST/OBC/General) :
7.

Current Designation :
8.

Institute/ Center :
9.
Date of Promotion/Appointment to current post :
10.
(attach proof)
Current Pay Scale & Grade Pay :
11.

Date of Eligibility for Promotion :

12.

Address for correspondence (with Pin Code) :

13.

Mobile Number :
14.

E-Mail ID :
15.

16. Academic Qualifications (Graduation onwards):

Year of Class
Qualifications College/ University
Passing with %
Graduate Degree (UG)
Post Graduate Degree (PG)

17.Records of Service in the University/College from date of joining as Regular Teacher:

Level Pay Scale Duration

Encl.
(10/ 11/ Designation and AGP/ From To Remarks
No.
12/ 13A) Pay-band (dd/mm/yyyy) (dd/mm/yyyy)

Please clearly specify the period of Leave Without Pay (LWP)

I certify that the above information provided by me is correct.

Place & Date Signature of the candidate

Page 2 of 17
 PART – A (2)

ELIGIBILITY

Eligibility for Associate Professor (Academic Level 13A) to Professor (Academic Level 14)

A. An Associate Professor who has completed three years of service in Academic Level 13A
B. A Ph.D. degree in the subject concerned/allied/relevant discipline.
C. Details of research publications in the peer-reviewed or UGC-listed journals out of which three
research papers should be published during the assessment period (at least ten)

S. Title of paper Name of the Name of Year of Evidence of Encl

publication No.*
No. author(s) the journal & peer-
ISSN No. with Volume reviewed/
UGC-listed

*Enclose Reprint

D. Ph.D. Guided Successfully

S. Name of the Title of the thesis Year of Year of Ph.D. Encl
Ph.D. scholar registration of No.*
No. the scholar awarded

*Enclose copy of notification

E. The candidate fulfills a minimum of 110 Academic/Research Score as per Appendix II, Table 2 (UGC
Regulations – 2018)

I certify that the above information’s provided by me are correct.

Place & Date Signature and name of the

candidate

Remarks of Head

Fulfills the minimum requirement/ doesn’t fulfill the minimum requirement from (A) & (D).

Place & Date Signature and seal of the Head

Part B:
Page 3 of 17
 (Compulsory for all Levels)
Assessment Criteria and Methodology
(as per Appendix II: Table I of UGC Regulations – 2018 )

Criteria-01: Calculation of Grading Criteria for Teaching

S. Academic/ No. of classes Total classes Teaching (%)= Grade Encl
No Assessment Year taught (a) assigned (b) [(a)/(b)]x100 No.*

*For each year enclose certified document as per Annexure-A

Criteria-02: Involvement in the University/College students related activities/ research

activities:
Note: A. The self-attested photocopies of proofs for each be attached and be serially
arranged with proper numbering of the attached pages.
B. Insert rows as per requirements.

(a) Administrative responsibilities such as Head, Principal, Chairperson/ Dean/ Director/ Co-
ordinator, Warden, etc.

S. No. Academic Year Responsibility Encl No.

(b) Examination and evaluation duties assigned by the college/ university or attending the
examination paper evaluation

S. No. Academic Year Nature of the work Encl No.

(c) Student related co-curricular, extension and field based activities such as student clubs, career
counselling, study visits, student seminars and other events, cultural, sports, NCC, NSS and
community services
S. No Academic Year Nature of the work Encl No.

(d) Organizing seminars/conferences/workshops, other college/university activities

Page 4 of 17
 S. No. Academic Year Nature of the work Encl No.

(e) Evidence of actively involved in guiding Ph.D. students

S. No. Student Name Ph.D. Thesis Submitted/ Year Encl No.
title Awarded

(f) Conducting minor or major research project sponsored by national or international agencies
S. Title of the R & Funding Sanction Amount Ongoing/ PI/ Co-PI Encl
No. D Project Agency Number and Sanctioned Completed No.
Date

(g)At least one single or joint publication in peer-reviewed or UGC list of Journals
S. Title of the Author Name Year, Peer- Impact Areyou Encl
No. Research (s) of the Volume Reviewed/ Factor as First/ No.
Paper Journal & Number and UGC list per Corres./
ISSN Pagination Serial No. Clarivate Co-
Number of the Analytics author
Journal (Yes/No)

Criteria-02: Grading Criteria

Good - Involved in at least 3 activities; Satisfactory - 1-2 activities; Not-satisfactory - Not involved /
undertaken any of the activities
Note: Number of activities can be within or across the broad categories of activities
Overall grading Calculation-
 Good: Good in teaching and satisfactory or good in activity at Criteria-01.
 Satisfactory: Satisfactory in teaching and good or satisfactory in activity at Criteria-02.
 Not Satisfactory: If neither good nor satisfactory in overall grading
 Overall grading required for Promotion: Good/Satisfactory required during assessment period.

Page 5 of 17
 Summary of Assessment Criteria and Methodology for Assessment Period

Teaching and Involvement in students related activities/research activities

(Criteria-01 and Criteria-02 of Part B )

Assessment Year Grading

Criteria-01 Criteria-02

I certify that the above information’s provided by me are correct.

Place & Date Signature and name of the

candidate

Recommendation and Remarks of Head

1. Grading Criteria for Activity:

Assessment Year Grading
Criteria-01 Criteria-02 Overall

2.  Fulfils the minimum requirement

 Doesn’t fulfill the minimum requirement
3.  Recommended for promotion from stage_______to stage_______
 Not recommended for promotion.

Place & Date Signature and seal of the Head

Page 6 of 17
 Part C:
(Compulsory for promotion to Associate Professor (Academic Level 13A) and Professor
(Academic Level 14)

Assessment Criteria for Academic/Research Scores

(as per Appendix II: Table 2 of UGC Regulations – 2018)

(The research score shall be from the minimum of three categories out of six categories.)

Note: A. All claims to be supported by documents.

B. The photocopies of proofs for each be attached and be serially arranged with proper
numbering of the attached pages.
C. Insert rows as per requirements.

1. Research Papers in Peer-Reviewed or UGC-listed Journals

S. Title of the Name Year, Sl. No. in Impact No. of Are you Claimed Encl
No. Research of the Journal Volume & UGC Factor* Author Sole/ Score No.
Paper & ISSN Page no. Approved (s) First/
Number list/ Peer- Corres./
Reviewed Co-author

Total (1)
 per paper-08 Marks (for Faculty of Sciences & other related disciplines)
 per paper-10 Marks (for Faculty of Languages/ Humanities/ Arts/ Social Sciences/ Library/ Education/
Physical Education/ Commerce/ Management & other related disciplines)

The Research score for research papers would be augmented as follows:

Peer-Reviewed or UGC-listed Journals [Impact factor to be determined as per Thomson Reuters (Clarivate
Analytics) list]

i. Paper in refereed journals without impact factor - 05 Points

ii. Paper with impact factor less than 1 - 10 Points
iii. Paper with impact factor between 1 and 2 - 15 Points
iv. Paper with impact factor between 2 and 5 - 20 Points
v. Paper with impact factor between 5 and 10 - 25 Points
vi. Paper with impact factor >10 - 30 Points.
Note: (a) Two authors: 70% of total value of publication for each author.
(b) More than two authors: 70% of total value of publication for the First/Principal/Corresponding author
and 30% of total value of publication for each of the joint authors.

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* Impact factor to be determined as per Thomson Reuters (Clarivate Analytics) list
(Note: Enclose all journals papers in sequence, i.e., Journal first page along with proof of ISSN No., peer reviewed,
IF, Supervisor, UGC-CARE/ Scopus/ WoS).

2. Research Publications (other than Research papers)

(a) Books/ Book Chapters/ Edited Book

(a)(i) Books Published by International Publishers: (12 Marks each)

S. Title of the Book Title, Year ISBN No. of Are you Claimed
Encl
No. publication editor and No. Author Sole/ Score
(s) First/ No.
publisher
Corres./
Co-author

Sub Total of 2 (a)(i)

(Note: Enclose all relevant documents in sequence, i.e., Book cover page, back page, contents proof and ISBN No. proof)

(a)(ii) Books Published by National Publishers: (10 Marks each)

S. Title of the Book Title, Year ISBN No. of Are you Claimed
Encl
No. publication editor and No. Author Sole/ Score
(s) First/ No.
publisher
Corres./
Co-author

Sub Total of 2 (a)(ii)

(Note: Enclose all relevant documents in sequence i.e Book cover page, back page, contents proof and ISBN No. proof)

(a)(iii) Chapters in Edited books: (05 Marks each)

S. Title of the Book Title, Year ISBN No. of Are you Claimed Encl
No. publication editor and No. Author Sole/ Score No.
publisher (s) First/
Corres./
Co-author

Sub Total of 2 (a)(iii)

(Note: Enclose all relevant documents in sequence i.e Book cover page, back page, contents proof, ISBN No. proof and chapter first page
proof)

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 (a)(iv) Editor of Books by International Publishers: (10 Marks each)

S. Title of the Name of the Year ISBN No. of Are you Claimed Encl
No. Book publisher No. Editors Sole/ Score No.
(s) First/
Corres./
Co-author

Sub Total of 2 (a)(iv)

(Note: Enclose all relevant documents in sequence i.e Edited Book cover page, back page, contents proof and ISBN No. proof)

(a)(v) Editor of Books by National Publishers: (08 Marks each)

S. Title of the Name of the Year ISBN No. of Are you Claimed
Encl
No. Book publisher No. Editors Sole/ Score
(s) First/ No.
Corres./
Co-author

Sub Total of 2 (a)(v)

(Note: Enclose all relevant documents in sequence i.e Edited Book cover page, back page, contents proof and ISBN No. proof)

(b) Translation work in Indian and Foreign Languages by Qualified Faculties

(b)(i) Chapters or Research Paper: (03 Marks each)

S. Title of Book Book/ Year ISBN No. of Are you Claimed Encl
No. Chapter/ Research Journal Title, No./ ISSN Author Sole/ Score No.
paper and No (s) First/
publisher Corres./
Co-author

Sub Total of 2 (b)(i)

(Note: Enclose all relevant documents in sequence i.e Research paper, Book cover page, back page, contents proof, ISSN/ISBN No. proof
and concern chapter first page proof)

(b)(ii) Book: (08 Marks each)

S. Title of the Name of the Year ISBN No. of Are you Claimed
Encl
No. Book publisher No. Author Sole/ Score
(s) First/ No.
Corres./
Co-author

Sub Total of 2 (b)(ii)

Total (2) [2(a)(i) to 2(a)(v) & 2(b)(i) to 2(b)(ii)
(Note: Enclose all relevant documents in sequence i.e Book cover page, back page, contents proof, ISBN No. proof)

Page 9 of 17
3. Creation of ICT mediated Teaching Learning pedagogy and contents and development of
new and innovative courses and curricula
(a) Development of Innovative Pedagogy: (05 Marks each)

S. No Details of Course for which it is No of Claimed Encl No

Innovative applied Innovators Score
pedagogy

Sub Total of (3) (a)

(b) Design of New Curricula and Courses: (02 Marks per curricula/course)

S. No Title of curricula and courses Name of the program Claimed Encl No

designed Score

Sub Total of (3) (b)

(c) MOOCs

S. No Title of the No of No of Co- No of Claimed Encl

Massive open credits quadrants Coordinator/ Modules Score No
online * SME/ Writer/
Course(s) Content
Presenter

Sub Total of 3 (c)

 MOOC Quadrants means: Quadrant 1: Video Lectures; Quadrant 2: E-content (supporting material like PPT,
Pdf, animation etc); Quadrant 3: Discussion Forum (with Learners); Quadrant 4: Assessment
(Objective/Descriptive tests, Quizzes etc)
 Development of complete MOOCs in 4 quadrants (4credit course) (In case of MOOCs of lesser credits 05
marks/credit)- 20 Marks
 MOOCs (developed in 4 quadrant) per module/lecture- 05 Marks
 Content writer/subject matter expert for each module of MOOCs (at least one quadrant)- 02 Marks
 Course Coordinator for MOOCs (4 credit course) (In case of MOOCs of lesser credits 02 marks/credit)- 08
marks

(d) E-Content (E-Books/courses under E-PG-pathshala/animated courses etc.)

S. Title of the e-Content(s)/ No of quadrants/ Writer/ No. of Claimed Encl

No. subject/e-book(s) complete courses Editor Modules Score No

Sub Total of 3 (d)

Page 10 of 17
 Total of 3 [(a) to (d)]

 Development of e-Content in 4 quadrants for a complete course/e-book- 12 Marks

 e-Content (developed in 4 quadrants) per module- 05 Marks
 Contribution to development of e-content module in complete course/subject/e-book (at least one quadrant)-
02 Marks
 Editor of e-content for complete course/ paper /e-book- 10 Marks
4. Research Guidance/ Research Project/ Consultancy Project

(a) Research Guidance:

S. Student’s name Title of Thesis/ Ph.D. / Year Status Claimed Encl
No. dissertation M.Phil./ (Submitted / Score No
P.G. Awarded)

Sub Total of 4 (a)

 Ph.D. awarded per candidate 10 Marks; Ph.D. thesis submitted per candidate 05 Marks; and M.Phil./ P.G.
dissertation 02 Marks per degree awarded.
 For joint supervision of research students, the formula shall be 70% of the total score for Supervisor and Co-
supervisor. Supervisor and Co-supervisor, both shall get 7 marks each.

(b) Research Projects Completed:

S. Title of the Funding agency Period Amount Principal Score Encl
No. R&D sanctioned in Investigator/ Co- claimed No.
project Lakhs Investigator

Sub Total of 4 (b)

 More than 10 lakhs -10 Marks; Less than 10 lakhs- 05 Marks.
 Joint Projects: Principal Investigator and Co-investigator would get 50% each.
 Enclose all relevant documents in sequence, i.e., Sanctioned letter and UC certificate)

(c) Research Projects Ongoing:

S. Title of the Funding agency Period Amount Principal Score Encl
No. R&D sanctioned in Investigator/ Co- claimed No
project Lakhs Investigator

Sub Total of 4 (c)

 More than 10 lakhs – 05 Marks; Less than 10 lakhs- 02 Marks
 Joint Projects: Principal Investigator and Co-investigator would get 50% each.
 Enclose all relevant documents in sequence, i.e., Sanctioned letter and Utilization certificate.

(d) Consultancy Project:

S. Type of consultancy project Name of consultancy Period Score Encl.

Page 11 of 17
 No. seeking agency claimed No

Sub Total of 4 (d)

Total (4) [4(a) to 4(d)]
 Total- 03 Marks each.
 Joint Projects: Principal Investigator and Co-investigator would get 50% each.

5. Patent/ Policy Documents/ Award and Fellowship

(a) Patent
S. Title of Patent International/ Patent/ Year Claimed Encl
No. National Technology Score No
Transfers

Sub Total of 5 (a)

 International- 10 Marks; National- 07 Marks

(b) Awards/Fellowship:
S. Name of the award / Name of the Academic International/ Year Claimed Encl
No. Fellowship Body/ Society/Association National Score No

Sub Total of 5 (b)

Total 5AB [5(a) to 5(b)]
 International- 07 marks; National- 05 marks.

(c) Policy Document (Submitted to an International body/organisation like

UNO/UNESCO/World Bank/International Monetary Fund etc. or Central Government or
State Government)
S. Title of Document International body/ Central Year Claimed Encl
No. Government/ State Government Score No

Total 5C
 International- 10 marks; National- 07 marks; State- 04 marks.

6. Invited Lectures/ Resource Person/ Paper Presentation in Seminars/ Conferences/ Full Paper in
Conference Proceedings/ Policy Document submitted to Body/ Organisation/ Government.

 International (Abroad)- 07 Marks; International (within country)- 05 Marks; National- 03 Marks;

State/University- 02 Marks
 Paper presented if part of edited book or proceeding then it can be claimed only once.

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(a) International Conference/Seminar (Abroad)
S. Title of the lecture/ Invited Lecture/ Title of Year/ Claimed Encl
No. paper Paper Presentation/ Conference/ duration Score No
Full paper in the seminar,
conference Organizer
proceeding

Sub Total of 6 (a)

(b) International Conference/Seminar (within country)

S. Title of the lecture/ Invited Lecture/ Title of Year/ Claimed Encl
No. paper Paper Presentation/ Conference/ duration Score No
Full paper in the Seminar,
conference Organizer
proceeding

Sub Total of 6 (b)

(c) National Conference/ Seminar

S. Title of the lecture/ Invited Lecture/ Title of Year/ Claimed Encl
No. paper Paper Presentation/ Conference/ duration Score No
Full paper in the Seminar,
conference Organizer
proceeding

Sub Total of 6 (c)

(d) Conference/ Seminar (State/ University Level)

S. Title of the lecture/ Invited Lecture/ Title of Year/ Claimed Encl
No. paper Paper Presentation/ Conference/ duration Score No
Full paper in the Seminar,
conference Organizer
proceeding

Sub Total of 6 (d)

Total 6 [6(a) to 6(d)]
*For the purpose of calculating research score of the teacher, the combined research score from the categories of 5(c)-
Policy Document and 6-Invited lectures/Resource Person/Paper presentation shall have an upper capping of thirty
percent of the total research score of the teacher concerned.

Page 13 of 17
 Summary of Total Claimed Score by the Applicant (Only from Section C)

Assessment Period from_______________ to_______________

Category
1 2 3 4 5 6
Total 1 Total 2 Total 3 Total 4 Total 5AB Total 5C Total 6

Total (I) Total (II)

*For the purpose of calculating research score of the teacher, the combined research score from the categories of 5(c)-
Policy Document and 6-Invited lectures/Resource Person/Paper presentation shall have an upper capping of thirty
percent of the total research score of the teacher concerned.

Whether the score is acquired in minimum of 3 categories or not: Yes/No

Academic/Research Score (Only from Section C): Claimed Score

(i) Total research score form activities 1 to 5AB [Total (I)]
(ii) Total score of activity 5C & 6 [Total (II)]
(iii) Total research score form activities 1 to 6 [Total (I) + Total (II)]
(iv) 30% of total score in (iii)
(v) minimum of score [in (ii) and in (iv)]
Final research score: score in (i) + (v)

I certify that the above information provided by me is correct.

Place & Date Signature and name of the

candidate

Annexure-A

Details of Teaching Activity

(Classes taught includes sessions on tutorials, lab and other teaching related activities)

Academic Year ________________________________

Name of the Candidate: ________________________________________________

Designation: ________________________________________________

Institute/Center: ________________________________________________

Claimed by the Candidate

S. Semester Course Activity type (Direct No. of classes Total classes

(Even/ Odd) Code/ teaching/ tutorials/
No Lab/other) taught assigned

Page 14 of 17
 Name

Total

For the purpose of assessing the grading of this Activity, all such periods of duration which have been spent by the
teacher on different kinds of paid leaves such as Maternity Leave, Child Care Leave, Study Leave, Medical Leave,
Extraordinary Leave and Deputation shall be excluded from the grading assessment. The teacher shall be assessed
for the remaining period of duration and the same shall be extrapolated for the entire period of assessment to
arrive at the grading of the teacher.

Verification by the Head

No. of classes Total classes Teaching (%)= Grade
taught (a) assigned (b)
[(a)/(b)]x100  Good : 80% & above
 Satisfactory: Below 80% but 70% & above
 Not satisfactory: Less than 70% -

Annexure-A

Details of Teaching Activity

(Classes taught includes sessions on tutorials, lab and other teaching related activities)

Academic Year ________________________________

Name of the Candidate: ________________________________________________

Designation: ________________________________________________

Institute/Center: ________________________________________________

Claimed by the Candidate

S. Semester Course Activity type (Direct No. of classes Total classes

(Even/ Odd) Code/ teaching/ tutorials/
No Lab/other) taught assigned
Name

Page 15 of 17
 Total

For the purpose of assessing the grading of this Activity, all such periods of duration which have been
spent by the teacher on different kinds of paid leaves such as Maternity Leave, Child Care Leave, Study
Leave, Medical Leave, Extraordinary Leave and Deputation shall be excluded from the grading
assessment. The teacher shall be assessed for the remaining period of duration and the same shall be
extrapolated for the entire period of assessment to arrive at the grading of the teacher.

Date Signature of the Candidate

Verification by the Head

No. of classes Total classes Teaching (%)= Grade

taught (a) assigned (b) [(a)/(b)]x100 Good : 80% & above
Satisfactory: Below 80% but
70% & above
Not satisfactory: Less than
70% -

The information furnished above is true to the best of my knowledge and

belief.

Signature of applicant:
Name of applicant:
Designation :
Name of institute:

Verification and forwarding of principal

I have personally verified all facts and figures mentioned above in this form
from originals of enclosures attached and also from my office records. I
recommend upgradation of pay scale from(Reader) to
(Professor)From(date)………………..to applicant Mr/Dr/Mrs/Ms ……………….. .

Seal and signature of Head of the institute

Page 16 of 17
Page 17 of 17